24 th Annual #HIACON Lexington, KY September 8-11, 2017 Sponsorship Guide 24 th ANNUAL conference in Partnership with
Dear HIA Members and Potential Sponsors, We invite you to Share The Vision For the future of hemp by becoming a Sponsor of the 24th Annual HIA Conference. The HIA is hosting its 24th annual conference this year in the heart of hemp country, Lexington, Kentucky. Kentucky has approved 209 applications to grow a total of 12,800 acres in 2017! We are partnering with: - University of Kentucky, College of Agriculture, Food and Environment - American Society of Agronomy - Crop Sciences Society of America To bring the industry the best hemp conference ever! We will host speakers from multiple disciplines and scientific poster presenters. A preliminary schedule is found in this playbook and will be continually updated online as more details become available. Last year, the HIA conference in Denver boasted the largest attendance in HIA s history. Membership continues to grow; hemp acreage continues to increase, and interest in hemp is at an all-time high. We are sure to have another break-through in attendance at this year s conference in Kentucky! All conference attendees are invited to a Hemp Farm and Processing Tour at University of Kentucky facilities, complete with networking reception and entertainment on Saturday, Sept. 9th. This major undertaking will require 7+ busses! Sponsoring this event is a great way to get your brand in front of a captive audience - a benefit for Presenting & Title Sponsors. The tour will be followed by our 24th Annual HIA Conference at the Lexington, Kentucky Convention Center and adjoining Hyatt Regency Hotel on September 10 & 11, 2017. The Exhibit Hall and Sponsored Hemp Talks will be open to the public for the first time in our history. We are excited about this growth of our conference in conjunction with the public s growing interest in hemp. So many new opportunities for sponsors! This year s conference is preceded by HIA Chapter Meetings, HIA Annual General Meeting, Board Elections, and Board Meeting on September 8th. Members always look forward to the HIA Annual Awards Dinner which will highlight a hemp-infused meal prepared by Chef TJ. This is a unique opportunity for our food & beverage brand members to showcase their products - See the Banquet Sponsorship on page 11. Expect this year s creations to be more innovative and delicious than ever before. Thank you in advance for your support! Best Regards, Colleen Keahey Executive Director Hemp Industries Association
Guide Contents 2017, Hemp Industries Association. All Rights Reserved. 2343 E. Sunland Ave. Phoenix, AZ 85040 Phone/Fax: 707-874-3648 ext. 3 Email: catharene@thehia.org 4-5 Proposed Schedule Hemp Industries Association in partnership with 24 th ANNUAL conference Sponsorships are available to Members-only with the exception of the Friends of HIA Sponsorship see page 14 and Exhibitor Only see page 15. 6-7 Presenting Sponsor 8 Title Sponsor 9 Major Sponsor 10 Supporting Sponsor 11 Banquet Sponsor 12 Social Sponsor 13 Essential Sponsor 14 Friends of HIA Sponsor 15 Exhibitor Only & Silent Auction Donor 16-19 Venue Information 20 Sponsorship Form UK s Dr. David Williams inspecting industrial hemp at Spindletop Research Farm in Lexington, Kentucky, which will be one stop during this year s HIACON & UK Farm Tour
Proposed * Schedule *Final speakers, times and topics to be announced and subject to change Each day of sessions will include Science, Industry and Policy tracks as well as Scientific Poster Presentations by hemp researchers nationwide and sponsored Hemp Talk (Ted Talk style) presentations. See qualifying sponsorship inclusion during our programing in the bold text below. Time Hyatt Banquet Room Thoroughbred Room 1 Friday September 8 - HIA MEMBERS ONLY DAY 11:00 AM 1:00 PM State of the Union - HIA Chapter Updates 1:30 PM 3:30 PM Annual General Membership Meeting 4:00 PM 6:00 PM Board Transition Meeting 6:30 PM 9:30 PM Volunteer Intro & Training Thoroughbred Room 2 Thoroughbred Room 3 Saturday September 9 7:00 AM 7:00 PM University of Kentucky - Industrial Hemp Farm and Processing Plant - Bus Tour 2:00 PM 7:00 PM Exhibitor Hall Setup 2:00 PM 7:00 PM Poster Setup 6:30 PM 9:30 PM Volunteer Training Sunday, September 10 9:00 AM 9:30 AM Welcome Thoroughbred Room 4 Exhibit Hall 9:30 AM 