EXHIBITION MANUAL Perth 28 30 March 2019 www.ecld19.com Exhibition Manual 1
This Manual has been prepared by Arinex Pty Ltd, Sponsorship & Exhibitions Division, Appointed Conference Managers of CONTACTS EXHIBITION COODINATOR Conference Managers c/o Arinex Pty Ltd Contact Telephone Email Brittany Hull +61 7 3226 2803 bhull@arinex.com.au ACCOMMODATION Conference Managers c/o Arinex Pty Ltd Contact Telephone Facsimile Email Website Delegate Services Department + 61 2 9265 0700 +61 2 9267 5443 ecld19@arinex.com.au www.ecld19.com/accommodation SHELL SCHEME / ELECTRICAL / AUDIO VISUAL Perth Expo Contact Telephone Email Website Jennifer Hume +61 8 9475 2046 JenniferHume@perthexpo.com.au www.perthexpo.com.au CONFERENCE & EXHIBITION VENUE Perth Contact Telephone Email Website Danni Hudson +61 8 9362 8984 danni.hudson@crownperth.com.a uwww.crownperth.com.au Exhibition Manual 2
TABLE OF CONTENTS EXHIBITION CHECK LIST... 5 DELIVERIES TO VENUE... 7 MOVE- IN SCHEDULE... 7 MOVE- IN SCHEDULE... 7 EXHIBITION OPEN HOURS... 7 EXHIBITION OPEN HOURS... 8 MOVE-OUT SCHEDULE... 8 DISPLAY TABLES... 11 PLAYGROUND SPACE... 11 CUSTOM BUILD STANDS... 11 ELECTRICAL / LIGHTING REQUIREMENTS... 12 EXHIBITION STAFF NAME BADGES... 12 COMPLIMENTARY EXHIBITor REGISTRATION... 12 ADDITIONAL EXHIBITOR REGISTRATION... 12 FREIGHT INFORMATION... 14 STORAGE... 15 AUDIO VISUAL... 15 CAR PARKING... 15 ELECTRICAL TESTING AND TAGGING REQUIREMENTS... 15 EMERGENCY PROCEDURES... 15 FIRST AID... 16 FOOD & BEVERAGE REGULATIONS... 16 CLEANING... 16 PROGRAM... 17 ACCOMMODATION... 17 MARKETING RESOURCES Tell everyone you re exhibiting!... 17 COMPETITIONS / PRIZES / GIVEAWAYS... 17 INSURANCE / PRODUCT AND PUBLIC LIABILITY... 18 INDEMNITY... 18 PAYMENT, BOOKING CONDITIONS & CANCELLATIONS... 18 RIGGING... 18 SECURITY... 19 RULES OF EXHIBITING... 19 Exhibition Manual 3
ATTACHMENTS... 20 Exhibition Manual 4
EXHIBITION CHECK LIST Plan your experience and maximise your opportunities To assist with your pre-planning, the following checklist is provided as a guide to assist in ensuring all important operational items are actioned and deadlines are met. Please adhere to these deadlines to ensure smooth planning and operation of the entire event. ACTION DUE DATE PAGE RETURN TO Final Payment Friday 4 January 2019 Please send remittance advice to bhull@arinex.com.au COMPLETE Logo and Company profile DUE NOW bhull@arinex.com.au Exhibitor Registration 29 February 2019 See Page 5 Stand information / Fascia Sign / Electrical / Furniture / AV Order Forms Public Liability & Indemnity Form 29 February 2019 Perth Expo Portal Jennifer Hume +61 8 9475 2046 JenniferHume@perthexpo.com.au www.perthexpo.com.au 29 February 2019 See attachments bhull@arinex.com.au Accommodation Booking 29 February 2019 www.ecld19.com/ accommodation/ Exhibition Manual 5
Exhibition Manual 6
REGISTRATION DESK The Registration Desk will be situated in the Perth Ballroom Foyer. Your name badge will be available for collection at the registration desk. The desk will also be your main point of contact throughout the Conference. EXHIBITION TIMETABLE Times are accurate at date of publication, however are subject to change. Please note all times are in AWST. When booking flights and accommodation, please note these times and dates may change slightly. For updated times and dates, please liaise with the Exhibition Manager. For a detailed copy of the scientific program, please visit www.ecld19.com/program/ DELIVERIES TO VENUE FROM WEDNESDAY 27 TH MARCH 2019 0730-1500 Pre-arranged exhibition deliveries brochures, merchandise, signage etc. - Deliveries can only be accepted between the hours of 7:30am to 3:00pm. - Each item must be clearly labelled with a Delivery Label (attached) please be sure to complete each section in full. - Perth reserves the right to refuse deliveries should the items not be clearly marked or are delivered outside the approved delivery times. MOVE- IN SCHEDULE THURSDAY 28 MARCH 2019 STAND BUILDERS ONLY 1300 Custom Stand Contractor Build (access only for those constructing/building stands not exhibiting company employees dressing stands) MOVE- IN SCHEDULE FRIDAY 29 MARCH 2019 EXHIBITORS ONLY 0730-1030 Exhibition staff access to dress stands 1000 Finalising and cleaning of stands. All stands must be completed by 1030. 1030 Exhibition Open / Delegate Morning Tea EXHIBITION OPEN HOURS FRIDAY 29 MARCH 2019 1030-1530 Exhibition operational times 1000 Exhibitor morning tea served 1030 Delegate morning tea served in the exhibition area 1100-1230 Breakout sessions Exhibition Manual 7
