, TOWN OF WOODHULL January 9, 2019 The Regular Monthly Meeting of the Town Board of the Town of Woodhull, County of Steuben and State of New York was held in the Town Hall Board Room, 1585 Academy Street, Woodhull, New York on the 9 th day of January 2019. PRESENT: Scott E. Grant, Town Supervisor Bryan M. Conklin, Town Council Douglas S. O Brian, Town Council Rebecca A. Painter, Town Council Kenneth G. Shupp, Jr., Town Council Sharon A. Brewer, Town Clerk ABSENT: L. Todd Housel, Highway Superintendent OTHERS PRESENT: Kristy Flint, Woodhull Municipal Gas Co.; Philip Mosolf, Woodhull Municipal Gas Company; June Brewer, Planning Board; Steve Coates, Groundskeeper/Town Hall Maintenance; Robert Mooney, Code Enforcement Officer; Shane Wheaton, Deputy Highway Superintendent; Rick Andrews, Woodhull Cemetery Association Woodhull Municipal Gas Company business was conducted at 6:30 PM. Bryan Conklin is now Supervisor of the Gas Company. He had met with Matt Cook of Corning Natural Gas, with whom he discussed several issues. He questioned why the gas company does not get a regular bill for CNG every 6 months to cover the maintenance agreement. A new relief valve is being installed tomorrow, and a new odorizer is being installed at the Smith Hill plant location at a cost of $33,000. Phil Mosolf says that locating of lines needs to be done. Some are out in the middle of nowhere. Kristy Flint said that there are some bad accounts that will never be collected as people move out of town. She has tried to get some other accounts collected, but so far has had no luck. Phil Mosolf had worked 25 hours. He has a new list of modules to study that are site inspector related. He is requesting vacation time from April 26, 2019 to May 18, 2019.
January 9, 2019 Page 2 Abstract #013 for 2018 in the amount of $13,460.12 was approved for payment. This included vouchers #18-149 #18-153 and an ACH transfer for NYS 4 th quarter taxes. Abstract #001 for 2019 in the amount of $2,007.99 was also approved for payment. This included vouchers #19-001 -#19-006. It was noted that a change needs to be made in the gas company accounts at Community Bank, N.A. Arnold Herrington s name needs to be removed as an authorized signer on those accounts. Bryan Conklin, now Supervisor of the Woodhull Municipal Company, needs to be added to the accounts as an authorized signer along with Kristy Flint and Scott Grant. Supervisor Grant called the Monthly Meeting to order at 7:10 PM with the Pledge of Allegiance to the Flag. He welcomed all who were present. RESOLUTION #19-01 APPROVAL OF MINUTES On a motion of Bryan Conklin and second by Kenneth Shupp the following ADOPTED Ayes 5 Grant, Conklin, O Brian, Painter, Shupp RESOLVED that the minutes of the December 28, 2018 Year-end Meeting be accepted as written and the minutes of the 2019 Organizational Meeting be accepted with one correction on Page 1 under appointments. This should read: This should read (The following appointments were made for 2019.) GUESTS/RESIDENTS SHARING Rick Andrews was present representing the Woodhull Cemetery Association. Edward Askins is retiring from the association as its treasurer. Rick and Steve Friends would remain as officers of this association. He asked that Leslie Smith and Susan Kane be appointed to this association with Leslie as Secretary and Susan as Treasurer. The Town Council agreed with this change. DEPARTMENT REPORTS Dan Draper, DOG CONTROL OFFICER, was not at the meeting. Becky Painter had talked with him concerning the progress on his kennel. Dan has not brought a contract to be signed for the housing of dogs at the kennel.
January 9, 2019 Page 3 Robert Mooney, CODE ENFORCEMENT OFFICER, has purchased a laptop computer for his use. He has taken some pictures of properties targeted for rodent problems. He now needs the computer set up so he can send followup letters to those residents. Bryan Conklin will contact Rob Symonds who does IT work to see if he would be available to help with this setup and other IT matters in the town. Gary Calkins, ASSESSOR, was not at the meeting. Steve Coates, TOWN HALL MAINTENANCE, said he has been changing some light bulbs. Town Hall water testing is going well. He is ready to transport some of the older files to the Records Room downstairs. June Brewer, PLANNING BOARD, says that the board will have a meeting tomorrow night, January 10. Leslie Smith has received a packet of information from her friend who works on playgrounds. Scott Grant, SUPERVISOR, read a letter from the Winterfest Committee thanking for the Town s cooperation in this event. Industrial Appraisal wants updates on Town property. Scott has updated salaries for 2019. He asked for any changes in the phone listings so a new copy can be issued. He told the Town Clerk to go ahead and use the form prepared to be filled out for Town Hall reservations. Sharon Brewer, TOWN CLERK, had a packet of information on the Annual Training held by the Association of Towns in New York City in February. She reported that she has collected $113,000.00 in taxes as of today.. She received updates to her Tax and Town Clerk programs from Williamson Law when she contacted them for help in installing the 2019 tax file from Steuben County. BOARD CORRESPONDENCE Becky Painter had talked to Chris Brothers concerning her hours of holding court. Chris stated that her court hour is 6 PM. If she has no one there at 6:30 PM she leaves. She does have a right to close the court for training.
