Headwaters District Derby Day

Headwaters District Derby Day PARTICIPANT GUIDE June 28, 2014 Camp Stigwandish 7:30 AM

DISTRICT DERBY DAY The Headwaters District is featuring a District Derby Day for the first time ever. This will be an awesome day that includes the four premier derbies in scouting the Pinewood Derby, Space Derby, Fishing Derby and Raingutter Regatta. The purpose of Derby Day is to give Cub Scouts the opportunity to invite their friends to enjoy a day of scouting, friendly competition and fun. This is a great chance for your non-scouting friends to come out and experience a Boy Scout camp, learn what being a scout is all about and have fun all at the same time. REGISTRATION You can register for the Derby Day online at www.bsa-gwrc.org, fax (330-898-8476) or e-mail (wfooks@bsamail.org) your registration in to the council office. Please register all friends, scouts, siblings, parents, etc. via one registration form for the entire Pack. If you have any questions about registration, please call Wendy Fooks at the council office: 330-898-8474. CHECK IN (7:30-8:30 AM) Groups must check in at the Quartermaster's Building immediately upon arrival at camp, and check out before leaving. Each group leader must turn in the following at check-in: A roster of attendees Any balance due for the event Completed Youth Application for any non-scouting friends attending that are of eligible age/grade to join Cub Scouts. o Note: This is to ensure that these participants are covered under BSA insurance for this event. The insurance fee is included in the event fee price. Applications will not be turned in for non-scouts unless he indicates (with parental approval) that he wishes to join scouts or unless an emergency arises which would require BSA Insurance to be in effect. o Applications will be available to fill out at the registration station on the day of the event. During check in, each unit will receive a packet that includes a camp map & master schedule. MEALS Lunch and Dinner will be provided as a part of your registration fees. If you require any special dietary needs, you must provide those for yourself. Kitchen amenities will not be available for you to use. The fee cannot be adjusted for those with special dietary needs. Each station will contain water for the participants to fill their water bottles with. Please be

sure to bring your water bottle with you. BE PREPARED Each Group Should Bring To Camp Roster: List the names of all adults and youth who will be in camp for this event; identify the group leader. Unit Flag: Bring your Pack flag to display during the opening flag ceremony. Skit: Come prepared to do a skit at the campfire program. Feel free to make this a camping event for your unit and book a campsite at Camp Stigwandish for the weekend. All camping arrangements must be made by the unit online at www.bsa-gwrc.org or through the council office. The only meals provided as part of the event will be Saturday lunch and dinner. Just a reminder that a BALOO-trained leader MUST be in attendance if your Pack decides to camp overnight. Individuals Should Bring To Camp Pinewood Derby Car: Bring your Pinewood Derby Car to race in the pinewood derby. All cars MUST meet the guidelines and restrictions outlined in the Participant Guide. Any cars that do not meet the guideline specifications will NOT be entered into the pinewood derby race Fishing Rods: Bait (worms) will be provided for the Fishing Derby, however, you will need to bring your own rod/pole, hooks, sinkers, bobbers, additional tackle, etc. Water Bottle: Remember, it is summer time and you will be moving from station to station throughout the day. Please bring a water bottle and drink the water to keep yourself hydrated. Class A Uniform: For the most part, this is a Class B uniform event, however, you should have a Class A uniform for dinner, as well as when entering and exiting camp. A Friend: Derby Day is a great opportunity to introduce new friends to Scouting. Encourage each of your Scouts to invite a friend to have fun with them! Each guest will be asked to complete a membership application before participating, so we will be ready when they decide to join! Other Items: Sunscreen, camp chairs, hats, hiking sticks, snacks for your backpack (trail mix, etc.), bug spray, money for Trading Post, any other items that fit your specific needs. CAMPING Camping with your Pack is a fundamental method of Boy Scouting. It is central to keeping the outing in Scouting. While this is not a camping event, each unit is encouraged to use this event as a camping opportunity to utilize the Camp and its sites and facilities. If your unit should choose to camp in conjunction with this event, each unit will need to reserve their own