1200 Exhibitor lunch served 1230 Lunch served in the exhibition area 1330-1500 Breakout sessions 1430 Exhibitor afternoon tea served 1500 Delegate afternoon tea served in the exhibition area 1530-1700 Breakout sessions 1530 Exhibition closed for the day EXHIBITION OPEN HOURS SATURDAY 30 MARCH 2019 0800-1030 Exhibition staff early bird access to set up stands, restock brochures 1030-1530 Exhibition operational times 1000 Exhibitor morning tea served 1030 Delegate morning tea served in the exhibition area 1100-1230 Breakout sessions 1200 Exhibitor lunch served 1230 Lunch served in the exhibition area 1330-1500 Breakout sessions 1430 Exhibitor afternoon tea served 1500 Delegate afternoon tea served in the exhibition area 1530 Exhibition final close MOVE-OUT SCHEDULE SATURDAY 30 MARCH 2019 1530-1630 Exhibitors to remove promotional items from stand walls and personal items from furniture. Package and label goods for collection by appointed courier company 1630 Courier and freight contractors allowed entry to pick-up goods being removed from stands 1630 Stand contractors access to dismantle stands and other equipment NOTE: Please ensure all valuable items are removed from hire furniture and all posters are removed from walls by 1630. Items remaining in the exhibition area after this time may be freighted off-site at the expense of the exhibitor or disposed of by the venue. Exhibition Manual 8
FLOOR PLAN Please note this floor plan is correct as at 6 December 2018. The Exhibition Managers retain the right to change the floor plan and rearrange stand locations if required. Please click here to access the latest floor plan. Exhibition Manual 9
MARKET PLACE BOOTH STAND DETAILS Exhibitors who have purchased the shell scheme option in the Market Place, will receive the following in their package: SHELL SCHEME 3m wide x 2m deep, 2.4m high A 220mm deep purple panel with 90mm white vinyl cut lettering. FASCIA SIGNAGE The clear height under the fascia is 2110mm. Fascia will be provided to all open sides and where necessary will be supported on 40mm square aluminium supports WALLS 2360mm high white Octonorm walls in a 40mm x 40mm aluminium frame. Each wall panel is 970mm wide. Visual size for putting posters on the white panels is 950mm Wide x 2340mm High FLOORING POWER & LIGHTING The venue is already carpeted. Protective baseboard is compulsory and required for all additional flooring carpet orders 2 x spotlights & 1 x power point ITEMS WHICH CAN BE USED The walls are octanorm. Velcro strips are recommended to affix items to walls. No nails, staples, screws or glue are to be used. Damage to panels will be charged to the exhibitor. Shelving may also be ordered for an additional cost Exhibition Manual 10
DISPLAY TABLES Exhibitors who have purchased a display table package will receive the following: One (1) trestle table, one (1) table cloth Two (2) chairs One (1) exhibitor pass (which includes): - Morning and afternoon catering breaks - Conference satchel - Conference pocket program - Attendance to Conference sessions Your display table will be approximately 1.8m x 0.9cm. Power is not included in the trestle table package. Should you require power please contact the official stand builder Perth Expo (JenniferHume@perthexpo.com.au) to book power for your table. PLAYGROUND SPACE This is your space to be creative! Display your furniture, storage, library solutions, bean bags, play mats, sporting equipment. The space is raw; therefore, the opportunities are endless. Companies who have purchased the playground space only receive the following: Space only size of 3m x 2m One (1) exhibitor pass (which includes): - Morning and afternoon catering breaks - Conference satchel - Conference Pocket Program - Attendance to Conference sessions Power is not included in the playground space package. Should you require power, please contact the official stand builder Perth Expo (JenniferHume@perthexpo.com.au) to book power requirements. If you require any furniture, signage or audio visual for your space we recommend contacting the official stand builder Perth Expo who will be more than willing to assist you with your requirements. CUSTOM BUILD STANDS Exhibitors installing custom designed stands must email the contact details of their appointed stand contractor, together with stand design specifications, to the Exhibition Coordinator, at bhull@arinex.com.au by 29 February 2019. The Exhibition Coordinator will provide written approval or advise of any modifications or changes that need to be made. Unless otherwise stated, exhibitors are responsible for making their own arrangements for services required. It is the responsibility of all exhibitors to ensure their contractors or agents are familiar with the rules & regulations of the Perth. Exhibition Manual 11
