VSAE 2018 FALL CONFERENCE Education Networking Tradeshow October 4, 2018 Greater Richmond Convention Center VSAE.ORG/FALLCONF INCLUDES RECOGNITION OF THE 2018 VIRGINIA BUSINESS MEETING PLANNER OF THE YEAR
VSAE 2018 FALL CONFERENCE Greater Richmond Convention Center 403 North Third Street Richmond, VA 23219 Virginia s premier conference for association executives, professional meeting planners, and other non-profit leaders. Join VSAE on October 4 at the Greater Richmond Convention Center for Virginia s premier conference and tradeshow for association executives, professional meeting planners, and other qualified nonprofit leaders. The conference begins with an entertaining and enlightening keynote presentation about enhancing leadership, relationships, and membership engagement by Sherene McHenry. Other sessions include emergency preparedness planning for meetings and events; membership recruitment, retention, and engagement; and building a successful workplace culture. 4+ HOURS By attending this event you can improve productivity, grow your membership, better engage your members, be prepared for an emergency, interact with colleagues, and visit over 60 booths in Virginia s only tradeshow for the association industry. AGENDA WEDNESDAY, OCTOBER 3 5:30 7:00 p.m. Networking Reception Hilton Richmond Downtown THURSDAY, OCTOBER 4 8:00 a.m. Registration Opens 8:30 9:50 a.m. Breakfast & Keynote Presentation ROCK YOUR ENGAGEMENT Sherene McHenry Fully Engaged, LLC People are complex and relationships can be difficult. What if they didn t have to be so hard? Communicated with clarity and humor, this presentation is full of simple, practical ideas association executives can immediately implement to enhance their leadership, relationships, and membership engagement. Whether you are interacting with a High Flyer, Steady Glider, Lacker, Slacker, or Hacker, the better you understand yourself and others, the easier it is to navigate your way to greater success. 10:00 11:30 a.m. Morning Breakout Sessions (descriptions on next page) n Boost Your Productivity. Increase Your Passion. Have More Fun. Sherene McHenry Fully Engaged, LLC n Emergency Preparedness For Meetings Panel: Bob Ramsey Virginia College of Emergency Physicians; Rick Butts Omni Richmond Hotel Moderator: Carter Lyons Independent Insurance Agents of Virginia n Creating a Road Map for Transforming Your Workplace Culture Jan Bazow Fortis Leadership Group n Membership: Recruiting, Engaging, Retaining Strategies & Tactics, Part 1 Scott Oser Scott Oser Associates 11:45 a.m. 2:00 p.m. Tradeshow 12:15 1:30 p.m. Lunch in Exhibit Hall Passport Prize Awarded 1:30 1:45 p.m. Meeting Planner of the Year Recognition 2:00 3:30 pm Afternoon Breakout Sessions (descriptions on next page) n Emergency Preparedness For Meetings Panel: Bob Ramsey Virginia College of Emergency Physicians; Rick Butts Omni Richmond Hotel Moderator: Carter Lyons Independent Insurance Agents of Virginia n Membership: Recruiting, Engaging, Retaining Strategies & Tactics, Part 2 Scott Oser Scott Oser Associates
BREAKOUT SESSIONS BOOST YOUR PRODUCTIVITY. INCREASE YOUR PASSION. HAVE MORE FUN. Sherene McHenry Fully Engaged, LLC Passion and productivity take a hit when individuals feel frazzled, frayed or frustrated due to the pressures and demands of today s fast-paced and constantly changing world. The association management industry can be stressful. Success sits on your shoulders and the buck stops with you. Whether burnout is looming or you simply need more minutes in your day, it s time to broaden your bandwidth. You will learn immediately implementable strategies for keeping yourself energized and operating from a position of strength and empowering those you serve to do the same. EMERGENCY PREPAREDNESS FOR MEETINGS Rick Butts Omni Richmond Hotel Bob Ramsey Virginia College of Emergency Physicians Moderator: Carter Lyons Independent Insurance Agents of Virginia Meetings Today 2018 Trends Survey found that an alarming number (only 31%) of meeting planner respondents were concerned about security issues and natural disasters. Further, a majority (70%) didn t have a written security/natural disaster preparedness plan in place. Yet, we all know that emergencies happen. Having a crisis response plan in place is for the protection of attendees, staff, and your organization as a whole. You will hear examples of actual emergencies that our presenters faced during their events, what