campsite and pay the council directly for any camping fees. Because this is not a district camping event, each unit that chooses to camp must also have a facility use permit, Baloo-Trained Leader and Two-Deep Leadership present when camping. You may bring in local firewood to burn. There will probably not be any at your camp site. Firewood may be left behind at any site, but MUST be stacked neatly at the tree line so that the grass can be cut without additional effort. Fire rings and wood burning stoves are to be cleaned out prior to site inspection at checkout, which is part of a proper camp exit procedure. ATTIRE The official BSA Class A uniform for your program should be worn upon arrival and to the dinner meal, as is tradition throughout the Boy Scout program. Scout-like attire (neat, clean) is permitted at all other times. Please dress appropriately for the weather. Rain gear, bug spray, and waterproof hiking boots are what most scouts find to be essential elements for comfort. BUDDY SYSTEM The Buddy System should be followed at all times. This is a safety procedure that not only protects the campers but helps the unit leaders monitor unit activities as well. ELECTRONICS No scouts may have personal electronic devices beyond the parking lot! LOST & FOUND Please bring all found items to the Dining Hall. We will have an area for Scouts and their leaders to leave found items so that we can get them back to their owners prior to the end of the event. TRASH RECEPTACLES Garbage cans can be found at each station. Larger dumpsters are located behind the Dining Hall. Please pick up any litter that you encounter, and deposit it in the nearest trash receptacle. Practice Leave No Trace and follow the Outdoor Code. GENERAL RULES Shoes must be worn at all times to prevent cuts, bruises, or thorn punctures to the feet. Open toed shoes and sandals are not permitted! Do not climb trees. NO horseplay. More Scouts are injured because of carelessness than any other cause.

Observe all program area safety rules. Each Scout should receive proper instruction in the use of knives. Any Scout with a knife MUST have his Whittling Chip card on his person. When the weather forecast presents a potential hazard, the Camp Administration has the authority to temporarily suspend activities. YOUTH PROTECTION The Greater Western Reserve Council, BSA, will not tolerate the abuse of campers or their rights. The following are external barriers that must be in place to protect our Scouts, leaders, staff, and any visitors to our camp. No one-on-one contact (use the buddy system ) There are no secret organizations in Scouting. Appropriate attire is always worn at camp. Constructive discipline is practiced. There will be no corporal punishment. Hazing is prohibited. Two-Deep Leadership - National policy states that each unit must be under the direction of two competent adult leaders. Each must be over 18 years of age and one must be 21 years of age or older. At least one of these leaders must be registered with the BSA. SMOKING POLICY The BSA has a strict smoking policy that discourages the use of tobacco smoking near youth. We understand that adults may feel the need to smoke a cigarette at times, so please do so (1) out of view of the youth and (2) if possible, in a designated smoking area (behind the dining hall). Please be considerate of others, and especially of the Scouts. Anyone who is seen smoking in areas where youth are present will be asked to leave the area and smoke in the designated areas. In an effort to promote Leave No Trace fundamentals, we ask that you do not leave cigarette butts on the ground of the camp, as this is considered littering and can also pose a fire risk. ALCOHOL, DRUGS, STIMULANTS It is the policy of the BSA that under no circumstances shall alcohol or any controlled substance be brought onto, held in possession, or consumed on any camp property. Any violation of this policy shall be cause for immediate removal from camp as well as referral to the appropriate legal authority. EMERGENCIES Notification In the case of a camp-wide emergency, the Campmaster will activate the emergency warning siren. All program areas of the camp will be closed and all participants will report to the Dining

Hall immediately assembling there by Pack. Every unit must take attendance at that time. FIRST AID An individual trained in first aid will be available at all times. Should an emergency occur, the person will be transported to a nearby hospital where a physician is on duty. All attendees are covered by minimal accident insurance [which is secondary to the family s own insurance plan]. Report all injuries and illnesses to the Health Officer immediately. EVENT LOCATIONS The events will take place in the following areas: Pinewood Derby - Dining Hall Fishing Derby - Fishing Lake Raingutter Regatta - Nature Center Space Derby - Rotary Field EVENT SCHEDULE 7:30-8:30 AM Registration/Check-In 8:45 AM Opening Flag Ceremony 9:00 AM-11:00 AM Station 1 11:00 AM-1:00 PM Station 2 1:00-2:00 PM Lunch 2:00-4:00 PM Station 3 4:00-6:00 PM Station 4 6:30 PM Awards Banquet/Ceremony 8:00 PM Campfire Program 9:00 PM Flag Retirement Ceremony Stations 1 through 4 will be round-robin style. All participants will be divided into 4 groups and each group will rotate stations throughout the day. IMPORTANT CONTACT INFORMATION Campmaster: 440-298-3922 Event Chairman: Rob Boehm 216-857-7502 (Cell) Event Chairman: Adrienne Boehm 440-413-9349