BUILD HEIGHT The maximum build height for the Perth is 2.4m. Should you wish to build higher please contact bhull@arinex.com.au ELECTRICAL / LIGHTING REQUIREMENTS Custom Designed Stands/ Space Only If you have purchased a raw space option and are therefore installing a custom designed stand or a playground space, lights and power are not provided. To order electricity you must contact Perth Expo the official electrical contractor, by 29 February 2019. If you are installing any form of equipment on your stand, please ensure you order adequate power. This will alleviate any power surges that may occur due to inadequate power supply. If you are unsure of the level of electrics you require, or if you require electrical converters, please contact Perth Expo. EXHIBITOR REGISTRATIONS AND NAME BADGES EXHIBITION STAFF NAME BADGES All Exhibition Staff will be issued with name badges. In the interest of security, name badges must be worn at all times and must be clearly visible. Please note access to the exhibition venue will be denied without the correct identification. COMPLIMENTARY EXHIBITOR REGISTRATION PROMO CODE: EXHI2019 Each 3m x 2m booth will receive two (2) exhibition staff passes. Trestle Table and playground space exhibitors receive one (1) exhibition staff pass. The Exhibitor Registration includes: Name badge Entrance to the exhibition Conference satchel (including all Conference material, program and delegate list*) Lunches, morning and afternoon teas (to be served in the exhibition area) Access to sessions ADDITIONAL EXHIBITOR REGISTRATION - $350.00 INC GST PROMO CODE: EXHI2019 Exhibitors may purchase Additional Exhibitor Registrations if they require more passes than their included entitlements. The Additional Exhibitor Registration includes: Name badge Entrance to the exhibition Conference satchel (including all Conference material, program and delegate list*) Lunches, morning and afternoon teas (to be served in the exhibition area) * This list will be provided prior to the Conference. Such lists will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. Exhibition Manual 12
HOW TO REGISTER 1. To redeem your Complimentary Exhibitor Registration or to purchase Additional Exhibitor Registrations, please click here 2. In the Promo Code section of the registration form please enter the code EXHI19 Please note, exhibitors have the choice to nominate whether their name badges are printed with personal and company name OR company name only. Any staff required to work on your stand in addition to the nominated exhibitor representative must purchase an Additional Exhibitor Pass. Badges will be available for collection at the Conference from the Registration Desk. VENUE ACCESS & DELIVERY DETAILS EXHIBITOR DELIVERIES For your convenience a Perth Delivery label is included in the attachments section of this document. All deliveries to Perth must have a label completed and attached to each item being delivered. - Deliveries can only be accepted within two (2) working days prior to the scheduled event bump in, Monday to Friday between the hours of 7:30am to 3:00pm. - Each item must be clearly labeled with a Delivery Label (attached) please be sure to complete each section in full. - Perth reserves the right to refuse deliveries should the items not be clearly marked or are delivered outside the approved delivery times. Delivery Directions ALL items are to be delivered via the Towers Loading Dock. On arrival, please call the Duty Manager on 0403 384 479 for assistance. Collections - All items are to be removed on conclusion of the exhibition. - Any items that remain on the premises will be discarded if not collected within two (2) working days. - It is the sole responsibility of the Exhibitor to arrange a courier for any such items and to notify the Duty Manager to expect their arrival by calling 0403 384 479. Exhibition Manual 13
Please liaise directly with the Duty Manager regarding the removal of oversized items that require professional removal. Exhibitor to ensure appropriate labels are placed on the items and collection is completed within the bump-out period. - Items being collected by courier must be labeled with a Collection Label (see attachments) and a consignment note which is to be supplied and completed by the exhibitor and attached to the item(s). - Perth and Arinex will not take responsibility for any lost or damaged consignment notes. SPONSORS PLEASE NOTE: If you are entitled to provide material for inclusion in the delegate satchels, please ensure you DO NOT USE the exhibition delivery label. A separate label for satchel inserts will be provided to all sponsors by the Sponsorship Manager in due course. You must ensure items intended as a satchel insert are packed and labelled separately from your exhibition display materials. FREIGHT INFORMATION Agility Fairs & Events (a specialized exhibition & event logistics provider) is the recommended freight forwarder for domestic and international freight for ECLD19, Early Childhood