AGENDA Aviation Committee May 23, 2016 7:00 PM I. COMMUNICATIONS II. RESOLUTIONS, MOTIONS AND NOTICES 1. Resolution authorizing agreement with McFarland Johnson on behalf of the Elmira Corning Regional Airport 2. Resolution authorizing agreement with ADK Consulting and Executive Search on behalf of the Elmira Corning Regional Airport 3. Resolution authorizing application for and acceptance of Airport Improvement Program grants from the Federal Aviation Administration and NY State Department of Transportation on behalf of Elmira Corning Regional Airport 4. Resolution calling for a public hearing relative to the extension of an agreement with the Chemung Canal Trust Company for the lease of space in the terminal at the Elmira Corning Regional Airport (ATM) 5. Resolution calling for a public hearing relative to the proposed amendment to an agreement with Republic Parking System to increase the parking rates at the Elmira Corning Regional Airport 6. Resolution authorizing Negative Declaration of Significance for the State Environmental Quality Review for the Parking Lot Expansion Project on behalf of Elmira Corning Regional Airport III. OLD BUSINESS IV. NEW BUSINESS V. ADJOURNMENT
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with McFarland Johnson on behalf of the Elmira Corning Regional Airport Resolution #: 01 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): Chad Nixon, Vice President of McFarland Johnson, along with support staff, if necessary, will provide administrative services at the Elmira Corning Regional Airport for an estimated 10 to 12 hours per week, during the transition period to hiring a new Airport Manager. This agreement will end on July 31, 2016. Cost: not to exceed $19,900. Prior Resolution 07-248 Vendor/Provider McFarland Johnson Term ending 7/31/2016 Total Amount not to exceed 19,900 Local Share State Share Federal Share Prior Amount not to exceed $19,900 Project Budgeted? No Funds are in Account # CREATION: Date/Time: Department: 5/9/2016 10:36:14 AM County Executive APPROVALS: Date/Time: Approval: Department: 5/11/20163:29 PM Approved Budget and Research 5/12/201611:47 AM Approved County Executive 5/12/20161:32 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Proposed letter of agreement Administration_Services_Agreement_McFarland_Johnson_5_9_2016.pdf Cover Memo Item # 1
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CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with ADK Consulting and Executive Search on behalf of the Elmira Corning Regional Airport Resolution #: 02 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): Requesting resolution authorizing agreement with ADK Consulting and Executive Search to conduct a comprehensive full service search to the position of Director of Aviation and the Elmira Corning Regional Airport at a cost of $28,000. Installment 1 due within 30 days after notice to proceed; Installment 2 due within 60 days of notice to proceed; Installment 3 due after contract completion. Vendor/Provider ADK Consulting and Executive Search, PO Box 330906, Atlantic Beach, Florida Term Total Amount $28,000 Prior Amount Local Share State Share Federal Share Project Budgeted? No Funds are in Account # CREATION: Date/Time: Department: 5/3/2016 4:17:47 PM County Executive APPROVALS: Date/Time: Approval: Department: 5/11/20163:28 PM Approved Budget and Research 5/12/201611:47 AM Approved County Executive 5/12/20161:29 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: ADK_Executive_Recruitment_for_Director_of_Aviation_Proposal_5_3_2016.pdf ADK Proposal Cover Memo Item # 2
ADK_Executive_Search_Services_Agreement_5_3_2016.pdf ADK Agreement Cover Letter to Chairman Drax;er ADK Consulting_and_Executive_Search_letter_to_Donna_Draxler_5_3_16.docx Cover Memo Memo Item # 2
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May 3, 2016 Donna Draxler, Chairman Chemung County Legislature 203 Lake Street Elmira, New York 14901 RE: Recruitment of Director of Aviation Dear Donna: As you know, Ann Crook, the Director of Aviation, has resigned her position effective May 3, 2016. Ann is relocating to Martha s Vineyard in Massachusetts, where she will become the new Director of Aviation for their Airport. I have talked with Chad Nixon, Senior Vice President and Business Development Officer for McFarland Johnson, about steps that need to be taken to begin the recruitment for a new Director of Aviation at the Elmira Corning Regional Airport (ELM). In order to fill the void while we go through this very important process, Chad has also agreed to be available to oversee the management of the ELM until we successfully fill the vacancy. He performed this function for us in the past, specifically, when we were looking for an Airport Manager in 2007. The Director of Aviation is a very critical position in County government. The ELM has become the premiere Airport in the Southern Tier of New York. We now have over 50 percent of the total passenger service of this region which includes the Ithaca and Binghamton Airports. The ELM has also become a major factor in the economic development component of the Southern Tier economy. Most importantly, the airport provides extensive commercial air service through the three airlines that operate at our facility. It is also the base of operations for Corning Incorporated s aviation fleet. In an effort to help us recruit the type of individual that we need to secure as our Director of Aviation, I am recommending that we do a national search. I am also recommending that we use the ADK Consulting & Executive Search Company that specializes exclusively in recruitment for airports. They come highly recommended by McFarland Johnson Item # 2
