Administration and Projects Committee Meeting STAFF REPORT Meeting Date: July 3, 2014 Subject Summary of Issues Recommendations Authorize s to Various Agreements Over the years, the Authority has contracted with various consulting firms to perform engineering services for projects. While some agreements have previously been amended to increase the total agreement value or to extend the term of the agreement, there are a few agreements which are currently active and are either approaching or have passed their expiration dates. Staff has identified the agreements and seeks to extend them to allow for completion of tasks. Authorize the Chair to execute the attached separate s to extend the term of the Agreements. Financial Implications None Options Attachments N/A A. No. 17 to Agreement No. 107 with URS Corporation, with Historical Summary of s. B. No. 14 to Agreement No. 118 with URS Corporation, with Historical Summary of s. Changes from Committee Background The table below lists general information for each contract: 13-1
Administration and Projects Committee Meeting STAFF REPORT July 3, 2014 Page 2 of 2 Agreement Consultant Project General Scope CT 107 URS Corporation State Route 4 Widening - Bailey Rd. to Railroad Ave. CT 118 URS Corporation State Route 4 (West) Gap Closure Project Design Services During Construction (DSDC) & Right-of-Way Engineering Services Design Services During Construction (DSDC) & Right-of-Way Engineering Services 13-2
AMENDMENT No. 17 Agreement No. 107 With URS Corporation (formerly Washington Division of URS Corporation) for State Route 4 Widening - Bailey Road to Railroad Avenue Design Services During Construction and Right-of-Way Engineering July 16, 2014 WHEREAS, the Contra Costa Transportation Authority and MK Centennial (subsequently Washington Infrastructure Services, subsequently Washington Group International, Inc., subsequently Washington Division of URS Corporation, and now URS Corporation) entered into Agreement No. 107 on June 14, 1999; and WHEREAS, No. 1 to Agreement No. 107 was approved on September 19, 2001 to extend the term of the Agreement through June 30, 2003; and WHEREAS, No. 2 to Agreement No. 107 was approved on November 21, 2001 to increase the compensation by $50,000 for a new Total Agreement Value of $325,000 to include right-of-way monumentation, record map, record of survey, noise measurements, computer modeling, sound wall analysis, public meetings, geotechnical borings, compaction tests, and geotechnical summary reports as eligible activities; and WHEREAS, No. 3 to Agreement No. 107 was approved on June 18, 2003 to transfer all rights and obligations under this Agreement from MK Centennial to Washington Infrastructure Services, increase the compensation by $100,000 for a new Total Agreement Value of $425,000 to include revisions to right-of-way appraisal maps, monumentation, record of survey, preparation of legal descriptions, Record Map, ancillary closeout activities, retrieval of specific CADD files for construction As-Builts, a Letter of Memorandum for the north sound wall, and an Initial Site Assessment (ISA) for the Rifle Range parcel exchange; and WHEREAS, No. 4 to Agreement No. 107 was approved on June 16, 2004 to transfer all rights and obligations under this Agreement from Washington Infrastructure Services (the subsidiary) to Washington Group International, Inc. (the parent company), an Ohio corporation, increase the compensation by $47,000 for a new Total Agreement 13-3
Value of $472,000 to include out-of-scope right-of-way activities, and extend the term of the Agreement through June 30, 2005; and WHEREAS, No. 5 to Agreement No. 107 was approved on July 20, 2005 to increase the compensation by $60,000 for a new Total Agreement Value of $532,000 to include additional revisions to right-of-way appraisal maps, hard copy maps, record map, record of survey, plat maps, and legal descriptions as a result of modifying the Rifle Range Road right-of-way parcel exchange strategy, and extend the term of the Agreement through March 31, 2006; and WHEREAS, No. 6 to Agreement No. 107 was approved on February 15, 2006 to extend the term of the Agreement