RIXTON WITH GLAZEBROOK PARISH COUNCIL

RIXTON WITH GLAZEBROOK PARISH COUNCIL Clerk to the Council : I M Lowe 5 Hartley Close LYMM Cheshire WA13 OJJ 11 September 2017 Dear Councillor I am writing to inform you that the Parish Council Meeting will be held in the Community Hall, Hollins Green, on Thursday 21 September 2017 at 7.45 p.m. I trust you will be able to attend. Yours sincerely I M Lowe (Mrs) CLERK TO THE COUNCIL Code of Conduct Declarations of Interest Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 Members are reminded of their responsibility to declare any disclosable pecuniary or non-pecuniary interest which they have in any item of business on the agenda no later than when the item is reached. Declarations are a personal matter for each Member to decide. Whilst officers will advise on the Code and its interpretation, the decision to declare, or not, is the responsibility of the Member based on the particular circumstances. /SEE AGENDA ATTACHED

A G E N D A 1. Apologies 2. Committee Reports 3. Minutes 4. Chairman s Report 5. Chairman s Projects 6. Matters arising from Minutes 7. Correspondence 8. Projects Update (a) Recreation Ground (b) Glamis Wood (c) HS2 (d) Parish Plan Operational Group (e) Parish Plan Group Recreation & Leisure (f) Parish Council Website 9. Footpath across Recreation Ground to consider quotes 10. Accounts for payment 11. Planning Applications Parish Cllrs please note the meeting will commence at 7 p.m. for a pre meeting.

MINUTES OF THE RIXTON WITH GLAZEBROOK PARISH COUNCIL MEETING HELD IN THE COMMUNITY HALL, MANCHESTER ROAD, HOLLINS GREEN AT 7.45 P.M. ON THURSDAY 20 JULY 2017. Present: Cllr Trenbath (Chairman) Cllrs Clarke and Banner WB Cllr McCarthy Parish Clerk I.M. Lowe Code of Conduct Declarations of Interest Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 Members are reminded of their responsibility to declare any disclosable pecuniary or non-pecuniary interest which they have in any item of business on the agenda no later than when the item is reached. Declarations are a personal matter for each Member to decide. Whilst officers will advise on the Code and its interpretation, the decision to declare, or not, is the responsibility of the Member based on the particular circumstances. The Parish Council will take account of Section 17 of the Crime & Disorder Act in all their discussions and decisions. 34. APOLOGIES FOR ABSENCE Apologies for absence were received from Cllrs Andrews, McLachlan, Hill, Wilson and Wright. RESOLVED:- That the apologies be received and noted. 35. COMMITTEE REPORTS A: Warrington Borough Councillor McCarthy 1. Drains and gutters these have now been cleared. 2. Street lights Manchester Road some lights are out units will be replaced by new LED lights. 3. Children playing in street (Elm Road) reported to Mark Tune as it is a Close rather than a Road will have to come down to assess the situation. 4. Dam Lane/Moss Lane large wagons using the bridge which is a weak bridge users have agreed too halve their load with the wagons working in the area other wagons have been told about their using the weak bridge. RESOLVED:- That the report be received and noted.

Cllr Trenbath asked if the brown sign is now in hand showing the route to the Church Cllr McCarthy will look into and raise issue of costings. Cllr Trenbath also asked if the branches obscuring the traffic lights on Manchester Road going from Hollins Green at Warburton Bridge could be cut back. B: Police Jeremy King PCSO Over past month there have been 5 ASB issues. 2 relate to civil dispute, 1 relates to a noise issue, 2 relate to youths. One incident related to reports of unknown youths messing around marquee tent after carnival, carnival organisers made aware. The other incident relates to youths on site of disused building. There have been 2 reports of criminal damage 1 Glazebrook Railway Station (telephone handset, no further lines of enquiry BTP aware); 1 Glazebrook Country Club youths stopped, parents spoken to. We are well aware of the problems with youths accessing this site and it is regularly patrolled, we have spoken with various youths and made schools aware (St Helen Primary & Culcheth HS). Contact with owner regarding securing site perimeters. One theft from an outbuilding (bottles of drinks) no lines of enquiry One theft of motor vehicle (from a car park) no further lines of enquiry Operation ongoing regarding off-road motorbikes across Warrington and involves liaising with our colleagues on GMP Assembly at St Helens Primary on keeping safe over the holidays. We have also been working with WBC parking wardens regarding traffic around schools across Warrington. Attended RwG Carnival, along with some of our Volunteer Cadet Officers who were able to tell people about the scheme. Promoted crime prevention advice and Herbert Protocol. RESOLVED:- That the report be received and noted. C: Friends of Hollins Green Cemetery 20 th June 2017 Attended by Cllr. Clarke It is intended to have an Information Stall at this years Carnival. This is to try and get more volunteers interested. Leaflets and tidy up dates to be given out. 682.00 was made at the afternoon tea party held at Rose Cottage.

