DEPARTMENT OF PROCUREMENT SERVICES CITY OF CHICAGO This document contains: January 26, 2018 ADDENDUM NO. 5 for ARMORED CAR SERVICES Specification No. 125437A I. Revisions to the Specification II. Questions Submitted for Clarification of the Specification III. Addendum Receipt Acknowledgment For which Bids are scheduled to be received no later than 11:00 a.m., Central Time on January 31, 2018, in the Department of Procurement Services, Bid & Bond, Room 103, City Hall. Required for use by: CITY OF CHICAGO (Department of Finance) This Addendum is distributed by: CITY OF CHICAGO Department of Procurement Services Bidder must acknowledge receipt of this Addendum No. 5 on the Bid Execution Page (Article 11) and should complete and return the attached Acknowledgment by email to Justin.Redington@cityofchicago.org Attn: Justin Redington, Procurement Specialist (312) 744-8706 The information contained in this Addendum No. 5 is incorporated by reference into the original Specification issued on November 6, 2017. RAHM I. EMANUEL MAYOR JAMIE L. RHEE CHIEF PROCUREMENT OFFICER Page 1
January 26, 2018 ADDENDUM NO. 5 TO ARMORED CAR SERVICES for Specification No. 125437A FOR WHICH BIDS ARE SCHEDULED TO BE OPENED IN THE BID & BOND, ROOM 103, CITY HALL, CHICAGO, ILLINOIS 60602 BY 11:00 a.m., CENTRAL TIME on JANUARY 31, 2018 BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE BID EXECUTION PAGE (ARTICLE 11) SUBMITTED WITH YOUR BID. FAILURE TO ACKNOWLEDGE MAY RESULT IN BID REJECTION. SECTION I: REVISIONS TO THE SPECIFICATION Notice of Bid Opening Date Postponement CURRENT BID/PROPOSAL OPENING DATE: January 31, 2018 NEW BID/PROPOSAL OPENING DATE: February 14, 2018 Revision 1: ARTICLE 5. SCOPE OF WORK AND DETAILED SPECIFICATIONS is amended by adding a new SECTION 5.6.2 CONTRACTOR S LIAISON/CONTRACT MANAGER as follows: Notwithstanding Article 10. Bidder Contact Information, Contractor must also provide a dedicated single-point-of-contact person ( Liaison ) who is immediately reachable by phone during normal business hours (Monday through Friday between 9:00 AM to 5:00 PM CST), to address any Contract related performance matter. The Liaison s role is to act as the City s primary resource person to address any problems or issues concerning any day-today operational matters which may arise, and to manage any deliverables as may be required by the City (e.g., tracking reports, invoices, change notices, etc.). The Liaison s contact information (name, title, phone, email) must be provided to the Chief Procurement Officer at time of Contract award as well as to the authorized representative of DOF. Page 2
The Liaison must be present during the initial kickoff meeting between the authorized representatives of the City and Contractor, to be scheduled after the Contract is first awarded. The kickoff meeting shall be to introduce the Liaison to the City s key personnel, and to discuss the general requirements of the Contract, coordinate the distribution of the two-person-integrity keys for the safes, and any other logistical concerns. The Contractor may delegate the Liaison s responsibilities to any other resource within the Contractor s own organization, however, such delegation must not negatively affect the role and responsibilities of the Liaison and the Liaison s responsiveness to the City. Furthermore, the Contractor must provide notification to the authorized representative of DOF within 24 hours from when such delegation is to occur. Notification to the authorized representative of DOF must be made by phone and via email and shall include the replacement Liaison s or delegate s contact information (name, title, cell phone, email, etc.) and any other relevant details such as, but not limited to, the anticipated period of time the new Liaison shall serve. In the event the Contractor s Liaison or delegate is deemed to be unacceptable to the City due to unprofessional workmanship, the Chief Procurement Officer shall provide written notice to the Contractor requiring the Contractor to restrict or