Learning and Development Conference. Agility can arrange all local, interstate and international transport services to the venue. Prior to the exhibition, Agility will contact all exhibitors to discuss their specific logistics requirements. As the venue has very strict guidelines regarding delivery and pick up of freight, we highly recommend using Agility as they work weekends and outside normal business hours. If you are using Agility for freight, your goods will be delivered to the nominated loading dock at the venue. Please note, that Agility is not onsite at this show. Therefore, exhibitors should make their own arrangements directly with the venue, for the movement of their goods from the loading dock to the exhibition stand. This includes all materials handling (forklifts, pallet jacks, trolleys) requirements. To request a quote or to book these services, please complete and return the Transport Request Form provided at the end of this manual or for more information, please contact: Dianne Stubbs Event Logistics Specialists Agility Fairs & Events Tel: +61 2 8755 8806 Fax: +61 3 9330 3337 E-mail: dstubbs@agility.com PLEASE NOTE: Agility is not providing onsite services at this show. If you are using your own courier, please refer to the venue Loading Dock information, for specific details on access and vehicle limitations. Exhibition Manual 14
SAFETY VESTS All Organisers, contractors and exhibitors and their staff must wear safety vests and closed in shoes whilst on the loading dock, service road or in the exhibition hall during the construction, bump in and bump out of events. Vehicle drivers and offsiders or passengers utilising the service road or dock areas, who intend to exit their vehicle are required to wear a safety vest or approved hi-visibility clothing for safety purposes. STORAGE Please note there is no storage during the exhibition. Large packing crates or boxes MUST be removed off site and returned to the exhibition for the move-out period. Exhibitors requiring storage of goods during the Exhibition are advised to make arrangements with their freight forwarder, or contact the official freight forwarder Agility. AUDIO VISUAL Audio visual equipment for exhibition stands may be hired from Perth Expo. Contact details are listed in the Directory of Contacts located at the front of this Manual. CAR PARKING Perth provides a variety of parking options: - Under Cover Parking at $25.00 per day - Open Air Parking FREE - Valet Parking Metropol and Promenade $50.00 per vehicle - Valet Parking Towers $55.00 per vehicle Pre-paid parking can be arranged on request to your Event Manager. All parking rates are valid for a 24-hour period. ELECTRICAL TESTING AND TAGGING REQUIREMENTS All electrical equipment entering the Perth must comply with the Australian Standards. All electrical equipment used in the workplace, including equipment brought in to the building by contractors or third parties must be tagged and tested. The outward sign of compliance with the Act will be the equipment s electrical test tag, compliant with AS3760: 2003. The Perth reserves the right to inspect and remove or replace any electrical equipment not complying with the Act. Power cords which are detachable, such as IEC leads, extension leads and power boards are separate items and need to be tested independently from the equipment they are supplied with. To have your items tested and tagged please contact your local electrician, or arrange for an electrical contractor to visit you onsite. EMERGENCY PROCEDURES Evacuation will only occur when there is a threat to safety and it will only occur when the Chief Warden for Perth orders one. Exhibition Manual 15
Should an evacuation is necessary the following will occur: Stage 1: Alert Prepare and muster for an evacuation. Stage 2: Evacuation Evacuate the building and go to assigned assembly area number 7 (cark park 6). Once you have left the building and arrived at the assembly area, please remain there until advised if it is safe to return. Stage 3: All Clear Safe to re-enter the building Perth has an Emergency Warning and Inter-Communications System (EWIS) in place: ALERT Signal When the ALERT signal is sounding (an audible and continuous Beep Beep Beep ), you must follow all directions given by staff or emergency services. EVACUATION Signal When the EVACUATION signal is sounding (an audible and continuous Whoop Whoop Whoop ), you must immediately leave the building via the nearest safety exit and follow all directions. DO NOT RETURN TO THE BUILDING UNTIL THE ALL CLEAR IS GIVEN FIRST AID Should first-aid be required a Perth staff member will contact a qualified first aid attendant. Perth offers qualified medics and a first aid post on site at all times. FOOD & BEVERAGE REGULATIONS For safety reasons, alcoholic