Welcome to Philmont! We are excited for your participation in a Mountain Trek here at Philmont Scout Ranch! The Mountain Trek program is a challenging backpacking expedition that provide the opportunity to experience the rugged Sangre de Cristo Mountains of Philmont. Mountain Trek crews hike 20-40 miles in the backcountry where participants stay at several staffed camps that offer a variety of exciting programs along with time to relax and enjoy the natural beauty of Philmont. Participants are organized into male, female, or co-ed crews, and are supervised by experienced Philmont Rangers. The Mountain Trek program is designed specifically for the sons and daughters of Training Center participants. These treks coincide with PTC Conferences or Family Adventure, departing on Sunday afternoon and returning Saturday morning. This packet of information will help you prepare for a great adventure, so please read the enclosed material carefully. We are excited to join you in this adventure! Cordially, Philmont 1
Table of Contents Mountain Trek Overview 3 Mountain Trek Information Form 4 Packing List 5 Schedule upon Arrival 6 Parent s Authorization Form 7 Philmont Training Center Map 8 Philmont Camping Headquarters Map 9 2
Mountain Trek Overview Mountain Treks are challenging backpacking expeditions that provide the opportunity to experience the rugged Sangre de Cristo Mountains of Philmont. Mountain Trek crews hike 20-40 miles into the backcountry where participants stay at several staffed camps that offer a variety of exciting programs. Participation in the Mountain Trek program is for young men and women who are at least 13 years of age and have completed the 8 th grade prior to participation and not yet 21. Participants must be registered in any of the Boy Scouts of America programs. Groups of five to ten participants are organized into male, female, or coed crews. Crews are placed under the supervision of two highly qualified Philmont Rangers who plan the trek to meet the abilities and experience of the crew. Mountain Trek participants check in begins on Sunday afternoon at 2p.m. at the Philmont Training Center. Bring along all your gear and your completed Medical Form parts A, B, and C. There will be a short orientation meeting at 3pm where Mountain Trekkers and parents meet with our Philmont Rangers. The participants are then divided into crews to prepare for their trek. The crews camp at Camping Headquarters Sunday night and depart for the backcountry on Monday morning. Rangers will remain with the crew for the duration of the trek. Participants will return to the PTC on Saturday morning to check in equipment, clean up, and rejoin their family for the trip home. The Mountain Trek program is designed specifically for the sons and daughters of Training Center conference participants. A conference participant may bring one additional non-family Scout or Venture for each family member on a trek. All participants must meet the minimum age and health requirements and are under the responsibility of the conference participants. A Parent s Authorization Form is required if a youth is traveling without their legal guardian. Included in this packet is a Mountain Trek Application. All Mountain Trek participants must complete and mail this application to Philmont prior to your arrival. This application helps the Philmont Rangers plan your crew s trek. Please complete this form even if you have already been confirmed on the Philmont registration form. If you have any questions regarding Mountain Trek feel free to contact the Philmont Training Center at Philmont.TrainingCenter@scouting.org or call at (575) 376-2281. 3
Mountain Trek Information Form Please email a copy of this form to Philmont.TrainingCenter@scouting.org or mail with pack rental payment to: Philmont Scout Ranch / Training Center 17 Deer Run Road Cimarron, NM 87714 Name (First) (Middle Initial) (Last) Male Female Address City State Zip Code Date of Birth Age Note: You must 14 years of age or have completed the 8 th grade and are at least 13 years old prior to participation, but not yet 21. Phone (in case of emergency) Home Parent s Work Other Philmont Training Center Week Number or Dates Is there another participant with whom you wish to be in the same crew? Yes No If yes, whom? Previous Experience How many years have you been in Scouting? What previous Philmont or High Adventure experience have you had? Please list the backpacking experience you have had (if you don t have any backpacking experience, please tell us that too) I understand that, as a Philmont Training Center participant that photographs, film, videotapes, electronic representations, and/or sound recordings may be made of me during my visit to Philmont Scout Ranch. These images may be used for training and promotional purposes for Philmont Scout Ranch and other projects approved by the Boy Scouts of America. Approvals Parent s Signature: Date (Parent or Guardian must sign here.) Name of Conference Participant with whom you are attending: Participant s Signature: Date Pack Rental Request Form Yes, I will need to rent a backpack with frame for the Mountain Trek. Please reserve one for me. Enclosed is the $30.00 rental fee. (Payment must be made before arriving to Philmont.) Height Weight For Philmont Use Only: Paid Receipt # N/A Expedition # 4