HDT will fund the Heritage Board that will go on the end of the shed later in the year. Costings have now been received from WBC Bereavement Services for more grave restoration. The next graves to be done will be the large ones It has been decided that the proposed memorial sculpture will be 3 6 high and the width of two graves. The final design has not yet been finalised. More bark and stones need to be ordered for the July tidy up. The Green Flag inspection has been carried out, but no outcome until August. The Annual dinner will take place in October. Next meeting 3 rd October 2017 RESOLVED:- That the report be received and noted. D: Parish Plan Meeting No meeting E. Community Hall No meeting F. Chalc Parish Forum Cllr Trenbath attended Chalc Parish Forum. 13 th June 2017 Police Crime Commissioner David Keane and Deputy Chief Constable, Cheshire, Janette McCormick. The Crime Commissioner said his vision is to have a local community Neighbourhood policing with every community having a local officer, locally based. He mentioned every PCSO will be trained to use mobile speed cameras he also stated that Cheshire Police is the only force still recruiting and that there are presently 40 in training. He stated burglaries in Cheshire have reduced by 80% and for crimes involving motorbikes rather than pursue, when possible they spray with smart water and then follow up. The Deputy Chief Constable discussed reports on historical abuse reports in Cheshire and its increase of 25% but she emphasised these were historical. She went on to point out that the police and Fire service are now using the same back room staff in a bid to divert money to front line areas of Policing. RESOLVED:- That the above report be received and noted.

36. MINUTES The Minutes of the Parish Council Meeting held on 15 June 2017 were submitted to the Meeting. RESOLVED:- That the Minutes of the Parish Council Meeting held on 15 June 2017 be accepted as a true record. 37. CHAIRMAN S REPORT 1. 3/7/2017 Sue Walker Elm Road. Request for street signs to alert drivers to children playing. Passed to Tony MacArthur who asked the Highway team to come out and have a look at the road to ascertain if a sign as requested was a possibility. See Minute 35A 2. Complaint about the hedges on Glazebrook lane both sides from the lights. WBC have asked for the enquiry from Rixton Parish Council be logged on Mayrise. See Minute 41 3. I have just received a cheque for 85.00p from the Parish Council as part shared payment for some equipment and High Viz. Tabards for litter picking and community activities, please thank the Parish Council for their kind contribution which is very much appreciated. Kind Regards Pete Higson ( Parish Plan Chair ) 4. The community shop committee are looking for funding for an additional air con unit in the shop. The two present ones are not enough to cope most of the time with all the refrigeration in the shop. During the summer and just recently it has been a big problem and we have been advised to have a third unit to remove the heat efficiently. The heat is causing issues with stock and potentially could develop into a serious problem. We are looking for funding as the shop is still establishing itself and is only just breaking even and thus we do not have any funds for capital equipment. We have been advised that the cost would be around 2k. Is this something the Parish council would consider at your next meeting? See Minute 43 5. Colliers enforcement notice. There are still conditions outstanding which should be complied with, and I have now served two Breach of Condition Notices which requires the conditions to be complied with within 56 days. 6. Bank street problems Bob Andrews. See Minute 41 7. Weak bridge issue Dam Lane Tony MacArthur dealing with it. See Minute 35A. RESOLVED: That the report be received and noted.

