THIRD PIDF LEADERS SUMMIT, 2-4 SEPTEMBER 2015, GRAND PACIFIC HOTEL, SUVA, FIJI

PIDF THIRD PIDF LEADERS SUMMIT, 2-4 SEPTEMBER 2015, GRAND PACIFIC HOTEL, SUVA, FIJI An Information Note PIDF Secretariat

Contents INTRODUCTION... 2 BACKGROUND... 2 CHIEF GUEST... 3 DATES AND VENUE... 4 PROGRAM... 5 PARTICIPATION... 7 COMPOSITION OF DELEGATIONS... 7 REGISTRATION... 7 SPONSORSHIP... 7 SCHOLARSHIP... 8 TRAVEL... 8 ACCOMODATION... 8 MEALS... 10 SEATING, SPEAKING, LANGUAGE & ATTIRE... 10 MEETING PAPERS... 10 INTERNET... 10 SOCIAL... 10 TOUR OF PIDF HQ... 10 IMMIGRATION, CUSTOMS, QUARANTINE AND ARRIVAL FORMALITIES... 11 MEDICAL... 11 CASHIER... 11 INFORMATION DESKS... 11 SECRETARIAT... 11 ANNEX 1 REGISTRATION FORM... 13 ANNEX 2 SHIRT SIZE... 14 How to calculate your shirt size... 14 Shirt Size Chart... 14 Shirt Measurement Instructions... 15 Size Chart -Women Shirts... 15 1 P a g e

2 nd 4 th September, 2015, Grand Pacific Hotel, Suva, Fiji Building Climate Resilient Green Blue Pacific Economies INTRODUCTION B ula and welcome to the THIRD PACIFIC ISLANDS DEVELOPMENT FORUM LEADERS SUMMIT (PIDF3). On behalf of the PIDF Conference Committee, we want to congratulate you on your decision to attend PIDF3. We anticipate over 200 delegates from over thirty countries participating at the region s premier event. This Information Note has been developed to help you make the most of your conference experience. The value of PIDF3 and what you take away are in direct proportion to what you contribute. Please review the Information Note and all conference materials. Our goal is to make you feel at home at your first PIDF Summit. We look forward to seeing you in Suva. BACKGROUND The Inaugural Summit of the PIDF (PIDF1) was held at the Sheraton Fiji Resort, Denarau Island, Nadi, from Monday 5 th August to Wednesday 7 th August 2013. 300 participants from more than 40 countries 14 of them from the Pacific attended. PIDF1 delivered a visionary outcome declaration setting out 10 specific commitments ( Ten Things ) that will drive the work of the PIDF in the years to come. The Second Summit of the PIDF (PIDF2) which was held again at the Sheraton Fiji Resort, Denarau Island, Nadi, from Wednesday 18 th to Friday 20 th June 2014 attracted more the 400 Stakeholders from more than 40 countries 17 of them from the Pacific. PIDF 2 approved the operationalization of the Ten Things through a Work Program that was approved by the meeting. It also approved the creation of an agreement to institutionalise the PIDF and its vision of creating a United and Distinctive PSIDS Voice on Sustainable Development. PIDF3 will be historical as it will witness the promulgation of the PIDF Charter by the People of the Pacific that will formally establish the PIDF as an international organization. PIDF3 will also formally launch under the PIDF Charter the regions first Regional Development Fund under the PIDF that will finance regional developments. It will also witness the appointment of the first permanent Secretary General of the PIDF. PIDF3 will be pivotal in that it will be the final opportunity when the People of the Pacific will come together to discuss their stance in the critical 21 st Conference of the Parties (COP) to the UN Framework Convention on Climate Change (UNFCC) to be held in Paris later in the year. Key messages for Paris will be formulated and a Suva Declaration on Climate Change will be discussed. This is a watershed moment for the Pacific that has enormous implications on the future we need. 2 P a g e

Leaders of Government, Civil Society, and Business from the following Pacific Islands have being invited: American Samoa Micronesia Papua New Guinea Tonga Cook Islands Nauru Pitcairn Islands Tuvalu French Polynesia New Caledonia Samoa Vanuatu Guam Niue Solomon Islands Wallis and Fortuna Kiribati Northern Marianas Timor-Leste Fiji Marshall Islands Palau Tokelau Other countries beyond the Pacific are also being invited. Past attendees have included diplomatic representatives from the following: Australia Canada Columbia EU Georgia India Israel Kazakhstan Malaysia Morocco China Russia Qatar Sri Lanka UAE USA Belgium Chile Cuba France Germany Indonesia Japan Kuwait Mexico New Zealand Korea Singapore South Africa Turkey UK Venezuela CHIEF GUEST The Chief Guest is His Excellency General Prayut Chan-o-cha, PM of Thailand. 3 P a g e

