Sponsorship & Exhibition Prospectus www.worldconferenceondrowningprevention.org Presented by Supported by
The World Conference on Drowning Prevention 2011 will be held at the Furama Resort and Convention Centre in Danang, Vietnam from Tuesday 10 to Friday 13 May 2011. The Conference will focus world attention on the global burden of drowning, with a specific emphasis on the epidemic of drowning deaths in developing countries. A comprehensive set of conference themes have been identified that cater to all those working to reduce the burden of drowning worldwide. These include; Drowning Research Child Drowning Interventions Emergency Response and Medical Issues Advances in Lifesaving Swimming and Water Safety Disasters and Climate Change Regional Perspectives Lifesaving Sport and Development Partnerships and Collaborations Activities and Occupations Program at a Glance Tuesday 10 May 2011 Wednesday 11 May 2011 Thursday 12 May 2011 Friday 13 May 2011 Saturday 14 May 2011 Registrations, Welcome Reception, Workshops Day One, Opening and Conference Dinner Day Two and Afternoon Interactive Tours Day Three and Closing Celebration Time to explore the rich cultural, historical and tourism highlights of Vietnam World Conference on Drowning Prevention Partners The World Conference on Drowning Prevention 2011 will be presented by the Royal Life Saving Society-Australia in collaboration with The Alliance for Safe Children and other provincial, country, regional and international partners. International Life Saving Federation (ILS) ILS is a global, non-profit federation of over 100 national lifesaving organisations. The Federation (ILS) leads the worldwide effort to reduce the global burden of drowning. Royal Life Saving Society - Australia (RLSSA) RLSSA has a proud history of lifesaving, water safety and drowning prevention in Australia. Established in 1894, Royal Life Saving has a strong commitment to reducing drowning through advocacy, education, training, research, health promotion, aquatic risk management and community and sport development. The Alliance for Safe Children (TASC) TASC was formed in 2002 to research and advocate child injury issues across Asia. TASC s research and capacity development activities in Bangladesh, Thailand, Vietnam, Philippines, China, Indonesia and Cambodia highlight the need for action to prevent drowning. AusAID The Australian Agency for International Development is proudly supporting the World Conference on Drowning Prevention 2011, as well as the SwimSafe survival swimming program in Danang and the International Drowning Research Centre in Bangladesh.
Invitation to Sponsor and Exhibit As President of the International Life Saving Federation I would like to invite you to participate in the World Conference on Drowning Prevention 2011. Drowning prevention needs strong global advocacy. The global burden of drowning mortality, morbidity and disability has been significantly underestimated. The burden of drowning has disproportionately affected children, low income nations and less adaptive populations. Many at risk groups are in nations and regions with no lifesaving lead organisations. The International Life Saving Federation in collaboration with other international agencies, governments and member organisations will build capacity to lead, partner and assist community drowning prevention, lifesaving and lifesaving sport projects. Local community leadership will be facilitated to engage in strategic interventions that will reduce drowning mortality and water related injury. The World Conference on Drowning Prevention 2011 will highlight effective evidence based drowning prevention strategies for Vietnam, South East Asia and at risk populations throughout the world. It is also the meeting place for those seeking to ensure best practice in lifeguarding and rescue standards, aquatic risk management and medical treatment. Message from Conference Organisers Child drowning is estimated to exceed 350,000 deaths every year in Asia, or 1000 a day. In Bangladesh drowning kills more people aged 18 years and under than infectious diseases. Although the numbers are lower but no less tragic, drowning continues to be a leading killer of children in high income countries. Royal Life Saving Society - Australia (RLSSA) is committed to providing knowledge, expertise and resources to help make a significant contribution. Hosting the World Conference on Drowning Prevention 2011 is consistent with both this commitment and our long standing reputation for providing innovative, effective leadership in the area of drowning prevention. Many of our stakeholders expected RLSSA to host this international conference in Sydney, Canberra or Melbourne. However, when presented with the scale of the drowning in developing countries and in recognising the opportunity to change perceptions, reinforce the urgent need to act, and to share the many successes of the region, Vietnam became an obvious and necessary choice. We believe that the World Conference on Drowning Prevention 2011 will give you, your organisation and it s stakeholders new perspectives and lasting memories of a global community committed to reducing the global burden of drowning. Justin Scarr Conference Convenor, Royal Life Saving Society - Australia I encourage you to consider joining us in this great challenge. Dr Steve Beerman President, International Life Saving Federation worldconferenceondrowningprevention.org
