28 th January 2016 Dear Parent/Carer Oasis Academy Ski Trip Bulgaria 6 th 13 th February 2016 Itinerary, Flight & Hotel Information, Kit List In preparation of your child s forthcoming Ski trip to Bulgaria on 6 th February 2016, I now attach the final itinerary from the travel company detailing each day s events. The evening activities will be confirmed by the trip leader once the party arrives at the resort. I also attach baggage information and a suggested kit list. As you are already aware the students will be flying from Heathrow airport and the final flight details are as follows: Outbound: Saturday, 6 th February 2016 There will be 2 coaches leaving the Academy; One from each Campus. Meet Mrs Hancock at West Campus at 2.00am travel by coach at 2:30am to Heathrow via East Campus. Meet Mr Slater at East Campus at 2:15am travel by coach at 2:45am to Heathrow Airport Check in at approximately 4-5am Depart: at 8.10am Flight Number: BA 890 Arrive: Sofia Airport, Bulgaria at 13.20pm (Bulgaria is 2 hours ahead) Coach transfer (Pamporovo Bus Co) to the Orpheus Spa Hotel in Pamporovo arriving in the late afternoon. Inbound: Saturday, 13 th February 2015 Coach pick up from hotel early Saturday morning. Check in at approximately 11am Depart: Sofia Airport, Bulgaria, at 14.10pm Flight number: BA 891 Arrive: Heathrow Airport at 15.40pm
Coach transfer back to East and West Campuses. It is anticipated that we will arrive back to the Academy at around 7pm depending on traffic. We will ask students to call/text you to confirm a more precise time when we have this information. If possible, we will try to update our Academy Facebook page as well. Hotel Address: Orpheus Spa Hotel 4870 Pamporovo Bulgaria The hotel telephone number is: 00 359 3095 8620 The hotel is on a full board basis which means breakfast and dinner will be provided at the hotel and hot lunches (7 th 12 th February) will be taken on the slopes. In addition, hot chocolates and biscuits (7 th 12 th February) are provided at the end of the day free of charge. Luggage Allowance Each student has an allowance of 1 piece of luggage to check in, which must not weigh more than 23kgs. If the luggage allowance is exceeded, a charge may be levied by the airline. Hand luggage is restricted to 2 pieces - 1 x Cabin Bag and 1 x Personal Bag. 1 x Cabin Bag - maximum dimensions 56cm x 45cm x 25cm including handles, pockets and wheels. 1 x Personal Bag - maximum dimensions 40cm x 30cm x 15cm including handles, pockets and wheels. Please do not exceed these allowances as the airline will make an additional charge. Passport & EHIC All passports and EHIC cards need to be handed into Reception on East OR West Campus on or before Wednesday 3 rd February 2016. They will remain in the school safe and be brought to the airport by the trip leader on the morning of 6 th February 2016 and will remain with them throughout the duration of the trip. They will be returned to the student on the 13 th February 2016 when they return to the Academy. Medication Unless emergency medical treatment is being administered, the trip leader will not be able to provide your child with any medication unless provided by you prior to departure, this includes Ibuprofen and Paracetamol. If applicable, please make sure that enough medication is made available to your child for the duration of this trip and place this in a named plastic bag or container with full instructions and pass this to Mr Slater/Mrs Hancock.
Spending Money The students may take spending money with them on this trip, which should be in Bulgarian Lev and should be placed in a sealed envelope marked with the students name and the amount contained therein. This should then be passed to the trip leader on arrival at the Academy on 6 th February 2016 for safe keeping. There will be a small charge for some of our evening activities and students will need to allow for 10 (sterling) OR 26 Bulgarian Lev to cover the cost of these activities as part of OR in addition to any spending money they wish to bring. Personal Belongings & Electrical Items Any personal or electrical items taken on this trip will remain with the students and these belongings are their responsibility for the duration of the trip. It may be prudent to label these items for ease of identification. We strongly recommend that your child does not bring their mobile phone on this trip. Many tariffs do not allow international access and those that do are extremely expensive. Students must keep any personal belongings or electrical items in the hotel or close at hand and not have them on display as this may attract unnecessary attention. The Academy will not be held responsible for any lost, damaged or stolen items and will not be able to spend any time on the trip looking for a missing item. Coach As you are aware the students are being taken to Heathrow airport by coach leaving at 2:45am on Saturday 6 th February 2016. Please ensure that your child is at the Academy by the times detailed above as the trip leader will need to register all attendees, collect any medication and spending money before the group can leave for the airport. On the return journey on Saturday, 13 th February 2016, if the flight runs to schedule, we anticipate the coach departing from Heathrow airport at approximately 5:30/6pm, with an approximate arrival at the Academy of 8pm. It may be worthwhile checking the expected arrival time of the flight that afternoon in case we are delayed. Our arrival time is subject to change and returning back to Oasis could be earlier/later than expected. When we have more accurate information we will ask students to telephone or text parents and carers and also try to update our Academy Facebook page. Refreshments You may want to provide your child with a snack to eat before check in and some money (GBP sterling) to buy refreshments on the flight. They should also be reminded to keep some Bulgarian Lev to buy food at Sofia Airport on the way home. Code of Conduct Your child will be expected to behave sensibly and respectfully whilst on the trip so that everyone can stay safe and enjoy the experience. A full written report of any misconduct will be provided by the trip leader. The student will be expected to serve any consequences imposed both on the trip and on return. In serious circumstances the student may be sent home at the parents expense. If the student breaks the law, the local police may become involved. Please complete, sign and return the attached student conduct form to East OR West Reception by Wednesday 3 rd February marked for the attention of Mr Slater