through December 31, 2006; and WHEREAS, No. 7 to Agreement No. 107 was approved on December 20, 2006 to extend the term of the Agreement through December 31, 2007; and WHEREAS, No. 8 to Agreement No. 107 was approved on December 19 2007 to increase the compensation by $52,843 for a new Total Agreement Value of $584,843 to include additional activities, agree to the transfer of all rights and obligations from Washington Group International, Inc. to Washington Division of URS Corporation, and extend the term of the Agreement through December 31, 2008; and WHEREAS, No. 9 to Agreement No. 107 was approved on December 17, 2008 to extend the term of the Agreement through December 31, 2009; and WHEREAS, No. 10 to Agreement No. 107 was approved on December 16, 2009 to extend the term of the Agreement through December 31, 2010; and WHEREAS, No. 11 to Agreement No. 107 was approved on November 17, 2010 to extend the term of the Agreement through December 31, 2011; and WHEREAS, No. 12 to Agreement No. 107 was approved on January 19, 2011 to increase the compensation by $22,725 for a new Total Agreement Value of $607,568 to include additional right-of-way close-out activities and transfer all rights and obligations under the Agreement from Washington Division of URS Corporation to URS Corporation; and WHEREAS, No. 13 to Agreement No. 107 was approved on November 16, 2011 to extend the term of the Agreement through December 31, 2012; and WHEREAS, No. 14 to Agreement No. 107 was approved on April 18, 2012 to increase the compensation by $19,000 for a new Total Agreement Value of $626,568 for additional right-of-way closeout activities to facilitate the right-of-way transfer acceptance process by Caltrans; and 13-4
WHEREAS, No. 15 was approved on December 19, 2012 to extend the term of the Agreement through December 31, 2013; and WHEREAS, No. 16 was approved on December 18, 2013 to extend the term of the Agreement through June 30, 2014; and WHEREAS, the parties now wish to further extend the term of the Agreement for on-call right-of-way closeout services during the title transfer acceptance process by Caltrans; therefore be it MUTUALLY AGREED: (1) That Article II of the Agreement is amended to extend the term of the Agreement to June 30, 2015; and (2) That all other items and conditions of the Agreement shall remain in effect. In witness whereof, the parties hereto have executed this to the Agreement as of the day and year above written. URS CORPORATION CONTRA COSTA TRANSPORTATION AUTHORITY Eric Haase, Vice President Kevin Romick, Chair ATTEST: Randell H. Iwasaki, Executive Director Approved as to form: Malathy Subramanian, Authority Counsel 13-5
URS Corporation (formerly Washington Division of URS Corporation) Historical Summary of s CT 107 Date Amount of Total Amount Description Jun 14, 1999 Original $ - $ 275,000 Design Services During Construction (DSDC) and right-of-way engineering. Sep 19, 2001 Nov 21, 2001 Jun 18, 2003 Jun 16, 2004 Jul 20, 2005 Feb 15, 2006 Dec 20, 2006 No. 1 No. 2 No. 3 No. 4 No. 5 No. 6 No. 7 $ - $ 275,000 Extend contract term to June 30, 2003. $ 50,000 $ 325,000 $ 100,000 $ 425,000 $ 47,000 $ 472,000 $ 60,000 $ 532,000 Change scope to include activities that are eligible for reimbursement including right-of-way monumentation, record map, record of survey, supplemental noise studies, supplemental sound wall analysis, and ancillary closeout activities. Change scope to include out-of-scope environmental and right-of-way activities. Transfer all rights and obligations under the Agreement from MK Centennial to Washington Infrastructure Services. Extend contract term to June 30, 2004. Change scope to include out-of-scope right-ofway activities, and completion of right-of-way transfer. Transfer all rights and obligations under the Agreement from Washington Infrastructure Services to Washington Group International, Inc. Extend contract term to June 30, 2005. Change scope to include out-of-scope right-ofway activities, and completion of right-of-way transfer. Extend contract term to March 31, 2006. $ - $ 532,000 Extend contract term to December 31, 2006. $ - $ 532,000 Extend contract term to December 31, 2007. 13-6