38. Chairman s Projects the following email received Project ID 0010309759 Project name: Replacement of Path Across the Village Green Grant Confirmation Thank you for returning the documents we asked for in our conditional grant offer letter. You have now met our requirements and I am pleased to confirm our grant offer. You can now start your project, which must be completed within 12 months. Your grant will be paid into your organisation's nominated bank account on 21 July 2017. Please allow three to five days after this date for payments to reach your account. Unless your account is with a building society, your project ID will be shown as a reference for the payment on your bank statement. We will publish details of your grant on our website on 5 September 2017 and send information to local media. If you want to share your good news before this date then please go ahead and continue to let people know the difference your project makes throughout the life of your grant. It is a condition of your grant that you acknowledge funding from the Big Lottery Fund when referring to your project, including in any publicity or marketing materials. This is important because it helps people see how money raised by National Lottery players is supporting good causes in their community, you can download the logo here. Further guidance and information on publicising your grant can be found on our website. One of the easiest ways you can do this is on social media such as Facebook, Twitter or your local press. Our Media Team will be able to offer support and advice should you need it on 0207 211 1888 or media.team@biglotteryfund.org.uk Congratulations on receiving a grant. We wish you every success with your project and look forward to hearing from you shortly. Managing your grant We may contact you in the next 12 to 18 months to find out how your project has gone. You must keep any receipts or invoices showing how you spent the funding for a minimum of seven years after the end of your project.

Please find attached a document providing answers to frequently asked questions about managing your grant, which you may find useful. We hope your project is a success but do tell us if you have any difficulties or delays. The sooner you tell us about a problem the more likely it is we'll be able to help. If you have any questions, please contact us by email at grantmanagement.nc@awardsforall.org.uk or by phone on 0191 376 1717. RESOLVED:- 1. Cllr Trenbath to speak to the 3 contractors for further quotes in order for the Parish Council to agree a contractor for the works. 2. That the Parish Council confirm the match funding of 10,000 3. That an agenda item be placed on the September meeting to consider the quotations and to look into acknowledging the Grant. 39. Clerks and Councils Direct, The Clerk, In the Know, RESOLVED:- That the aformentioned be circulated 40. Insurance Policy - Zurich Municipal The Clerk submitted letter and insurance details for 2017/2018 the cost is as per our term agreement with them and is at a cost of 1,021.996 (Insurance Premium Tax has increase) RESOLVED:- That the Insurance Policy be agreed and cost of 1,021.96 be paid. 41. Glazebrook The Clerk reported that the gullies have been cleared, hedges cut back on Glazebrook Lane. The problems with children on the Bank Street site is being dealt with by the Police. RESOLVED:- That the report/update be received and noted. 42. The Pensions Regulator The Clerk submitted copy of the Declaration of Compliance dated 16 th June 2017. RESOLVED:- That the Declaration of Compliance be agreed and accepted by the Parish Council. 43. Hollins Green Community Shop The Clerk submitted following email requesting a donation: The community shop committee are looking for funding for an additional air con unit in the shop. The two present ones are not enough to cope most of the time with all the refrigeration in the shop. During the summer and just recently it has been a big problem and we

have been advised to have a third unit to remove the heat efficiently. The heat is causing issues with stock and potentially could develop into a serious problem. We are looking for funding as the shop is still establishing itself and is only just breaking even and thus we do not have any funds for capital equipment. We have been advised that the cost would be around 2k Is this something the Parish council would consider at your next meeting? The Parish Council considered the request. RESOLVED:- That the Parish Council agree to a donation of 500 towards the air conditioning unit to be paid once the unit has been installed. 44. Meetings East and West Area Board request from Ruth Whitworth to meet the Parish Council RESOLVED:- That the Parish Council request information as to what the Meeting would be about. Chalc 5 th September Please find attached details of the Digital Engagement and Social Media Seminar we are holding on Tuesday 5 th September at Legends, Crewe the modern purpose built conference centre at Bentley Motors Ltd. The seminar will be presented by Alan Jones, Head of Communications at the National Association of Local Councils and is sure to be both informative and interesting. This is a not to be missed opportunity for both Clerks and Councillors who are wishing to get a better understanding of communication in the digital age and how your council can benefit from it, along with a look at Social Media Policy. Cllr Trenbath is attending this Meeting. 45. Projects A: Recreation Ground nothing to report B: Glamis Wood damaged trees have been removed