beverages are strictly prohibited from the Exhibition (excluding official functions arranged by the organisers). This includes the period of move-in and move-out as well as during the Exhibition. Exhibitors, delegates and organisers are not permitted to supply their own food or beverage unless prior approval has been attained by the Perth. Failure to adhere to this policy will result in the product/item being confiscated. All catering requirements for the booths can be arranged with the venue prior to the commencement of the event by completing an Expo Booth Catering Form attached to this manual. The forms are to be sent to bhull@arinex.com.au who can forward them through to the Event Manager on your behalf. will be in contact with individual stand holders to confirm requirements. CLEANING Cleaning of general aisle ways is included in the cost of Exhibition space. Please ensure that the area around your display is always kept as clean as possible. Any rubbish or small boxes placed outside your display stand (in the general aisle ways) will be taken away by cleaning staff at the close of the Exhibition each day. If you require specific individual stand cleaning this may be carried out by the venue for an additional cost. To pre-book this service, contact bhull@arinex.com.au. Exhibition Manual 16
Telecommunication Services Under no circumstances will an exhibitor be permitted to supply their own IT networking equipment (i.e. port hubs, router etc.) as this could have a direct impact on the network for the event in its entirety. Perth Convention Centre will enable a connection to the internet. Should you require your own internet access for the Conference, the costs for Wired or Wireless Internet Access can be obtained from bhull@arinex.com.au. If you wish to order these services please complete the attached Perth IT Order Request Form and email to bhull@arinex.com.au with your payment details with a minimum of 4 weeks notice. All of Perth IT equipment supplied or otherwise made available to an exhibitor must always remain on the premises. It is the exhibitor s responsibility to return any equipment issued in full working order. PROGRAM The detailed Conference program is available to download from the Conference website www.ecld19.com/program/ ACCOMMODATION Whether booking for individuals or groups, enjoy the convenience of organising your accommodation requirements through the Exhibition Managers. Benefit from: A streamlined booking process A choice of competitively priced quality hotels Coordination of specialist hotel services (eg: meeting rooms, group check in, gift delivery to rooms) Flexibility to cancel or change your booking up to 30 days out from the Conference. For further information on accommodation, please visit the Conference website at https://ecld19.com/accommodation/ COMPETITIONS / PRIZES / GIVEAWAYS One of the keys to a successful exhibition stand is interaction. Exhibitors are encouraged to introduce prize draws, guessing competitions and product give-aways to maximise your impact. Exhibition Manual 17
Examples of give-away items appear below: ACCEPTED ITEMS City Souvenirs Writing pens, mouse mats, novelty items Coffee mugs, plastic drink bottles Caps, T-Shirts, chocolates, carry bags PROHIBITED ITEMS Helium Balloons Stickers or Decals Tobacco Products Need some promotional items? We are here to help! The Exhibition Managers are able to suggest items and coordinate production on your behalf which can greatly reduce your freight and transportation costs. Contact the exhibition coordinator to discuss your requirements bhull@arinex.com.au All prize draws or lotteries may be required to have a Department of Gaming and Racing Permit. Any prize draw whether it is a Game of Chance or a Game of Skill must be registered. For further details on the rules and regulations contact the Department of Gaming and Racing on Tel: +61 8 6551 1888, email rgl@rgl.wa.gov.au or refer to their website at www.rgl.wa.gov.au Exhibitors may not sell tickets for lotteries, raffles or competitions without the consent of the appropriate authorities and the Exhibition Managers. Written details must be provided to the Exhibition Managers by 29 th February 2019 advising of the nature of any competitions taking place on your display. INSURANCE / PRODUCT AND PUBLIC LIABILITY Exhibitors must arrange adequate insurance cover for their stand, products and personnel. This must include the move-in and move-out times of the Exhibition as well as for the duration of the Exhibition. Public liability insurance must also be included to the value of A$20 million. Each exhibitor must forward a Certificate of Currency of their public liability insurance to the exhibition coordinator prior to 29 February 2019. INDEMNITY Every exhibitor is