and have an excellent track record in recruitment. I am attaching a proposal for Chemung County from ADK and am recommending that we contract with this company for a comprehensive full service search costing approximately $28,000. If you have any further questions, please do not hesitate to contact me. My staff will be available at the next Aviation Committee meeting to answer any questions the Legislators may have. Thank you for your consideration of this important matter. Sincerely, Thomas J. Santulli County Executive cc: Mike Krusen Mike Mucci Chad Nixon Item # 2
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing application for and acceptance of Airport Improvement Program grants from the Federal Aviation Administration and NY State Department of Transportation on behalf of Elmira Corning Regional Airport Resolution #: 03 Slip Type: SEQRA status GRANT Explain action needed or Position requested (justification): In 2013 and 2015 Chemung County was awarded grants from the Federal and State Airport Improvement Programs to fund the design of a taxiway parallel to our main runway. The existing taxiway does not meet the FAA standards for a full parallel taxiway and it's location creates congestion at the terminal parking apron. This construction project is expected to take three years to complete under two separate grants. Once it is complete the taxiway will be completely compliant with standards and a long standing "modification to standards" will no longer be required. The full-length construction is estimated to cost about $13 million. This year we will begin construction of Phase 1, which should be about $7.5 million total project costs. This project will be paid with 90% Federal Share (grant amount of $6.75 million) and 5% NSYDOT (grant amount $375,000). The remaining 5% local share will be funded through airport passenger facility charge collections. Your director of aviation recommends authorizing the County Executive to apply for and accept AIP grant funds from the FAA in an amount not to exceed $6.75 million and NYSDOT in an amount not to exceed $375,000 for the construction of New Parallel Taxiway "A" Phase 1. Vendor/Provider FAA/NYSDOT Term 9/30/19 Total Amount $7,500,000 Prior Amount 0 Local Share $375,000 State Share $375,000 Federal Share $6,750,000 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 5/2/2016 10:41:20 AM Aviation Department APPROVALS: Date/Time: Approval: Department: Item # 3
5/11/2016 3:24 PM Approved Budget and Research 5/12/2016 11:47 AM Approved County Executive 5/12/2016 1:27 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 3
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution calling for a public hearing relative to the extension of an agreement with the Chemung Canal Trust Company for the lease of space in the terminal at the Elmira Corning Regional Airport (ATM) Resolution #: 04 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): The Director of Aviation is requesting a 3-Year extension with Chemung Canal Trust Company for the operation of an automatic teller machine (ATM) in the terminal building at the Elmira Corning Regional Airport. The term of this agreement will be from June 1, 2016 - May 31, 2019. Anticipated revenue to the County of Chemung from CCTC equaling $2,961.00. Prior Resolution No. 11-315. Public hearing to be held July 5, 2016 at 6:55 p.m. Vendor/Provider Chemung Canal Trust Company Term 3 Years - 6/1/16-5/31/19 Total Amount $2,961.00 Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 4/25/2016 9:17:36 AM Aviation Department APPROVALS: Date/Time: Approval: Department: 4/26/2016 3:07 PM Approved Budget and Research 4/27/2016 4:09 PM Approved County Executive 5/11/2016 2:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 4
