Council Chamber, Huia Street, Taumarunui

Friday 18 March 2016, at 9.00am Council Chamber, Huia Street, Taumarunui

Ruapehu District Mãori Council NOTICE OF MEETING A MEETING OF RUAPEHU DISTRICT MĀORI COUNCIL WILL BE HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUI ON FRIDAY 18 MARCH 2016,AT 9.00AM MEMBERS Mayor Don Cameron Deputy Mayor Marion Gillard Ohura Ward Councillor Pita Pehi Waimarino-Waiouru Ward Iwi Representatives: Chairperson Edwin Ashford Tuwharetoa (Ngāti Hinemihi) Dominic Otimi Tuwharetoa Iwi Raymond Wi Evelyn Kereopa Georgina Cribb Arthur Edmonds Tira Pehi Te Kura Te Wanakau Turoa Maniapoto (Te Koura Marae/ Ngāti Pahere) Maniapoto (Te Ihingārangi) Maniapoto (Tuhua Hikurangi RMC) Tamahaki Council of Hapu Ngāti Hinewai and Uenuku Hapu Uenuku Staff: Clive Manley Chief Executive Pauline Welch Group Manager Corporate Services Jo Tocker Policy Planner Ngahuia Konui Executive Assistant (RDC) Edwin Ashford CHAIRPERSON

Ruapehu District Mãori Council Terms of Reference 1 Representatives A total of nine iwi representatives and three appointed Council representatives: Tuwharetoa Iwi Ngāti Hikairo Hapu (1) Ngāti Hinemihi (1) Ngāti Tuwharetoa (1) Maniapoto Iwi Te Koura Marae/ Ngāti Pahere (1) Te Ihingārangi (1) Tuhua Hikurangi RMC (1) Southern Iwi Tamahaki Council of Hapu (1) Ngāti Hinewai and Uenuku Hapu (1) Uenuku (1) Council (3) If representatives are unable to attend a meeting any substitutes would need a written mandate. Other interested parties are welcome to attend and sit in the public gallery. 2 Delegated Powers and Duties The RDMC has the authority to: (a) (b) (c) (d) (e) Represent to Council on all governance issues relating to the statutory functions, powers and duties within its terms of reference. Recommend how Council should develop Māori capacity to contribute to its decision-making processes. Review and determine how the steps that Council will take to develop Māori capacity to contribute to its decision-making processes should be described, planned and monitored in the draft and final Ten Year Plan. Formally receive iwi/hapu management plans. Recommend the establishment of working parties as the need arises.

He Karakia Timatanga He hōnore, he korōria ki te Atua He maungārongo ki te whenua He whakaaro pai ki ngā tāngata katoa Hangā e te Atua he ngākau hou Ki roto, ki tēnā, ki tēnā o mātou Whakatōngia to wairua tapu Hei awhina, hei tohutohu i a mātou I ngā mahi mō tēnei rā He Karakia Whakamutunga Kia tau Ki a tātou katoa Te atawhai o tō tātou Āriki A Ihu Karaiti Me te aroha o te Atua Me te whiwhinga tahitanga Ki te wairua tapu Ake ake ake Āmine

HIMENE He Honore He honore he kororia Maungarongo ki te whenua Whakaaro pai e Ki nga tangata katoa Ake, ake, ake, ake Amine Te Atua, te piringa Toku oranga Whakaaria Mai Whakaaria mai To rīpeka ki a au Tiaho mai, rā roto i te pō Kei kōnā au Titiro atu ai Ora mate Hei au koe noho ai Tama Ngakau Marie Tama ngākau mārie Tama a te Atua Tēnei tonu mātou Arohaina mai Murua rā ngā hara Wetekina mai Ēnei here kino Whakararu nei Son of peace Son of God here we are always. Show us compassion. Wipe away our sins, and unshackle these evil ties that are so troublesome Tama ngākau mārie Tama a te Atua Tēnei tonu mātou Arohaina mai

Ruapehu District Mãori Council ORDER PAPER A MEETING OF RUAPEHU DISTRICT MĀORI COUNCIL WILL BE HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUI ON FRIDAY 18 MARCH 2016, AT 9.00AM PUBLIC BUSINESS 1 Karakia 2 Apologies 3 Public Forum - 624011 7 4 Confirmation of Minutes 18 February 2016 8-13 5 Deputation Jacqui Forbes Xtreme Zero Waste - 623999 14 6 Deputation: Elizabeth Anglesey The Lines Company - 324009 15 7 Deputation: Sam Cash St Johns - 624006 16 8 Deputation: Graham Bell - 624010 17 9 Issues from Representatives - 623939 18 PUBLIC-EXCLUDED BUSINESS C1 Resolution to Exclude the Public for consideration of Council Business - 624013 19 Ruapehu District Mãori Council Public Business 18 March 2016 Page 6