URS Corporation (formerly Washington Division of URS Corporation) Historical Summary of s CT 107 Date Dec 19, 2007 Dec 17, 2008 Dec 16, 2009 Nov 17, 2010 No. 8 No. 9 No. 10 No. 11 Amount of Total Amount $ 52,843 $ 584,843 Description Change scope to include completion of right-ofway transfer. Transfer all rights and obligations under the Agreement from Washington Group International, Inc. to Washington Division of URS Corporation. Extend contract term to December 31, 2008. $ - $ 584,843 Extend contract term to December 31, 2009. $ - $ 584,843 Extend contract term to December 31, 2010. $ - $ 584,843 Extend contract term to December 31, 2011. Jan 19, 2011 No. 12 $ 22,725 $ 607,568 Change scope to include additional right-of-way activities and completion of right-of-way transfer including revisions to the Record Maps to reflect updated parcel information since 2007, preparation of additional legal descriptions for utility crossings, and attendance at coordination meetings with the project development team. Transfer all rights and obligations under the Agreement from Washington Division of URS Corporation to URS Corporation. Nov 16, 2011 No. 13 $ - $ 607,568 Extend contract term to December 31, 2012. 13-7
URS Corporation (formerly Washington Division of URS Corporation) Historical Summary of s CT 107 Date Apr 18, 2012 Dec 19, 2012 Dec 18, 2013 Jul 16, 2014 No. 14 No. 15 No. 16 Proposed No. 17 Amount of Total Amount $ 19,000 $ 626,568 Description Increase scope of services and Total Agreement Value to provide additional right-of-way engineering services including preparing various utility CCUAs and JUAs, assisting with PG&E easement Quit Claim actions, investigating easements showing on the current title report to assess if they are applicable and within the project limits, and assisting the County and Caltrans in resolving two longitudinal PG&E easements showing on the current title report. $ - $ 626,568 Extend contract term to Decmeber 31, 2013. $ - $ 626,568 Extend contract term to June 30, 2014. $ - $ 626,568 Extend contract term to June 30, 2015. 13-8
Agreement No. 118 With URS Corporation For State Route 4 (West) Gap Closure Project July 16, 2014 AMENDMENT No. 14 WHEREAS, the Contra Costa Transportation Authority (AUTHORITY) and URS Greiner Woodward Clyde International Americas, Inc (CONSULTANT) entered into Agreement No. 118 on September 15, 1999; WHEREAS, No. 1 to Agreement No. 118 was approved on December 20, 2000 to increase the compensation by $90,000 for a new Total Agreement Value of $270,000 for additional right-of-way engineering services; and WHEREAS, No. 2 to Agreement No. 118 was approved on September 19, 2001 to increase the compensation by $90,000 for a new Total Agreement Value of $360,000 for additional right-of-way engineering services; and WHEREAS, No. 3 to Agreement No. 118 was approved on April 17, 2002 to increase the compensation by $45,000 for a new Total Agreement Value of $405,000 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2003; and WHEREAS, No. 4 to Agreement No. 118 was approved on April 16, 2003 to increase the compensation by $20,000 for a new Total Agreement Value of $425,000 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2003; and WHEREAS, No. 5 to Agreement No. 118 was approved on September 15, 2004 to increase the compensation by $26,000 for a new Total Agreement Value of $451,000 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2005; and WHEREAS, No. 6 to Agreement No. 118 was approved on June 21, 2006 to increase the compensation by $36,350 for a new Total Agreement Value of $487,350 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2008; and 13-9