C: HS2/HS3 - The following emails received:- Thanks for your email I was actually in the process of contacting you over the next couple of days. As I explained when we last met, as our teams are expanding, we are reviewing the boundaries of responsibility. We are now nearly there with a wider team of engagement staff who will be part of multidisciplinary area teams covering the Three Es Engineering, Environment and Engagement. Unfortunately this means that my role will shift in focus to concentrate on Greater Manchester, so whilst I will still play a supporting role in Warrington, your relationship manager will be part of a new engagement team led by Gillian Whitfield, who I have copied in to this email. One of Gillian s colleagues (who starts in the next few weeks) will be your primary contact moving forward, and I would like to arrange a time for us all to meet, so I can hand over the key tasks including attending your parish council and arranging an advice surgery. I will of course ensure that the transition is smooth, and will lend a hand when necessary. Gillian and her new colleague will be in touch shortly with a view to us all meeting to introduce the new team and to move forward with our agreed list of activities. In the meantime, you may have seen today s announcement regarding the next stages of HS2. As the announcement said, most of the route remains as confirmed in November 2016, but following the consultation the government have made a number of changes. Insofar as Warrington is concerned, there are no changes from the proposed route announcement in November 2016. More details can be found at https://www.gov.uk/government/uploads/system/uploads/attachment_d ata/file/629154/high-speed-two-from-crewe-to-manchester-westmidlands-to-leeds-and-beyond-phase-2b-route-decision-webversion.pdf The consultation earlier this year covered both a number of route refinements as well as the property schemes available for Phase 2b. Discretionary schemes already available for other phases of the project are now in place for those living along the 2b route. A number of changes have been made to the scheme consulted on, and further details can be found at; https://www.gov.uk/government/uploads/system/uploads/attachment data/file/629394/high-speed-two-phase-2b-crewe-to-manchester-westmidlands-to-leeds-and-beyond-property-consultation-response-webversion.pdf

If you have any queries, do not hesitate to contact either myself or Gillian.Whitfield@hs2.org.uk Good Morning Further to Monday s announcement by the Secretary of State for Transport, I am writing to Parish Councils along the line of the route to confirm how we intend to develop the next phase of High Speed 2 (HS2) proposed from Crewe to Manchester and the West Midlands to Leeds known as Phase 2b. I also want to confirm that we have contacted property owners, tenants and businesses, who are directlyaffected by the route. As stated in the Secretary of State s announcement, most of the route remains as confirmed in November 2016. The main points to note for the Western Leg are: 1. The Secretary of State has confirmed the property schemes available for Phase 2b. Discretionary schemes already available for other phases of the project are now in place for those living along the 2b route. This decision takes into account the feedback from the recent consultation. We have contacted those who are subject to this change. 2. He has also confirmed five of the proposals which we consulted on following the November announcement, of which three are those proposed for the Western Leg. These are:- The relocation of Western Leg Rolling Stock Depot to Wimboldsley; The change of route in the Middlewich-Northwich area; The change to the approach at Manchester Piccadilly; Next steps Subject to Parliamentary approval, construction of Phase 2b is expected to start in 2023 ready for the railway to begin operations by 2033. The next stage of work will develop the design in more detail, addressing some of the issues already raised regarding specific local impacts, such as noise, whilst gathering important feedback which will help to inform how these impacts can best be mitigated. We know that the development of the new HS2 railway can cause uncertainty for those living alongside the route. We are committed to giving everyone affected by our proposals or interested in them, the opportunity to continue talking to us as we develop the proposals.

Later this summer, we will continue an extensive series of information events, like those held over the winter of 2016/17, as plans for the route develop. These events will provide information to inform stakeholder responses to ongoing consultations, what stakeholders can expect to see as we undertake surveys to inform the design, explain the timings for engaging in the next stage of the project and provide details on what elements we will be engaging on. Once scheduled we will be in touch again to let you know more details and also to discuss how we can best engage with your communities. You can also find the latest information on the events page of our website at www.gov.uk/hs2. Should you have any further questions please don t hesitate to contact me. I have today shared an email with all Parish Council s along the route so that you have my contact details. As Raj said, I am looking forward to meeting with you all on a one-to-one basis to introduce myself and your dedicated Engagement Manager and Advisor who will be your point of contact for all engagement activity as the route development progresses. I will be in touch in the next couple of weeks to set this up once the team is fully established. However, I would reiterate Raj s offer of support, in the event you have any questions please just let me know. RESOLVED:- (a) That the HS2 representative be invited to speak to the Parish Council at 7p.m. prior to the Parish Council Meeting on 21 st September. (b) That Cllr Clarke asks the Community Hall if they have all the Certificates necessary for use of the Hall (in particular for a Public Meeting). D: Parish Plan Operational Group No report E: Parish Plan Group Recreation and Leisure No report F: Parish Council Web Site Cllr Trenbath asked if anyone had any suggestions for improvements, we only have 4 pages, let him know.

