A unique meetings and events space at the heart of Queen Elizabeth Olympic Park

A unique meetings and events space at the heart of Queen Elizabeth Olympic Park

Contents The Venue 3 Venue Specification 7 Production 9 Creative Event Specialists 11 Catering 13 Menus 14 Location 17 Meet The Team 18

The Venue Here East is a unique events space ideal for conferences, exhibitions and product launches. Home to a community of pioneering companies and institutions, Here East is the place for making, creating and innovation. The venue boasts a capacity of 1,000, a private and landscaped roof terrace, breakout spaces and a fantastic canalside location with City views, offering flexible environments to suit your needs. Smart Group is delighted to be the event management and catering partner for this amazing space. 3

The Venue 1,276m 2 THEATRE SPACE WITH A 6M CEILING HEIGHT 2,385m 2 FIRST FLOOR RECEPTION Natural Daylight THROUGHOUT THE VENUE Outdoor Terrace WITH VIEWS OF CANARY WHARF AND THE CITY Canalside LOCATION FLEXIBLE Blank Canvas VENUE 4

First Floor Reception First Floor Reception A blank canvas space boasting natural daylight and an adjoining outdoor terrace with views of Canary Wharf and the City. 2,385m 2 floor area 4 Passenger Lifts/ 1 Goods Lift Anthracite carpet tiled floor Toilet facilities for up to 1,000 guests (including accessible toilets) Ample cloakroom facility 5

The Theatre An ideal space for product launches, talks, screenings, exhibitions and presentations, with a 6m ceiling height and high-end conferencing technology. The Theatre 29m wide x 44m long theatre space (1,276m 2 floor area) Black serge wall linings Anthracite carpet tiled floor Viewing window overlooking the Olympic Park (can be blacked out) Pre-installed basic AV technical kit DINNERS 200-800 RECEPTIONS 500-1000 CONFERENCES 200-1000 6

Venue Specification Access to the Venue Load in/out: Loading is between 6am and 11:30pm. Please share your delivery schedule with your Account manager Venue Build/De-rig 6am 6am, build can commence in the venue over a 24 hour period as long as all kit has been loaded into the venue before 11:30pm. Additional security charges will apply if you wish build overnight. Lift Stewards All clients must have lift stewards on the ground floor half an hour prior to the event commencing and on the venue floor half an hour after the event finishes, to ensure all guests leave and arrive smoothly. Kitchen/Storage Here East has no permanent back of house space so the kitchen space, crew mess and storage must be allocated within the given event spaces. Licensing Licensing at Here East is until 11:30pm, with the venue being vacated by 12:00am. Breakouts There are no permanent break-out rooms within Here East. Should you require conference breakouts, our experienced team will be happy to suggest a number of different solutions for creating breakouts suitable for your requirements, from simple draping to more intricate lead lined draping, as well as internal pop-up structures. Please liaise with our inhouse production company, Hawthorn, with regards to installation and associated costs. Shuttle Here East estate runs a shuttle service from Here East to Stratford Tube station and Stratford International station, operating every 5 minutes from 7am until 10:30pm, Monday to Friday. Please refer to the map on page 25. For events with over 350 guests in attendance, additional charges will apply for our clients and their guests to use the Here East shuttle. 7 Parking Please note that there is no parking available at the venue. The closest public car park is at Westfield Stratford City shopping centre. Please see parking rates and opening times via this link. Capacities BANQUETING 200 800 CONFERENCING 200 1000 RECEPTION / PARTY 500 1000 Internet Access There is a complimentary public Wi-Fi available for your guests. If you require a dedicated line please liaise with your Account Manager for associated costs. Waste Management All waste must be disposed/taken off site by the guests or client.

Floor plan The Theatre 1,276m 2 First Floor Reception 2,385m 2 8

Production Hawthorn deliver creative technical event production services at Here East and work with you to bring your vision to life. Their technical expertise will help transform this impressive blank canvas into the perfect space for your event. 9

Production Pre-installed AV tech package Hawthorn has partnered with Smart Group to provide a turnkey production solution that includes venue lighting, extensive draping, a sound system for background music and power distribution. Hawthorn must also provide all rigging, trussing and suspension along with electrical distribution within the venue. The below costs are per event day, with 50% discount for build/ de-rig days: Up to 500 @ 3,000 + VAT 500 700 @ 4,000 + VAT 700 plus @ 5,000 + VAT Package inclusions: Perimeter black drapes Divide black drape where it s currently fitted from front of control across width of room Steel deck stage and steps where they are currently fitted with the house carpet. (There will be additional charges to remove or re-fit any of the items above) The LED house light rig: - 8 x soft edge Fresnel lights to light the stage in a general wash pre-set arrangement; - 8 x Profile hard edge lights to light the stage, in a pre-set arrangement; - 32 x wide-angle Profiles with gobos for the auditorium break up wash; Background sound system: - Basic sound desk with CD player and the facility for a client s ipod as background music - One radio mic - Overhead speakers, as currently installed. One x 7000 Lumen video projector for a 4m wide front projection screen in the centre of the stage area, using the existing projector - This excludes any computer and any playback equipment - This excludes an operator to control the video (Hawthorn s responsibility would be to plug in the client s laptop and set it working) Technician Costs: - Duty technician/engineer rate of 365 per 12 hour shift PLEASE NOTE: Hawthorn are the exclusive rigger in the venue. All the spare cabling and dimmers/ hard power channels not used within the pre-installed AV tech package, are not included unless used with Hawthorn equipment, but can be rented at extra cost for use with an incoming production companies equipment. If you require a bespoke proposal for your event, please contact: hereeast@hawthorn.biz 10

