Minute of Meeting of Perth and Kinross Council held in the Council Chambers, Fourth Floor, Council Building, 2 High Street, Perth on Wednesday at 2.00pm. Present: Provost Hulbert, Councillors K Baird, R Band, P Barrett, I Campbell, J Coburn, J Flynn, A Gaunt, C Gillies, G Hayton, K Howie, A Jack, J Kellas, J Law, W Lumsden, K Lyall, M Lyle, E Maclachlan, A MacLellan, H McDonald, I Miller, S Miller, P Mulheron, M Roberts, W Robertson, D Scott, C Shiers, A Stewart, H Stewart, B Vaughan, W Wilson, A Wylie and A Younger. In Attendance: B Malone, Chief Executive; J Irons, Depute Chief Executive; G Taylor, B Renton, L Bloomer, M Kay and P Frazer (all Chief Executive's); G Stevenson, Executive Director (Corporate Services); I Innes, J Symon, S Walker (all Corporate Services); D Roberts, Executive Director (Housing and Community Care); J Dean (Housing and Community Care); J Fyffe, Executive Director (Education and Children's Services). Also Attending: C Wylie, Henderson Loggie and Chief Constable K Mathieson. Apologies: Councillors M Barnacle, A Grant and E Grant. REVEREND DAVID OGSTON Provost Hulbert, Presiding Provost Hulbert paid tribute to the late Reverend David Ogston, formerly chaplain to the Council and, on behalf of the Council, passed on his condolences to his family. BRITAIN IN BLOOM AWARDS Provost Hulbert referred to the recent successes in the 2008 Britain in Bloom and Beautiful Scotland Awards and advised that Perth had won the Britain in Bloom Gold Medal and the Large Town/Small City category; Scotlandwell had won a Silver Gilt Award in the Small Village category; Pitlochry the Rosebowl Reserve Trophy, the Small Town Trophy and the VisitScotland Award for Tourism; Muthill a special award for Continuous Community Involvement; and Blairgowrie and Rattray had been presented with the Most Improved Town Award. A number of other towns and villages had reached the finals and received medals. He congratulated all those involved for their efforts in gaining the Awards. 547. DECLARATIONS OF INTEREST There were no Declarations of Interest made in terms of the Councillors Code of Conduct.
548. ORDER OF BUSINESS In terms of Standing Order 19, the Committee agreed the order of business as set out on the agenda. 549. TAYSIDE POLICE Provost Hulbert welcomed the recently appointed Chief Constable, Kevin Mathieson, of Tayside Police, who gave a short presentation on his vision for the Tayside force. THE CHIEF CONSTABLE LEFT THE MEETING. 550. MINUTE OF PREVIOUS MEETING The Minute of the Council Meeting of 25 June 2008 (Arts. 404-415) was submitted, approved as a correct record and authorised for signature. 551. MINUTES OF COMMITTEES Minutes of Committees from 18 June 2008 to 17 September 2008 The decisions recorded in Arts. 362-403 and 416-519, copies of which had been circulated to all members of the Council, were submitted and noted/approved as necessary. 552. AUDIT OF BEST VALUE AND COMMUNITY PLANNING IMPROVEMENT PLAN There was submitted a report by the Interim Head of Business Management and Change (08/505) detailing the improvement plan, reflecting the improvement agenda outlined within the Accounts Commissioner s report on the Audit of Best Value and Community Planning published in August 2008. The findings of the Accounts Commission in relation to the Audit of Best Value and Community Planning of Perth and Kinross Council be noted. The recommendations outlined within the improvement agenda, detailed in Report 08/505, be accepted. The draft Audit of Best Value and Community Planning Improvement Plan, as detailed in Appendix B to Report 08/505, be approved as the Council s response to these recommendations. A summary of the Council s decisions in respect of the Audit of Best Value and Community Planning of Perth and Kinross be sent to the Accounts Commission for approval.