Other Leaders attending include Mr Kamalesh Sharma, Commonwealth Secretary-General. DATES AND VENUE PIDF3 will be held at the Grand Pacific Hotel (GPH) 1, Suva, Fiji, from Wednesday 2 nd to Friday 4 th September 2015. In the heart of the South Pacific, the Grand Pacific Hotel once established the standard of luxury that was fit for Kings and Queens. Now, one hundred years later, it has raised that standard once again to unprecedented levels. Experience for yourself a destination of distinction unlike any other. 1 http://grandpacifichotel.com.fj/ 4 P a g e

PROGRAM The Program Outline for the Summit is as follows: 9am 11am 2pm 3pm 9am-10am 3pm-5pm 8.30am 9.30am 9:30am 10am 10am 11:30am 11.30am-1pm 1pm-2pm 2pm 3:30pm 3:30pm 4pm 4pm 5:30pm 6.30pm-8.30pm 8.30am 9.30am 9.30am-10am 10am 11am MONDAY 31/8/15 PIDF Senior Officials Committee PIDF Executive Board Meeting TUESDAY 1/9/15 Governing Council Meeting Welcome Ceremonies Guard of Honor by the RFMF Traditional Ceremonies of Welcome Official Photos Afternoon Tea WEDNESDAY 2/9/15 Opening Ceremonies Welcome Address Keynote Address Coffee Break Plenary Session No. 1: Challenges To Building Climate Resilient Green Blue Pacific Plenary Session No 2: Leadership For Climate Resilient Green Blue Pacific Economies Lunch Plenary Session No 3: Partnerships For Climate Resilient Green Blue Pacific Economies Afternoon Tea Plenary Session No 4: Innovations For Climate Resilience Cocktail THURSDAY 3/9/15 Plenary Session No 5: Path To Paris: Status Of Negotiations And Pacific Engagement. The key objective of this session is for Leaders to get an overview on the key issues in the climate change negotiations leading up to Paris and discuss possible strategies to ensure the new agreement addresses core concerns. Morning Tea Parallel Sessions Government: Strategies for Paris. Leaders and Government officials will have the opportunity to consider key issues that they want to be included as part of Paris agreement, and potential strategies to realize these. Private Sector: This session will allow private sector to discuss its role in dealing with climate change issues through 5 P a g e

11am-12pm 12pm -1pm 1pm 2pm 2pm-3pm 3pm 3.30pm 3.30pm 4.30pm 4.30pm-5.30pm 6.30-8.30pm 7pm 9pm 8.30am-9.30am 9.30am-10.30am 10.30am-10.45am 10.45am-11.45am 11.45am-12.45pm 12.45pm 1.15pm 1.15pm 2.15pm 2.30pm-3pm 3pm-4pm 6pm-10pm investment, technology and pursuing low-carbon development pathway. It should provide suggestions on how new agreement can foster the private-public partnership and catalyse support. Civil Society: Recommendations on what they would like in the agreement and messages/strategies for Leaders in Paris. Also their continued role in advocacy, awareness and the conscience of the community should be highlighted. Plenary Session No 6: After brief presentation from parallel session, the plenary will allow open and frank discussions on the approach to Paris, the key messages that should come out in a possible declaration or statement underscoring PIDF s position. Lunch Parallel Sessions Track 1: The Nexus Between Climate Resilience and Water & Sanitation Track 2: The Nexus Between Climate Resilience and Oceans & Coastal Fisheries Parallel Sessions Track 3: Enhancing Healthcare Resilience for a Changing Climate Track 4: Building Climate Resilience in the Agriculture Sector Afternoon Tea Parallel Sessions Track 5: Infrastructure and Climate Change Track 6: Finance and Climate Change Plenary Session No 7: Wrap Up Cocktail Private Dinner FRIDAY 4/9/15 Plenary Session No 8: Institutional Issues Plenary Session No 9: Outcome Document Coffee Break Closing Plenary: National Statements Signing Ceremony for the PIDF Charter Closing Ceremonies Lunch Press Conference Tour of PIDF HQ Farewell Ceremonies Beating of the Retreat Cocktail 6 P a g e

