MINUTES OF THE MEETING OF ROXWELL PARISH COUNCIL HELD ON THURSDAY 12 TH JULY, 2018 AT 7.30PM IN ROXWELL PRIMARY SCHOOL PRESENT:- Cllrs:- C. Pavitt, M. Wallace, Dr. V. Bradbury, F. Corkhill, M. Plom, Mrs D. Goodwin & Mrs Sarah Chivers. IN ATTENDANCE:- Mrs L. Green (Clerk) 1 Parishioner ECC Cllr. John Aldridge 1. DEMOCRATIC 15 MINUTES The Chairman had spoken to The farmer at Thatchers Farm and he has advised he will take the hedge down as low as he can when the times comes to cut the hedge on the corner adjacent to the White Barn. Cllr. Corkhill reported that two allotment holders had confirmed that they will be giving up their plot at St. Michaels Drive. Cllr. Corkhill advised that there is quite a bit of clearing to do. One lady was helping today to get her stuff off the plot. Cllr. Corkhill was awaiting confirmation that someone else was taking over another vacant plot. It was reported that the hedge is overgrown by the fence by the culvert at the bottom of Galleons Hill. You cannot see around the bend when you approach it. Chairman to check and report. It was reported that the cyclists of Essex are not taking any notice of the chevrons on the bend in the village. They are going around the bend at speed. 2. APOLOGIES:- Apologies for absence had been received from Cllr. M. Page & CCC Cllr. Mrs Nicolette Chambers. Cllr. B. Perry did not attend but no apologies were received. 3. MINUTES OF THE MEETING HELD ON 9 TH MAY 2018 The minutes of the Meeting held on 9 th May 2018 were taken as read and the Chairman was authorised to sign them. 4. COUNCILLORS DECLARATION OF INTERESTS ON ANY AGENDA ITEMS FOR THIS MEETING. Nothing to report. 5. MATTERS ARISING:- Nothing to report. 6. REPORT BY CHELMSFORD CITY CLLR. MRS NICOLETTE CHAMBERS. Nothing to report. 7. REPORT BY ESSEX COUNTY CLLR. JOHN ALDRIDGE. Cllr. Wallace reported that the mean average in the speed survey showed that vehicles were travelling greater than 30mph. Cllr. Wallace said a camera is needed on Vicarage Road for one day. Cllr. Aldridge suggested having Community Speed Watch in the village or contacting the Police. The Chairman was not happy for the community to be involved as they would get abuse. Cllr. Aldridge stated that cyclists are sometimes inconsiderate, and he felt they should have insurance cover if using the roads. The Chairman reported that the manhole in Stonehill Road had at last been repaired, after having been reported to Highways in April.
The Chairman reported that Willingale Road and Nathans Lane are due to be resurfaced but there is nothing wrong with the roads but St. Michaels Drive is in an appalling state and is not being resurfaced. Green Lane is also still not finished off and has not been re-white lined. Cllr. Aldridge advised that the traffic count at Galleons Hill does not show a speeding issue so nothing will be done by Highways. The average speed on A1060 traffic count was 50mph so again is not an issue. Cllr. Aldridge reported that there are some reviews under the Scrutiny Committee as to how Highways are dealing with matters and how much they charge. Highways is run by Ringway Jacobs. Cllr. Aldridge advised that he is no longer the Chairman of Essex County Council but has been put on the Corporate Scrutiny Committee, Development and Regulation Committee, Regional Flood Committee and Regional Flood Forum so he is busier than ever. The village gateway is still awaiting approval. Cllr. Wallace advised that the owners at Hill Farm Cottages have put in a request for a scheme to the Highways Panel which needed the support of Cllr. Aldridge, this he agreed too. Cllr. Aldridge advised that if the speed limit is reduced it needs Police approval as well. The reason the request had been made was to the safety of children getting on and off of the school bus. 8. POLICE MATTERS a) Neighbourhood Watch Nothing to report.. b) Any Other Chairman to contact Police about speeding. 