Sponsorship Opportunities We are pleased to offer your organisation the opportunity to become a Sponsor of the World Conference on Drowning Prevention 2011. This event offers a wide range of sponsorship opportunities to suit your needs and preferences. Sponsorship represents an excellent platform to promote and profile your organisation s brand, products and services to an influential audience before, during and after the conference. The conference program has been structured to maximise the opportunities for Sponsors to engage with delegates. There are many opportunities for delegate/exhibitor interaction, including morning and afternoon tea, lunch, social functions and interactive tours. Sponsorship Packages include: Platinum Gold Silver Scientific Program Social Functions - Stream - Keynote Speaker - Poster Program - Interactive Tours Exhibition Additional Opportunities Developing Countries Scholarship Fund WCDP 2011 Organisers have developed the Developing Countries Scholarship Fund as a strategy to ensure that the conference is accessible to those in greatest need but without the resources required to attend an international conference of this type. Contributions to the fund will assist in areas such as subsidising registration, travel and/or accommodation. Beneficiaries of the scholarship fund will include residents from low income countries, Vietnamese residents and in some cases youth or student participants. Contributors will be acknowledged in the program, on the website and sponsorship backdrop/signage, and through direct introductions to the recipients of support. Customised Sponsorship Packages We understand that you may have your own innovative ideas on how to best align to WCDP 2011 activities. We therefore invite you to discuss with us the option to tailor-make a sponsorship package that best suits your organisation. Examples of specific sponsorship initiatives could include: Youth Drowning Prevention Forum aimed at bringing together the youth perspective from lifesaving agencies and researchers from across the globe Photographic Display and Competition aimed at creating a highly visual event throughout the conference
Why partner in the WCDP 2011? Partnering in the World Conference on Drowning Prevention 2011 (WCDP 2011) offers many opportunities; To promote and showcase your brand, products and/or services To establish collaborative partnerships with those working to prevent drowning To support efforts to build strategies to address the global burden of drowning To attend and engage with this unique event The conference sponsorship model allows you to capture the attention of delegates in a variety of ways, depending on the specific needs of your organisation. WCDP 2011 is being publicised worldwide through the combined networks of ILS and its partners. Early confirmation of your sponsorship will ensure an even higher level of exposure. A far-reaching promotional campaign including advertisements, direct mail campaigns, email announcements and web exposure will be carried out leading up to the Conference. Who will be attending The World Conference on Drowning Prevention 2011 will be attended by over 400 drowning prevention research, policy and practice specialists from across the globe. This includes leaders and decision makers in areas including: Policy makers Researchers Medical professionals Drowning prevention practitioners Lifesaving agencies Lifesavers and lifeguards Lifesaving Sport Leaders Swimming and water safety instructors Disaster reduction professionals NGO s and Development Agencies Existing and potential donors Business partners Royal Life Saving is committed to the humanitarian focus of the conference, and wishes to reinforce that all sponsorships will contribute directly to ensuring that WCDP 2011 is not only highly successful but has a lasting legacy in Vietnam, across the region and in developing countries more generally. Any WCDP 2011 surplus will be reinvested into the event, and the associated legacy activities. A proportion of major sponsorships will go directly to subsidising participation of people from developing countries via the WCDP Developing Countries Scholarship Fund. Royal Life Saving Society Australia For further information regarding sponsorship, please contact: Justin Scarr Chief Operating Officer, RLSSA (Conference Convenor) Royal Life Saving Society Australia PO Box 558, Broadway NSW 2007 Australia Phone: +61 2 8217 3111 Fax: +61 2 8217 3199 Email: jscarr@rlssa.org.au