Mountain Trek Packing List Pack Pack with padded hip belt* Capacity: 60-70 liters (rental available) Pack cover (waterproof nylon)* Stuff Sacks or Large Ziploc bags to keep gear organized and dry in your pack* Sleeping Sleeping bag in waterproof stuff sack.* (Line the inside of stuff sack with a garbage bag to make it waterproof.) Sleeping bag should be rated to 20 degrees F. Sleep clothes (T-shirt and gym shorts) to be worn only in sleeping bag* Sleeping pad closed cell foam or Therma-Rest* Lashing Straps to hold sleeping bag and pad onto pack* Clothing Trekkers should be dressed for the trail when they check in on Sunday afternoon. Quantities below include what you are wearing at check in. Avoid bringing cotton items on the trail. Hiking boots. Boots should be well broken in. High-top boots that provide ankle support are highly recommended. Lightweight tennis shoes to wear around camp. Two pair heavy hiking socks, wool or synthetic, NO COTTON.* Two pair liner socks, polypropylene* Two pair underwear Two hiking shirts One pair hiking shorts* (zip-off pants can double as both shorts and pants) One pair long pants* Not jeans (for cold weather, pole climbing, horse rides) One pair insulated underwear* (optional, bring if you get cold easy) One sweater or jacket, fleece or wool* Hat or cap with brim for protection from the sun* Stocking cap* Rain jacket* Rain pants* Personal & Miscellaneous Small flashlight or headlamp* with new batteries* Compass* Bandana* Lip balm* Small sunscreen* Toothbrush and small toothpaste* Tampons/sanitary napkins* Sunglasses* Ditty bag (small stuff sack or Ziploc) for personal smellables in bear bag* Comb/Brush Philmont provides tents. If you have a good quality backpacking tent you may bring it for consideration. All crew gear and food will be provided. You do not need to bring any extra food. Please do not bring toilet paper from home. Philmont supplies toilet paper that is non-smellable and biodegradable. Do Not Bring: Cell phones, radios, ipods, video game devices, hammocks, makeup, or deodorant *Available at the Tooth of Time Traders ( www.toothoftimetraders.com ) If you need to make purchases once arriving at Philmont, please plan to arrive early enough to visit the trading post before 2:00 pm check in. 5 Eating Bowl (plastic)* Spoon* (only utensil needed) 3 quart/liter carrying capacity bottles* Optional Money $10-20 in small bills for use at backcountry trading posts Camera*
Schedule upon Arrival Sunday 2:00-3:00pm Check in at with the Rangers at the Philmont Training Center Greensward Be sure to have: Medical forms (A, B, and C signed by doctor and parent) Copy of insurance card Backpack with all gear ready to go During this time, you will meet your ranger and the other members of your crew. The clothes that you are wearing for check-in will be worn on the trail the next day. You will take your crew photo and have a gear shakedown to ensure that the correct gear has been packed (there is no room for storage at Camping Headquarters for extra participant gear). 3:00 pm Parents have a meeting with the Mountain Trek Coordinators. 3:15 pm Leave the PTC Greensward and go to Camping Headquarters (CHQ) Say goodbye to your parents, you won t see them until Saturday. Before dinner, the group will have multiple logistical stops at CHQ. These stops will include getting trail food and crew gear separated, receiving tent assignments, and a tour of CHQ. 5:00 pm Dinner at CHQ Immediately following dinner, the group will have some time to get to know each other before chapel services. 7:00 pm Services - Catholic, Jewish, LDS, Protestant 8:00 pm Opening Campfire Following Opening Campfire, you will be sleeping at CHQ in Trailbound Tent City. The next morning you will hit the trail! Monday 6:30 am Breakfast Wakeup call at or before 6:00 am 7:30 am Gather at the Welcome Center for Departure Empty and sweep out your tents before going to the Welcome Center 8:00 am Leave CHQ to go out into the backcountry. Remain in the backcountry until Saturday morning. Saturday 8:00 am Bus departs turnaround to bring the crew back to PTC Upon arrival to PTC you will help separate crew gear, say goodbye to your crew and Rangers, and rejoin your family for your departure from Philmont. 6