9. FINANCIAL MATTERS 28/05/18 - CQ 102266 Mrs.L.Green 196.15 Clerks salary May 2018 plus April backpay 28/05/18 - CQ 102267 HM Revenue & Customs 47.00 PAYE & NIC May 2018 28/05/18 CQ 102268 Business Services at CAS Ltd 1,448.40 Annual Insurance Renewal 28/05/18 CQ 102269 Mr M.Fairhurst 50.00 Internal Audit Fee 29/05/18 CQ 102270 Mr.S.Pavitt 260.80 General Maintenance Recreation Field 03/06/18 CQ 102271 Evans Garden Maintenance 202.50 Grass Cutting Toddlers Play Area 03/06/18 CQ 102272 NALC 17.00 LCR Subscription 2018/19 08/06/18 CQ 102273 Len s Lawnmowers 53.99 Lawnmower Service 10/06/18 CQ 102274 Mr C. Pavitt 106.48 Signage and Ink 11/06/18 CQ 102275 Fastsigns 86.48 Signage 16/06/18 CQ 102276 E-On 49.51 Electricity Sports Pavilion 16/06/18 CQ 102277 M.D. Landscapes (Anglia) Ltd 330.00 Grass Cutting Rec. Field 26/06/18 - CQ 102278 Mrs.L.Green 192.24 Clerks salary June 2018 26/06/18 - CQ 102279 HM Revenue & Customs 47.00 PAYE & NIC June 2018 01/07/18 - CQ 102280 Mr.S.Pavitt 270.00 General Maintenance Recreation Field 03/07/18 - CQ102281 Playsafety Ltd 163.80 Playground Inspections 03/07/18 - CQ 102282 Cancelled 03/07/18 - CQ 102283 1st Roxwell Scout & Guide Group Committee 30.00 May and July Meetings 08/07/18 - CQ 102284 Mrs.B.M.Pavitt 117.00 Cleaning sports pavilion May to July plus supplies 12/07/18 - CQ 102285 Mrs.L.Green 206.33 Expenses 9 May 12 July 12/07/18 - CQ 102286 M.D. Landscapes (Anglia) Ltd 264.00 Grass Cutting Rec. Field b) Transfer of Funds. 04.06.18 Transfer 1,450.00 from Business Premium Account to Current Account 26.06.18 Transfer 1,000.00 from Business Premium Account to Current Account 11.07.18 Transfer 500.00 from Business Premium Account to Current Account
c)bank Balances. The bank balances were as follows:- Current Account - 1,718.36 Business Premium - 20,982.73 d) Audit of Accounts for 2017/18. The internal audit had been carried out and the Certificate of Exemption had been sent to PKF Littlejohn, the external Auditors. e) CIL Payment Received The Chairman said the Parish Council were waiting to find a suitable project to spend the money on, i.e. defibrillators. f) Any Other Nothing to report. 10. PLANNING MATTERS & APPLICATIONS a) LAND AT 48 ST. MICHAELS DRIVE Part-retrospective amendments to previously approved permission 16/00243/FUL to include two dormer windows and a rooflight to the front of roof pitch, a rear dormer window, and a ground floor side window. No b) BARN 17, BOYTON HALL FARM, BOYTON CROSS Construction of steel framed portal building for storage of potato boxes. No Objections. APPROVED. c) ROXWELL QUARRY COMPLEX, BOYTON CROSS - For continuation of development permitted by planning permission ESS/05/15/CHL without compliance with conditions 2, 3, 15 to allow the restoration of Area Z, the Former Plant Site and Brittons Hall Farm Landfill Site to be completed by 31 December 2019. ESS/05/15/CHL was for the following development the modification to the restoration profile and the restoration scheme for the non-hazardous landfill arising from overtipping of approx. 85,250 cubic metres (part retrospective). Enhanced restoration of a former landfilling area by the importation of inert materials and biosolids to enable agricultural after-use and restoration scheme for the former mineral processing plant site to woodland, nature conservation and agricultural after-uses (including retention of hardstanding and workshop). All to be completed by 31 December 2015. No d) 66 ST. MICHAELS DRIVE Single storey front and side extensions including garage conversion. Two storey rear extension. No Objections. APPROVED. e) 22 ST. MICHAELS DRIVE Two storey rear extension. No Objections. APPROVED. f) GRAIN STORE, CHALK END FARM, FARMBRIDGE END ROAD Conversion of agricultural barn to two dwellings. No g) 14 THE STREET Part single, part two storey side & rear extension. First floor front extension. No Objections. APPROVED. h) 41 STONEHILL ROAD Single storey side, front and rear extension and extend hipped roof by window to front. No Objections. APPROVED. i) SITE AT 14 ST. MICHAELS DRIVE Single storey rear extension and single storey side extension to