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Welcome Message Jaipur, India plays host to the 12th Asia Pacific Musculoskeletal Tumor Society meeting in October 2018. The APMSTS meeting is a unique event where musculoskeletal oncologists from all across Asia and the globe converge once every two years to exchange views and partake in scientific deliberations. In 2018 the APMSTS meeting is being held in combination with the Indian Musculo Skeletal Oncology Society (IMSOS) meeting. The theme of the conference is Education Collaboration - Innovation. This epitomizes our desire to share and disseminate knowledge, the spirit of collaboration necessary to find answers to common problems and the need to derive innovative solutions best suited to our socio economic milieu. There will be ample scope for trade partners to interact with delegates during the meeting. Besides a platform to share general information with all participants there will also be opportunities to interact with key opinion leaders in smaller groups during the course of the conference in a relaxed and congenial atmosphere. Our aim is to have a limited number of trade partners for the meeting to enable adequate exposure to all participating industry representatives. We invite you to join us for the combined 12th Asia Pacific Musculoskeletal Tumor Society and IMSOS meeting and avail this unique opportunity to have focussed interaction with end users and update them regarding your products in an environment that is relaxed yet conducive to scientific discussion. We are sure the ambience and hospitality of Jaipur combined with an exciting and informative scientific programme that encompasses plenary lectures, interactive discussions, free papers, poster presentations and exhibits, will ensure that this 2018 conference is well attended by both, national and international delegates giving your products unparalleled exposure. Come, join us in Jaipur in 2018 and partake of the experience that is Incredible India! Prof. Ajay Puri President APMSTS Organising Chairman Dr. Ashish Gulia Organising Secretary APMSTS 2018 3
Sponsorship Opportunities PLATINUM SPONSOR INR 20,00,000 BENEFITS First priority placement in Exhibition space with four Exhibitor badges Exclusive showcasing at Gala Dinner One full page color advertisement in the final program One page A4 size insert in the delegate bag Three complimentary Delegate registrations Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, website, final program, etc. Prominent display of logo on all sponsor acknowledgment signage across the venue GOLD SPONSOR INR 15,00,000 BENEFITS Second priority placement in Exhibition space with two Exhibitor badges One full page color advertisement in the final program One page A4 size insert in the delegate bag Two complimentary Delegate registrations Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, website, final program, etc. Prominent display of logo on all sponsor acknowledgment signage across the venue 4
Sponsorship Opportunities SILVER SPONSOR INR 10,00,000 BENEFITS Third priority placement in Exhibition space with one Exhibitor badge One full page color advertisement in the final program One page A4 size insert in the delegate bag One complimentary Delegate registration Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, website, final program, etc. Prominent display of logo on all sponsor acknowledgment signage across the venue BRONZE SPONSOR INR 5,00,000 BENEFITS One half page color advertisement in the final program One page A4 size insert in the delegate bag Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, website, final program, etc. Prominent display of logo on all sponsor acknowledgment signage across the venue Additional opportunities of Exhibition space, Workshops, visibility during lunches and other benefits can be availed at additional cost. 5
Exhibit Hours, Set-Up and Dismantling Exhibit Hours: Friday, 5 October 2018 10:00 18:00 Saturday, 6 October 2018 09:00 18:00 Sunday, 7 October 2018 09:00 14:00 Exhibitor Move-in: Friday, 5 October 2018 06:00 10:00 Exhibitor Move out: Sunday, 7 October 2018 16:00 22:00 6
Sponsorship and Exhibition Rules & Regulations KWC has been entrusted with the general logistics and organization of the Conference and exhibition of the 12th Asia Pacific Musculoskeletal Tumor Society meeting in 2018. Applications In order to be valid, sponsorship or exhibition application form(s) are to be carried out by POST on the ORIGINAL APPLICATION FORM here enclosed and sent to KW Conferences Pvt Ltd, 1st Floor, TFO Building HITEX Exhibition Grounds, Madhapur, Hyderabad 500084, +91 40 65987803, sponsorships@apmsts2018.com or Dr. Ashish Gulia, Room No. 93, Ground Floor, Main Building, Tata Memorial Hospital, Parel, Mumbai, India, Tel: + 91 22 2417 7184 Email: aashishgulia@gmail.com The signature of the application form(s) constitute a firm hire commitment and compel the subscriber to accept both the general conditions and the exhibition rules and regulations. A deposit of the total amount due will be invoiced on receipt of the completed reservation form and due for immediate payment upon receipt of the invoice to guarantee the reservation. No verbal or telephone agreement will commit KWC nor the Local Organizing Committee unless confirmed in writing. The remaining subscription fee is to be settled by 31 May 2018 at the latest. Non-payment by this stated deadline will lead to the cancellation of the right to use the booth, and without reimbursement of the deposit paid. Site allocations will be attributed in reservation order form and are subject to the full payment and the agreement of the Local Organizing Committee. Once locations have been attributed, no change of location will be possible without