otherwise no longer permit the Liaison or his delegate to provide Contract related services to the City. Furthermore, the Contractor must immediately provide a replacement Liaison or delegate, as soon as reasonably possible, but no later than 48 hours from receipt of the Chief Procurement Officer s written notice. Additionally, the Contractor must provide the Chief Procurement Officer and authorized representative of DOF with confirmation of the replacement Liaison s or delegate s contact information (name, title, cell phone, email, etc.). Such contact information must be provided, at minimum, by phone and via email. Revision 2: Addendum No. 5 Revised Proposal Page dated 1/26/2018, copy attached, replaces the Proposal Page in the original bid specification and posted at: https://www.cityofchicago.org/content/dam/city/depts/dps/contractadministration/addendu m/2017addendum/spec125437aarticle9.xlsx Complete and return Addendum No. 5 Revised Proposal Page. SECTION II: QUESTIONS SUBMITTED FOR CLARIFICATION OF THE SPECIFICATION Please delete the answer from Question 23 from Addendum No. 3 and replace with the following: Question 23: Are there any security access restrictions? Answer: There are airport locations included in the Specification. (Bid Line Item # 7 is for Midway Airport s MPEA Cab Stand. Reference is to page 76, Article 5.17 Department of Finance Requirements, see item # 7; and Bid Line Item # 12 is at O Hare Airport s Auto Pound. Reference is to page 77, Article 5.17 Department of Finance Requirements, see item # 12, Page 3
and Addendum # 5 s change to the O Hare Auto Pound s location to Remote Lot G.) Therefore, the answer to Question # 24, in Addendum # 3, is hereby revised so that the answer reads as follows: Except for compliance requirements for parking as may be required by the Municipal Code of Chicago, or any specific vehicle restrictions set forth in the Specification, no other parking restrictions are known. Please see Attachment A for a complete list of addresses that require service. CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICER Page 4
Bid Line Item Location Name as given in revised Proposal Page for Addendum #4 Attachment A to Addendum #4 Armored Car Services Location Addresses Specification No.: 125437A Location Names for Article 5 per this Addendum #4 Location Address All Locations are in Chicago IL Zip Code +4 1 City Hall room 107-A Finance Cash Vault City Hall - Room 107 A Finance Cash Vault 121 N. LaSalle St. - Room 107-A, Chicago IL 60602-1232 2 City Hall room 900 - Buildings Dept. & Transportation Dept. City Hall - Room 900 Department of Buildings Payment Site Construction and Permits. Room 900 also serves as the pick-up location for the Chicago Department of Transportation (CDOT). 121 N. LaSalle St.- Room 900, Chicago, IL 60602-1289 3 400 W. Superior St. - Finance Payment Center Superior Street Department of Finance Payment Center 400 W. Superior St., Chicago, IL 60654-3409 4 2006 E. 95th St. - Finance Payment Center 95th Street Department of Finance Payment Center 2006 E. 95th St., Chicago, IL 60617-4788 5 4445 N. Pulaski Rd - Finance Payment Center Department of Finance Pulaski Payment Center 4445 N. Pulaski Rd., Chicago, IL 60630-4444 6 4770 S. Kedzie Ave. - Finance Payment Center Department of Finance Kedzie Payment Center 4770 S. Kedzie Ave, Chicago, IL 60632-3040 7 5600 S. Kilpatrick - Midway Airport MPEA Cab Stand Midway Airport - MPEA Cab Stand 5600 S. Kilpatrick Ave., Chicago, IL 60629 8 333 S. State St. - DePaul Reconciliation Unit room 320 DePaul - Reconciliation Unit 9 10 11 12 Auto Pound #1 - Central 400 E. Wacker Dr. Auto Pound #2 10301 S. Doty Rd. Auto Pound #6 701 N. Sacramento Blvd. Auto Pound - O'Hare Airport - Remote Lot G Bessie Coleman Dr. DePaul Center 333 S. State St. - Room 320, Chicago IL 60604-3966 Central Auto Pound #1 (Streets and Sanitation) 400 E. Lower Wacker Dr., Chicago, IL 60601 Doty Auto Pound - #2 (Streets and Sanitation) 10301 S. Doty Ave., Chicago, IL 60617-5601 Sacramento Auto Pound - #6 (Streets