required to complete the Indemnity Form located in the attachments section of this manual, indemnifying the Exhibition Managers as organiser against damage to the venue and public liability. PAYMENT, BOOKING CONDITIONS & CANCELLATIONS In the event of cancellation, a service fee of A$1,000 applies for each space cancelled prior to 29 October 2018. No refunds will be made for cancellations after this date. Any space not claimed and occupied before 1000 on Friday 29 March 2019 can be reassigned without refund. The Exhibition Managers reserve the right to rearrange the floor plan and/or relocate any exhibit without notice. The Exhibition Managers will not discount or refund for any facilities not used or required. RIGGING If signs/banners need to be hung exhibitors must contact Perth Expo Hire. Rigging plans must first be approved by Perth. Please contact Danni.Hudson@crownperth.com.au at Perth along with your rigging plan for approval no later than Friday 8 March 2019. Exhibition Manual 18
SECURITY Exhibitors must make provisions for the safeguarding of their goods, materials, equipment and displays at all times. Please be security conscious, do not leave bags, purses, laptops or any easily portable items unattended at any time in your stand. Please remember, the Exhibition Managers will not be held responsible for lost or damaged property. You are urged to maintain full insurance coverage for damage or loss of your property. RULES OF EXHIBITING All demonstrations or other promotional activities, e.g. literature handouts, must be confined to your exhibit space and at no time will be allowed to be located in or distributed from other locations in the Exhibition or the venue generally. No exhibitor will be allowed to display signs in any of the common areas of the Perth unless participating in a program sponsored by the Exhibition Managers. Aisles should not be obstructed in any way. Stand personnel, including promotional staff, etc., are not allowed to distribute literature or promotional items of any kind outside the confines of the contracted exhibit space. This restriction includes areas outside Perth. Sufficient space must be provided within the stand for the comfort and safety of persons watching demonstrations and other promotional activities. If large crowds gather to watch a demonstration and interfere with the flow of aisle traffic, Exhibition Managers have the responsibility, as per fire regulations, to resolve the situation. The exhibitor will be required to provide rope and stanchion or security personnel, to direct traffic, at the exhibitor's expense, or the presentation will be terminated. Demonstration tables must be placed a minimum of one metre from the aisle line of your exhibition stand. The Exhibition Managers reserve the right to restrict exhibits which, because of noise, method of operation, materials or any other reason, become objectionable. Exhibition Managers may prohibit or remove any exhibit which, in the opinion of the Exhibition Managers, detracts from the general character of the Exhibition as a whole, or consists of products or services inconsistent with the purpose of the Exhibition. If in doubt, please call the Exhibition Managers in advance of the Exhibition to discuss your exhibit. The above restrictions include people, props, conduct, printed matter, and anything of a character which the Exhibition Managers determine is objectionable or inappropriate for any reason. Exhibitors may not sell or distribute food/ beverages or tobacco. No animals may be displayed as part of the exhibit stand, or brought into the Exhibition. Vision or hearing impaired persons will be granted permission for trained guide dogs. Please alert the Exhibition Managers, in writing, of any promotional items to be given away at your stand. The Exhibition Managers reserve the right to deny permission for promotional items deemed objectionable or inappropriate. Perth prohibits the use of helium balloons distributed or used for display purposes within the exhibit halls. No adhesive backed decals are to be given out or used within the exhibit halls. No exceptions will be allowed. Exhibition Manual 19
ATTACHMENTS Exhibition Manual 20