Farewell Dinner PARTICIPATION Participation in PIDF3 is open and free. Please note that Conference Room capacity is limited and priority will be on a first come first served basis. Non-Sponsored Participants should not make any firm travel plans until they have received from the Secretariat confirmation of their registration. COMPOSITION OF DELEGATIONS Each Pacific Island taking part in PIDF3 is invited to send a tripartite delegation composed of one Government delegate, one Civil Society delegate and one Private Sector delegate, accompanied by such advisers as may be deemed necessary, bearing in mind the limitation in conference room size. REGISTRATION All those wishing to attend must register online at the following link by 14 August 2015: http://goo.gl/forms/jgt2dsdnzx. Alternatively you may complete and return the Registration Form at ANNEX 1 to the PIDF Secretariat by 14 August 2015. Thereafter, late or on-site registration may be possible if there are still places available, but you are advised to check in advance with the Secretariat. On-site registration will begin on Monday 31 st August 2015 at the Registration Desk located at the Pre- Function Area of the GPH. For all those who have pre-registered, ID badges will be issued at the Registration Counter upon presentation of identification (passport, work ID, etc.). Identification badges should be worn at all times in order to gain access to the Meeting area. SPONSORSHIP The PIDF Secretariat will meet the accommodation costs in Fiji of all the members of the tripartite delegation composed of one Government delegate, one Civil Society delegate and one Private Sector delegate from each Pacific Island invited by the PIDF. The PIDF Secretariat will however meet the return air fares (economy class) for one delegate only from each Pacific Island invited by the PIDF. The National Authority of the Island concerned will advise the Secretariat the name of the delegate whose travel is to be sponsored. The return air fares will be based on the most direct route and economical fare, between the Participants Island and Suva, Fiji The PIDF Secretariat will also provide a limited per diem to the delegate from the Pacific Island whose travel component is sponsored by the PIDF Secretariat. The limited per diem is for meals not covered and incidentals. Please collect your per diems from the Cashier. You will need to present your Workshop ID and Passport. 7 P a g e

SCHOLARSHIP The PIDF invites participants in resource-limited settings, young people, and civil society representatives who, without financial support, would be unable to participate in the Conference, to apply for a limited number of travel and/or accommodation scholarships. Applications are to be sent to the PIDF Secretariat. The closing date for applications for scholarships is 14 August 2015. A full scholarship includes: economy-class return airfare, or domestic transportation to and from the Conference, utilizing the lowest fare for public transportation; local accommodation; modest daily allowance. A partial scholarship includes any combination of the above. TRAVEL All Participants should plan to arrive on Monday 31 st August and depart by Saturday 5 th September. All participants should communicate their flight details as soon as possible to the Secretariat. ACCOMODATION PIDF Sponsored participants will be accommodated at the GPH. Suva however offers a wide selection of excellent accommodations. Visit the Tourism Fiji at http://www.fiji.travel/accommodation for more information. Participants will be responsible for their accommodations. For your convenience the PIDF has made arrangements with a number of hotels close to the conference venue whose contact details are given below. Please contact the hotels directly with the promotional code: PIDF3. Holiday Inn Suva http://www.holidayinn.com/hotels/us/en/suva/suvvp/hoteldetail Room rates: Superior Garden View Single Share $398.00. Inclusive of breakfast and Wi Fi. Superior Sea View Single Share $398.00. Inclusive of breakfast and Wi Fi. Executive King Room Single Share $417.00. Inclusive of breakfast and Wi Fi. Make reservation by email to: Seema.Goundar@ihg.com. Best Western Suva Motor Inn http://www.suvamotorinn.com/reservation. Room rates: 2 Bedroom Apartment - Double (2 persons) FJD 320 /room 2 Bedroom Apartment - Single (1 person) FJD 320 /room 2 Bedroom Apartment - Single (1 person + extra person) FJD 350 /room 2 Bedroom Apartment - Twin (2 persons)fjd 320 /room 2 Bedroom Apartment - Triple (3 persons) FJD 350 /room Studio Apartment FJD 220 /room Make reservation at http://www.suvamotorinn.com/contactus Peninsula Hotel http://peninsula.com.fj/. Room rates: 8 P a g e