create a self-contained one-bedroom unit. No Objections. APPROVED. j) CHALK END FARM HOUSE, FARMBRIDGE END ROAD Replace farm building with new cart lodge with a room above. No Objections. APPROVED. k) THE WHITE HOUSE, BOYTON CROSS Singe storey swimming pool enclosure. No l) THE WHITE HOUSE, BOYTON CROSS (FUL & LBC) Single storey rear orangery. No m) LAND AT GREEN LANE - Erection of 7 local needs Affordable Rent and Intermediate homes with associated access and parking etc. No n) GREENACRES, FARMBRIDGE END ROAD Use of Building for residential use. No o) MOUNTNEYS, ELM LANE Construction of stable block with tack room and hay store. No p) BLOWS BARN, COOKSMILL GREEN - Extension to existing 3-bay cartlodge providing guest room/shower room & tractor store. No q) ROSE COTTAGE, COOKSMILL GREEN Demolish two storey rear extension and rebuild bigger. Demolish single storey side extension/garage and rebuild as habitable rooms. No r) 5 BOYTON CROSS Two storey side and rear extension. Condition 4 Details of proposed blind window. CONDITIONS DISCHARGED.
s) READING ROOM, THE STREET - Demolition of existing porch and construction of a single storey side extension. Installation of new door to west elevation and two rooflights to both side elevations. Condition 4 Samples of materials; Condition 5 Drawing to show details of the roof lights. CONDITIONS DISCHARGED. Planning Enforcement Notices 48 St Michaels Drive Untidy land assessment, building partially constructed. Yet to be investigated Land at 48 St Michaels Drive The regularising application 16/00243/MAT has been received in respect of the development that has taken place. Awaiting determination. Ash Tree Farm The Council is engaging in weekly site inspections to ensure that materials continue to be removed from the site. Court proceedings remain on going against the failure to plant the bund. The enforcement team have written to the Scaffolding Company and reminded them that they ensure the business operates within the constraints of the site planning permission. The Chalet, Radley Green Use of redundant farm building to provide 2 units of residential accommodation. Further information has been requested as part of the investigation. Broadgates Barn Enforcement notice to be issued in order to remedy the breach of planning control that has occurred relating to the storage of a caravan. 11. RECREATION FIELD/TODDLER PLAYAREA a)play Equipment Safety Inspection Minute 15. The inspection reports had been received from RoSPA. Chairman and Vice-Chairman had visited both of the play area sites. Chairman to contact Wicksteed about the swing as the report stated contact should be made with the manufacturer about a recall for this type of swing. Chairman had written to Wicksteed for their comments. The Chairman stated that overall there was nothing really to report only minor matters. There are several loose fittings and possible finger entrapments on the multiplay equipment on the play area at Stonehill Road. Chairman to write to Miracle Design and Play and ask for a quotation to do an inspection and repair the items. The RoSPA report states that the equipment is not compliant with the relevant standards. The Chairman had written and included a copy of the report to Miracle Design and Play for their comments. b) Any Other Nothing to report. 12. FOOTPATHS a)damaged Kissing Gate on F71 Minute 16. Still outstanding. Chairman to chase as been 4 months since it was reported. b)any Other Nothing to report. 13. AFFORDABLE HOUSING Minute 116,144,20,40,59,85,114,145,18,46,76,106,131, 159,19,50,75,99,121,144,18,43,69,97,126,150,17,47,75,104,134,157,17,41,65,88,110,132 & 17. The planning application had been received and reviewed. The Parish Council had no objections or comments. Chairman to go to Planning Committee Meeting to say a few words. If approved work will start before the end of the year. 14. BIG HOLE BEHIND THE DRAIN OUTSIDE LITTLE DUKES Minute 5,53,78,106,132,156,22,52, 79, 108,138,161,21,45,67, 90,111,133 & 18. Still outstanding.