7 Report to: Ruapehu District Maori Council Meeting Date: 18 March 2016 Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders Document No: 624011 File: A05-0014 Purpose of Report 1.1 The purpose of this Report is to enable the Council to temporarily suspend Standing Orders in their entirety to allow Members and the public to address the Council. Significance and Engagement 2.1 There is nothing in this Report that triggers the Significance and Engagement Policy. Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council. RESOLVED The Board received addresses as follows: That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the agenda. Ngahuia Konui EXECUTIVE ASSISTANT COMMUNITY SERVICES 11 March 2016

8 RUAPEHU DISTRICT MĀORI COUNCIL MINUTES MEETING HELD IN THE COUNCIL CHAMBERS, HUIA STREET, TAUMARUNUI ON THURSDAY 18 FEBRUARY 2016, AT 10.30AM PUBLIC BUSINESS PRESENT Mayor Don Cameron Deputy Mayor Marion Gillard Ohura Ward Councillor: Pita Pehi Waimarino-Waiouru Ward Iwi Representatives: Chairperson Edwin Ashford Tuwharetoa (Ngāti Hinemihi Hapū) Evelyn Kereopa Gina Cribb Arthur Edmonds Te Kura Te Wanikau-Turoa Maniapoto (Te Ihingārangi) Maniapoto (Tuhua Hikurangi RMC) Tamahaki Council of Hapū Uenuku Council Staff: Ngahuia Konui Executive Assistant Jo Tocker Policy Planner/Iwi Liaison Officer Margaret Hawthorne Group Manager Community Services Anne-Marie Westcott Environmental Manager (Part) Observers: John (Parkus) Manunui Tuwharetoa Iwi Paora Haitana Ngāti Hinekura Hapū Hokioterangi Tinirau Kaumatua Rangimoeke Houpapa Public Forum 1 KARAKIA M80-0001 Chairperson Ashford opened the meeting with a Karakia. 2 APOLOGIES M80-0057 RESOLVED Member Kereopa/Cribb That the apologies for Member T Pehi, Member D Otimi and Member R Wi be accepted and a leave of absence be granted. Ruapehu District Māori Council Public Business 18 February 2016 Page 1

9 3 DECLARATION OF INTEREST No Declarations of Interest were declared by Members. 4 617968 PUBLIC FORUM: TEMPORARY SUSPENSION AND A05-0014 REINSTATEMENT OF STANDING ORDERS Council temporarily suspended Standing Orders in their entirety to allow Members and the public to address Council. RESOLVED 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council. Council received addresses as follows: Hokioterangi Tinirau (Kaumatua) Matua Hokio expressed the importance of Iwi attending the opening of the King Tawhiao sign once it was completed and asked how this process will be co-ordinated to ensure that Iwi is kept in the loop. He also advised that invitations will need to go out to the Kingitanga, Tuwharetoa, Maniapoto and Whanganui Iwi. Council s Group Manager Community Services, Margaret Hawthorne advised that Rebecca Van Orden, Council s Team Leader Community Property will be meeting with the sign writer on 2 March. She further suggested that a Hui with Kaumatua will be organised once the details around implementing the sign were confirmed. John (Parkus) Manunui Matua Parkus acknowledged Members and advised that he is to be mandated as an alternative representative for Ngāti Tuwharetoa Iwi. Rangimoeke Houpapa Whaea Rangimoeke acknowledged Members and spoke about the charging order that has been applied to the Hinerau Koroheke property located on Jurgen Road, Taumarunui; legal description Ohura South A3E2C3B2A Blk XIII Tuhua SD. She also stated that the Māori land block currently has no administration, is undeveloped and landlocked. The Maniapoto representatives will arrange a workshop to further discuss this matter with Whaea Rangimoeke. Ruapehu District Māori Council Public Business 18 February 2016 Page 2

