sponsorship & exhibition prospectus MTA Conference & Expo BACK TO THE FUTURE 3-4 October 2014 Christchurch
BAC TO T UTU
3 4 1 0 1 4 Welcome 1 From the President MTA has represented automotive professionals, and supported and protected the interests of the motoring public for almost 100 years. The organisation continues to be the hub of New Zealand s automotive industry, representing 4,000 automotive professionals from general repair workshops, vehicle sales and service stations through to specialists operating in a diverse range of automotive fields. Our mission remains unchanged, 100 years on, to create sustainable business advantage for members and to help the motoring public. Our corporate partners play an essential role in helping MTA to deliver on its mission. I invite you to join us at the annual MTA conference. It s an exceptional opportunity to build relationships with our members and to celebrate the Mana of our brand. Kind regards David Storey Motor Trade Association President
3-4 - 1 0-2 0-1 4 2 Welcome From MTA s Chief Executive MTA provides New Zealand s community of automotive professionals advice, support and education to make a positive contribution to motoring in New Zealand. We help them run better businesses, bring them great services, products and industry training, to increase the standard of service for New Zealand s motorists. Our roads, and how we move on them, are what bring us together. This is an industry based on relationships: between millions of customers, thousands of businesses, and our select group of corporate partners. This conference we hope our best one yet is one of the many results of these partnerships. We look forward to seeing you there. Kind regards Rob MacGregor Motor Trade Association Chief Executive
3 4 1 0 1 4 Welcome 3 From Canterbury Branch President MTA is an organisation focussed on helping members adapt to a changing world and the members of the Christchurch Branch have become experts in the unexpected in the last few years. During the rebuild, people have pulled together to get things done, repair this city, and make a place that will thrive well into the next century. We want you, our corporate partners, there with us, for this conference, and for the long haul. The earthquake and its aftermath tested us, our communities and our businesses. Now, the Christchurch rebuild is well underway. Things have changed, but we re still here. From the city s parks and gardens, to our museums, nightlife and shopping districts, we ve got something for everyone and it s all new. Kind regards Joris Sanders Motor Trade Association Canterbury Branch President
4 Draft programme outline 3-4 - 1 0-2 0-1 4 Friday 3 October Morning Afternoon Evening Registration opens Depart Rydges Latimer Christchurch to Air Force Museum MTA AGM MTA Expo Happy hour at Rydges Oktoberfest function at Rydges Saturday 4 October Morning Afternoon Evening Business sessions Activities or free time Pre dinner drinks at Rydges Dinner and late night comedy club at Rydges
Sponsorship overview 3 4 1 0 1 4 5 Platinum sponsors Oktoberfest Dinner and late night comedy club Hotel branding $15,000 SOLD + GST $15,000 SOLD + GST $10,000 + GST Gold sponsors Conference bag Coffee cart Pre dinner drinks and canapés Saturday night Happy hour drinks Friday night $6,000 SOLD + GST $6,000 + GST $6,000 SOLD + GST $5,000 SOLD + GST Silver sponsors Name badge Water bottle Conference internet Lunch at the expo Lunch at the conference $3,000 SOLD + GST $3,000 + GST $3,000 SOLD + GST $3,000 + GST $3,000 SOLD + GST Bronze sponsors Transport Saturday afternoon activities Afternoon tea at the Expo Morning tea at the conference $2,500 + GST $2,500 + GST $2,000 SOLD + GST $2,000 SOLD + GST
6 Platinum sponsors 3-4 - 1 0-2 0-1 4 Oktoberfest $15,000 SOLD + GST Friday 3 October Partner up with MTA to help create the famous Munich Festival Oktoberfest. A fun night for MTA members with MC Jackie Clark. status associated with being a platinum sponsor opportunity for a company representative to make a short speech opportunity for sponsor to provide banners and signage for function venue one complimentary exhibition booth at the Expo on Friday afternoon company logo on ticket and arrival beer glass acknowledgment in all print material and conference website, as a platinum sponsor two complimentary sponsor registrations including all social functions
3 4 1 0 1 4 7 Dinner and late night comedy club $15,000 SOLD + GST Saturday 4 October A semi-formal seated dinner at Rydges Latimer Christchurch followed by entertainment provided by a couple of New Zealand s favourite comedians: Ben Hurley Star of hit TV3 Show 7 Days Ben Hurley is one of the success stories of New Zealand stand up comedy. Winner of the two biggest comedy awards in New Zealand (The 2004 Oddfellows Billy T award and the 2008 Fred Dagg award). Hurley is a headline act in New Zealand but also on the highly competitive UK circuit. In 2008 he supported Irish superstar Ed Byrne on a 70 date sell out tour of the UK and Ireland. And Urzila Carlson In demand comedian, Urzila took to the stage for the first time in 2008 and has since racked up an impressive array of awards for her stand up including Best Female Comedian at the 2010, 2011, 2012 & 2013 NZ Comedy Guild Awards and the coveted TV3 PEOPLE S CHOICE AWARD at the 2013 New Zealand International Comedy Festival. status associated with being a platinum sponsor opportunity for a company representative to make a short speech opportunity for sponsor to provide banners and signage for function venue one complimentary exhibition booth at the Expo on Friday afternoon company logo on the dinner menu and ticket acknowledgment in all print material and conference website, as a platinum sponsor two complimentary sponsor registrations including all social functions