and Sanitation) 701 N. Sacramento Blvd, Chicago, IL 60612-1025 O'Hare Auto Pound (Streets and Sanitation) Auto Pound - Remote Lot G Bessie Coleman Dr., Chicago, IL 13 Police Headquarters 3510 S. Michigan Ave. Chicago Police Department Headquarters - Finance Unit 163 3510 S. Michigan Ave, Chicago, IL 60653-1020 14 City Hall room 800 - Dept. of Business Affairs 15 2350 W. Ogden Ave. - Public Vehicles 16-17 Department of Business Affairs and Consumer Protection, City Hall - BACP - Room 800 121 N LaSalle St., Chicago, IL 60602-1237 Department of Business Affairs and Consumer Protection, Public Vehicles - BACP - Ogden Avenue 2350 Ogden Ave., 1st Floor, Chicago, IL 60608-1110 Line items 16-17 are not locations. 60666 18 Blues Festival 3 Day Event - Dept. Cultural Affairs The Chicago Blues Festival at Grant Park 19 Taste of Chicago 5 Day Event - Dept. Cultural Affairs The Taste of Chicago Grant Park Grant Park, Chicago, IL - around the Southwest corner of Columbus Drive and Congress Parkway Grant Park, Chicago, IL - around the Southwest corner of Columbus Drive and Congress Parkway 60605 60605 20 Maxwell Street Market - Dept. Cultural Affairs The New Maxwell Street Market 800 S. Des Plaines Ave., Chicago IL 60607-4412 21-23 24 641 W. 63rd St. - Englewood Health Center 25 4314 S. Cottage Grove - Greater Grand Health Center 26 4150 W. 55th St. - Greater Lawn Health Center 27 1201 S. Campbell Ave. - Lawndale Health Center 28 5801 N. Pulaski Rd.- North River Health Center Line items 21-23 are not locations. Englewood MHC Greater Grand MHC Greater Lawn MHC Lawndale MHC North River MHC 641 W. 63rd St., Chicago IL 60621-2032 4314 S. Cottage Grove Ave., Chicago IL 60653-3514 4150 W. 55th St., Chicago IL 60632-4242 1201 S. Campbell Ave., Chicago IL 60608-1013 Turn east on Ardmore, off Pulaski, go to Building C, 2nd floor Chicago IL 29 City Hall room 107 - City Clerk Office City Clerk's Office - City Hall - Room 107 121 N. LaSalle St - Room 107, Chicago IL 60602-1202 30 5430 W. Gale Street - City Clerk Office Gale Street 5430 W. Gale Street, Chicago IL 60630-2109 31 5674 S. Archer Avenue - City Clerk Office Archer Avenue 5674 S. Archer Avenue - Suite A, Chicago, IL 60638-1641 NOTE: All locations are in Chicago, Illinois. The street addresses provided above may not always correlate to a USPS.com Zip Code Look Up search engine address and zip code, but the addresses as given are the best known addresses available to the City at this time. Some locations (e.g., Grant Park; O'Hare Airport Auto Pound; North River Health Center on Pulaski) may not have a specific street address recognized by the USPS zip code search engine. For such locations, the best known address available, are listed herein. 60646 pg 1 of 1
City of Chicago Catalog RFQ - No Group Lines PU085I RFQ Header Information Please Respond By 2/14/2018 RFQ Number 5414 Ship To Location For More Information Please Contact JUSTIN REDINGTON RFQ Description ARMORED CAR SERVICES Re-Bid Special Instructions 027-2020 REVENUE SERVICES AND OPERATION Your Quote is Effective as of 2/14/2018 RFQ Status In Process Bid/Proposal pricing for all commodity and/or service line items must be based on the standard unit of measure indicated below. Pricing on alternate units of measure may not be accepted. Unit costs must be limited to three decimal places. Each quote must be signed and unit price, extended price and total price must be typed or written in ink. Quotes on "or equal" items must be identified as "alternate" to specified item on the comment line. If quoting an alternate, indicate manufacturer name, model/part/catalog number and attach descriptive literature. Alternate items may not be accepted. Any exceptions to items specified or other terms must be clearly indicated on the bid. RFQ Header Details Contract Type WORK SERVICES / FACILITIES MAINT. Target Market NO Advertise Date 11/6/2017 WEB BID Edit Rules ALL Specification 125437A Procurement Type BID Bid Deposit Required NO Compliance Officer Compliance Type Description Percentage Type Desc Required % No Compliance Plan Required None 0.00 % Run Time: 01/23/18 12:57:42 Spec# 125437A Page 1 of 5