46. Accounts for Payment A: RESOLVED:- That the following 10 accounts be paid:- I M Lowe (1 month s salary) 399.80 100415 HM.Revenue and Customs(1 month s tax) 99.94 100416 I M Lowe (3 months internet) 22.50 100417 I M Lowe (3months telephone) 50.00 100418 22 nd Warrington East Scouts (1 years electricity street lamp) 50.00 100419 Holly Oaks (tree works Glamis Wood) 96.00 100420 Zurich Municipal (Insurance) 1,021.96 100428 D Trenbath (Chairmans Allowance) 400.00 100429 I M Lowe (August salary) 399.80 100430 H M Revenue and Customs (August Tax) 99.94 100431 B:- Income - The Clerk reported that 1,000 has been received from HS2 in respect of access to the Recreation Ground. C: Inventory/Asset Register The Clerk submitted the amended Register which took account of the Auditors comments/instruction that the 2 bus shelters donated to the Parish Council be listed at an amount of 1 per shelter RESOLVED:- That the revised Inventory/Asset Register be agreed in accordance with the instruction of the Auditor Appendix A. 47. PLANNING APPLICATIONS Application reference: 2017/30566 Location: 67, SCHOOL LANE, RIXTON-WITH-GLAZEBROOK, WARRINGTON, WA3 6LN Description of development : Full Planning - Proposed replacement dwelling following the demolition of the existing property. Copy of email objection from neighbour Comment: Planning Application 2017/30566 : 67 School Lane,Rixton We object in principle to this planning application. The recent construction of 67a School Lane has had a significant impact on the East access into Hollins Green, and the proposed reconstruction of no.67 as a still larger and taller building would further damage the village street scene in this location. The existing front wall of 67a has a detrimental effect on the open aspect of the area. No other property on School Lane has a boundary to the highway pavement along its complete frontage with such an

impact. Although constructed from good quality materials, the continuation of this wall across the frontage of the proposed, even wider property at no.67, would create a walled compound effect. It should be noted that no gates are detailed, and this lessens the visual impact on the drawings. The drawings do not indicate a maximum height for this wall. The increase in building size, height and proximity to boundaries, will further increase the impact of this proposal. The only other single occupancy building of comparable size is the Old Vicarage; however, this is set back from all boundaries, and within its own grounds. The density of the proposal will affect the quality of the living environment of the surrounding properties. The proposed (attached) garage appears to be over 1 storey high, adjacent to a boundary line, this will have a significant visual impact to a number of adjacent properties. It is our understanding that an outbuilding within 2m of a boundary should not exceed 2.5metres in height. Conditions should be set and enforced to ensure that the garage is not further developed for accommodation without planning consent. Given the above we would expect the restrictions outlined in permitted guidelines to be fully enforced to protect this rural setting from overdevelopment. Can the planning office please advise whether the feature trees/screening detailed requires planning permission, and whether Warrington Borough Council condones the planting of trees in the form of a continuous screen/hedge, which will also have a visual and practical impact on adjacent properties. The Parish Council object house is too large for the site, insufficient private open space, garage too large and appears to be two storey, access problems onto School Lane. Application reference: 2017/30735 Location: 23, MOSS SIDE LANE, RIXTON-WITH-GLAZEBROOK, WARRINGTON, WA3 6HH Description of development : Householder - Proposed single storey rear extension No objection