Your Emergency Contact Details Please provide your emergency contact details and any medical information on the attached form and return this to me via East OR West reception by Wednesday 3 rd February 2016. Emergency Contact Numbers for your use: Orpheus Hotel No: 00 359 3095 8620 Academy Emergency Mobile Phone No. 07949275468. This mobile will be checked regularly by a member of staff during the trip and they will then contact the trip leaders in Bulgaria on your behalf. I trust this clarifies everything but should you have any more queries, please do not hesitate to contact me on 01795 873591 or via email scott.slater@oasisisleofsheppey.org Finally, I would like to take this opportunity to wish all the students on this trip a safe journey and hope they all have a thoroughly enjoyable experience. Kind regards Scott Slater Sheerness Family Leader & Ski Trip Co-Ordinator
Oasis Academy Ski Trip Pamporovo Bulgaria 6 th 13 th February 2016 I understand that photography will take place at this visit and that Oasis Academy hope to publish details of the day on our website and through newsletters and bulletins. The photographs or images may be used for displays, publications and on the Academy website; they may also be used by the local media. Oasis Academy assume consent to photography unless the opt out form enclosed has been completed (please also indicate below). I refuse permission for my child s picture to be taken and have completed and returned the opt out photography form Photographic Permissions Opting Out During your child s life at Oasis Academy Isle of Sheppey there will almost certainly be occasions when we wish to take photographs of activities that involve your child. The photographs or images may be used for displays, publications and on the Academy website; they may also be used by the local media. Photography will only take place with the Principal s permission and under appropriate supervision. When photography is carried out by the news media, children will only be named when there is a particular reason to do so. It would be appropriate if they had won a prize, individual accolade or feature in an Academy activity; home addresses are never given. Images that might cause embarrassment or distress will not be used nor will images associated with material on issues that are sensitive. If you do not agree to your child s image being used, please tick the box below and return this slip with the trip consent form. I do not give permission for my child s image to be used. Signed: Parent/Carer Date:
Suggested Kit List Ski jacket Salopettes (snow/water proof trousers) Oasis Academy Ski Trip Pamporovo Bulgaria 6 th 13 th February 2016 Base layers (e.g. top and bottom thermal layers) for added warmth and dispersing moisture. Mid layers (e.g. sweatshirt/micro fleece) Helmet and/or Hat. Helmets are compulsory and will be provided by the ski company, the cost of which is included in the price of the trip. Gloves/mittens Ski socks (several pairs for the week) Sturdy weatherproof footwear/boots with good soles Sunglasses (high UV protection essential) Goggles (sunglasses are not suitable when it snows) Neck warmer/scarf Suntan cream (high UV protection) Lip balm Toiletries & Towels (not provided in Hotel) Nightwear Casual clothing for après ski events Swimwear (there is an indoor pool) Book, lightweight travel games, ipod/mp3 player & headphones
Proposed daily schedule: Saturday 6 th February 2016 Arrive at Hotel Orpheus (leave luggage in designated area if rooms are not ready) Sunday 7 th February 2016 Breakfast at the Hotel Shuttle transfer to the slopes Ski/boot fitting Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities Monday 8 th February 2016 Breakfast at the Hotel Shuttle transfer to the slopes Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities Tuesday 9 th February 2016 Breakfast at the Hotel Shuttle transfer to the slopes Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities Wednesday 10 th February 2015 Breakfast at the Hotel Shuttle transfer to the slopes Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities
Thursday 11 th February 2016 Breakfast at the Hotel Shuttle transfer to the slopes Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities Friday 12 th February 2016 Breakfast at the Hotel Shuttle transfer to the slopes Morning skiing (3 hours) Hot Lunch on the slopes Afternoon skiing (2 hours) Return ski equipment and lift passes Afternoon snack (hot chocolate and biscuits) Shuttle transfer back to the hotel Evening meal at the Hotel followed by après-ski activities Saturday 13 th February 2016 Check-out and meet coach at Hotel, load luggage and drive to Sofia Airport (please note that we allow extra time for airport transfers) For information: Please note that all après-ski activities will be organised in resort with the Halsbury Travel Representative. Entrance fees will be payable locally by the trip leader students will need to contribute to activities Approx: 10 = 26 Bulgarian Lev Damage and Behaviour Deposit This accommodation does not usually require a refundable damage deposit to give