January 9, 2019 Page 4 Kenneth Shupp reported that the trees on Town property were taken down today by Strauss Tree Service. The new front doors were shipped today. Kenny will coordinate with Kress Foster when the opening needs to be prepared for the new doors. Doug O Brian had a quote from William Wood Masonry LLC for the refinishing of the floors in the Band Room and the front entrance to the Town Hall. RESOLUTION #19-002 QUOTE FROM WILLIAM WOOD MASONRY LLC On a motion of Kenneth Shupp and second by Bryan Conklin the following ADOPTED Ayes 5 Grant, Conklin, O Brian, Painter, Shupp RESOLVED to accept the following quote from William Wood Masonry LLC of Campbell, New York for the refinishing of the floors in the Band Room and the front entrance to the Town Hall. BAND ROOM Remove floor coverings $2,100 Level the floor $4,500 Epoxy paint with extra grip $ 900 $7,500 total TOWN HALL FRONT ENTRANCE Remove tiles $ 600 Level floor $1,100 Epoxy paint w/extra grip $ 400 $2,100 total Bryan Conklin had two quotes from CPE Interlink on the telephone answering system that is desired. The CQ Simple Nimbus on Site Server has a system total of $2,895 installation and a monthly charge of $87.85. This is a oneyear contract. The second system is for a CQ Nimbus Hosted Telephone System. This has an installation and training charge of $460.00. The monthly charge is for 12 months - $232.00 per month; 24 months - $180.00 per month; 36 months - $163.00 per month. Bob Mooney had contacted Danny Hershberger of Hershberger Custom Doors on Lyon Road. His quote was for the refinishing of doors in the gym was
January 9, 2019 Page 5 $1,265.00 per set of two swinging mahogany doors plus the hardware needed. He also quoted a price of $150.00/door for each of the stage doors for refinishing and hanging the doors. RESOLUTION #19-003 QUOTE FOR REFINISHING OF GYM DOORS On a motion of Douglas O Brian and second of Rebecca Painter, the following ADOPTED Ayes 5 Grant, Conklin, O Brian, Painter, Shupp RESOLVED that the quote from Hershberger Custom Doors for refinishing of the swinging gym doors in the amount of $1,265.00 per set of doors be accepted. Shane Wheaton, DEPUTY HIGHWAY SUPERINTENDENT, discussed the problem of a huge sink hole on Holden Road. He said that a large amount of fill is needed there. The Highway Crew is dealing with a lot of ice on roads. Shane has met with Leslie Smith on insurance updates that needed to be made. The board discussed with him the moving of the sand pile to the Metz property. Much fill will be needed on that site. Shane and Kenny Shupp will get quotes on the cost of getting this fill. This is in preparation for work starting on the sewer plant. The Board discussed a quarterly stipend for Shane who is now handling the daily responsibility of the Highway Department. They also agreed to pay for his cell phone he is using in his Deputy position. OLD BUSINESS: 1. Floors, Doors & Trees Already discussed. 2. Review/Updates to Purchasing Procedures Council to read over before next meeting. 3. Updates to Strategic & Emergency Plans Need to coordinate with Fire & Ambulance Personnel. 4. Scott Grant will send many updates for the Town of Woodhull website to to Sharon O Connor. 5. Pest Control/Property Cleanup Process Bob Mooney will send letter to residents who received initial letters. These residents will have a chance to comply. If they don t, appearance tickets for court will be issued.
January 9, 2019 Page 6 NEW ITEMS: 1. The annual attorney retainer contract for the sewer system will not be signed. 2. Annual audit of 2018 books for the Supervisor, Town Clerk and the Justice is be tabled until the February meeting. 3. The signature cards for the Municipal Gas Company will be updated. AUDIT OF HIGHWAY & GENERAL FUND ABSTRACTS Abstract #001 of the Highway Fund in the amount of $16,972.92 was approved for payment. This included vouchers #1-7. Abstract #001 for the General Fund in the amount of $37,488.90 was approved for payment. This included vouchers #1-15. RESOLUTION #19-004 RESIGNATION OF L. TODD HOUSEL On a motion of Kenneth Shupp and second of Douglas O Brian, the following ADOPTED Ayes 5 RESOLVED that the resignation of L. Todd Housel, Highway Superintendent, effective January 31, 2019 be accepted with regrets. The next Monthly Board Meeting will be held on February 13, 2019 at 7 PM with Woodhull Municipal Gas Company business being conducted at 6:30 PM. On a motion of Douglas O Brian and second by Rebecca Painter, and all in favor, the meeting was adjourned at 10:15 PM. Sharon A. Brewer, Town Clerk