Application reference 2017/30727 Location: THE RHINEWOOD COUNTRY HOUSE HOTEL, GLAZEBROOK LANE, RIXTON-WITH-GLAZEBROOK, WARRINGTON, WA3 5BB Description of development : Discharge of Condition - Proposed discharge of condition 16 (Open space and landscape implementation and maintenance and management scheme) on application 2014/24573 No objection B. Planning Appeal Rixton with Glazebrook Modification Order 2016 (Footpath No 10) The Clerk submitted letter from the Planning Inspectorate giving details of the above appeal. The Local Inquiry is to be held on Tuesday 5 th December 2017 at Rixton with Glazebrook Community Hall the Inquiry is scheduled to last for 2 days. RESOLVED:- That the letter be received and noted and a Parish Councillor attend the Inquiry if possible. C. Local Plan Preferred Development Option On Monday 10 th July 2017 the Council s Executive Board approved the Local Plan Preferred Development Option Regulation 18 consultation documents for public consultation. The Preferred Development Option sets out the Council s proposed approach to meeting Warrington s need for new homes and jobs up to 2037. It also identifies the infrastructure which will be required to be delivered to ensure Warrington s growth is sustainable. It closely reflects the objectives of the Council s Warrington Means Business regeneration programme and Warrington s Health and Wellbeing Strategy. You are invited to comment on the Preferred Development Option. We would also welcome your views on the evidence base we have prepared, the Council s conclusions on Warrington s development needs and the scope of the work the Council intends to undertake in preparing the submission version of the Local Plan. A list of public consultation events, the Preferred Development Option and the standard response form are available from the Council s web site at: https://www.warrington.gov.uk/info/200564/planning_policy/2274/local_ plan_review

The consultation period commences for an eight week period from Tuesday 18 th July 2017 to Tuesday 12 th September 2017. The documents are also available to view at Local Libraries during normal opening hours and at the following locations during normal working hours: WBC New Town House Reception, Buttermarket Street, Warrington WA1 2NH WBC Contact Centre, 26-30 Horsemarket Street, Warrington WA1 1XL Please send your comments and completed standard reply forms to: By email: ldf@warrington.gov.uk In writing: Warrington Borough Council, Planning Policy and Programmes, New Town House, Buttermarket Street, Warrington, Cheshire WA1 2NH Please return your representation(s) to Warrington Borough Council no later than 5pm on Tuesday 12 th September 2017. The Clerk reported that she has requested a paper copy of the report which she would read and circulate. RESOLVED:- That the email be received and noted and the Clerk s action approved. 48. PARISH PROBLEMS Cllr Clarke: 1. Parish Wildflowers what is happening regarding planting? 2. Layby Glamis Wood could a larger waste bin be placed on the site as this is a much used facility. Cllr Trenbath: Tipping is taking place on the former access point (Village Boundary with Cadishead).

Inventory - Asset Register RIXTON WITH GLAZEBROOK PARISH COUNCIL Responsible Officer Marilyn Lowe This inventory was reconsidered by the Parish Council at the Meeting on 15th October 2015 Inventory - Asset Register RIXTON WITH GLAZEBROOK PARISH COUNCIL Responsible Officer Marilyn Lowe This inventory was reconsidered by the Parish Council at the Meeting on 15th October 2015 Inventory - Asset Register RIXTON WITH GLAZEBROOK PARISH COUNCIL Responsible Officer Marilyn Lowe This inventory was reconsidered by the Parish Council at the Meeting on 20th July 2017 Description Serial no Replacement CostiLocation Acquisition date Disposal/write off details Annual check by Date play equipment 37800 Recreation Green Manchester Rd Hollins Green Mar-06 Zurich Insurance *refurbishment by end 2015 Recreation Green Manchester Rd Hollins Green Oct-15 fence surrounding play area 5000 Recreation Green Manchester Rd Hollins Green Jan-97 Recreation Ground land held charitable trust Benches, Village Green 4500 Village Green Bank Street Glazebrook 1996 Holly Bush Lane 377 over 10 yrs Dam Lane 377 over 10 yrs Eagle & Child Manchester Rd 377 over 10 yrs Community Hall Manchester Rd Dam head Ln Rose Cottage (no back) 377 241 May-06 Bank Street/Dam Head Ln 377 over 10 yrs Glazebrook Lane (opp Brush Farm) 377 May-12 Glazebrook Lane (Temple House) 377 Recreation Ground (no back) 241 Notice Boards 2652 Church Green Manchester Road Nov-13 Bank Street Glazebrook Lane Village Green 2 New Bus shelters Same location 2 Both sides Manchester Road/Chapel Lane donated 2014