WHEREAS, No. 7 to Agreement No. 118 was approved on July 18, 2007 to increase the compensation by $29,750 for a new Total Agreement Value of $517,100 for additional rightof-way engineering services; and WHEREAS, No. 8 to Agreement No. 118 was approved on June 18, 2008 to increase the compensation by $119,252 for a new Total Agreement Value of $636,352 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2009; and WHEREAS, No. 9 to Agreement No. 118 was approved on May 20, 2009 to extend the term of the Agreement through June 30, 2010; and WHEREAS, No. 10 to Agreement No. 118 was approved on June 16, 2010 to extend the term of the Agreement through June 30, 2011; and WHEREAS, No. 11 to Agreement No. 118 was approved on May 18, 2011 to increase the compensation by $40,000 for a new Total Agreement Value of $676,352 for additional right-of-way engineering services and to extend the term of the Agreement through June 30, 2012; and WHEREAS, No. 12 to Agreement No. 118 was approved on June 20, 2012 to extend the term of the Agreement through June 30, 2013; and WHEREAS, No. 13 to Agreement No. 118 was approved on June 19, 2013 to extend the term of the Agreement through June 30, 2014; and WHEREAS, the parties now wish to further extend the term of the Agreement for on-call rightof-way closeout services during the title transfer acceptance process by Caltrans; therefore be it MUTUALLY AGREED: (1) That Article II of the Agreement is amended to extend the term of the Agreement to June 30, 2015 and (2) That all other items and conditions of the Agreement shall remain in effect. In witness whereof, the parties hereto have executed this to the Agreement as of the day and year above written. URS CORPORATION AMERICAS CONTRA COSTA TRANSPORTATION AUTHORITY Eric Haase, Vice President Kevin Romick, Chair 13-10
ATTEST: Randell H. Iwasaki, Executive Director Approved as to form: Malathy Subramanian, Authority Counsel 13-11
URS Corporation Historical Summary of s CT 118 Date Amount of Total Amount Description Sep 15, 1999 Dec 20, 2000 Sep 19, 2001 Apr 17, 2002 Apr 16, 2003 Sep 15, 2004 Jun 21, 2006 Jul 18, 2007 Jun 18, 2008 Original No. 1 No. 2 No. 3 No. 4 No. 5 No. 6 No. 7 No. 8 $ - $ 180,000 Design Services During Construction (DSDC). $ 90,000 $ 270,000 Modification of right-of-way and utility easements. $ 90,000 $ 360,000 $ 45,000 $ 405,000 $ 20,000 $ 425,000 $ 26,000 $ 451,000 $ 36,350 $ 487,350 $ 29,750 $ 517,100 $ 119,252 $ 636,352 Post Construction Survey and Record of Survey (per Caltrans' request). Revise right-of-way documents to reflect Tosco settlement. Extend contract term to June 30, 2003. Revise right-of-way documents to reflect changes made subsequent to Tosco settlement. Finalize right-of-way mapping and document the clearing of easements in order to transfer the property to Caltrans. Extend contract term to June 30, 2005. Complete right of way mapping based on County and Caltrans review comments, condemnation settlement and use agreements. Research, document and clear easements in order to transfer the property to Caltrans. Extend contract term to June 30, 2008. Finalize right-of-way mapping including the Record of Survey for the County, satisfy the terms of the utility agreements, and complete the document to transfer title to the State. Additional services to complete the Hard Copy Maps, the Record Maps, and the Record of Survey. Prepare miscellaneous plats and legal descriptions for utilities, and complete the legal transfer document of all parcels to the State. Provide additional services in support of the County's condemnation efforts with Asbury Graphite, the County's assignment of utility easement rights, and the County's Title Report review and clearance of parcel encumbrances. Extend contract term to June 30, 2009. 13-12
Date May 20, 2009 Jun 16, 2010 May 18, 2011 Jun 20, 2012 Jun 19, 2013 Jul 16, 2014 No. 9 No. 10 No. 11 No. 12 No. 13 Proposed No. 14 URS Corporation Historical Summary of s CT 118 Amount of Total Amount Description $ - $ 636,352 Extend contract term to June 30, 2010. $ - $ 636,352 Extend contract term to June 30, 2011. $ 40,000 $ 676,352 Additional services for Chevron Pipeline across City of Hercules property, resolution of easement rights for a previously unknown EBMUD waterline, delineation of easement rights for relocated overhead PG&E lines, and additional legal descriptions of project excess parcels due to strategy change associated with Yellow Freight's leach field. Extend contract term to June 30, 2012. $ - $ 676,352 Extend contract term to June 30, 2013. $ - $ 676,352 Extend contract term to June 30, 2014. $ - $ 676,352 Extend contract term to June 30, 2015. 13-13