THE CORPORATION OF THE TOWN OF COBOURG AGENDA Thursday June 16, 2016 at 10:00 AM in the Conference Room Victoria Hall A Meeting of the Victoria Square Phase IV Committee will be held on Thursday, June 16 th 2016, at 10:00 AM in the Conference Room of Victoria Hall 1 CALL TO ORDER 1 Election of a Chair 2 APPROVAL / ADDITIONS TO THE AGENDA 3 ADOPTION OF MINUTES 1 That the Minutes dated June 2, 2016 be adopted 3-7 4 DECLARATIONS OF INTEREST BY MEMBERS 5 PRESENTATIONS / DELEGATIONS 1 a) Design Options Miriam Mutton, Landscape Architect, will present an overview of the second Design Option for the project area 6 COMMUNICATIONS / CORRESPONDENCE 7 REPORTS An opportunity for discussion about the feedback received from members from the various Advisory Committees and Stakeholders that they represent 8 UNFINISHED BUSINESS 1 Project Workplan Ongoing review of the schedule and timeline of the Phase IV design project Page 1 of 7
9 NEW BUSINESS 1 Canada 150 Community Infrastructure Program Applications due June 24th, 2016 10 ADJOURNMENT 1 The regularly scheduled meeting will be held on Thursday June 30th, 2016 at 10:00AM Page 2 of 7
THE CORPORATION OF THE TOWN OF COBOURG MEETING MINUTES Date: June 2, 2016 Meeting Location: Conference Room, Victoria Hall The regular meeting of the Victoria Square Phase IV Committee was held at 10:00 am in the Conference Room, Victoria Hall with the following persons in attendance: PRESENT: Chief Administrative Officer, Stephen Peacock Mayor Gil Brocanier Councillor D McCarthy Director of Recreation and Culture, Dean Hustwick Secretary, Alison Torrie Lapaire Miriam Mutton Ken Jansen Malcolm Wardman Richard Randall Cheryl Blodgett Jack Boyagian ABSENT: Director of Corporate Services, ID Davey Jeff Hurst Jim Doubt Carol McCann CALL TO ORDER a) Election of a Chair The members present were introduced The role of Chair was explained and the election of a Chair was deferred to the next meeting APPROVAL / ADDITIONS TO THE AGENDA ADOPTION OF MINUTES May 20th, 2016 Moved by Ken Jansen That the minutes from the May 20th, 2016 meeting be adopted Carried DECLARATIONS OF INTEREST BY MEMBERS Page 1 of 5 Page 3 of 7
Meeting Minutes JUNE 2, 2016 PRESENTATIONS / DELEGATIONS a) Project Boundary A discussion about the project boundary was had The project area is described as follows: - Beginning at the northeast corner of the Firehall Theatre, cross Second Street to the east - Follow the east side of Second Street south to the south side of Albert Street - Follow the south side of Albert Street west to the south west corner of Third Street - Cross Albert Street and head north on the east side of Third Street to the location of the former bus stop, in line with the cooling tower - Continue east along the north wall of the cooling tower, and the north walls of the Firehall Theatre Included in the project area are: -Second Street from the Firehall Theatre to the intersection of Albert Street, including the municipal property on both sides of the street -The intersection of Albert and Second Streets, including the gateway entrance to Rotary Park -Albert Street between Second and Third Street, including the municipal property on both sides of the street -The Firehall Theatre, the Market Building and Market Square, including existing parking areas -The cooling tower for Victoria Hall located to the west of the Firehall Theatre -The potential laneway connection between Second and Third Streets, running east to west between the Market Building and the Firehall Theatre It was decided that the fountain area along Albert Street to the south of the Market Building would be included within the project boundary While this area was completed as part of an earlier phase of the redevelopment of Victoria Square, it was decided to include it within the boundaries of the current Phase IV design project in order to ensure continuity of design There is an emphasis on gateways and connections to civic space outside of the boundaries of the current Phase IV design project Therefore, it was decided that the intersections and connections should be included within the project boundary The boundaries of the Phase IV design project, as described above, are illustrated in orange on the plan attached hereto Victoria Square Phase IV Project Boundary Page 2 of 5 Page 4 of 7
Meeting Minutes JUNE 2, 2016 b) Design Options Miriam Mutton, Landscape Architect, provided a presentation and overview of Design Option 1, which is based on the original concept developed in 1999 The design includes possible modes of use such as business (typical weekday), market (typical Saturday market day) and event (includes festivals, evening and daytime events, etc) Features of Design Option 1 include the following: - Lowered Market Square - A wider terrace on the east side of the Market Building facing the Square - Bench seating on the walls surrounding the Square - The possible addition of a statue of James Cockburn at the southeast corner of the Firehall Theatre Important elements of the design that were discussed included the following: - Accessibility considerations when it comes to accessing and moving about the space, including the placement of planters (hanging or otherwise) and the width of ramps and platforms - Flexible performance space to complement the use of the Firehall Theatre - Electrical upgrades required to maximize the potential uses of the Square - The impact of removing existing parking spaces - Flexible streets and spaces that can accommodate vehicles, pedestrians, bicycles, and other modes of active and accessible transportation - Surface treatments (ie: paving stones etc) and design (ie: ramps, etc) that can accommodate vehicles and pedestrians alike - Consideration for the Farmers' Market, which is a long-term use of this space - A flexible space that is predictable in its transitions between modes of use COMMUNICATIONS / CORRESPONDENCE REPORTS Feedback from Committees and Stakeholders Once the preliminary design concept(s) have been chosen, a portable presentation will be available to share with the various Advisory Committees and Stakeholders It is requested that the members of the Ad-hoc Committee describe the project boundary to their respective groups/committees, and ask the following questions: - How do you use the space? - How does this space feel to you, and what things would you like to see there? - What would you like this project to achieve? - What ideas or inspiration do you have to share with the Ad-hoc Design Committee in regards to the use and design of this space? Page 3 of 5 Page 5 of 7
Meeting Minutes JUNE 2, 2016 UNFINISHED BUSINESS a) Confirm members of the Ad-hoc Committee and update contact information if required NEW BUSINESS Work Plan It was requested that the project Timeline be included on the agenda as an item for ongoing review as the project progresses ADJOURNMENT The next meeting will be held on Thursday June 16th, 2016 at 10:00am Adjournment moved by Richard Randall The meeting was adjourned at 11:40AM Carried Page 4 of 5 Page 6 of 7
TNN Victoria Square, Cobourg PROJECT LIMITS NM 1 JUNE 2018 THE CORPORATION OF THE TOWN OF COBOURG Phase IV PRELIMINARY - FOR DISCUSSION Li Scals 1200 Ommomme MIRIAM LR MUTTON OILA CSA Lamtmogn Architect 005) 372-1151 Page 5 of 5 Page 7 of 7