BRYNFORD COMMUNITY COUNCIL CYNGOR CYMUNED BRYNFFORDD Minutes of the meeting of Brynford Community Council held 14 th March, 2017 at Brynford C.P. School. PRESENT: Councillor D. Jones Chairman Councillor J. Davies Councillor W. Beaumont Councillor M. Flynn Councillor G. Legg Councillor L.O Hare Councillor D. Redfern-Lloydjones Councillor T. Stephenson Councillor P. Wahl APOLOGIES FOR ABSENCE: Councillor M. Wright Flintshire County Council IN ATTENDANCE: Mr. A. Roberts Clerk to the Council 139/17 ITEMS RAISED BY THE GENERAL PUBLIC The Chairman welcomed to the meeting Mrs. L. Astbury and invited her to speak on issues relating to Council business. Mrs. Astbury provided a report on past and upcoming events to be held at St. Michael s Church, Brynford. Mrs. Astbury enquired as to the progress being made in the provision of dog waste bins, repairs to footpaths from Brynford Crossroads and the need for road gullies to be cleaned along Brynford Village Road. The Chairman thanked Mrs. Astbury for her attendance. 140/17DECLARATION OF INTEREST None were declared in relation to Council business.
141/17 MINUTES That the minutes of the meeting held the 14 th February, 2017 were approved as a correct record. 142/17 STREETSCENE SERVICES The Chairman welcomed to the meeting Mr. Ian Williams, Streetscene Area Supervisor, who provided an update on ongoing maintenance issues. Following receipt of the confirmation from the Clerk that Grosvenor Estates had confirmed their approval of the location of the dog waste bins instruction had been given for their erection. Members reported that road surfacing and pot hole repairs were required in the following locations Glan-Yr-Afon, Calcot Arms to Milwr Road, Brynford Village Road from crossroads to Brynford Pet Cemetery and Dolphin Junction layby. Fly tipping had also been taking place on Post Office Lane, Brynford. The Chairman thanked Ian for his attendance. 143/17 COMMUNITY TRANSPORTATION CONSULTATION EVENT Councillors L. O Hare and J. Davies reported that the event had taken place on Tuesday 28 th February, 2017 at St. Michael s Church. The event had attracted many visitors who had completed the survey questionnaires. Members also reported that there were 3 officers in attendance from Flintshire County Council Transport Department. However, no display or presentation was provided to help attendees gain an understanding as to the purpose of the event and potential changes that could be made to Public Bus Services across the county. That a letter be sent to the Transportation Manager, Flintshire County Council expressing the Council s disappointment. 144/17 BRYNFORD VILLAGE GREEN HERITAGE PROJECT LOTTERY FUNDING APPLICATION Councillors D. Jones, J. Davies and L. O Hare reported that they had attended a meeting on Monday 13 th March, 2017 with Lorna Jenner regarding the application for the lottery grant. Also present at the meeting was Mr. Derek Jones, the Council s Website administrator and the Clerk to the Council. The purpose of the meeting was to look at the grant application and gain an understanding of the process and next steps. The application, if approved, would include Web training and development as well as I.T. equipment that could be used by pupils of Brynford CP School. Support would be provided by consultants to help
develop the Heritage information project working with school pupils and the community group. That instruction be given to Mrs. L. Jenner to submit the Lottery application. i-beacon Project. At the above same meeting the i-beacon project was also discussed. Ms. Emma Ward had confirmed that Brynford Pet Cemetery could be used as a downloading Hub via Wi-Fi connection to access the i-beacon trails app. It was also agreed that Lorna would speak with the owners of the Crooked Horn Inn with regard to being a second Hub location. Rachel Watson the Halkyn Mountain Ranger was working with Lorna on developing the trails and it was agreed that Lorna would visit the Brynford Over 55s Club to discuss both the Heritage and i-beacon project, inviting representatives to join the project group. 145/17 DEVELOPMENT ON LAND ADJACENT TO THE A5026. THE NANT, BRYNFORD The Clerk reported that no further correspondence had been received from the Planning Authority to date. Mr. D. Hanson MP had written to the Council thanking them for the copy correspondence requesting that he be kept informed of the ongoing development. That a letter be sent to the Planning Authority requesting an update on their investigation findings. 146/17 CORRESPONDENCE RECEIVED The 2018 Review of Parliamentary Constituencies In Wales-Secondary Consultation Period. Notice that the consultation will run from the 28 th February to 27 th March, 2017 Commission Website www.bcw2018.org.uk County Forum Held the 28 th February,2017- White Paper on Local Government (Reforming Local Government: Resilient and renewed) http://gov.wales/newsroom/localgovernment/2017/170131-local-governmentreform/?lang=en That the above correspondence be received.
147/17 PLANNING APPLICATIONS A) BMK/056575 Renovation, demolition, re-build and extension of dwelling. Yew Tree, Bryn Sannan, Brynford, Holywell, CH8 8AX. B) ADW/056553 Variation of Condition No. 4 following grant of planning permission Ref: 054021 to extend opening hours. Coetia Mawr, Brynford Hill, Milwr, Holywell, CH8 8AD. That the Council has no objections to the above two applications. 148/17 APPLICATIONS FOR FINANCIAL ASSISTANCE Holywell Leisure Centre - Support Grant 2017. That a grant of 1,000 was approved. 149/17 FORMAL RISK ASSESSMENT 2017/18 In accordance with the requirements of the External Audit, the Council is required to undertake an annual risk assessment. The assessment should identify the key risks that the Council is facing, evaluating the consequences of an identified risk taking place and deciding upon the appropriate action the Council should take to reduce or control the risk. A copy of the Risk Assessment Report had been provided for members consideration and approval. That the Council approved the Risk Assessment for 2017/18. 150/17 EXTERNAL AUDIT REPORT YEAR ENDING 31 ST MARCH, 2016 Following the year-end audit, a copy of the audit findings report had been provided to all members. The Clerk had been instructed to prepare a report of actions to address the issues that had been reported by the external audit. The Clerk advised that a report of actions had been provided with the agenda for consideration by the Council.
That the Report of Actions was approved by the Council. 151/17 ACCOUNTS FOR PAYMENT That the following accounts were approved for payment:- 1375) H.M. Revenue & Customs P.A.Y.E. 99.09 (L.G.A.1972s112) 1376) A. Roberts Clerk s salary 395.45 (L.G.A.1972s112,131) 1377) A. Roberts Establishment Allowance 350.00 (L.G.A.1972s113) 1378) St. Michael s Church Tree Maintenance Grant 850.00 (L.G.A.1972s124) 1379) Deeco Lighting Maintenance Street Lighting 856.80 (P.C.A.1957s3) 152/17 DURATION OF MEETING The meeting commenced at 7.00pm and was closed at 9.20pm. CHAIRMAN