they did, and how they learned from those incidents. Someone s life including your own may depend on what you learn about prevention, preparedness, response, and recovery. During this session, you will learn how to prepare for natural disasters, violence, medical emergencies, and other emergency incidents. CREATING A ROAD MAP FOR TRANSFORMING YOUR WORKPLACE CULTURE Jan Bazow Fortis Leadership Group Jan will share best practices of high-performing organizations that have created valuebased workplace cultures that inspire, engage, and retain top talent. Jan will highlight her journey of helping organizations develop a roadmap for leading and implementing culture transformation. MEMBERSHIP: RECRUITING, ENGAGING, RETAINING STRATEGIES & TACTICS Scott Oser Scott Oser Associates PART 1 (MORNING) In Part 1 of this interactive and participatory event, attendees will learn, discuss, and develop the cornerstones of a strong membership strategy. They will also hear some best practices in the areas of membership recruitment, engagement, and retention as a basis for ideas they can take back to the office and implement immediately. Attendees are strongly encouraged to attend both Parts 1 & 2. Jan Bazow Rick Butts Carter Lyons Sherene McHenry Scott Oser PART 2 (AFTERNOON) In Part 2, Scott continues the interactive discussion, focusing on membership renewal strategy and featuring a case study that demonstrates how one association created a strong engagement and renewal plan. Attendees are strongly encouraged to attend both Parts 1 & 2. REGISTER ONLINE AT VSAE.ORG/FALLCONF Bob Ramsey
REGISTRATION Attendees must be association professionals, meeting planners, or other qualified non-profit leaders. RATES EARLY-BIRD By Aug. 24 ADVANCED Aug. 26 Sep. 21 REGULAR After Sep. 21 Full $85 $95 $105 Morning only $70 $80 $90 Afternoon only $60 $70 $80 Tradeshow only $50 $60 $70 FULL registration includes networking reception on October 3, keynote, both breakout sessions, breakfast, the tradeshow (with lunch), and parking on October 4. MORNING ONLY registration includes breakfast, keynote, a morning breakout session, and tradeshow (with lunch). AFTERNOON ONLY registration includes tradeshow (with lunch) and an afternoon breakout session. TRADESHOW ONLY registration includes tradeshow (with lunch). EVENT PARTNERS HOST Engagefully EVENT SPONSORS EXHIBITORS (As of July 16, 2018) Airlie Arlington Convention and Visitors Service Asset Protection Group, Inc./Aflac Boar s Head Busch Gardens CadmiumCD The Cavalier Chesapeake Convention & Visitors Bureau City of Staunton Colonial Williamsburg Hotels Craddock Terry Hotel Crowne Plaza Hampton Marina Hotel Delta Hotels by Marriott Richmond Downtown Delta Hotels by Marriott Chesapeake Discover Lancaster DoubleTree by Hilton Charlottesville DoubleTree by Hilton Richmond-Midlothian DoubleTree by Hilton Virginia Beach Embassy Suites by Hilton Richmond Embassy Suites Hampton Hotel & Spa Exhibits, Inc. Fort Magruder Hotel & Conference Center The Founders Inn & Spa Fredericksburg Regional Tourism Partnership Fredericksburg Expo & Convention Center The George Washington-A Wyndham Grand Hotel Goodstone Inn & Restaurant Graduate Richmond Great Wolf Lodge Greater Richmond Convention Center The Greenbrier Hampton Convention & Visitor Bureau Hampton Inn & Suites Richmond Glenside Hampton Roads Convention Center Hilton McLean Tysons Corner Hilton Norfolk The Main Hilton Richmond Hotel & Spa-Short Pump Hilton Virginia Beach Oceanfront Hilton Washington Dulles Airport Holiday Inn Hotel-Bristol Conference Center Holiday Inn Roanoke Valley View Holiday Inn Tanglewood Holiday Inn Virginia Beach-Norfolk Hotel & Conference Center Holiday Inn Washington Dulles Airport Hotel Madison & Shenandoah Valley Conference Center The Hotel Roanoke & Conference Center Hyatt Regency Fairfax Hyatt Regency Reston The Inn at Virginia Tech Kingsmill Resort Linden Row Inn Lynchburg Tourism Marriott Fairfax at Fair Oaks Marriott Tysons Corner Marriott Virginia Beach Oceanfront Marriott Westfields MemberClicks The National Conference Center Natural Bridge Historic Hotel & Conference Center Newport News Marriott at City Center Newport News Tourism Development Office Norfolk Waterside Marriott Omni Charlottesville & Omni Richmond Hotels The Omni Homestead Resort Powell Kohne Associates, LLC RealTime Accounting Solutions Renaissance Portsmouth-Norfolk Waterfront The Renaissance Results Direct Richmond Marriott