ADDENDUM #5 REVISED PROPOSAL PAGE for Armored Car Services Specification No.: 125437A See Article 9. Proposal Pages 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 A B C D E F G H I J K L M N O P Q R S T U V W X Y Line Item Line Item Description (See Detailed Specifications for full descriptions) 10-digit Commodity Code Estimated Quantity PER YEAR Billable Unit of Measure (UOM) Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Bid % Increase to Year 3 Unit Year 4 Price Year 4 Year 5 Bid % Increase to Year 4 Year 5 Year 5 Extended Price Line Item Total All 5-Years 1 City Hall room 107-A Finance Cash Vault 9901020 180 12 Month 2 City Hall room 900 - Buildings Dept. & Transportation Dept. 9901020 181 12 Month 3 400 W. Superior St. - Finance Payment Center 9901020 182 12 Month 4 2006 E. 95th St. - Finance Payment Center 9901020 183 12 Month 5 4445 N. Pulaski Rd - Finance Payment Center 99010 15 145 12 Month 6 4770 S. Kedzie Ave. - Finance Payment Center 9901020 185 12 Month 7 5600 S. Kilpatrick - Midway Airport MPEA Cab Stand 9901020 186 12 Month 8 333 S. State St. - DePaul Reconciliation Unit room 320 9901020 188 12 Month 9 Auto Pound #1 400 E. Wacker Dr. Central 9901020 189 12 Month 10 Auto Pound #2 10301 S. Doty Rd. 9901020 190 12 Month 11 Auto Pound #6 701 N. Sacramento Ave. 9901020 020 12 Month 12 Auto Pound - O'Hare Airport - Remote Lot G Bessie Coleman Dr. 9901020 025 12 Month 13 Police Headquarters 3510 S. Michigan Ave. 9901020 193 12 Month 14 City Hall room 800 - Dept. of Business Affairs 9901020 194 12 Month 15 2350 W. Ogden Ave. - Public Vehicles 9901020 195 12 Month 16 Non-Routine On-Route Extra Other-Day Pick-up - with Next Banking Day Delivery 9901020 801 8 EACH 17 Dedicated Truck Special (2-hour minimum) 9901020 823 8 HOUR 18 Blues Festival 3 Day Event - Dept. Cultural Affairs 99010 23 318 1 EVENT 19 Taste of Chicago 5 Day Event - Dept. Cultural Affairs 99010 23 319 1 EVENT 20 Maxwell Street Market - Dept. Cultural Affairs 9901020 366 12 Month 21 Additional Nighttime Event Pick-up - Dept. Cultural Affairs 9901020 196 1 EACH 22 Dept. Cultural Affairs Event Ticket Storage 1-100 Cartons 96295 10 105 12 Month 23 Dept. Cultural Affairs Event Ticket Storage 101-200 Cartons 96295 10 110 12 Month 24 641 W. 63rd St. - Englewood Health Center 9901020 351 12 Month 25 4314 S. Cottage Grove - Greater Grand Health Center 9901020 352 12 Month 26 4150 W. 55th St. - Greater Lawn Health Center 9901020 353 12 Month 27 1201 S. Campbell - Lawndale Health Center 9901020 354 12 Month 28 5801 N. Pulaski Rd.- North River Health Center 9901020 356 12 Month 29 City Hall room 107 - City Clerk Office 9901020 270 12 Month 30 5430 W. Gale Street - City Clerk Office 9901020 271 12 Month 31 5674 S. Archer Avenue - City Clerk Office 9901020 272 12 Month 32 Generic New Site - 5 Days per Week - Next Banking Day 9901020 275 12 Month 33 Generic New Site - 7 Days per Week - Next Banking Day 9901020 279 12 Month YEAR 1: YEAR 2: YEAR 3: YEAR 4: YEAR 5: ADDENDUM No. 5 REVISED PROPOSAL PAGE 40 41 BIDDER'S COMPANY NAME: LUMP SUM for ALL 5 YEARS: 42 A D D E N D U M No. 5 R E V I S E D P R P O S A L P A G E Addendum #5 Revised Proposal Page pg 1 of 1
DEPARTMENT OF PROCUREMENT SERVICES CITY OF CHICAGO January 26, 2018 ADDENDUM NO. 5 FOR ARMORED CAR SERVICES SPECIFICATION NO. 125437A Required by: CITY OF CHICAGO Department of Finance Consisting of Sections I, II, and III including this Acknowledgment. SECTION III. ADDENDUM RECEIPT ACKNOWLEDGMENT I hereby acknowledge receipt of Addendum No. 5 to the Specification named above and further state that I am authorized to execute this Acknowledgment on behalf of the company listed below. Signature of Authorized Individual Title Name of Authorized Individual (Type or Print) Company Name Business Telephone Number Complete and Return this Acknowledgment by email to: Justin.Redington@cityofchicago.org Attn: Justin Redington, Procurement Specialist Page 5