Creative Event Specialists Our live event and brand communication partner. We can help transform your event into an experience. From digital registration and communication platforms, event design and content development, to full project management, we re here to help. 020 7836 0562 hello@smartlive.co.uk smartlive.co.uk /SmartLiveEvents @SmartLiveEvents @SmartLiveEvents CONFERENCES BRAND EXPERIENCES PRODUCT LAUNCHES AWARDS EXHIBITIONS TEAM BUILDING PARTIES

event brand Design Our in house graphic design team will work with your brand guidelines and messaging to develop an engaging event identity. Registration & Communication Portal We can provide a fully tailored registration website that will allow you to embed messages, organise and measure the success of the event. on-site registration Our dedicated team will be on hand to greet and register your guests, by providing ipad registration, printed name badges, and on-site printing services. Delegate Management We develop practical access and egress plans, detailed transport and accommodation plans, and discreet handling of all special requirements, giving you a seamless delegate journey. Event Design & Production We design and transform spaces using state-of-the-art lighting and AV equipment, themed sets, soft furnishings, special effects, props and bespoke art installations. Speakers, entertainers or talent We have continually evolving knowledge of the best performers, artists, speakers, and celebrities who will be sure to give your event the edge. SUCH A DELIGHTFUL EVENT LAST NIGHT, WE VE HAD HEAPS OF POSITIVE FEEDBACK AND THE TEAM ARE ALL STILL BUZZING! THANK YOU SO MUCH FOR ALL THE HARD WORK. Engaging Content Development No matter who you re communicating with, we help you engage with maximum impact through designing, scripting and producing innovative content. Team Building We design team building activities, both indoors and out, that are designed around your brand, your objectives and your audience. CONFERENCES BRAND EXPERIENCES PRODUCT LAUNCHES AWARDS EXHIBITIONS TEAM BUILDING PARTIES

Catering Here East benefits from in-house caterer Smart Hospitality, who have a very straightforward approach to food; select the best seasonal ingredients to create fresh, vibrant dishes. Smart Hospitality is renowned for delivering outstanding catering for large-scale corporate, charity and sporting events. They are driven by creating memorable, delicious catering experiences, each crafted and tailored to the style, budget and needs of their clients. Whether preparing elegant party canapés, Michelin star precision for thousands at an exclusive dinner or eclectic street food stalls for an outdoor event, Smart Hospitality s passionate and creative team of chefs will deliver food that your guests will simply love. 13

Fork Buffet Main The following menus are short sample menus. Please get in touch for full menus. Corn fed chicken legs in smoked paprika with butterbeans, harissa and sour cream Braised Scottish feather blade steak with pearl onions, mushroom and red wine gravy Cornish fisherman s pie with crispy cheese topping and buttered spinach Mixed squash with sweet potato, spinach and goats cheese (v) 14

Fork Buffet Big Bowls Dessert Tender stem broccoli polonaise Creamy mash potatoes Vanilla crème brulée Fresh mango compote with mango mousse, crushed amaretto biscuit and papaya syrup Israeli couscous with cucumber, feves, radish and tomato and a green goddess dressing Roasted butternut squash with quinoa, chilli and broccoli Dark chocolate and chilli mousse with a raspberry coulis centre 15

Bowl Food Cold Hot Dessert Chargrilled chicken, baby spinach, avocado, crispy bacon andfocaccia croutons Ploughman s: English cheeses with pulled pork terrine, piccalilli jelly, sourdough toast and pickled onion Slow braised pork belly, cider braised cream lentils, savoy cabbage and roast apples Red Thai chicken curry, roast aubergine and pumpkin with sticky coconut rice Spiced pear and brioche pudding Crayfish cocktail, avocado and apple salsa Heritage tomato and red onion salad with mozzarella and basil vinaigrette (v) Grilled fillet sea bream, lobster risotto and parsley gremolata Cauliflower Mac n Cheese with truffle and mushroom crumble (v) Chocolate-filled gnocchi with salted caramel mousse 16

Location Here East is London s home for making, located in the heart of Queen Elizabeth Olympic Park. Formerly the Press and Broadcast Centre used during the Olympics to broadcast the games to the world, this unique and exciting new venue combines unparalleled infrastructure with a unique environment. MABLEY GREEN A12 River Lee Navigation WICK WOODLAND River Lea Stratford International Here East boasts excellent public transport connections and cycle and pedestrian access. Here East Queen Elizabeth Olympic Park, London, E15 2GW How to get there Here East has a branded shuttle service that connects Here East to Stratford City Station and Stratford International station, with two conveniently located pick up points. The service will be available to anyone travelling to and from Here East, running every five minutes from 7am to 10.30pm, Monday to Friday. If using sat nav to find the venue, please use E20 3BS. A12 Hackney Wick Westfield Stratford City Stratford City STRATFORD INTERNATIONAL (Bus Stop E) View map THE YARD, HERE EAST (Bus stop in The Yard) View map VICTORIA PARK Olympic Stadium STRATFORD CITY STATION (Bus Stop X) View map Bus Frequency: Every 5 minutes Other directions can be found here. 17

Meet the Team Throughout the build-up to your event, your dedicated Event Account Manager will liaise with you on all aspects of your event specific venue and catering requirements, and will also help with any other aspects you require assistance with, but the whole of the Here East team are always here to support you and your event Stephen Lawrence Riehanna Quinn Lily Brooks Managing Director Venue Sales Manager Agency Account Manager Richard Garner Emilie Bagneres Kelsey Labuschagne Lucy Cocklin Business Development Senior Events Account Manager Events Account Manager Events Account Executive 18

E hereeast@smartgroupltd.co.uk W smartgroupltd.co.uk/venues/here-east T 020 7836 1035 Here East Queen Elizabeth Olympic Park, London E20 3BS