2009-2011 Service Cost Estimate for Route 10 only The City of Ashland buys down the fare on Route 10 for each passenger riding in Ashland, therefore service cost estimates are based on recent ridership figures. City of Ashland Ridership 2008-09 $.50 Fixed Route Fare $1. Valley Lift Fare July 6,846 1,030 Aug 6,537 926 Sep 6,306 960 Oct 8,139 1,064 Nov 5,971 832 Dec 6,277 884 Jan 5,758 908 Feb 5,924 874 Mar 6,470 935 Apr 6,470 935 May 6,470 935 Jun 6,470 935 TOTAL 77,638 11,218 Ridership figures for March through June are estimated based on the average of prior month's ridership. 2009-2011 Service Costs for Route 10 only Estimated cost of Route 10 subsidy @ Fixed Route $1.50 (50 cent fare) $116,457 $1.00 ($1.00 fare) $77,638 Valley Lift $3.00 ($1.00 fare) $55,364 $2.00 ($2.00 fare) assume -10% $25,020 ADA, Valley Lift fare is no more than twice that of regular fare TOTAL w/ subsidy @ $1.50 $171,820 TOTAL w/ subsidy @ $1.00 $102,658 Please note: Route 10 fare will be consistently priced with fare charged on a Loop Route
Rogue Valley Transportation District Estimated Operating Costs Proposed Ashland Circulator Route (15) Revenue Service Hours = 6.5 Route Length Trips s Miles Cost per Costs Bus Operating Cost: Route 15 5.0 13 255 16,575 $ 1.96 $ 32,487.00 Out of Service 36.5 1 255 9,308 $ 1.96 $ 18,243.00 Driver Relief Car Costs 36.5 255 0 $ 0.52 $ - Direct Costs $ 50,730.00 Hours s Hours Cost per Costs Bus Operator Costs: Wages & Benefits 8 255 2,040 $ 37.42 $ 76,337.00 Proposed Operating Costs $ 127,067.00 Estimated Ridership Fare per Return Fare Box Return to City (25% of 04-05 ridership) 24,000 $ 1.00 $ 24,000.00 Net Proposed Operating Costs $ 103,067.00 Revenue Service Hours = 9.0 Rogue Valley Transportation District Estimated Operating Costs Proposed Ashland Circulator Route (15) Route Length Trips s Miles Cost per Costs Bus Operating Cost: Route 15 5.0 18 255 22,950 $ 1.96 $ 44,982.00 Out of Service 36.5 1 255 9,308 $ 1.96 $ 18,243.00 Driver Relief Car Costs 36.5 255 0 $ 0.52 $ - Direct Costs $ 63,225.00 Hours s Hours Cost per Costs Bus Operator Costs: Wages & Benefits 10.5 255 2,678 $ 37.42 $ 100,192.00
Proposed Operating Costs $ 163,417.00 Estimated Ridership Fare per Return Fare Box Return to City (35% of 04-05 ridership) 33,600 $ 1.00 $ 33,600.00 Net Proposed Operating Costs $ 129,817.00 Revenue Service Hours = 13 Rogue Valley Transportation District Estimated Operating Costs Proposed Ashland Circulator Route (15) Route Length Trips s Miles Cost per Costs Bus Operating Cost: Route 15 5.0 26 255 33,150 $ 1.96 $ 64,974.00 Out of Service 36.5 1 255 9,308 $ 1.96 $ 18,243.00 Driver Relief Car Costs 36.5 1 255 9,308 $ 0.52 $ 4,840.00 Direct Costs $ 88,057.00 Hours s Hours Cost per Costs Bus Operator Costs: Wages & Benefits 14.5 255 3,698 $ 37.42 $ 138,360.00 Proposed Operating Costs $ 226,417.00 Estimated Ridership Fare per Return Fare Box Return to City (45% of 04-05 ridership) 43,200 $ 1.00 $ 43,200.00 Net Proposed Operating Costs $ 183,217.00
Summary of 09-11 Ashland Service Proposals All proposals are annual estimates All proposals are based on establishing $1.00 regular fare Proposal #1 Net Cost Estimate Loop service for 6.5 hours $103,067 Route 10 $102,658 TOTAL $205,725 Proposal #2 Net Cost Estimate Loop service for 9 hours $129,817 Route 10 $102,658 TOTAL $232,475 Proposal #3 Net Cost Estimate Loop service for 13 hours $183,217 Route 10 $102,658 TOTAL $285,875
RVTD/CITY OF ASHLAND Reduced Fare Program Agreement 2009-20011 Agreement made effective September 7, 2009 between Rogue Valley Transportation District (RVTD) and the City of Ashland (City). RVTD and City agree: 1. ENHANCED SERVICES PROGRAM: In order to encourage and increase RVTD ridership within the City of Ashland, the City will offset the cost of fixed-route fares within the City and support more frequent service. The intent of the program is to make more efficient use of Ashland s transportation infrastructure, to reduce greenhouse gases and to promote energy efficiency. 1.1 The program will begin on September 7, 2009 and will be completed effective September 5, 2011 to correspond with the Labor Holiday. 1.2 Route 10 service is Ashland s base service, and its operation (with the exception of fare reduction outlined in this agreement) is not affected by this agreement. 1.3 RVTD will provide 15 -minute service between the downtown, Ashland St, Tolman Creek Rd and Highway 66/Siskiyou Boulevard with the addition of Route 15. 1.4 RVTD will reduce the cost of the fixed route fare from $2.00 to $1.00 and the Valley Lift fare from $4.00 to $2.00 to passengers picked up and delivered within the City of Ashland. 1.5 RVTD will provide the City with a quarterly ridership memo outlining the total Route 10 ridership, the ridership on the Route 10 within the City of Ashland, the ridership on Route 15 and the Valley Lift ridership within the City of Ashland. 1.6 RVTD will bill City for the reduced fares on Route 10 as described 1.4, based on actual number of rides provided within the City. The City to be invoiced as outlined in 1.9 below. 