10 5 CONFIRMATION OF MINUTES: 3 DECEMBER 2015 M80-0005 RESOLVED Councillor Gillard/Member Cribb That the Public-Business Minutes of the Ruapehu District Māori Council meeting held on 3 December 2015, are confirmed as a true and correct record. 6 621819 - TAUMARUNUI WATER TAKE RESOURCE W30-0003 CONSENT RENEWAL Members considered a Report on the Taumarunui Water Take Resource Consent Renewal. Council s Environmental Manager, Anne-Marie Westcott spoke to the report and requested to be advised of the appropriate contacts for Iwi consultation. Members agreed to provide the appropriate Iwi contacts to Council s Environmental Manager by Thursday 3 March 2016. RESOLVED Member Te Wanikau-Turoa/Cribb That the Report on the Taumarunui Water Take Resource Consent Renewal be received. 7 621819 - RUAPEHU DISTRICT MĀORI COUNCIL M35-0072 WORK PLAN 2016 Members considered a Report on the 2016 Work Plan and discussed their draft Strategic Development Plan that they commissioned with Traci Houpapa in 2015. Members agreed to seek feedback from their respective Iwi/Hapū organisations and constituents. The draft Strategic Development Plan, 2016 Work Plan and Financial Budget will be completed and finalised by 30 June 2016.. Members will also hold two workshops on Friday 15 April and Friday 15 July 2016 to discuss these matters further. Members will also discuss and review their Terms of Reference at the workshop on 15 April. RESOLVED Members Kereopa/Cribb 1 That the Report on Ruapehu District Maori Council Work Plan 2016 be received. 2 That the dates for two workshops be set on Friday 15 April 2016, and Friday 15 July 2016. 3 That the final Strategic Development Plan, 2016 Work Plan and Financial Budget and revised Terms of Reference be completed for presentation at the Council meeting set for Tuesday 12 July 2016. 8 621706 - UPDATES AND PROGRESS REPORT M35-0072 Ruapehu District Māori Council Public Business 18 February 2016 Page 3

11 Members considered a Report on the Updates and Progress on the following matters: Nga Kaumatua o te Mauri Atawhai Hui Members received the minutes from the Hui on held 24 November 2015. Project 007 Members received an update on the North Island Main Trunk Line Bridge Replacements. Administration/Support Role Members were asked to consider and put forward a suitable candidate to fill the RDMC Administrator/Support role which is being funded via a grant from Trust Waikato. RESOLVED Members Cribb/Te Wanikau-Turoa That the Report on Updates and Progress be received. 9 621712 - ISSUES FROM REPRESENTATIVES M35-0072 Members considered a Report on Issues from Representatives on the following matters: Chairperson Ashford Fire Siren Taumarunui Fire Station At the RDMC meeting of 15 May 2015, a Member of the public raised his concerns about the level of noise from the fire siren at the new Fire Station in Taumarunui. To follow this up, the Member has asked for feedback. Council s Group Manager Community Services, Margaret Hawthorne said the New Zealand Fire Service had been contacted about applying for a new resource consent. Kerbside Litter and Storm Water Run-Off The Kerbside Contractor raised concerns over the amount of rubbish that is going into the stormwater drains and asked if Council could assist in raising public awareness of the ecological impacts. Council s Group Manager Community Services, Margaret Hawthorne advised that a campaign via Council s Facebook page could be undertaken in cooperation with the Ruapehu District Youth Council. Te Ture Whenua Māori Reform Bill Hui Chairperson Ashford advised and encouraged Members to attend the Hui being held at Morero Marae on Friday 26 February 2016 at 9.00am. He also reminded Members that the Hui on Friday 18 March will begin at 9.00am and will be followed by the Citizenship Ceremony at 1.00pm which Members will also attend. Ruapehu District Māori Council Public Business 18 February 2016 Page 4

12 New Member for Te Ihingārangi Hapū Member Kereopa advised that she will be resigning from her position as the Iwi representative for Te Ihingārangi Hapū and that the new representative will attend the next Hui on 18 March. She also advised of her interest in the RDMC Administrator/Support role. Ngāti Hinekura Iwi Representative Member Te Wanikau-Turoa tabled a letter from Uenuku Charitable Trust advising that Paora Haitana has been endorsed as the mandated representative for Ngāti Hinekura. The Southern Members will meet to discuss this matter further. RESOLVED Councillor Gillard/Members Cribb 1 That the Report on Issues from Representatives be received. 2 That the correspondence from Aiden Gilbert Uenuku Chairman regarding Ruapehu District Maori Council: Mandated Representative tabled at the meeting be received. 10 622076 RESOLUTION TO EXCLUDE THE PUBLIC FOR A05-0014 CONSIDERATION OF COUNCIL BUSINESS Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Board the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section. RESOLVED 1 That the Report on Resolution to Exclude the Public for Consideration of Council Business be received. 2 That the public is excluded from the following part of the proceedings of the meeting. 3 That Board agrees the Chief Executive, Group Managers (Community, Corporate and Customer Services), Environmental Manager and Minute Secretary, having relevant knowledge, remain in attendance, to assist the Board with its decisionmaking. 4 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under S 48(1) for passing this resolution Ruapehu District Māori Council Public Business 18 February 2016 Page 5