PINEWOOD DERBY RACE RULES & STRUCTURE Participation: Open to all scouts, friends and siblings who are registered and paid participants of the event. You must be present and have your own car to race! Inspection: Impound: Cars will be inspected during registration for compliance to the specifications set forth below. Cars will be impounded when inspected/registered. After being impounded, repairs will be limited to replacement of axles/wheels that are broken/lost during the race and may only be done by the Pit Crew. NO OTHER CHANGES (INCLUDING THE ADDING OF GRAPHITE/LUBRICATION) MAY BE MADE ONCE THE CAR HAS BEEN IMPOUNDED. NO EXCEPTIONS. SPECIFICATIONS Body: Width: Length: Wheels: Weight: The body must be made of wood and you must use an official BSA kit, including axles and wheels. Bodies made from other materials will be subject to disqualification. The body may be shaped, hollowed out, or built up, as long as it meets all other specifications. Any additions to the original body, i.e., steering wheels, drivers, decals, paint, weights, etc., must be firmly attached. Any parts that fall off the car will stay off the car for the remainder of the race, with the exception of axles and wheels as stated above. The car width at the wheels may NOT be modified, it must be the same as the original kit, original axle slots MUST be used. Width must not exceed 2 3/4". Overall length may not exceed 7". ALL cars must pass through the 2 ¾" X 7" Template. If it does not pass through, the car must be modified in order to be registered and entered into the race. Wheels and axles must be as furnished in the official kit. NO washers, bushings, bearings or springs are allowed. Wheels may be sanded to remove the flashing only. If Sidewall ribs are not visible due to excessive sanding, the car will be disqualified. No reductions in width or diameter, or changes in shape are allowed. The weight of the race-ready car must not exceed five (5) ounces as measured on the official scales.

Other: Cars must free-wheel with no stored energy or movable weights. There is no designated front or back to the supplied body, either end may be the front. Race Lineup: NO LUBRICANTS MAY BE USED ONCE THE CARS ARE REGISTERED! NO GRAPHITE IS PERMITTED WITHIN THE RACE ARENA WITH THE EXCEPTION OF THE PIT CREW. The district has a software program that randomly and fairly creates a schedule in which the scouts will race and who they will race against. Each car will race once on each lane of the 8 lane track, guaranteeing each participant 8 races. Race Rounds: Name of the Round: Description: Cars That Will Advance: Round 1 Opening Round Round 2 Semifinal Round Round 3 Championship Round All cars will race once on each lane of the 8 lane track. Each car is guaranteed 8 races. This round will race the top 4 cars from each rotation. Each car will race 1 time on each lane. The top 8 cars will advance to the Championship Round. This round will race the top 8 cars from Round 2 and will determine the Champion of the 2014 District Derby Day Pinewood Derby. These cars will race 1 time on each lane The top 4 cars from each rotation will advance. There are 4 scheduled rotations, therefore 16 cars will advance to the SemiFinal Round. The top 8 cars will advance. TROPHIES WILL BE AWARDED FOR FIRST, SECOND AND THIRD PLACE.

FISHING DERBY The Fishing Derby will be held at the Fishing Lake and will feature a competition to see who can catch the most fish, the biggest fish and the smallest fish. Worms will be provided for each participant to use, however there is no restriction on type of bait used except that it must be on the hook prior to casting. Participants MAY NOT toss bait into the water in an attempt to "lure" fish to their fishing area and then use a drop and catch technique. Additionally, all fish must be caught with a fishing rod and on a hook. No nets, buckets or bare hand fishing is permitted. All fish caught must be released back into the lake after being removed from the hook and counted toward qualifications for trophies. Trophies will be awarded for: Fisherman - The most fish caught all day. Catch of the Day - Biggest fish caught all day. Minnow - Smallest fish caught all day. Tie breakers will be explained by the event staff in the event of a tie. RAINGUTTER REGATTA All participants will make their Regatta Boats out of recycled Pop Bottles. They will have access to straws and materials to make the sails. Boats will be made on site. Each participant will have the opportunity to run 2 races (one time in each gutter). The boats will be powered through the gutters by box fans. This will allow every race to be equally executed regardless of skill set and/or rank of scout/participant. Every race will be timed and times for every boat will be recorded as they race. Trophies will be awarded for: Speed Boat - Fastest boat to the finish line. Cruise ship - Slowest boat of the day. Explorer Vessel - Most durable ship. Tie breakers will be explained by the event staff in the event of a tie.

SPACE DERBY All participants will make their rocket from recycled pop bottles which will be distributed on site. Each rocket must be made from 16, 20 or 24 oz pop bottles. Materials for fins and decoration will be provided on site. All rockets will be launched from the official launch pad and will be filled with an equal amount of water (based on bottle size) prior to launch. The "fuel" for the launch will be via air compressor and will be consistent and fairly distributed for all rockets. The rockets will be launched by pull string and that string may only be pulled by members of the event staff. Trophies will be awarded for: Astronaut - Closest to center target from launch pad. Moonwalker - Furthest from launch pad. Space Ranger - Wackiest flight path. Tie breakers will be explained by the event staff in the event of a tie.