FO RM Early Childhood Learning and Development Conference Perth 29-30 March 2019 TRANSPORT QUOTE REQUEST FORM Agility Fairs & Events offers a full door to venue service. To receive a transport quote, please complete all sections below. **Please note: Agility is not providing onsite services at this show** Fields marked with (*) asterix are mandatory - Failure to complete may result in delays. SECTION A - BILLING DETAILS *Company: *ABN / ACN: *Address: *Contact Name: *Phone: *Corporate Email (Accounts): *Email: *Mobile: *Phone: SECTION B - TRANSPORT SERVICES Complete this section to receive a quote *Description of Consignment: (if weights / dimensions are unknown at this stage, please estimate in the spaces provided) No. of Items Description Length Width Height Weight *Pick-up Address: (If Different to above) *Pick-up Contact Name: *Forklift available at collection point? *Pick-up Contact Number: Yes No *Tailgate required for collection? Yes No *Special requirements (for collection): Preferred pick-up date and time: *Stand Name: *Stand Number: *Do you require returns after the event? *Return Collection Date / Time: *Is the same freight returning after the event? Yes No *Return Delivery Address: *Forklift available at return delivery address? Additional Information: Yes No DANGEROUS GOODS / HAZARDOUS SUBSTANCES *Please advise if there are Dangerous Goods / Hazardous Substances / Chemicals: If Yes, Please provide details: ACKNOWLEDGEMENT I have read and accept Agility's Standard Terms & Conditions (refer to page 2) Yes Yes No No *Accepted by: (Signature of Authorised Representative) Date: PLEASE COMPLETE THIS FORM AND RETURN BY FRIDAY 8 th MARCH, 2019 TO dstubbs@agility.com OR FAX TO 03 9330 3337 FOR MORE INFORMATION PLEASE CALL DIANNE STUBBS ON 02 8755 8806
INDEMNITY FORM Exhibition Managers: Arinex Pty Ltd ABN 28 000 386 676 ( Exhibition Managers ) Company Name: ABN ( Exhibitor ) WHEREAS: The Exhibition Managers are Professional Conference Organisers and the Exhibitor may participate in multiple Conferences organised by the Exhibition Managers, the Exhibitor agrees that: 1. References A reference to Exhibition Managers or Exhibitor shall include their respective officers, agents, employees and other representatives 2. Insurance The Exhibitor acknowledges that it is a term and condition of Exhibition Booking that, prior to occupying any allocated space at the Exhibition, the Exhibitor must provide proof of a policy of Public Liability insurance. Such insurance will cover all activities of the Exhibitor at the Exhibition and be for an insured amount of not less than A$20 million in respect of each claim. Insurance must be with a reputable insurer. A Certificate of Currency of such insurance must be provided to the Exhibition Managers prior to commencement of the exhibition in satisfaction of this condition of booking. 3. Indemnity The Exhibitor indemnifies and holds harmless the Exhibition Managers, other Exhibitors and Convention Centre, Perth against any liability, loss, damage, cost (including the cost of any settlement and legal costs and expenses on a solicitor and own client basis), compensation or expense arising out of or in any way in connection with any negligent actions or omissions of the Exhibitor including but not limited to: a. a default or any unlawful, wilful or negligent act or omission on the part of the Exhibitor; and b. any claims for damage, loss, harm or injury to person, property or business of other exhibitors or any of their visitors, officers, agents, employees or other representatives, resulting from any negligent act or omission of the Exhibitor; and c. any action, claim, dispute, suit or proceeding brought by any third party in respect of any infringement or alleged infringement of that third party s Intellectual Property including moral rights by the Exhibitor. Signed by (Name): Title: Signature: Date: By signing this form, the Exhibitor agrees to these terms for a period of twelve (12) months from the date of signing and the signatory warrants that he is authorised to complete this document on behalf of the Exhibitor. This form will be applicable to all conferences organised by the Exhibition Managers in which the Exhibitor participates. THIS FORM MUST BE RETURNED TO THE EXHIBITION MANAGERS BEFORE FRIDAY 1 MARCH Return To: Brittany Hull Fax: +61 7 3226 2803 Email: bhull@arinex.com.au
COLLECTION LABEL TO: DELIVERY DETAILS Company Name: Address: Contact Person: Telephone: Mobile: FROM: Box of SENDER DETAILS Company Name: Address: Contact Person: Telephone: Mobile: FUNCTION DETAILS: Event Name: Event Date: Contact for Couriers: COURIER DETAILS: Perth E&C Operations Towers Loading Dock 0403 384 479 Courier Company: Contact Details: Date of Collection: Item Description: ALL ITEMS TO BE COLLECTED FROM THE CROWN TOWERS LOADING DOCK, LOCATED AT THE REAR OF THE CONVENTION CENTRE WITHIN 2 WORKING DAYS FROM THE EVENT CONCLUSION COLLECTION OF GOODS FROM CROWN TOWERS LOADING DOCK Goods must be collected from Towers Loading Dock between 0730 1500 hours Monday to Friday within 2 working days from the event conclusion except where a public holiday falls. Perth will not accept responsibility for the collection of goods (including consignment notes) and for any items left for collection outside the Times advised above. Left over items not collected within 2 working days will be disposed of.