on arrival. Please check rooms on arrival and report any existing damages to the Trip Leader. There is also no damage/lost deposit for the first room key card but if you required a second key for a room there will be a refundable deposit of 5 Lev. The Trip Leader will expect your child to keep their room tidy at all times, particularly on the last day before departure. Ski Lift Passes Please remind your child to return all ski lift passes to the Trip Leader on the last day. Any lost or damaged ski passes will be charged 50 Lev each. Helmet Hire It is a requirement of our Winter Sports Insurance policy that all students and staff taking part in the skiing activities are required to wear a safety helmet. We have arranged for helmet hire (unless students have stated that they have their own helmet and will need to bring this with them) and expect all students to wear a helmet for their own safety
Please sign and return to East OR West reception by Wednesday 3 rd February 2016 PARENTAL CONSENT AND MEDICAL FORM Name of Activity: Ski Trip - Pamporovo, Bulgaria Date of Activity: 6th-13 th February 2016 Student s Name: Date of birth: I Mentor I Group: Home address: Passport No. (for trips abroad only) Name of parent/ carer: Parent/carer contact Telephone numbers (For emergency use only): Postcode: Daytime: Evening: Other (mobile): I have read the details about this visit and hereby give my consent to: (i) My son/daughter participating in the activities described. (ii) The Academy obtaining or rendering properly-qualified medical assistance to my son/daughter in the necessary circumstances. (iii) The Academy, where appropriate, administering the prescribed dose of any required medication as advised by a pharmacist, e.g. Paracetamol or travel sickness tablets.
I also acknowledge: (i) The need for my son/daughter to be obedient and act responsibly. (ii) The Academy may refuse to take my son/daughter on the activity, if he/she exhibits serious misbehaviour before the activity. In the event of serious misbehaviour during the activity, the Academy has the right to exclude my son/daughter from the remaining part of the activity. In either case the Trip Leader s decision shall be final and I shall forfeit all monies paid in respect of the activity. I also understand that I may be requested to collect my son/daughter from the activity s venue at my own expense in the case of serious misbehaviour. (iii) That any photographs or video film taken during the visit must be solely for your individual family's use and must not be distributed more widely. Photographs may also be taken for publicity use by the Academy. (iv) That for some activities there may be occasions when a member of Academy staff or another parent will transport my son/daughter by private car as opposed to the use of a coach or bus. (v) That the Government Guidance states, "Trip Leaders should ensure that transport by road has seat belts and that students wear them". This is fully endorsed by Oasis Community Learning, who have further advised that, in the event of a student refusing to wear the seat belt, the Trip Leader has the right to refuse to take that student on the visit. SIGNED:... with Parental Responsibility) DATE:... (Parent/Carer PRINT NAME:...
MEDICAL FORM Family Doctor: Surgery Address: Please state any relevant medical conditions and medical requirements: (e.g. allergies, asthma, diabetes, epilepsy, fainting, including any necessary medication or treatment). If none, please state NONE: Is there any other information which you feel we should know? Has your child had a tetanus vaccination? If so, when? Please state any dietary requirements (e.g. vegetarian, food allergies, or food avoided for religious purposes) I.. <NAME> certify that the above information is correct, and I hereby authorise the teacher in charge of the trip to give permission for medical treatment if required. SIGNED:... (Parent/Carer with Parental Responsibility) I would prefer for my child to be picked up and dropped off at East Campus / West Campus (Please delete as appropriate)
STUDENT CODE OF CONDUCT Academy off-site visits are intended for students and accompanying staff to experience sights and activities, over and above those available in the classroom, in a safe, enjoyable and disciplined manner. Students are expected to behave sensibly and respectfully whilst on such trips so that everyone can stay safe and enjoy the experience of learning outside the classroom. Signing the declaration below is required before being accepted on a trip. Please read the statements carefully and, if in agreement, sign and return to the Trip Leader. Declaration by Student (witnessed by Parent /Carer) I agree: 1. To follow the Academy rules; 2. To cooperate fully and promptly at all times with the Trip leader and accompanying staff; 3. To behave in a way which is sensible and considerate towards others; 4. To ensure my conduct has the safety of myself and others in mind and reflects credit on myself, the group and the Academy; 5. To adhere to the Academy s No smoking, alcohol and drugs policy; 6. To give permission for my possessions to be searched by staff if they have cause for concern; 7. To ask staff for clarification if I am unclear on any instructions or detail. I further accept that a full written report of any misconduct will be given to the Academy leadership team and my parents. I understand that I will be expected to serve any punishment imposed on me for misconduct, both on the activity and on return. I also understand and agree that I may be sent home or collected from the activity, at my parents expense, if required by the Trip Leader. I further understand that, should I break the law of the country I am visiting, the local police may become involved. Name of Student (please print).. Form Signed.. (Student) Witnessed (Parent/ Carer) Date