13 C1 Confirmation of Public- Excluded Minutes: 3 December 2015 C2 Report on Maori Land Rates 2015 To enable the Council to carry on without prejudice or disadvantage negotiations (including commercial and industrial negotiations) Where the withholding of information is necessary to protect the privacy of natural persons, including that of deceased natural persons. 48(1)(a) 48(1)(a) There being no further business the meeting closed with a karakia by Chairperson Ashford at 12.05pm. Confirmed as a true and correct record. Dated at Taumarunui this 18 th day of March 2016. Edwin Ashford CHAIRPERSON Ruapehu District Māori Council Public Business 18 February 2016 Page 6

14 Report to: Ruapehu District Maori Council Meeting Date: 18 March 2016 Subject: Deputation - Jacqui Forbes - Xtreme Zero Waste Document No: 623999 File: R25-0057 Purpose of Report 1.1 The purpose of this Report is to inform Members that Jacqui Forbes from ParaKore will be in attendance to talk about the roll out of the ParaKore initiative on Marae and within community organisations in the Ruapehu District and introduce the recently appointed PareKore Waste Advisor for the District. Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Suggested Resolution(s) That the Report on Deputation - Jacqui Forbe - Xtreme Zero Waste be received. Ngahuia Konui EXECUTIVE ASSISTANT 11 March 2016

15 Report to: Ruapehu District Maori Council Meeting Date: Subject: 18 March Deputation: Elizabeth Anglesey - The Lines Company Document No: 624009 File: M35-0072 Purpose of Report 1.1 The purpose of this Report is to advise that Elizabeth Anglesey from The lines Company will be in attendance to answers members questions about the Lines Company.; Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Suggested Resolution(s) That the Report on Deputation: Elizabeth Anglesey - The Lines Company be received. Ngahuia Konui EXECUTIVE ASSISTANT 11 March 2016

16 Report to: Ruapehu District Maori Council Meeting Date: 18 March 2016 Subject: Deputation: Sam Cash - St Johns Document No: 624006 File: M35-0072 Purpose of Report 1.1 The purpose of this Report is to advise that Sam Cash from St Johns will be in attendance to speak on the following topics: a b c AED in the Marae Situation The need for trained First Aiders at Marae events, how St Johns can help with First Aid training on-site Encouraging whanau to become part of Emergency Health Care Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Suggested Resolution(s) That the Report on Deputation: Sam Cash - St Johns be received. Ngahuia Konui EXECUTIVE ASSISTANT 11 March 2016

17 Report to: Ruapehu District Maori Council Meeting Date: 18 March 2016 Subject: Deputation: Graham Bell - Te Puni Kokiri Document No: 624010 File: M35-0072 Purpose of Report 1.1 The purpose of this Report is to advise that Graham Bell from Te Puni Korkiri will be in attendance to give an update on the following topics: a b Te Ture Whenua Maori Reform Bill Housing Development Significance and Engagement 3.1 This report does not trigger the Significance and Engagement Policy. Suggested Resolution(s) That the Report on Deputation: Graham Bell - Te Puni Kokiri be received. Ngahuia Konui EXECUTIVE ASSISTANT 11 March 2016

18 Report to: Ruapehu District Māori Council Meeting Date: 18 March 2016 Subject: Issues from Representatives Document No: 623939 File: M35-0072 Purpose of Report 1.1 The purpose of this Report is to allow Members to raise any issues that they may have for discussion. Significance and Engagement 2.1 Significance This report does not trigger the Significance and Engagement Policy. Discussion 3.1 Members are asked to table any relevant issues they have for discussion to the Chairperson on the day of the Hui, prior to it commencing. Suggested Resolution(s) That the Report on Issues from Representatives be received. Jo Tocker POLICY PLANNER 11 March 2016

19 Report to: Ruapehu District Maori Council Meeting Date: 18 March 2016 Subject: Resolution to exclude the Public for Consideration of Council Business Document No: 624013 File: A05-0014 Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Board the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section. Suggested Resolution(s) 1 That the Report on Resolution to Exclude the Public for Consideration of Council Business be received. 2 That the public is excluded from the following part of the proceedings of the meeting. 3 That Board agrees the Chief Executive, Group Managers (Community, Corporate and Customer Services), Environmental Manager and Minute Secretary, having relevant knowledge, remain in attendance, to assist the Board with its decision-making. 4 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered C1 Confirmation of Public- Excluded Minutes: 18 February 2016 Reason for passing this resolution in relation to each matter To enable the Council to carry on without prejudice or disadvantage negotiations (including commercial and industrial negotiations) Ground(s) under S 48(1) for passing this resolution 48(1)(a) Ngahuia Konui EXECUTIVE ASSISTANT 11 March 2016