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution calling for a public hearing relative to the proposed amendment to an agreement with Republic Parking System to increase the parking rates at the Elmira Corning Regional Airport Resolution #: 05 Slip Type: SEQRA status OTHER Explain action needed or Position requested (justification): Demand for parking at the Airport continues to outpace capacity. We are currently in the process of designing a significant expansion of our existing short term and long term parking lots. While use of the parking lots at the airport is increasing our parking rates remain among the lowest in the region. Additionally, rates have not been increased for five years. The last increase was adopted by Resolution 10-361, which authorized an agreement with Republic Parking System (agreement expires August 31, 2017). A modest increase of $1.00 per day in the Economy Lot and $2.00 per day for Short and Long Term would keep us competitive with other regional airports and raise an estimated $350,000 in annual revenues for the Airport. The attached analysis from Republic Parking shows comparative rates at other airports and the total revenue estimate. Twin Tiers residents are choosing ELM over other airports because of our improved facility and level of service. By not keeping our parking rates at market levels, we are giving up revenue and forcing Chemung County taxpayers to shoulder more than their fair share of the cost of the Airport. The recommendation is to increase the daily rate for parking in the Economy Lot from $6.50 to $7.50, in the Long Term Lot from $7.00 to $9.00, and in the Short Term Lot from $8.00 to $10.00. A public hearing will be held on the matter on Tuesday, July 5, 2016 at 6:50 p.m. The rates would become effective July 12, 2016 if adopted by Resolution of the Chemung County Legislature on July 11, 2016. CREATION: Date/Time: Department: 4/25/2016 12:19:25 PM Aviation Department APPROVALS: Date/Time: Approval: Department: 4/27/2016 11:33 AM Approved Budget and Research 4/27/2016 4:09 PM Approved County Executive 5/11/2016 3:47 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Elmira_Rate_Letter_4-4- 16.pdf Parking Rate Analysis Backup Material Item # 5
REGIONAL OFFICE 6714 STILLMEAD DR DAYTON OHIO 45414 937.280-4235 (FAX) 937.280-4235 DON BARRETT SENIOR VICE PRESIDENT April 4, 2016 Ann B. Crook, A.A.E. Director of Aviation Elmira Corning Regional Airport Suite 1, 276 Sing Sing Road Horseheads, NY 14845 Dear Ann, Part of the services that we provide to you is a rate analysis of your rates and the Airports in your region. After we gather the information we compare your rates ELM is charging customers to park with the Airports in your region. We also look at other factors at your Airport when considering whether or not to make a recommendation for a rate increase. Some of the factors that we look at are current Airline activity, known future air traffic increases, effective date of the current rates, and capacity within the parking lots. When we review these categories with respect to ELM they are all very positive indicators. I put the rates for ELM and the four Airports in your region in the graphs below for your review. As you can see the rates that are currently being charged put ELM on the lower tier of the graphs. Other than Buffalo none of the other Airports in your region have an Economy lot so I put that rate on the same graph as the long term. The Buffalo Airport does have a third lot like ELM, but customers are required to ride a shuttle to and from the lot. So for that reason it was excluded from the graph since it is not as convenient as the Economy lot at our Airport. Item # 5
Ann Crook, A.A.E April 4, 2016 Page 2 of 3 Item # 5
Ann Crook, A.A.E April 4, 2016 Page 3 of 3 After reviewing the rates of all the Airports we then ran several revenue projects on how modifying the rate would impact the parking revenue at the Airport. Current Rate Information Short Term Long Term Economy Gross Revenue for 2015 $ 178,864 $ 908,936 $ 217,258 Transactions from 2015 60,192 28,757 7,274 Average Ticket amount $ 2.97 $ 31.61 $ 29.87 Current Overnight rate $ 8.00 $ 7.00 $ 6.50 Average length of stay in days 0.37 4.52 4.60 Projected Increase Short Term Long Term Economy Projected Gross Revenue $ 223,580 $ 1,168,631 $ 267,394 Transactions 60,192 28,757 7,274 Average Ticket amount increase $ 3.71 $ 40.64 $ 36.76 Proposed Overnight rate $ 10.00 $ 9.00 $ 8.00 Projected Gross Revenue Increase $44,716 $259,696 $50,136 Projected Gross Reveenue Increase $354,548 When we run projections on rates we use the actual ticket data for a given period, in this case we utilized the revenue and ticket information from 2015. We project by implementing the above recommendation that the Gross Revenue will increase by $354,548. It is important to note that any increase or decrease in activity will affect these projections. Republic believes that the rate increase is warranted at this time for several reasons: The Last increase was in August 2011 Operating and maintenance costs have continued to increase since 2011 for bot the County and RPS Upcoming improvements to the parking facility will require additional investment If you would like for us to run any other projections or include any other Airports in the rate graph please let me know. As always, we greatly appreciate the partnership we have with ELM and if we can assist in anyway please don t hesitate to contact me. Sincerely, Don Barrett Senior Vice President Item # 5