553. ANNUAL PERFORMANCE REPORT 2007/2008 There was submitted a report by the Chief Executive (08/506) on the Annual Performance Report 2007/08 which measures performance against the corporate objectives detailed in the Corporate Plan 2007/10. Perth and Kinross Council s performance against the Corporate Plan during 2007/08 be noted. The Annual Performance Report 2007/08 be approved. Any issues arising for individual Services be taken forward and reported to the appropriate Committee for consideration. The Chief Executive submit an Annual Report for 2008/09 incorporating performance against the Single Outcome Agreement and the revised Corporate Plan. 554. AUDITED STATEMENT OF ACCOUNTS 2007/2008 There was submitted a report by the Head of Finance (08/510) accompanying the Council s Audited Statement of Accounts for the financial year 2007/2008. The contents of Report 08/510 be noted. The Audited Statement be submitted to a future meeting of the Audit Sub- Committee for detailed consideration. The International Standard on Auditing (ISA)260 Report to those Charged with Governance on the Audit of Perth and Kinross Council be submitted to a future meeting of the Audit Sub-Committee. The External Auditors Report to Members and the Controller of Audit be considered at the Council Meeting on 17 December 2008. 555. JOB DESCRIPTIONS, COMPETENCY FRAMEWORK AND PERSONAL DEVELOPMENT PLANS FOR ELECTED MEMBERS There was submitted a report by the Head of Democratic Services (08/507) recommending amendments to job descriptions and adoption of a competency framework and personal development plans for elected members, all based on the recommendations of the Scottish Local Authorities Remuneration Committee (SLARC). The role profiles/description proposed by the SLARC, as set out in Appendix 1 to Report 08/507 be adopted in place of the existing job descriptions for Councillors. The competencies framework proposed by the SLARC, as set out in Appendix 2 to Report 08/507, be adopted. Personal development plans, based on the competencies framework as recommended by SLARC, as set out in Appendix 4 to Report 08/507, be introduced by the end of December 2008 with a review at the end of December 2009.
556. ADULT SUPPORT AND PROTECTION There was submitted a report by the Executive Director (Housing and Community Care) (08/508) detailing the progress being made towards the implementation of the Adult Support and Protection (Scotland) Act 2007, particularly in relation to the establishment of an Adult Protection Committee, the appointment of an Independent Convener, the training plan and resource issues. (v) (vi) The model recommended in Report 08/508 for the establishment of an Adult Protection Committee be approved. Authority be delegated to the Chief Social Work Officer (a) to establish the Committee in conjunction with the Head of Democratic Services, and (b) to establish a process for appointment of a Convener and members of the Adult Protection Committee, and thereafter to appoint the Convener and members. The governance model, as set out in Report 08/508, of the Adult Protection Committee, be approved. The work being undertaken to revise the current Guidelines Protecting Vulnerable Adults in Perth and Kinross in line with legislation and the National Code of Practice be noted. The resource issues related to the implementation of the Audit Support and Protections (Scotland) Act 2007 be noted. The implementation of the training plan be supported. 557. COUNCIL TIMETABLE OF MEETINGS 2009 There was submitted a report by the Head of Democratic Services (08/509) (1) updating members on the operation of the eight week Committee cycle during 2008; and (2) seeking approval of a timetable of meetings for 2009. The timetable of meetings for 2008, as detailed in the Appendix to Report 08/509, be approved. Further consideration be given to the dates of the meeting of the Scrutiny Committee to enable early consideration of the Council s Annual Report in Autumn 2009. A similar model be prepared for 2010 and 2011 taking the Council up to the next known local authority election date. 558. APPOINTMENTS TO COMMITTEES (a) Environment Committee Councillor B Ellis be appointed to the Environment Committee to replace Councillor A Younger.
(b) Licensing Committee Councillor M Barnacle be appointed to the Licensing Committee to replace Councillor W Robertson. 559. APPOINTMENT TO OUTSIDE BODY - SCOTTISH ENTERPRISE TAYSIDE REGIONAL ADVISORY BOARD Councillor J Kellas be nominated as a member of the Scottish Enterprise Tayside Regional Advisory Board. 560. TIMETABLE OF S 3 DECEMBER 2008 The change of the time of the Strategic Policy and Resources Committee on 3 December 2008 from 2.00pm to 10.00am and the time of the Scrutiny Committee on 3 December 2008 from 10.00am to 2.00pm, be approved. ~~~~~~~~~~~