DELIVERY LABEL TO: DELIVERY DETAILS FUNCTION DETAILS ATTN: Towers Perth Loading Dock C/o Perth BURSWOOD WA 6100 PHONE: 08 9362 8354 or 0403 384 479 Item of FROM: COMPANY NAME: SENDERS DETAILS: COMPANY ADDRESS: CONTACT PERSON: TELEPHONE: EVENT NAME: EVENT DATE: CROWN EVENT MANAGER: COMPANY CONTACT ON DAY: COMPANY CONTACT MOBILE #: ITEM DESCRIPTION: DOES THIS CONTAIN SATCHEL PACKING MATERIAL? Y / N ARE YOU AN EXHIBITOR/SPONSOR AT THIS EVENT? Y / N DOES THIS CONTAIN EXHIBITION BOOTH MATERIAL? Y / N IF YES, PLEASE PROVIDE YOUR EXHIBITION BOOTH #: DELIVERY & PICK UP OF GOODS TO CROWN PERTH GOODS CAN BE DELIVERED & PICKED UP AT THE CROWN TOWERS LOADING DOCK BETWEEN 0730 1500 HOURS MONDAY TO FRIDAY ONLY *EXCLUDING PUBLIC HOLIDAYS PLEASE ACCESS VIA THE MAP *Items should only be delivered up to 2 working days prior to the event commencement. * Perth will not accept responsibility for the collection of goods (including consignment notes) and for any items delivered or left for collection outside the times advised above. *Leftover items not collected within 2 working days of the event, will be disposed On arrival dial 9362 8354. If there is no response please call the Duty Manager on 0403 384 479
CROWN CONVENTION CENTRE LOADING DOCKS OPERATING HOURS BUMP-IN & BUMP OUT Towers Loading Dock Operating Hours Monday Saturday Open: 0730 Close: 2130 Sundays & Public Holidays Open: 0930 Close: 2130 Car Bay Operating Hours Monday Saturday Open: 2130 Close: 0730 Sundays & Public Holidays Open: 2130 Close: 0930 Outside the operating hours of the Towers loading dock all bump-in, bump-out and supplier drop offs are to be done via the car bays located in front of the Convention Centre. DROPPING OFF OF GOODS ONLY The individual/company calls the phone number listed at the Towers loading dock when they have arrived A operations staff member attends supplier and receive goods Goods are directed to the appropriate area/function space BY Staff NOTE: - No contractor or visitor pass is required LOADING IN/OUT OF GOODS (FRONT OF HOUSE ACTIVITY) The individual/company calls the phone number listed at the Towers loading dock when they have arrived A operations staff member attends supplier staff member will accompany supplier back of house to assist deliver their goods to the function space NOTE: - No contractor or visitor pass is required - This would include bands, musicians, florists and hospitality equipment suppliers. No high risk works should be taking place LOADING IN/OUT OF GOODS (BACK OF HOUSE ACTIVITY) The individual/company completes Induction The individual/company collects contractor pass from the Security entrance on day The individual/company calls the phone number listed at the Towers loading dock when they have arrived A operations staff member attends supplier staff member will accompany supplier back of house to assist deliver their goods to the function space NOTE: - A Contractor pass is required - This includes any high risk works deemed by - Your Event Manager will advise you if a contractor pass is required
Terrace Epicurean Pool Bar Down to Spa and Gymnasium Towers Pool Epicurean Great Lawn Ballroom Towers 3 TO OPTUS STADIUM Green Room 4 Towers Business Centre 2 1 Meeting Rooms PCO Suite Grand Ballroom Change Rooms Convention Entry The Pavilion Convention Centre 7 Theatre Up to Studios and Theatre Promenade Pool Kennedy Box Office Rolex The Astral Paspaley Metropol Poolside Nobu The Promenade Pool Bar & Grill Hi-Line Shop Market Dr Hair & Co Bistro Anh Salon GymnasiumGuillaume Atrium Lobby Buffet Lounge The Merrywell Pearl Room Metropol Down to Botanicals Down to Gymnasium and Pool La Víe Linneys Groove Bar & Lounge Rockpool Bar & Grill Silks Casino Entry Mesh Bar P4 Modo RSG Mio Centre Eve Nightclub Cotta Fusion Cafe Bar Keno Junction 88 Grill Noodle Bar Minq Baccarat Room Casino s Entry ive r td 5 4 3 2 1 Resort Driv e TO CROWN TOWERS TO CITY 10 MULTI LEVEL CAR PARK The Food Court Re Carvers Buffet Snax P1 Undercroft TAB Entry Sports Bar Burswood Train Station Level 2 Riverside Room or 9 Tunnel Entry Casino Casino Entry Riverside Entry Camfield Drive P8 P6 Bolton Avenue Metropol Mansions 8 Victoria Park Drive The Enclave TWR venue VIP Pool Bar Suite Bolton A rive Camfield D 6 ighway Great Eastern H Bus Stop TO AIRPORT ighway Great Eastern H Bus Stop Retail Hotels Events Casino Gaming Pools Bars Restaurants Train Station Bus Taxi ATM Toilets Cloak Room Club ACROD Parking Lifts Stairs or Guest Assembly Escalators Locker Point Rewards
TWR Terrace Towers M4 Ballroom Foyer Bridal Suite Business Centre Ballroom Studio 1 Green Room Epic u (low rean er le vel) M3 The Great Lawn The Studio Stage Studio 2 2nd Level M2 Back Of House M1 PCO oye r Pool mf roo Frangipani Feature nd Ball Gym Grand Ballroom Show Room Promenade Bo Rootanica ms l Gra Sun Terrace Theatre Metropol Mansions The Astral Registration Lower Level Box Office The Astr al F oye r BU Y O R N NT E Metropol te Ho The Merrywell crowneventsandconferences.com.au To B olto n Av ce an ntr le Atrium Buffet Hotel Entrance Bistro Guillaume Market & Co. enu e