SUPERIOR DELUXE ROOMS: Single: $155.00; Double: $175.00. The Superior deluxe rooms have as standard layout a queen size bed, built in wardrobe and Spa bath and shower facilities. DELUXE ROOMS: Single $160.00; Double / Twin $175.00. The Deluxe rooms have as standard layout a queen size bed and a single bed divan type with built in wardrobe and bathroom with shower facilities. Some of the Deluxe rooms do have sea view. STANDARD ROOMS: Single $125.00; Double / Twin $140.00. The standard single / double rooms have as standard layout two (2) single beds, built in wardrobe, vanity and bathroom with shower facilities. The standard room is also available with a double bed. HILLCREST STANDARD ROOMS: Single $115.00; Double / Twin $130.00 SUITE ROOMS: Single $165.00; Double / Twin $185.00; Triple $205.00; Quad $225.00. Suite rooms are units with a bedroom and lounge area. Suite room layout is a double bed within the bedroom and Sofa type bed within the lounge area. Rooms have built in wardrobe, writing desk, dinner table and bathroom with shower facilities. The Suite Room have LCD TV s in the lounge and bedroom too. It also contains microwave facilities. Make reservation by email to: reservations@peninsula.com.fj Tanoa Plaza www.tanoahotels.com. Room rates: Superior Room FJD$330 per night. One queen size bed and one sofa, flat screen television and satellite channels. Comfortable chairs, tea and coffee making facilities and refrigerators inclusive of dinner and breakfast and free Wi-Fi; Deluxe Room FJD$378 per night. Sleep up to two people each, with one queen-size bed and one sofa. With superb views of Suva harbour and city these rooms are spacious and comfortable. Each room has a refrigerator, executive writing desk and international direct dial telephone, plus flat screen television and satellite channels. Inclusive of dinner and breakfast and free Wi-Fi Make reservation by email to: plaza@tanoahotels.com. Southern Cross Hotel Fiji http://www.southerncrosshotelfiji.com/home.html. PIDF Corporate Rate: Standard Room - FJD $135. Lower level rooms, 1 Double size bed, fully air-condition, desk, a flat-screen TV. Inclusive of free Wi-Fi and breakfast. Deluxe Room - FJD $165. Upper level rooms, 1 Double size bed, 1 single bed, fully aircondition, desk, a flat-screen TV and a balcony. Inclusive of free Wi-Fi and breakfast. Presidential Suite - FJD $265 (only 1 room). Spacious living area with a sofa, air-condition, desk, a flat-screen TV and a balcony. It also includes a partition between the living area and the bedroom. Inclusive of free Wi-Fi and breakfast. Make reservation at https://ibookpacific.com/southern-cross-hotel/. 9 P a g e

During the meeting a dedicated shuttle bus will transport participants between these hotels and the meeting venue. Transportation is free. The Information Desk will provide more details on pick up and drop off times. MEALS Breakfast is included for PIDF Sponsored Participants staying at the GPH. All Participants however will be provided Morning and Afternoon Tea, lunch during the meeting days and dinner in the last day of the Conference, Friday 4 th September. For all other days, dinner is at the participants leisure. The Information Desk will be happy to provide information on recommended venues. SEATING, SPEAKING, LANGUAGE & ATTIRE At all plenary sessions, each Sponsored Tripartite National Delegations will be assigned six seats: three at the table and three behind. All other participants will be seated in the plenary hall in a dedicated seating area, behind Sponsored Delegations with direct access to the Conference proceedings. All Participants may speak at the Conference. Statements should be as brief as possible. The official language of the Conference is English and the dress code is business casual. All Heads of National Delegations from the Pacific will be issued on registration with one BULA shirt to be worn during the Official Welcome Ceremonies on Tuesday afternoon 1 st September 2015. Please indicate your shirt size using the Form in ANNEX 2. MEETING PAPERS Meeting papers will be emailed once they become available. The Conference will be paperless. Printed documents will not be available at the meeting. Only Heads of Delegations will receive printed Conference material at the Conference site. Conference materials however will be published in electronic form on a flash drive. Each Participant will receive a copy of the flash drive in their satchel at the commencement of the Conference. All Conference papers and presentation slides will be published in electronic form on a flash drive. Each Participant will receive a copy of the flash drive at the end of the Conference. INTERNET Free internet facilities will be available at the Conference venue. SOCIAL There will be three official cocktail receptions on Wednesday 2 nd, Thursday 3 rd and Friday 4 th September. There will be a private dinner by invitation only on Thursday 3 rd September and an Island Night on Friday 4 th September for all participants. Dress will be BULA. TOUR OF PIDF HQ Delegates who wish to visit the PIDF HQ may do so after the Conference on Friday afternoon 4 th September. A Sign-Up Sheet will be available at the Registration Desk. 10 P a g e