Participants attending the conference will not only get the chance to experience firsthand the challenges of preventing drowning in the Asian context, but will also enjoy the beauty of the city s landscape, with its dramatic mountains and lush rice fields, and the fun loving nature of its residents. As a city bordered on one side by an extensive coastline and split in two by the mighty Hanh River, safe interaction with water is something that is of concern to all residents of Danang. The city is the perfect location to discuss drowning prevention issues and enjoy Vietnamese culture. Amy Peden Australian Youth Ambassador for Development, SwimSafe program Danang Vietnam
PLATINUM SPONSORship Maximum of 2 (USD$40,000 each) As the Platinum Sponsor of the World Conference on Drowning Prevention 2011, your organisation will have the highest level of visibility and exposure. You will be presented with unique opportunities to present your organisation to a captive and targeted audience whilst aligning your brand with a conference of international significance. The Platinum Sponsorship package includes the following: PACKAGE BENEFITS PLATINUM 2 @ USD$40,000 Printed Material Recognition on all WCDP 2011 materials Recognition on WCDP 2011 marketing brochure Recognition on WCDP 2011 proceedings book (front cover) Recognition on WCDP 2011 conference backdrop /signage A4 page premium position full colour advertisement in WCDP 2011 proceedings book Qtr page features in the WCDP 2011 Daily Newsletter Two Pages Three Features Online Promotion Logo and description on WCDP 2011 website Logo and description on WCDP 2011 online newsletter Exclusive announcement to WCDP 2011 database via WCDP 2011 Online Newsletter Featured story on the WCDP 2011 homepage Feature story in WCDP 2011 online newsletter Customised Online Promotional Toolkit which includes partner logos and email templates Registration Complimentary conference registrations Logo printed on conference satchel Brochure insert in conference satchel (supplied by sponsor) Logo on conference T-Shirt (note: saleable item) Four Scientific Program Opportunity to provide 3 minute address during plenary session Verbal acknowledgement during opening and closing address Award - Acknowledgement in conference award system Social Program Verbal acknowledgement during conference dinner and closing celebration Display prominent during conference dinner and closing celebration Logo on conference dinner menu and closing celebration menu Complimentary tickets to conference dinner and closing celebration Complimentary tickets to the sponsor VIP function Trade Exhibition Trade display booth - priority location Four Four 6m x 2m Developing Countries Sponsorship Fund 20% of Sponsorship Funds goes directly to the Developing Countries Sponsorship Fund USD$8,000 (inc)
Bangladeshi lives, especially in the rural areas, revolve around water. With climate change likely to increase the rate and severity of our annual floods and unfortunately the rate of drowning, the World Conference on Drowning is an important step in combating this surge. Over the last five years, we have worked to develop effective drowning prevention strategies and we look forward to exchanging ideas with our other international counterparts. Together we hope to radically reduce the amount of lives lost to drowning not only in Bangladesh but throughout the world. Dr AKM Fazlur Rahman, International Drowning Research Centre - Bangladesh
GOLD & SILVER SPONSORship Maximum of two Gold (USD $25,000 each) Maximum of four Silver (USD$10,000 each) Gold and Silver Sponsorship packages have been designed to ensure a high level of exposure throughout the WCDP 2011. These packages offer a variety of fixed benefits and Sponsors will benefit from exposure in the lead up to WCDP 2011. The Gold and Silver Sponsorship packages include the following: PACKAGE BENEFITS GOLD SILVER Printed Material Recognition on WCDP 2011 marketing brochure Recognition on WCDP 2011 proceedings book (back cover) Recognition on WCDP 2011 conference backdrop /signage 2 @ USD$25,000 4 @ USD$10,000 Advertisement in Premium Position Full Colour in WCDP 2011 proceedings book A4 Page Half Page Quarter page features in the WCDP 2011 Daily Newsletter 3 days 1 day Online Promotion Logo and description on WCDP 2011 website Exclusive announcement to WCDP 2011 database via WCDP 2011 Online Newsletter Customised Online Promotional Toolkit which includes