3-4 - 1 0-2 0-1 4 8 Hotel branding $10,000 + GST Rydges Latimer Christchurch is happy for one of the MTA sponsors to take over the hotel. status associated with being a platinum sponsor branding of hotel room keys renaming the conference rooms at Rydges Latimer Christchurch your company flags and banners displayed throughout the conference Thursday 2 October and Saturday 4 October in the hotel foyer (sponsor to provide) one complimentary exhibition booth at the Expo on Friday afternoon acknowledgment in all print material and conference website, as a platinum sponsor two complimentary sponsor registrations including all social functions
Gold sponsors 3 4 1 0 1 4 9 Conference bag $6,000 SOLD + GST Each member will collect a conference satchel upon arrival at the venue. The multi use satchels will be of good quality and will have a life after the conference. status associated with being a gold sponsor company logo printed on the bag along with MTA and the conference logo branded gift in each bag (gift supplied by sponsor) acknowledgment in all print material and conference website, as a gold sponsor Coffee cart $6,000 + GST In these coffee loving days, it is hard to find a sponsorship package better than this. Your company will have the exclusive opportunity to connect with the majority of members as they come past for their coffee fix! (includes coffee consumption costs). A coffee cart will be set up at both Rydges and Wigram to give you maximum exposure. status associated with being a gold sponsor naming rights to the coffee cart opportunity for the barista staff to wear company branded t skirts, caps etc (provided by the sponsors) opportunity for sponsor to provide banners and signage for coffee cart area acknowledgment in all print material and conference website, as a gold sponsor
3-4 - 1 0-2 0-1 4 10 Saturday night pre-dinner drinks and canapés $6,000 SOLD + GST Saturday night pre-dinner drinks and canapés are being held at Rydges Latimer Christchurch restaurant and bar. This is a great networking opportunity to content with members after an afternoon of activities around Christchurch. status associated with being a gold sponsor opportunity for a company representative to make a short speech opportunity for sponsor to provide banners and signage for function venue acknowledgment in all print material and conference website, as a gold sponsor Friday night happy hour $5,000 SOLD + GST After a long afternoon at the Expo shout the MTA members a drink in the bar at Rydges Latimer Christchurch. status associated with being a gold sponsor company banner to be located next to the happy hour bar acknowledgment in all print material and conference website, as a gold sponsor
Silver sponsors I...AM... 3 4 1 0 1 4 11 Name badge $3,000 SOLD + GST On arrival at the registration desk each member will receive their personal registration pack including a name badge featuring your branded logo. These will be worn by all attendees for the duration of the conference and expo. status associated with being a silver sponsor company logo featured on the name badges (alongside the conference logo) opportunity to provide branded lanyard featuring company logo for the member name badges (branded lanyard to be supplied by your company) acknowledgment in all print material and conference website, as a silver sponsor Water bottle $3,000 + GST As a sponsor of the bottled water, one bottle of refillable spring water will be provided per member, your logo will appear on the label of the bottle of spring water. status associated with being a silver sponsor company logo featured on the water bottle acknowledgment in all print material and conference website, as a silver sponsor
3-4 - 1 0-2 0-1 4 12 Conference internet $3,000 SOLD + GST Help keep the MTA members connected throughout the two days with sponsoring the conference and expo internet. status associated with being a silver sponsor company to provide the internet password to be used by all attendees to give them complimentary internet access acknowledgment in all print material and conference website, as a silver sponsor Lunch at the expo $3,000 + GST status associated with being a silver sponsor catering signage with company logo the company name lunch announced by the Expo MC Jackie Clark acknowledgment in all print material and conference website, as a silver sponsor. Lunch at the conference $3,000 SOLD + GST This sponsorship will provide your company with the opportunity to sponsor the conference lunch on Saturday afternoon before members head out to explore Christchurch and organised activates. status associated with being a silver sponsor opportunity for sponsor to provide banners and signage for function venue the company name lunch announced by the session chair acknowledgment in all print material and conference website, as a silver sponsor.