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing Negative Declaration of Significance for the State Environmental Quality Review for the Parking Lot Expansion Project on behalf of Elmira Corning Regional Airport Resolution #: 06 Slip Type: SEQRA status OTHER Explain action needed or Position requested (justification): On May 9, 2016, the Chemung County Legislature nominated itself to be the Lead Agency on the SEQR review for the Parking Lot Expansion Project at the Elmira Corning Regional Airport. The Airport's engineer of record, completed the Full Environmental Assessment Form, Parts 1, 2, and 3. Notices were sent to interested parties. It has been determined that this project will have no significant impact. CREATION: Date/Time: Department: 4/25/2016 9:57:59 AM Aviation Department APPROVALS: Date/Time: Approval: Department: 4/26/2016 3:07 PM Approved Budget and Research 4/27/2016 4:09 PM Approved County Executive 5/11/2016 2:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: SEQR_FEAF_Part3_rev.pdf SEQR FEAF Part 3 Backup Material Item # 6
Project : Date : Agency Use Only [IfApplicable] Full Environmental Assessment Form Part 3 - Evaluation of the Magnitude and Importance of Project Impacts and Determination of Significance Part 3 provides the reasons in support of the determination of significance. The lead agency must complete Part 3 for every question in Part 2 where the impact has been identified as potentially moderate to large or where there is a need to explain why a particular element of the proposed action will not, or may, result in a significant adverse environmental impact. Based on the analysis in Part 3, the lead agency must decide whether to require an environmental impact statement to further assess the proposed action or whether available information is sufficient for the lead agency to conclude that the proposed action will not have a significant adverse environmental impact. By completing the certification on the next page, the lead agency can complete its determination of significance. Reasons Supporting This Determination: To complete this section: Identify the impact based on the Part 2 responses and describe its magnitude. Magnitude considers factors such as severity, size or extent of an impact. Assess the importance of the impact. Importance relates to the geographic scope, duration, probability of the impact occurring, number of people affected by the impact and any additional environmental consequences if the impact were to occur. The assessment should take into consideration any design element or project changes. Repeat this process for each Part 2 question where the impact has been identified as potentially moderate to large or where there is a need to explain why a particular element of the proposed action will not, or may, result in a significant adverse environmental impact. Provide the reason(s) why the impact may, or will not, result in a significant adverse environmental impact For Conditional Negative Declarations identify the specific condition(s) imposed that will modify the proposed action so that no significant adverse environmental impacts will result. Attach additional sheets, as needed. Determination of Significance - Type 1 and Unlisted Actions SEQR Status: Type 1 Unlisted Item # 6 Identify portions of EAF completed for this Project: Part 1 Part 2 Part 3
Upon review of the information recorded on this EAF, as noted, plus this additional support information and considering both the magnitude and importance of each identified potential impact, it is the conclusion of the as lead agency that: A. This project will result in no significant adverse impacts on the environment, and, therefore, an environmental impact statement need not be prepared. Accordingly, this negative declaration is issued. B. Although this project could have a significant adverse impact on the environment, that impact will be avoided or substantially mitigated because of the following conditions which will be required by the lead agency: There will, therefore, be no significant adverse impacts from the project as conditioned, and, therefore, this conditioned negative declaration is issued. A conditioned negative declaration may be used only for UNLISTED actions (see 6 NYCRR 617.d). C. This Project may result in one or more significant adverse impacts on the environment, and an environmental impact statement must be prepared to further assess the impact(s) and possible mitigation and to explore alternatives to avoid or reduce those impacts. Accordingly, this positive declaration is issued. Name of Action: Name of Lead Agency: Name of Responsible Officer in Lead Agency: Title of Responsible Officer: Signature of Responsible Officer in Lead Agency: Signature of Preparer (if different from Responsible Officer) Date: Date: For Further Information: Contact Person: Address: Telephone Number: E-mail: For Type 1 Actions and Conditioned Negative Declarations, a copy of this Notice is sent to: Chief Executive Officer of the political subdivision in which the action will be principally located (e.g., Town / City / Village of) Other involved agencies (if any) Applicant (if any) Environmental Notice Bulletin: http://www.dec.ny.gov/enb/enb.html Page 2 of 2 Item # 6