partner logos and email templates Registration Complimentary conference registrations Three Two Logo printed on conference satchel Brochure insert in conference satchel (supplied by sponsor) Logo on conference consumable (e.g. pen, pad) Scientific Program Opportunity to provide 3 minute address during plenary session Verbal acknowledgement during opening and closing address Award - Acknowledgement in conference award system Social Program Complimentary tickets to conference dinner and closing celebration Three Two Complimentary tickets to the sponsor VIP function Three Two Trade Exhibition Trade display booth (dimensions) 3m x 2m 50% Discount Rate Developing Countries Sponsorship Fund 20% of Sponsorship Funds goes directly to the Developing Countries Sponsorship Fund USD$5,000 (inc) USD$2,000 (inc)
SCIENTIFIC PROGRAM SPONSORship Maximum of 11 Stream, Keynote and Poster Combined (USD$7,500 each) Maximum of 4 Interactive Workshops (USD$10,000 each) There are four different categories of scientific program sponsorships available, each providing excellent opportunities to demonstrate your support of the WCDP 2011 program. These include: Streams cover a range of presentations over a given subject matter or discipline. Stream opportunities include: - Drowning Research - Child Drowning Interventions - Emergency Response and Medical Issues - Advances in Lifesaving - Swimming and Water Safety - Disasters and Climate Change - Regional Perspectives - Lifesaving Sport and Development - Partnerships and Collaborations - Activities and Occupations Keynotes cover high priority or emerging issues given by highly engaging and credible speakers. Poster Program allows people to display visual representations of their work in a dedicated area of the venue throughout the conference. Interactive Tours combine drowning prevention topics with local tourism activities. The Sponsorship packages will feature the following benefits: PACKAGE BENEFITS STREAM KEY NOTES 10 @ USD$7,500 POSTER PROGRAM 1 @ USD$7,500 INTERACTIVE TOURS 4 @ USD$10,000 Printed Material Quarter page premium position colour advertisement in WCDP 2011 proceedings book Quarter page feature in WCDP 2011 Daily Newsletter 1 day 1 day 1 day 1 day Logo and 100 word profile in WCDP 2011 proceedings book Online Promotion Logo and description on WCDP 2011 website Exclusive announcement to WCDP 2011 database via WCDP 2011 Online Newsletter Registration Complimentary conference registrations One One One One Brochure insert in conference satchel (supplied by sponsor) Scientific Program Recognition as dedicated stream sponsor Opportunity to provide 3 minute address during dedicated stream Logo recognition as Key Note Speaker Sponsor in Audio-Visual Verbal recognition by session chair as Key Note Speaker Sponsor Acknowledgement in program as poster display sponsor Dedicated signage in poster display area inc. poster board headers Opportunity to provide a 3 minute address at official opening of poster display Interactive Tours Program Feature in program as interactive tour sponsor Signage at interactive tour venue Opportunity for a 3 minute address at the interactive tour venue Social Program Complimentary ticket to conference dinner and closing celebration One One One One Complimentary ticket to the sponsor VIP function One One One One
Social FUNCTIONs SPONSORship Maximum of 1 per event (USD $10,000 each) The conference offers two opportunities to sponsor key social functions at the WCDP 2011 event. WCDP 2011 Conference Dinner Wednesday 11 May 2011 Impress all delegates, VIPs, speakers and their partners with your hospitality at the premier social function of the Conference. The Conference Dinner is an excellent opportunity to make a strong, initial impact and lasting impression on all delegates. WCDP 2011 Closing Celebration Friday 13 May 2011 Impress all delegates, VIPs, speakers and their partners with your hospitality at the Closing Celebration BBQ under the Stars. The relaxed and informal celebration on the final evening of the event will be hosted under the stars on the beautiful China Beach, and is an excellent opportunity to make a strong and lasting impression on all delegates. The Social Function packages will feature the following: PACKAGE BENEFITS SOCIAL FUNCTIONS 2 @ USD$10,000 Printed Material Quarter page, premium position full colour advertisement in WCDP 2011 proceedings book Quarter page features in the WCDP 2011 Daily Newsletter 1 day Online Promotion Logo and description on WCDP 2011 website Exclusive announcement to WCDP 2011 database via WCDP 2011 Online Newsletter Registration Complimentary conference registrations Brochure insert in conference satchel (supplied by sponsor) One Scientific Program Verbal acknowledgement during conference dinner or closing celebration Display signage prominent during conference dinner or closing celebration Logo on conference dinner or closing celebration menu Complimentary tickets to either the conference dinner or closing celebration Complimentary ticket to the sponsor VIP function Four One