PARENT S AUTHORIZATION FORM This form is to be used if you are bringing a minor/child who is not the participant s child or legal ward. To: Philmont Scout Ranch Name of Child Name of Accompanying Adult (s): Whereas the above-named minor of whom I have legal custody or guardian, will be traveling with and attending a conference at the Philmont Training Center in Cimarron, NM with the above-named adult (s) during the period between and : and Whereas the guidance during said trip will be given by the above-named adult(s): It is agreed as follows: 1. In the event my child, during the trip, requires medical services including admission to a hospital, the abovementioned adult(s) may seek and provide for such services as my duly authorized representative. In case my child requires hospitalization and I cannot be contacted, the above adult(s) have the right to provide for the admission and care of my child to a hospital, secure proper anesthesia, or order injection or surgery, and to leave him/her there after reasonable efforts have been made to care for his/her welfare, and without any further obligation on the part of the adult(s). During the period of the trip, I can be reached at the telephone number listed below. I assume full financial responsibility for medical expenses. I further assume full responsibility for making any and all arrangements for returning the child to his home from the hospital, thereby relieving the adult(s) of any responsibility in this matter. 2. I realize that, during the trip, good conduct befitting a member of the Boy Scouts of America will be required of my child for the maintenance of good order and safety. Accordingly, I hereby authorize the adult(s) to discipline my child in a reasonable way. I understand that obnoxious acts such as smoking, chewing tobacco, speaking with profanity, consuming intoxicants or drugs, fighting, stealing, and failing to act in good accordance with normally accepted rules of good conduct cannot and will not be tolerated. In the event that my child violates the rules of good conduct and in the opinion of the adult(s) becomes incapable of being corrected by reasonable means and within a reasonable period of time, I authorize the adult(s) to provide for placing my child on a public conveyance, preferably an airline, for immediate return to our home. 3. In the event that the adult(s) shall make any advance disbursements or payments of money on the account of the authority given pursuant to the above items, I agree to pay on demand for all such expenditures. I further agree to hold harmless any of the above adult(s), Philmont Scout Ranch, and the Boy Scouts of America for any damages occurring to my child or myself as the result of the adult(s) acting within the scope of the authority given pursuant to the above items or implicit in the fulfillment of their tasks as my child s guardians during the duration of the trip. Emergency phone numbers: Work Home I hereby agree to the above: Parent / Guardian Address During Trip: Signed (PRINT NAME) THIS INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS DAY BY: (NOTARY) DATE MY COMMISSION EXPIRES 7
m m To Cimarron/ Shooting Sports Complex/ Nature Trail Loop Philmont Training Center W P Philmont Training Center Main Entrance Duplex 1 Cottage Duplex 2 Orchard Circle Welcome a One Way a Disc Golf Course a Wagon Duplex 4 Curtis Multiplex - 7 Duplex 5 Duplex 6 Duplex 10 Duplex 9 Housing Curtis Pavilion PTC Maintenance Villa Philmonte Greensward Duplex 3 House Pavilion Tent City Villa Lawn Gazebo Assembly Hall Villa Rooms 5-8 Dining Hall 1 nr Dining Hall 2 Pond Bunkhouse A B PTC Office E nr C D F Flags Office East Tent City: Tents # 1-106 Houses Lounge Tent City Pony Ring Orchard Circle One Way South Tent City: Tents # 201-338 House Office Houses Parking H nr G Buster Brown Building Laundry Conference Classrooms Small Fry Craft Center Covered Wagon Program Bowl A - Carson B - Webster C - Maxwell D - Bent E - Beaubien F - Miranda G - Buster Brown Waite To Camping Headquarters/ National Scouting Museum/ Tooth of Time Traders H - Buster Brown Wiate nr Accessible Restrooms - PTC Office, Buster Brown, Dining Hall Philm nt GIS Date: 9/13/2018 0 75 150 300 Feet
Philmont Camping Headquarters Christian/Protestant Quad 5-8 Parking To Philmont Training Center PSA Office Duplex H National Scouting Museum Bus Yard Bus Barn LDS Sprott Res. Duplex G Catholic Duplex D Duplex C Duplex B Duplex E Duplex F Housing Medical Recheck Medical Dorm Infirmary Infirmary Pavilion Basketball Court Parking Lot Infirmary Tent City Infirmary Jewish Duplex A Quad 1-4 Cantina Dorm Volleyball Courts Conservation Office CHQ Maintenance Shop Tooth of Time Traders Fitness Center Recycling Center Nelson Res. Disc Golf Course Female Tent City Female Laundry Hardesty Casa Central Male Tent City Baldy Pavilion Male Silver Sage Activity Center Dining Hall Backcountry Warehouse Mail Room Outfitting Services Tent Washing Lockers Camper Dining Hall Þ CHQ Office Logistics Marketing and Photography Services CHQ Office Parking Bus Staging Area Welcome Center î Gateway Camping Headquarters Main Entrance Ranger Office Male F-43 F-19 F-25 E-55 E-19 D-103 D-61 D-19 F-49 F-7 Program Storage E-61 E-25 D-109 D-67 D-25 Packs & Gas F-55 F-13 E-49 E-13D-97 D-55 D-13 F-61 F-67 F-1 F-73 F-31 E-37 E-1 D-85 D-43 Adult Female/ Youth Male E-43 Youth Female/ Adult Male E-7 D-91 D-49 Youth Male D-1 D-7 F-79 F-37 D-115 D-73 D-31 Storage Building E-67 E-31D-121 D-79 D-37 House C-82 C-40 C-1 B-41 B-1 A-38 A-1 Advisors Lounge C-94 C-52 C-13 B-53 B-13 A-49 A-14 Security Lost and Found C-88 C-46 C-7 B-47 B-7 A-43 A-8 Youth Male C-100 C-58 C-19 B-59 B-19A-55 A-20 C-106 C-64 B-65 B-25 A-61 A-26 C-25 C-112 C-71 C-29 B-71 B-31 A-67 A-32 B75 Adult Female/ Youth Male B35 Youth Female/ Adult Male Storage Building Visitor Parking Camping Participant Parking W To Rayado P 0 125 250 500 Feet Crew Photo Site Philm nt GIS Date: 9/8/2018