10:00 AM Opening Keynote 10:00 AM 10:30 AM Sponsored Break Exhibit Hall Open 10:30 AM 11:30 AM See Thoroughbred Rooms 1, 2, 3 and 4 The Future of Hemp - SCIENCE The Future of Hemp - INDUSTRY The Future of Hemp - POLICY Hemp Talk - 11:45 AM 1:00 PM Lunch Session Hemp Talk - 1:00 PM 2:00 PM See Thoroughbred Rooms 1, 2, 3 and 4 Agronomic Science Industry Economics Intellectual Property (IP) Policy Hemp Talk - 2:00 PM 2:30 PM Sponsored Break Hemp Talk - Scientific Poster Presentations 2:30 PM 4:00 PM Moderated Combined Session for all conference attendees in Banquet Room Hemp Talk - Exhibit Hall Open 4:00 PM 5:30 PM Networking Cocktail Hour in Exhibit Hall Hemp Talk - Scientific Poster Presentations 6:30 PM 8:30 PM HIA Awards Dinner & Hemp Infused Meal
Proposed * Schedule *Final speakers, times and topics to be announced and subject to change Each day of sessions will include Science, Industry and Policy tracks as well as Scientific Poster Presentations by hemp researchers nationwide and sponsored Hemp Talk (Ted Talk style) presentations. See qualifying sponsorship inclusion during our programing in the bold text below. Time Hyatt Banquet Room Thoroughbred Room 1 Monday, September 11 Thoroughbred Room 2 Thoroughbred Room 3 Thoroughbred Room 4 Exhibit Hall 9:00 AM 10:00 AM See Thoroughbred Rooms 1, 2 and 3 Fiber Science Production Industry National and State-level Policy 10:00 AM 10:30 AM Sponsored Break in Exhibit Hall Session Hemp Talk - Exhibit Hall Open 10:30 AM 11:30 AM See Thoroughbred Rooms 1, 2, 3 and 4 Hemp Food Science Fiber Industry Economics Policy Panel Hemp Talk - 11:45 AM 1:00 PM Lunch Session Hemp Talk - 1:00 PM 2:00 PM See Thoroughbred Rooms 1, 2, 3 and 4 Economic Science Food Industry Policy Panel - Phytocannabinoids Hemp Talk - 2:00 PM 2:30 PM Sponsored Break in Exhibit Hall Hemp Talk - Scientific Poster Presentations 2:30 PM 3:30 PM Federal and State Hemp Policies Hemp Talk - 3:30 PM 4:00 PM Q&A with Policy Makers and Administrators Hemp Talk - 4:00 PM 4:30 PM Conference Wrap-Up and Next Steps Hemp Talk - 4:30 PM 5:00 PM Sponsored Policy Makers Mix & Mingle in Exhibit Hall
Sponsorship Packages Presenting Sponsor Full Conference Sponsorship $25,000
Presenting Sponsor Full Conference Sponsorship $25,000 Maximum Exposure in Conference Communications & Programming Company info included in pre-event newsletters, post event thank you notes and emails Logo on conference communications with attendees & speakers Logo on conference bags Logo on Lanyard (only 1 color logo allowed) Logo on red carpet backdrop at farm tour and awards ceremony Prominent logo and link to website on conference web page Presentation (video or PowerPoint) shown between conference sessions and before meals Featured in conference marketing campaign via social media (HIA Facebook, Instagram and Twitter accounts) Amplification of social media messages before, during and after conference Inclusion in press releases regarding the conference Back cover, color full page ad on HIA conference guide Press Release template announcing company s sponsorship of conference Maximum Exposure During Conference Full conference attendance included for 5 company representatives at conference and awards dinner (or equivalent offered in scholarships) Collateral or sample included in conference swag bag Introduce keynote speaker or dignitary Recognition at opening, closing, awards dinner and farm tour VIP Lounge access Exposure During Farm Tour Logo on Program on Bus Seat Greeting on Bus Product in gift bag on bus seat on return trip Logo on red carpet backdrop at farm tour Introduction to dignitaries attending tour Hemp Talks Two 30-minute sponsored conference sessions Up to 150 attendees at each talk Topics and speakers to be coordinated with Catharene@thehia.org Speakers can be company reps, allies, non-profit leaders, dignitaries, farmers Exhibit Hall Space Two exhibit tables, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth or product photos and conference recap on HIA website Booth passes for 4 exhibit hall staff Exhibit Hall passes for 10 local connections or promotional use in advertising conference (discuss preference with Catharene@thehia.org) Maximum Access Introductions to dignitaries Access to attendee list