Downtown Richmond Marriott Short Pump Richmond Region Tourism Ritz-Carlton Tysons Corner Salamander Resort & Spa Sanderling Resort Sheraton Norfolk Waterside Sheraton Reston Sheraton Roanoke Hotel & Conference Center Sheraton Virginia Beach Oceanfront Hotel Spirit of Norfolk Stonewall Jackson Hotel The Tides Inn University of Virginia Inn at Darden School of Business Virginia Beach Convention & Visitors Bureau Virginia Beach Resort Hotel & Conference Center Virginia Business Virginia Crossings, Tapestry Collection The Virginian Visit Fairfax Visit Loudoun Visit Virginia s Blue Ridge Visit Williamsburg VisitNorfolk Washington Dulles Airport Marriott Westin Tysons Corner Westin Washington Dulles Airport William & Mary School of Business Wyndham Virginia Beach Oceanfront
AGENDA AT-A-GLANCE WEDNESDAY, OCTOBER 3 5:30 7:00 p.m. Networking Reception Hilton Richmond Downtown THURSDAY, OCTOBER 4 8:30 9:50 a.m. Breakfast & Keynote Presentation 10:00 11:30 a.m. Morning Breakout Sessions VSAE 2018 FALL CONFERENCE Education Networking Tradeshow October 4, 2018 Greater Richmond Convention Center 11:45 a.m. 2:00 p.m. Tradeshow open with lunch 1:30 1:45 p.m. Meeting Planner of the Year Recognition 2:00 3:30 p.m. Afternoon Breakout Sessions 4+ HOURS Register today at VSAE.ORG/FALLCONF
FALL CONFERENCE REGISTRATION Individual registration forms must be completed for all attendees. Copy this form as many times as needed. Attendees must be association professionals, meeting planners, or other qualified non-profit leaders. Suppliers may only attend as an exhibitor. See vsae.org/exhibitorinfo for more information. Name: Organization/Firm: Title: Name for Badge: Address: City: State: Zip: Phone (w/ area code): Email: Emergency Contact: EDUCATION & RECEPTIONS Please indicate which sessions you plan to attend. (Tradeshow is included in all registration options.) WEDNESDAY, OCTOBER 3 (FULL REGISTRATION ONLY) m Networking Reception at the Hilton Richmond Downtown, 5:30 7:00 p.m. THURSDAY, OCTOBER 4 Breakfast & Keynote Presentation, 8:30 9:50 a.m. m Rock Your Engagement Morning Breakout Sessions, 10:00 11:30 a.m. (CHOOSE ONE) m Boost Your Productivity. Increase Your Passion. Have More Fun. m Emergency Preparedness for Meetings m Creating a Road Map for Transforming Your Workplace Culture m Membership: Recruiting, Engaging, Retaining Strategies & Tactics, Part 1 Afternoon Breakout Sessions, 2:00 3:30 p.m. (CHOOSE ONE) m Emergency Preparedness for Meetings m Membership: Recruiting, Engaging, Retaining Strategies & Tactics, Part 2 SPECIAL NEEDS/RESTRICTIONS Please indicate any special needs or dietary restrictions. RATES Full Includes networking reception, breakfast & keynote, morning session, tradeshow with lunch, afternoon session, and parking. Morning only Includes breakfast & keynote, morning session, and tradeshow with lunch. Afternoon only Includes tradeshow with lunch and afternoon session. Tradeshow only Includes tradeshow with lunch. PAYMENT m Check enclosed, payable to VSAE. Card Number: EARLY-BIRD By 8/24 ADVANCED 8/26 9/21 REGULAR After 9/21 m$85 m$95 m$105 m$70 m$80 m$90 m$60 m$70 m$80 m$50 m$60 m$70 m Charge my credit card. Expiration Date: Security Code: Name on Card: Signature: Phone: ATTENDEE INFORMATION (REQUIRED) I am employed by a/an: m Association m Association Management Company (AMC) m Corporation (not travel agency related) m Educational institution m Government agency m Self-employed m Other: How much decision-making influence do you have? m Make final decisions m Influence but don t make the final decision m One of several to make the final decision m Not involved How many off-site meetings does your organization plan each year? m 1-10 m 26-50 m 11-25 m Over 50 How many room nights do your meetings generate? m Under 100 m 1,000-1,999 m 100-249 m 2,000-2,999 m 250-499 m Over 3,000 m 500-999 Do you plan out-of-state meetings? m Yes m No CANCELLATION POLICY No refunds. However, if you are unable to attend, you may transfer your registration to an association executive, professional meeting planner, or other qualified non-profit leader. Contact the office for more information at info@vsae.org. VSAE reserves the right to deny entry to anyone who does not meet stated criteria. Mail or fax completed form with check or credit card info to 2924 Emerywood Parkway, Suite 202 Richmond, VA 23294 Fax: (804) 747-5022 Questions? info@vsae.org or (804) 747-4971 YOU MAY ALSO REGISTER AT VSAE.ORG/FALLCONF