1.7 RVTD will bill City for the reduced fares on Valley Lift described above based on actual number of rides provided within the City. RVTD will also bill the City for the operating costs of providing Valley Lift for rides that exceed 9,800 passengers per year. The billed amount shall equal $18.31 per ride over the 9,800 threshold. The City to be invoiced as outlined in 1.9 below. 1.8 The City of Ashland shall retain the fare generated from Route 15 (farebox return) to offset the costs of providing this service. 2. CONSIDERATIONS: 2.1 RVTD will invoice the City on a quarterly basis for the operating costs of providing Route 15 not to exceed $163,500 per annum. The amount billed each quarter shall be $40,875 minus the Route 15 farebox return generated during the billable time period. 1
2.2 The City will remit to RVTD the costs of reducing fare within the City of Ashland on the fixed-route and Valley Lift systems and the operating costs of Route 15 minus the farebox return to be billed as follows: 2.2.1 December 15, 2009 (services provided 9/7/2009 to 11/30/2009) 2.2.2 March 15, 2010 (services provided 12/1/2009 to 2/28/2010) 2.2.3 June 15, 2010 (services provided 3/1/2010 to 5/30/2010) 2.2.4 October 15, 2010 (services provided 6/1/2010 to 9/6/2010) 2.2.5 December 15, 2010 (services provided 9/7/2010 to 11/30/2010) 2.2.6 March 15, 2011 (services provided 12/1/2010 to 2/28/2011) 2.2.7 June 15, 2011 (services provided 3/1/2011 to 5/30/2011) 2.2.8 October 15, 2011 (services provided 6/1/2010 to 9/5/2011) 2.3 Payment is due to RVTD within 14 calendar days of receipt of invoice. 2.4 In the event that operating costs of Route 15 exceed 2.5% (increase of $0.05 per operating mile or $1.00 per hour in Bus Operator costs) prior to this agreement s completion, RVTD reserves the right to seek fair compensation from the City to continue operation of Route 15. 2.5 Should either the City or RVTD wish to modify the enhanced services described in 1.1 through 1.10 both parties shall meet and negotiate modifications to this Agreement. 3. TERMINATION: 3.1 Termination for convenience. This agreement may be terminated by either party for that party s convenience upon thirty days written notice to the other party. RVTD shall be compensated for all services performed under this agreement up to effective termination date. 3.2 For Cause. Either party may immediately terminate this agreement for cause upon delivery of written notice to the other party or such later date as may be established by mutual agreement, under any of the following conditions; 4. PUBLICITY: 3.2.1 If Federal or state laws, rules or regulation are modified, changed or interpreted in such a manner that the services are no longer allowable or appropriate under this agreement; 3.2.2 If any license or certification required by law or regulation required for the provision of the services under this agreement is for any reason denied, revoked, suspended, or not renewed. 4.1 Any publicity or advertising regarding the program by the City shall first be reviewed by RVTD for accuracy and must acknowledge the support of RVTD. RVTD will provide City with appropriate logo for this purpose. 4.2 RVTD will post a map and schedule at each designated bus shelter in Ashland detailing the Route 10 and Route 15 bus stops. 2
4.3 City will create and print brochure size maps and schedules for distribution. 4.4 RVTD will promote the Ashland service at events, at map/schedule distribution points and at www.rvtd.org. Comment [j1]: RVTD will promote reduced fare, not free fare J.brown 5. Access to Records. The City and its duly authorized representatives shall have access to the records of RVTD and any subcontractors which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts. 6. Workers Compensation RVTD, its subcontractors, if any, an all employees working under this Agreement are subject employers under the Oregon Worker s Compensation Law and shall comply with ORS 656.017, which requires them to provide workers compensation coverage for all their subject workers. 7. General Liability RVTD, its subcontractors, and all employers working under this Agreement must comply with Oregon State Laws related to workers compensation, employment, payroll taxes and general liability for loss of property, injury to riders or others. 8. Living Wage RVTD is required to comply with chapter 3.12 of the Ashland Municipal code by paying a living wage, as defined in this chapter, to all employees performing work under this Agreement and to any subcontractor who performs 50% or more of the service work under this Agreement. RVTD is also required to post the attached notice predominantly in areas where all employees will see it. ROGUE VALLEY TRANSPORTATION DIST CITY OF ASHLAND By Julie Brown General Manager By Martha Bennett City Administrator Reviewed as to form: By David Lohman Legal Counsel for RVTD Date: Reviewed as to form: By City Attorney Date: 3