Eleventh Annual New York Arts Experience April 26 29, 2018 Tour Details, Price and Payment Schedule, and Cancellation Policy Thank you for your interest in Artistry s 11 th annual group excursion to New York City. Please read all of the following information carefully before registering and making a deposit. We will provide additional details about the trip as they become available. The Artistry tour package includes: Roundtrip airfare on Delta Airlines to and from Minneapolis/St. Paul and ground transportation to and from our hotel. Our flight to New York is currently scheduled to leave MSP on April 26 at 7:00 a.m. and arrive at La Guardia at 10:47 a.m. Our return flight is currently scheduled to leave La Guardia at 4:30 on April 29 and arrive at MSP at 7:03 p.m. Delta may change these times before our departure. Hotel accommodations at the elegant InterContinental New York Times Square (including hotel taxes and baggage handling fees) for April 26-29. The hotel is conveniently located at 300 W. 44 th Street. Pre-departure orientation session led by Artistry, including background information on the shows we ll see. Tickets to three Broadway shows: Dear Evan Hansen, recipient of the 2017 Tony Award for Best Musical; an opulent revival of the Broadway classic, My Fair Lady, at Lincoln Center; and your choice of the season's most anticipated new musical, The Band's Visit, or Edward Albee's 1994 Pulitzer Prize winner for Drama, Three Tall Women, starring Glenda Jackson and 2017 Tony Award winner for Best Actress in a Drama, Laurie Metcalf. A welcome luncheon at Le Rivage restaurant on the afternoon of our arrival. A pre-show group dinner on Friday evening, at a restaurant to be announced. A pre-show luncheon on Saturday at the Glass House Tavern. A seminar just for our group with a Broadway insider. Time for additional activities of your choice. Price and Payment Schedule New York Arts Experience Tour prices are based on the number of occupants per room: Double Occupancy (per person) $2,625 Single Occupancy (per person) $3,035 We cannot guarantee reduced prices for participants who choose to book their own flights (or make other travel arrangements) to and from New York City. The tour is priced as a package, and we must guarantee to Delta Airlines a certain number of roundtrip travelers. If and when we meet our minimum utilization, we will be happy to reduce the price of the trip for travelers who wish to make their own arrangements on a first come, first served basis, but we cannot guarantee any reductions. Travelers may accumulate Delta frequent flyer miles for the New York trip, but frequent flyer miles may not be used to pay for the tickets or for any upgrades, e.g., to first class. Each traveler is allowed one carry-on bag up to the maximum size set by Delta. Travelers may check a bag at their own cost. We request that Delta seat our travelers with their spouses (when applicable) or other traveling companions, but we cannot guarantee that Delta will honor our request. The price of the trip does not include incidental charges such as room service at the hotel. Restaurant gratuities are included for the meals at Le Rivage, the Glass House Tavern, and our third restaurant yet to be announced. Alcoholic beverages are available for purchase by travelers. (continued)
A minimum deposit of $500 per traveler will be charged to your credit card when you register, or you may pay your $500 deposit by check with your registration form. Payment of the deposit indicates acceptance of the program as outlined above. PLEASE NOTE: all theater tickets and hotel and tour reservations are subject to change based on availability at registration. Payment may be made in full when you register or according to the following schedule (per traveler): $500 deposit at the time of registration. $1,250 on January 12, 2018. If registration is made after 1/12/18, the $500 deposit plus $1,250 (a total of $1,750) will be due at time of registration. Final payment of any remaining balance on March 1, 2018. Payments will be charged to the credit card number you provide with your registration form on the dates outlined above. If you prefer to pay by check, we will contact you and remind you when payments are due. TRIP IS NOT SUITED FOR TRAVELERS WITH IMPAIRED MOBILITY Artistry provides bus transportation between the airport and hotel, but transportation for all other group activities is on foot. Taxi rides can be difficult to get before and after the theater, and our trip guides cannot direct attention away from the group as a whole to provide special assistance to travelers with impaired mobility. Travelers must be able to walk distances of up to three-quarters of a mile on extremely crowded, uneven sidewalks either independently or with the assistance of their own traveling companions. Artistry cannot provide personal assistance for travelers who may find walking difficult under these conditions. Accordingly, participation is limited to persons who are able to walk without difficulty under the conditions described above and for the distances described above, and to travelers with impaired mobility who provide their own traveling companions capable of providing any special assistance that is needed. Waiver of