EXHIBITION OPPORTUNITIES Maximum of 40 USD$ (as per the price chart set out below) As a Trade Exhibitor, your organisation will enjoy a strong alignment with the WCDP 2011 through the many opportunities for branding and exposure, prior to and during the WCDP 2011. The conference and exhibition will be hosted at the Furama Convention Centre. The spacious, elegant and modern exhibition halls at the Furama Convention Centre are immediately adjacent to the main auditorium. The exhibition space has been designed to allow sufficient space for movement of delegates between booths and also to encourage delegates to visit different areas of the Exhibition. Morning and afternoon teas and lunches will be located within the exhibition space to ensure your organisation has excellent exposure to delegates. The Tradeshow Exhibitor package will feature the following: PACKAGE BENEFITS TRADESHOW Maximum of 40 Exhibitors Printed Material Logo and 100 word profile in WCDP 2011 proceedings book Online Promotion Logo and description on WCDP 2011 website Registration Complimentary conference registrations Brochure insert in conference satchel (supplied by sponsor) Social Program Complimentary ticket to the sponsor VIP function One One Exhibitor Space Stands equipped with basic furniture (one table and two chairs will be provided) Panelling and lighting Name Sign Exhibition Space Early Bookings (close 31 December 2010) Late Bookings 3m x 2m = 6 m2 USD$2,995 USD$3,595 6m x 2m = 12 m2 USD$4,195 USD$5,035 * Extra Exhibitor passes can be purchased on request.
EXHIBITION INFORMATION Hire of Furniture/Equipment A catalogue featuring an extensive range of exhibition furniture and equipment will be forwarded to exhibitors as part of the Exhibition Manual circulated by 31 December 2010. Upon receiving orders for furniture/ equipment, an invoice from the supplier will be forwarded directly to each exhibitor, detailing the amount payable prior to the conference. Lighting and Power Any electrical installations required that is additional to what will be supplied in your booth package must be submitted to the Conference Organisers for approval. Any additional costs will be billed direct to the Exhibitor. Display Design Exhibitors must keep their display within the dimensions of the Exhibition stand. Should you wish to provide your own custom stand design or prefabricated stand module in your allocated area you must submit your design plans to the Conference Organisers for approval. Special Arrangements Trade exhibitors with large equipment or those wishing to take advantage of the location including the beachfront, swimming pools and/or waterways for demonstrations can be catered for under special arrangements. Large parking areas are available immediately outside the conference centre. Water space for demonstrations is also available at the venue and/or nearby. Trade exhibitors are also encouraged to look closely at the interactive tours. Additional SPONSORSHIP Opportunities Satchel Inserts USD$500 (Insert to be supplied/delivered by Organisation to nominated Vietnam address) Opportunity to include a promotional insert in the delegate satchel (1 x A4 Brochure as approved by Conference Organisers). The Conference Organisers will confirm final numbers but expect to provide up to 500 units. Advertising in Conference Proceedings Book USD$ (as per the price chart below) The Conference Proceedings book will be provided to all delegates and will be viewed throughout and after the conference. This publication will be a valuable reference to all delegates long after the conference, providing a high level of exposure to companies booking advertising space. Further the Conference Proceedings Book will be available Worldwide in a digital format post the conference via the ILS and Partner websites as a valuable resource for the Drowning Prevention Community. Advertisement within the Conference Proceedings book: A4 Page/USD$ Half Page/USD$ Qtr Page/USD$ Premium Position Full Colour $1,485 $750 $375 Run-of-page Full Colour $990 $495 $250 Run-of-page Black and White $595 $295 $150 *Artwork to be supplied by sponsor in the required format.
ConferEnce organisers Royal Life Saving Society - Australia PO Box 558, Broadway NSW 2007 Phone +61 2 8217 3111 Fax +61 2 8217 3199 Justin Scarr (Convenor), Chief Operating Officer, RLSSA Email jscarr@rlssa.org.au Monique Sharp (Secretariat/Organiser), National Manager - Marketing & Events, RLSSA Email WCDP2011@rlssa.org.au Email msharp@rlssa.org.au worldconferenceondrowningprevention.org