Sponsorship Packages Title Sponsors $10,000 Exposure in Conference Communications & Programming Company info included in pre-event newsletters, post event thank you notes and emails Logo on conference communications with attendees & speakers Logo on red carpet backdrop at farm tour and awards dinner Logo and link to website on conference web page Presentation (video or PowerPoint) shown between conference sessions and before meals Featured in conference marketing campaign via social media (HIA Facebook, Instagram and Twitter accounts) Amplification of social media messages before, during and after conference Inclusion in press releases regarding the conference Full page ad inside conference program Press Release template announcing company s sponsorship of conference Exposure During Farm Tour Logo on program on bus seat Speaking opportunity on bus Product in gift bag on bus seat on return trip Logo on red carpet backdrop at Introduction to dignitaries attending tour Exposure During Conference Full conference attendance included for 4 company representatives at conference and awards dinner (or equivalent offered in scholarships) Collateral or sample included in conference swag bag Recognition at opening, closing, awards dinner VIP Lounge access Hemp Talks One 30-minute sponsored conference sessions Up to 150 attendees at each talk Topics and speakers to be coordinated with Catharene@thehia.org Speakers can be company reps, allies, non-profit leaders, dignitaries, farmers Exhibit Hall Space One exhibit tables, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth or product photos and conference recap on HIA website Booth passes for 3 exhibit hall staff Exhibit Hall passes for 5 local connections or promotional use in advertising conference (discuss preference with Catharene@thehia.org)
Major Sponsor $7,500 Exposure in Conference Communications & Programming Logo on conference communications with attendees & speakers Logo on red carpet backdrop at awards dinner Logo and link to website on conference web page Presentation (video or PowerPoint) shown between conference sessions and before meals Featured in conference marketing campaign via social media (HIA Facebook, Instagram and Twitter accounts) Amplification of social media messages before, during and after conference Inclusion in press releases regarding the conference Half page ad inside conference program Press Release template announcing company s sponsorship of conference Exposure During Conference Full conference attendance included for 3 company representatives at conference and awards dinner (or equivalent offered in scholarships) Collateral or sample included in conference swag bag Recognition at opening, closing, awards dinner VIP Lounge access Sponsorship Packages Hemp Talks One 30-minute sponsored conference sessions Up to 150 attendees at each talk Topics and speakers to be coordinated with Catharene@thehia.org Speakers can be company reps, allies, non-profit leaders, dignitaries, farmers Exhibit Hall Space One exhibit tables, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth or product photos and conference recap on HIA website Booth passes for 3 exhibit hall staff Exhibit Hall passes for 3 local connections or promotional use in advertising conference (discuss preference with Catharene@thehia.org)
Sponsorship Packages Supporting Sponsor $5,000 Exposure in Conference Communications & Programming Listed with hyperlink to company s website on conference website Amplification of social media messages before, during and after conference Half Page ad inside conference program Exposure During Conference Full conference attendance included for 2 company representatives at conference and awards dinner (or equivalent offered in scholarships) Hemp Talks One 30-minute sponsored conference sessions Up to 150 attendees at each talk Topics and speakers to be coordinated with Catharene@thehia.org Speakers can be company reps, allies, non-profit leaders, dignitaries, farmers Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Product samples to public and conference attendees. Ability to sell product to public. Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff
Banquet Sponsor $4,500 + product for inclusion for hemp-infused featured items Exposure in Conference Communications Listed with hyperlink to company s website on conference website Amplification of social media messages before, during and after conference Half Page ad inside conference program Exposure During Conference Full conference attendance included for 2 company representatives at conference and awards dinner (or equivalent offered in scholarships) Coordinate with Catharene@thehia.org to have ingredient included in lunch or awards dinner - pending approval by hotel s licensed broad line food distributor: Sysco, US Foods, Dean s, and Performance Food Group. If you already use another food distributor please share information and we will relay to venue for approval. Logo on Menu Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Product samples to public and conference attendees. Ability to sell product to public. Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff ATTENTION Food & Beverage Companies Sponsorship Packages
Sponsorship Packages Social Sponsor $3,000 Exposure in Conference Communications Listed with hyperlink to company s website on conference website Quarter page ad inside conference program Exposure During Conference Full conference attendance included for 2 company representatives at conference and awards dinner (or equivalent offered in scholarships) Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff
Essential Sponsor $2,500 Exposure in Conference Communications Listed with hyperlink to company s website on conference website Listed in conference guide Exposure During Conference Full conference attendance included for 1 company representatives at conference and awards dinner (or equivalent offered in scholarships) Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff Want to support but cannot attend? If you and your company cannot attend but want to support and earn brand exposure we offer this alternative package to the above listed items at a significantly reduced rate: Sponsorship Packages Essential Sponsor (modified) $1,000 Listed with hyperlink to company s website on conference website Listed in conference guide Quarter page ad in the conference guide Collateral or sample included in conference swag bag Exhibit Hall Passes for 2 Local Connections
Sponsorship Packages Friends of HIA Sponsor For Exhibitor Non-Member $3,000 Exposure in Conference Communications Mention in conference guide Quarter page ad inside conference program Exposure During Conference Full conference attendance included for 2 company representatives at conference and awards dinner (or equivalent offered in scholarships) Collateral or sample included in conference swag bag Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff
Exhibitor Only $1,000 Exhibit Hall Space One exhibit table, room for signage, electric connection, Wi-Fi access Inclusion in exhibit hall map Booth passes for 2 exhibit hall staff Silent Auction Donor Proceeds benefit the HIA Annual Fund and Vote Hemp suggested value of item $50 to $5,000 Sponsorship Packages Donation Information Suggested value $50+ Complete silent auction item donation form and submit by August 31, 2017. Deliver silent auction item to convention center Hyatt afternoon of Friday, September 8 or business hours on Saturday, September 9. Business cards and company literature for display with item during auction.
Venue Information
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Map
Exhibition Space Venue Information
24 th Annual HIA Conference Sponsorship Sign-up Form Lexington, Kentucky Date Submitted Payment Method: please check one Check Check No. Credit Card To pay by credit card, Will send invoice to email. Preferred Invoice Email: Send check: HIA c/o Executive Director P.O. BOX 90846 Phoenix, AZ 85066 Deadline July 31st Please write the sponsorship name and price below: Price: Were you referred by a state chapter? Please name: Sponsorship Registration Company Company Address Company Phone Number Only fill out registrants as applicable to sponsorship chosen. See pages 6-14 of HIACON Sponsorship Guide for details on how many registrants qualify for each package. Primary Registrant Phone Number E-mail Dietary Restriction: Vegetarian Vegan Gluten Free Allergy: Registrant Phone Number E-mail Dietary Restriction: Vegetarian Vegan Gluten Free Allergy: BOOTH STAFF Registrant Phone Number E-mail Registrant Phone Number E-mail Attention: Who should we reach for sponsor ad artwork request? Name: Phone: E-mail Please note ad artwork deadline is August 11th Authorization Signature Print Name & Title Effective Date