Local Organizing Committee s written agreement. All payment must be received by the organizers prior to the event. No sponsor/exhibitor will be allowed to begin move-in operations nor be listed as a sponsor/exhibitor in the onsite publications until full payment is received by the organizers. In the event of litigation, jurisdiction falls under the Mumbai Courts alone. Acceptance of applications The organizers reserve the right to refuse applications from companies not meeting standard requirements or expectations and reserve the right to curtail or close exhibits, wholly or in part, Payments: Payments may be made either by cheque to the order of APMSTS 2018 and sent to KW Conferences Pvt Ltd, 1st Floor, TFO Building HITEX Exhibition Grounds, Madhapur, Hyderabad 500084, +91 40 65987803, sponsorships@apmsts2018.com or Dr. Ashish Gulia, Room No. 93, Ground Floor, Main Building, Tata Memorial Hospital, Parel, Mumbai, India, Tel: + 91 22 2417 7184 Email: aashishgulia@ gmail.com Or by bank transfer to the order of Account Number: 50200020806132, Account Name: APMSTS 2018, Bank: HDFC Bank Ltd, IFSC Code: HDFC0000357, Account Type: Current In the case of a bank transfer, please do not forget to specify on your form, the reason of your payment and the invoice number. 7
Cancellation conditions (applicable to Sponsorship and Exhibition) 25% of the agreed amount due if the cancellation is made before 28 February, 2018 50% of the agreed amount due if the cancellation is made between 1 March, 2018 and 30 April, 2018 100% of the agreed amount due if the cancellation is made after 1 May, 2018 After exhibition space, sponsorship or advertising have been confirmed, a reduction in space or any other kind of is considered as a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the conference organizers. Sharing of stands Exhibitors are not permitted to share with others any booth space allotted to them without prior written consent of the organizers. Local and Site Regulations Exhibitors shall abide by the local and site regulations with respect to law and order, safe and security. The organizers will take appropriate action against those who do not comply with the regulations. The organizers have the authority to demand removal/change of any structure which is not in accordance with the Conference rules or cancel participation. The decision of the organizers will be final and binding. Entry to the Exhibition Access to the exhibition will only be possible to regularly registered conference participants or exhibition participants. To attend any meeting sessions, exhibition staff will need to register as full Delegate and pay the appropriate registration fee. Insurance The signatory renounces to take recourse against the organizers or against the owners of the premises and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc...) along with public liability covering the permanent or occasional staff employed by the company, present at the conference. In any case, the insurance protection will NOT be given to the exhibitors by the organizers. Force Majeure In the event of force majeure, the exhibition dates may be changed or the latter may be purely and simply cancelled. In the last event, the disposable funds after payment of expenses will be shared between exhibitors in proportion to their payments without it being possible to take recourse against the organizer or the producer. Exhibitor Technical Manual An Exhibitor Technical Manual will be sent to every registered exhibitor a few months before the event and once deposit has been paid. This manual contains all information regarding general conditions, safety regulations, setting up of a booth and arrangement conditions, description of the booth, specification documents and maps along with order forms and prices for furniture, 8
decoration and all necessary services (internet, electricity, transport, storage, etc.,) Health and Safety at Work Regulations It is the responsibility of the exhibitor to ensure that his contractor, employees, displays and exhibits comply with the latest legislation regarding Health and Safety at Work regulations. Third party companies Organizers will communicate exclusively with clearly identified third party companies officially mandated by participating exhibitors and sponsors. Queries received from third party companies (i.e. communication and press agencies) which do not clearly indicate which company they are representing will not be answered. It is the responsibility of the Sponsor/Exhibitor to inform the conference secretariat of the full contact details of the third party companies they are working with. Press conferences Press conferences organized by the industry may only be organized at times specified by the conference organizers. The congress office must be notified of any planned press conferences and all journalists must be officially registered to attend the meeting. Promotion onsite Promotion onsite (at the conference) must be limited to the confines of the exhibit space, or the meeting rooms rented by the Sponsor/Exhibitor. The signing of a sponsorship contract (sponsorship and/or exhibition or any other form of participation) implies a commitment to neither organize nor promote conferences, congresses or events held during the schedule of the official conference program without the agreement of the Local Organizing Committee. 9
Congress Secretariat: Dr. Ashish Gulia Room No. 93, Ground Floor, Main Building, Tata Memorial Hospital, Parel Mumbai, India 400012 Tel: + 91 22 2417 7184 Email: aashishgulia@gmail.com Professional Conference Organizer: KW Conferences Pvt Ltd 1st Floor, TFO Building HITEX Exhibition Grounds Madhapur, Hyderabad 500084 Tel: +91 40 65987803 Email: sponsorships@apmsts2018.com 10