IMMIGRATION, CUSTOMS, QUARANTINE AND ARRIVAL FORMALITIES For information on entry formalities to Fiji please visit the Department of Immigration web site. 2 Protocol Officers will be available in Nadi and Nausori to facilitate arrival and departure formalities provided arrival times are communicated to the Secretariat. Transport will be provided on arrival and departure for all sponsored participants. All Participants are encouraged to visit the Fiji Islands Revenue and Customs Authority and the Biosecurity Authority of Fiji 3 web sites for information about prohibited and restricted items. 4 The Fiji Revenue & Customs Authority administers a Tourist VAT Refund Scheme. Please visit their web site for more information. 5 MEDICAL Fiji has a good health system. The Secretariat will assist delegates requiring medical assistance. CASHIER The Cashier will be located at the Secretariat and will be available from Monday 31 st August to Thursday 3 rd September from 9.00am to 4.30pm. INFORMATION DESKS An Information Desk will be located at the meeting venue and will be open from Monday 31 st August to Friday 4 th September from 8.00am to 5.30pm. More information on Fiji however can be found at Tourism Fiji website http://www.fiji.travel/. SECRETARIAT A Secretariat will be available on site. The PIDF Secretariat however can be reached at the following address. Pacific Islands Development Forum Secretariat 56 Domain Road, Suva, FIJI P.O. Box 2050, Government Buildings, Suva, FIJI Tel: (679) 3311518; Fax: (679) 3311535 secretariat@pacificidf.org www.pacificidf.org The following individuals are available to answer any queries: Mr Penijamini Lomaloma (Overall Coordinator) Mobile: (679) 9904400 plomaloma@pacificidf.org Ms. Asilika Turagavou (Logistics) 2 http://www.immigration.gov.fj/ 3 http://www.biosecurityfiji.com/ 4 http://www.frca.org.fj/arriving-in-fiji/ 5 http://www.frca.org.fj/tourist-vat-refund-scheme/ 11 P a g e

Mobile: (679) 9905102 aturagavou@pacificidf.org Ms. Litia Sevakasiga (Program) Mobile: (679) 9906819 lsevakasiga@pacificidf.org Top to bottom: PIDF 1; PIDF 2 12 P a g e

ANNEX 1 REGISTRATION FORM THIRD PIDF LEADERS SUMMIT 2 nd 4 th September 2015, Grand Pacific Hotel, Suva, FIJI REGISTRATION FORM (Please type or print in block letters) Surname: Forename(s): Title/Designation: Country/Organisation Represented: Preferred Name on Name Badge: Mailing Address: Telephone No.: Fax No: Cell: Email: Web Site: Fax or email by 14th August 2015 to: Pacific Islands Development Forum Secretariat 56 Domain Road, Suva; P.O. Box 2050, Government Buildings, Suva, FIJI Tel: (679) 3311518; Mob: (679) 9904400; Fax: (679) 3311535 secretariat@pacificidf.org; www.pacificidf.org Register online at: http://goo.gl/forms/jgt2dsdnzx. 13 P a g e

ANNEX 2 SHIRT SIZE SHIRT & TOP SIZE: Shirt Tick below your shirt size. Refer below for measurements. S M L XL 2XL 3XL 4XL 5XL Top Tick below the size for your top. Refer below for measurements. XXS XS S M L XL 2XL How to calculate your shirt size Shirt Size Chart Use the Table below to determine your shirt size. Size Neck Chest Waist Sleeves S 14-14½ 35-37 29-31 32½ - 33 M 15-15½ 38-40 32-34 33½ - 34 L 16-16½ 42-44 36-38 34½ - 35 XL 17-17½ 46-48 40-42 35½ - 36 2XL 18-18½ 50-52 44-46 36½ - 37 3XL 19-19½ 54-56 54-56 37½ - 38 4XL 20-20½ 58-60 52-54 38½ - 39 14 P a g e

Shirt Measurement Instructions To determine your shirt size you need to take four essential measurements: Base of the neck, Chest, under the arms, Waistline, Sleeve. Place the measuring tape flat and keep your posture straight while taking measurements. Remember to measure in inches to match the men's shirt sizing. Neck Size: Place the tape around the thickest section of your neck. Chest Size: Keep your arms by your sides and place one end of the tape at the center of your neck, at the back. Come till the shoulder, then the elbow, and all the way to the wrist. Waist Size: Stand straight and circle the tape around your natural waistline. Hold the tape slightly loose; don't tighten the grip. Sleeve Size: Keep your arms relaxed at your sides and slightly bent. Measure from the center of the back of your neck till your shoulder and entire length of the arm. The illustrations, chart, and sizing guide given above provide you with measurements for the U.S. standard men's clothing sizes. Size Chart -Women Shirts XXS XS S M L XL 2XL Size 00 0 0-2 4-6 8-10 12-14 16-18 Chest (inches) 26-28 28-30 30-32 32-34 36-38 40-42 44-46 Waist (inches) 20-22 23-24 25-26 27-28 30-32 33-35 36-38 Chest: Measure under arms around the fullest part of the bust. Be sure to keep tape level across back and comfortably loose. Waist: Measure around natural waist with a measuring tape. 15 P a g e