Bronze sponsors 3 4 1 0 1 4 13 Saturday afternoon tours Have your brand linked to a fun afternoon out for MTA members. Wine appreciation Chillingworth Road cooking class Christchurch City tour $2,500 + GST status associated with being a bronze sponsor naming right to the tour selected one complimentary ticket to tour selected to join delegates company logo featured on ticket display a company banner in some way depending on the activity acknowledgment in all print material and conference website, as a bronze sponsor. Transport $2,500 + GST Help move the MTA members from Rydges Latimer Christchurch to Air Force Museum for the MTA Expo on Friday morning. status associated with being a bronze sponsor company logo on all bus signs transport to and from Wigram Air Force Museum known has company name buses acknowledgment in all print material and conference website, as a bronze sponsor
3-4 - 1 0-2 0-1 4 14 Afternoon tea at the Expo $2,000 SOLD + GST This sponsorship will provide your company with the opportunity to sponsor the Expo afternoon tea on Friday. status associated with being a bronze sponsor catering signage with company logo the company name afternoon tea announced by the Expo MC acknowledgment in all print material and conference website, as a bronze sponsor Morning tea at the conference $2,000 SOLD + GST This sponsorship will provide your company with the opportunity to sponsor the conference morning tea on the Saturday at Rydges Latimer Christchurch. status associated with being a bronze sponsor catering signage with company logo the company name morning tea announced by the session chair acknowledgment in all print material and conference website, as a bronze sponsor
Exhibition 3 4 1 0 1 4 15 The MTA Expo provides your organisation the opportunity to promote new product or reinforce the value of existing products and services directly to MTA members. The exhibition will take place within the Air Force Museum in Christchurch, Friday 3 October. MTA welcome their partners to join us in Christchurch and to use this excellent opportunity to network and promote your organisations profile. Exhibition price $1,500 + GST
3-4 - 1 0-2 0-1 4 16 Exhibition stands 3m x 1.2m black velcro panels registration for two company representatives at the expo on Friday trestle table, 2 chairs and table cloth (if required) 2x spotlights 1 x 10 amp power supply with 4 pin multi box power point coreflute sign with company name in black text listing in the exhibition section of the conference website and exhibition passport list of members who have given permission for name publication Allocation of stands Stands will be offered and allocated to platinum and gold sponsors followed by silver and bronze sponsors until Thursday 16 July. After this time remaining stands will be allocated to companies on a first-in basis.
3 4 1 0 1 4 17 Terms and conditions Please complete and return the sponsorship and exhibition application form at the end of this document. Insurance/Liability Sponsors and exhibitors must ensure that they are adequately covered for public liability insurance. This refers to damage or injury caused to third parties/visitors in the vicinity of an exhibition stand. Neither MTA, Conference Innovators, DisplayWorks, Air Force Museum, VBase, Rydges Christchurch Latimer nor any of their staff, employees, agents or other representatives shall be held accountable for, or liable for, and the same are released from accountability, or liability for any damage, loss, harm or injury to the person or any property of the exhibition, however caused or any of its staff, employees, agents or other representatives. In the event of industrial disruption and/or equipment failure due to power supply problems, MTA, Conference Innovators, Displayworks, Air Force Museum, VBase, Rydges Christchurch Latimer will not be held liable and accept no responsibility for loss of monies or property incurred by exhibitors or damage to property. The conference organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots, or any cause whatsoever. Exhibitors are advised to insure against such liability.
3-4 - 1 0-2 0-1 4 18 Cancellation policy MTA reserve the right to change the venue and duration of the event if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force so long as the exhibitor is informed in reasonable time before the event. In the case of cancellation by the sponsor or exhibitor, notification in writing should be sent to the conference organiser. A refund of fees paid (less a cancellation fee of 50% of the value of the sponsorship or exhibition stand) will be made to any sponsor or exhibitor cancelling before Friday 22 August 2014. No refunds will be provided after this date. Full payment must be received within 21 days of the invoice date or prior to the conference, whichever is earliest. Participation as a sponsor or exhibitor is at the discretion of the organisers and the organisers reserve the right to approve sponsorship materials. The sponsor will fully reimburse MTA for all claims, losses or expenses arising as a result of any breach or failure to perform any of the terms of the sponsorship agreement. Acceptance of terms and conditions By submitting the sponsorship application form you acknowledge and accept the sponsorship terms. Contact If you wish to discuss other sponsorship outside those listed please contact: Anna McWhirter Conference Manager Conference Innovators T: 64 (03) 379 0390 E: annamc@conference.co.nz
MTA Conference & Expo BACK TO THE FUTURE 3-4 October 2014 Christchurch Application form Please send completed form to: MTA Conference and Expo 2014 T: 03 379 0390 E: annamc@conference.co.nz Organisation: Name (main contact): Company name (for sponsorship contract purposes): Postal address: City: Postcode: T: M: E: Purchase order number (if applicable): Sponsorship Platinum sponsors Dinner and late night comedy club Oktoberfest Hotel branding SOLD SOLD $10,000 + GST Silver sponsors Name badge Water bottle Conference internet Lunch at the conference SOLD $3,000 + GST SOLD SOLD Gold sponsors Conference bag Coffee cart Pre-dinner drinks and canapés Saturday Happy hour drinks Friday SOLD $6,000 + GST SOLD SOLD Lunch at the expo Bronze sponsors Transport Saturday afternoon tours Afternoon tea at the Expo Morning tea at the conference $3,000 + GST $2,500 + GST $2,500 + GST SOLD SOLD
Exhibition stand at Expo Exhibition stand $1,500 + GST Number of stands: Preferred site number/s: First choice Second choice Third choice Name of any companies you wish to be adjacent to: Name of any companies you do not wish to be adjacent to: Method of payment Please send an invoice Yes, please charge this to my credit card below Credit card authorisation Please note a 2.5% credit card surcharge applies. Please charge NZ$ to the following credit card. Card type (please circle): Visa Mastercard Card number: Expiry date: / CSV number: Cardholder name: Signature: Date:
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