15.. HORSES DEAD SLOW, HORSES CROSSING SIGN IS NEEDED BY LIGHTFOOT1S FARM ON THE APPROACH FROM WILLINGALE ON SKREENS PARK ROAD Minute 4,48,70,93,113,134 & 19. The Chairman had purchased two Kill Your Speed signs and had erected them by Roxwell House coming from Willingale and one before Lightfoots. Clerk to remove item from Agenda. 16. VILLAGE GATEWAY APPLICATION TO LOCAL HIGHWAY PANEL LCHE 172013 Minute 52,72,94,114,135 & 20. Still Outstanding. 17. GREEN LANE RESURFACING Minute 117,137 & 21. Still Outstanding. 18. DEFIBRILLATORS Minute 78,118,138 & 22. Cllr. Bradbury reported that this was progressing but slowly. He was in the process of completing the National Lottery grant application form. The original form he had completed has been superseded so he has had to start again. The Clerk has kindly been providing information to help Cllr. Bradbury complete the new form. 19. DATA PROTECTION OFFICER Minute 143 & 24. The Chairman advised that Cllr. Goodwin can stand down from the position as the Parish Council do not need an Officer now. The Parish Council can register with the Informations Commisioners Office for 40.00. Cllrs. to complete consent form which is an internal measure. Cllr. Goodwin advised that a signed checklist for the computer needs to be completed by all Councillors. Chairman to circulate document. Cllr. Goodwin advised that there needs to be a regular audit once a year to ensure compliance. Clerk to hold all forms once completed. Cllr. Goodwin will review forms completed by Councillors and then produce a report. 20. POT HOLES IN ST.MICHAELS DRIVE AND THE STREET - Minute 7 in APM Minutes & 25. Still outstanding. 21. ATC SURVEYS CARRIED OUT BY ECC HIGHWAYS IN ROXWELL The Chairman advised that over 500 cars were recorded in Skreens Park Road, over 800 in Vicarage Road and about 300 in Stonehill Road. The mean average speed was 25.2 North and 24.8 South in Stonehill Road, 36.1 North & 35.5 South in Vicarage Road and 37.7 South and 38.8 North in Stonehill Road. It was agreed the Chairman should bring the speed to the notice of the Police and ask for a speed gun during school term time at Galleons Hill. 22. REQUEST TO LOCAL HIGHWAYS PANEL RE ATC SURVEY CLOSE BY HILL FARM COTTAGE ON A1060. Cllr. Wallace to proceed now that the Council had the support of Cllr. Aldridge. 23. WINTER SALT BAG SCHEME 2018. The Chairman reported that the village had not needed any salt bags for few years but when he went to use it last year the bags had disintegrated. Chairman to order more this year if David Webber can store. Chairman advised that it is distributed to the school, church and shop and they spread the salt themselves. The Parish Council must not spread the salt on highways or footpaths due to liability issues. MEETING CLOSED 8.28pm CHAIRMAN. DATE NEXT MEETING WEDNESDAY 12 TH SEPTEMBER 2018 AT 7.30PM IN ROXWELL READING ROOM