PUBLISH: November 27 and December 4, 2009 NOTICE OF SALE The City of Sioux Falls, SD, requests formal bids for sale of 30-foot Transit Buses. Sealed bids shall be received by Purchasing, 3rd Floor, City Hall, 224 W. 9th St., P.O. Box 7402, Sioux Falls, SD 57104-7402, not later than 2 p.m., December 10, 2009. Bids shall be publicly opened and read in City Hall, 1st Floor, at 2:15 p.m. Specifications and bid forms that must be used are available from Purchasing at the above address, or at www.siouxfalls.org/business, or by calling 605-367-8835. The City of Sioux Falls reserves the right to reject any or all bids, waive technicalities, and make award(s) as deemed to be in the best interest of Sioux Falls, SD. S:\AS\Clerk\NTB\2009\NOS0002.DOC 11/23/09
Notice of Sale Description: This notice of sale is for the sale of 30' Gillig Phantom Low Floor Transit Buses. Equipment Surplus List and Item Description: Unit # Year VIN# Description Condition 9710 1997 15GCA1816V108763 30' Gillig Phantom Transit Bus 358,900 miles 9704 1997 15GCA1810V1087857 30' Gillig Phantom Transit Bus 367,426 miles 9708 1997 15GCA1812V1087861 30' Gillig Phantom Transit Bus 373,946 miles 9702 1997 15GCA1817V1087885 30' Gillig Phantom Transit Bus 340,217 miles 9716 1997 15GCA1817V1087869 30' Gillig Phantom Transit Bus 358,390 miles 9713 1997 15GCA1811V1087866 30' Gillig Phantom Transit Bus 357,225 miles 9709 1997 15GCA1814V1087862 30' Gillig Phantom Transit Bus 369,106 miles 9707 1997 15GCA1810V1087860 30' Gillig Phantom Transit Bus 361,485 miles 9703 1997 15GCA1819V1087856 30' Gillig Phantom Transit Bus 370,040 miles 9714 1997 15GCA1813V1087867 30' Gillig Phantom Transit Bus 369,667 miles 9717 1997 15GCA1813V1087870 30' Gillig Phantom Transit Bus 348,113 miles 9715 1997 15GCA1815V1087868 30' Gillig Phantom Transit Bus 368,327 miles Good/Minor Oil Leak Fair/Engine Uses Oil Good/New Transmission Fair/Transmission Cooler Leaking Fair/Rear Brake Problems See Exhibit A for pictures of equipment. S:\AS\Pur\68\NOS--Buses.doc 1
Condition of the Equipment: The general condition of the equipment is in good to fair condition. The equipment was maintained to manufacturers recommendations by certified ASE mechanics. Bid Award: The sale of the equipment will be awarded by proposal to the highest responsible and responsive bidder. It will be the awarded bidder s responsibility to coordinate the removal and shipping of the equipment from the storage location at the Sioux Falls Transit facility. The City of Sioux Falls reserves the right to reject any or all bids, waive technicalities, and make award(s) as deemed in the best interest of the City. Method of Payment: Each sealed bid must include a bid security which can be a certified check, cashier s check, money order, or bid bond in the amount of $500.00 payable to the City of Sioux Falls. No personal checks or company check will be accepted. If a certified check, cashier s check, or money order is not included with the bid, the bid will be considered nonresponsive and will not be accepted. Unsuccessful bids will be returned within 30 days from the date of opening to all nonsuccessful bidders. Successful bidder is responsible for any applicable federal, state, and local taxes. All sales are final and the equipment is sold as is where is and the City does not warrant the condition of the equipment. Questions: Any questions regarding this invitation to the bid shall be directed to the Purchasing Office, City Hall, 224 West Ninth Street, P.O. Box 7402, Sioux Falls, SD 57117-7402, 605-367-8013. If the City deems it of general interest, the answer shall be issued in written addendum to each vendor that has been sent a request. The addendum will also be posted on the City s website at www.siouxfalls.org and it will be the bidder s responsibility to check the website before the bid opening date. Please contact Bill McCarty at Sioux Falls Transit at 605-367-7885, Ext. 304, to set up an appointment to view the vehicle maintenance records and equipment. S:\AS\Pur\68\NOS--Buses.doc 2
Notice of Sale Bid Form and Contract The undersigned shall, if awarded this contract, furnish payment to the City of Sioux Falls, South Dakota, the following items in accordance with the conditions, specifications, and requirements as set out in the notice of sale and this response. Proposal VIN # Description Condition Bid Price 1 15GCA1816V108763 30' Gillig Phantom Transit Bus 358,900 Miles 2 15GCA1810V1087857 30' Gillig Phantom Transit Bus 367,426 miles 3 15GCA1812V1087861 30' Gillig Phantom Transit Bus 373,946 miles 4 15GCA1817V1087885 30' Gillig Phantom Transit Bus 340,217 miles 5 15GCA1817V1087869 30' Gillig Phantom Transit Bus 358,390 miles 6 15GCA1811V1087866 30' Gillig Phantom Transit Bus 357,225 miles 7 15GCA1814V1087862 30' Gillig Phantom Transit Bus 369,106 miles 8 15GCA1810V1087860 30' Gillig Phantom Transit Bus 361,485 miles 9 15GCA1819V1087856 30' Gillig Phantom Transit Bus 370,040 miles 10 15GCA1813V1087867 30' Gillig Phantom Transit Bus 369,667 miles 11 15GCA1813V1087870 30' Gillig Phantom Transit Bus 348,113 miles 12 15GCA1815V1087868 30' Gillig Phantom Transit Bus 368,327 miles Good/Minor Oil Leak Fair/Engine Uses Oil Good/New Transmission Fair/Transmission Cooler Leaking Fair/Rear Brake Problems S:\AS\Pur\68\NOS--Buses.doc 3
If awarded this request, the bidder s signature on this bid form and contract is the bidder s contractual signature and when countersigned by the Mayor and delivered to the successful bidder shall become a binding contract to furnish the awarded item(s). The City s acceptance is conditioned upon the resolution of any subsequent protest to the bid award. Signature of Bidder Typed/Printed Name and Title Company Name Address Telephone Federal Tax ID No. FAX Security Enclosed: South Dakota Sales Tax Permit No. Accepted by the City of Sioux Falls, Dave Munson, Mayor ATTEST: City Clerk S:\AS\Pur\68\NOS--Buses.doc 4
Exhibit A Unit 9702 S:\AS\Pur\68\NOS--Buses.doc 5
Unit 9703 S:\AS\Pur\68\NOS--Buses.doc 6
Unit 9704 S:\AS\Pur\68\NOS--Buses.doc 7
Unit 9707 S:\AS\Pur\68\NOS--Buses.doc 8
Unit 9708 S:\AS\Pur\68\NOS--Buses.doc 9
Unit 9709 S:\AS\Pur\68\NOS--Buses.doc 10
Unit 9710 S:\AS\Pur\68\NOS--Buses.doc 11
Unit 9713 S:\AS\Pur\68\NOS--Buses.doc 12
Unit 9714 S:\AS\Pur\68\NOS--Buses.doc 13
Unit 9715 S:\AS\Pur\68\NOS--Buses.doc 14
Unit 9716 S:\AS\Pur\68\NOS--Buses.doc 15
Unit 9717 S:\AS\Pur\68\NOS--Buses.doc 16