Liability / Acknowledgment of Risk Every traveler will be required to sign a waiver of liability/acknowledgment of risk form before our departure. The operative language on the form is as follows: In consideration of the opportunity to participate in the Arts Experience, with full knowledge and acceptance of the risks associated with it, and with full understanding of the above issues/conditions, I hereby release, indemnify, and hold harmless Artistry and its employees, directors and officers, and agents from all form and manner of risks inherent in the Arts Experience, and from all claims and demands of any nature arising from my participation in it. This waiver shall extend to the broadest extent allowed by law under MINN. STAT. 604.055. Should I choose to continue travelling following the conclusion of the Arts Experience, I fully recognize that the Arts Experience will have come to an end, and I voluntarily agree that I will be assuming all risks incidental to my continued travel. Cancellation Policy If Artistry cancels the tour, a full refund will be made to all participants. If the tour is cancelled because of circumstances outside Artistry s control, a full refund will be made less the cost of the theater tickets and any other non-refundable items, such as airline tickets, which have been purchased on behalf of the group as of the cancellation date. If a participant cancels and we are able to replace him or her, Artistry will refund to the canceling participant all but the amount we have spent on non-transferable purchases. (continued)
Cancellation Policy, continued If a participant cancels and we are not able to replace him or her, Artistry will charge a cancellation fee based on the following schedule: Before departure Portion of total price charged as cancellation fee 90 days and over 15% 61 to 89 days 30% 31 to 60 days 45% 30 days or less 100% Travelers who are concerned about cancellations may wish to purchase trip insurance from a third party. Artistry does not provide trip insurance. We look forward to sharing the New York Arts Experience with you!
2018 New York Arts Experience Registration Form Please complete one form per traveler unless you are registering with your spouse/domestic partner. Traveler name exactly as it appears on the government-issued ID you will use to check in for your flight: Traveler birth date (for airline security purposes): If applicable, traveling spouse/domestic partner name exactly as it appears on the government-issued ID you will use to check in for your flight: If applicable, traveling spouse/domestic partner birth date (for airline security purposes): _ Address: Phone: email address: Occupancy: Double ($2,625 per person)* OR Single ($3,035 per person) * Name of roommate if someone other than spouse/partner listed above: Which of the following shows do you select for Saturday? Please select one. the new musical, The Band s Visit OR Edward Albee's drama, Three Tall Women Please let us know about any dietary restrictions For you: For your spouse/domestic partner: (over)
TRIP IS NOT SUITED FOR TRAVELERS WITH IMPAIRED MOBILITY Artistry provides bus transportation between the airport and hotel, but transportation for all other group activities is on foot. Taxi rides can be difficult to get before and after the theater, and Artistry guides are not able to take attention away from the group as a whole to provide special assistance to travelers with impaired mobility. Travelers must be able to walk distances of up to three-quarters of a mile on extremely crowded, uneven sidewalks either independently or with the assistance of their own traveling companions. Artistry cannot provide personal assistance for travelers who may find walking difficult under these conditions. Therefore, trip participation is limited to persons who are able to walk under the conditions described above and for the distances described above, and to travelers with impaired mobility who provide their own traveling companions capable of providing any special assistance that is needed. I certify (please check one): I will be able to walk distances of up to three-quarters of a mile on extremely crowded, uneven sidewalks without assistance. I have impaired mobility and will travel with a companion who is able to provide all the help I need in navigating the conditions and distances described above. Name of my traveling companion who will help: Deposit due with this registration: $500 x travelers if before January 12, 2018 = $ $1,750 x travelers if on or after January 12, 2018 = $ Full cost x travelers if on or after March 1, 2018 = $ My check payable to Artistry is enclosed. Please charge my: VISA MasterCard Discover American Express Card Number: Exp. Date: Signature: Please initial here to indicate your understanding and acceptance of the terms set forth in the Tour Details, Price and Payment Schedule, and Cancellation Policy. As noted, Artistry does not provide trip insurance. Should you need to cancel your participation after registration and deposit, cancellation fees will apply as detailed on pages 2-3 of the Policy. PLEASE MAIL YOUR COMPLETED REGISTRATION FORM to: Artistry, Bloomington Center for the Arts, 1800 W Old Shakopee Road, Bloomington, MN 55431. Thank you!