PALMERSTON NORTH CITY COUNCIL ORDER PAPER COMMITTEE OF COUNCIL (Hearing of the Draft Annual Plan 2008/09) PART I DATES & TIMES: PLACE: MEMBERSHIP: The Mayor Monday 12 May 2008 at 9.00am Tuesday 13 May 2008 at 4.30pm and 7.30pm Wednesday 14 May 2008 at 9.00am, 12.00 noon and 4.30pm Thursday 15 May 2008 at 9.00am and 4.30pm Friday 16 May 2006 at 9.00am and 12.00 noon Council Chamber, First Floor Civic Administration Building The Square PALMERSTON NORTH Mr Jono Naylor Councillors Jan Barnett Pat Kelly Gordon Cruden Ross Linklater Vaughan Dennison Annette Nixon Michael Feyen Anne Podd Lew Findlay Chris Teo-Sherrell John Hornblow Peter Wheeler David Ireland Bruce Wilson Jim Jefferies MANAGEMENT TEAM: Chief Executive Paddy Clifford Chief Financial Officer, City Corporate Grant Elliott Acting General Manager, Community & Commercial Services Jane Julian General Manager, City Contact Peter Eathorne General Manager, City Enterprises Ray McIndoe General Manager, City Future Sheryl Bryant General Manager, City Networks Ray Swadel Library Manager Anthony Lewis COMMITTEE Priscilla Jeffrey Telephone 356 8199 extn: 7154 Facsimile 355 4115 Email: priscilla.jeffrey@pncc.govt.nz Display Points for Items Associated with the Order Paper Where reports are not attached to the Order Paper, these can be inspected during normal office hours at the offices of the Civic Administration Building, The Square City Library, Ashhurst Library and Linton Library
- 2 - PALMERSTON NORTH CITY COUNCIL COMMITTEE OF COUNCIL (Hearing of the Draft Annual Plan Submissions 2008/09) Monday 12 May 2008 at 9.00am Tuesday 13 May 2008 at 4.30pm and 7.30pm Wednesday 14 May 2008 at 9.00am, 12.00 noon and 4.30pm Thursday 15 May 2008 at 9.00am and 4.30pm Friday 16 May 2006 at 9.00am and 12.00 noon ORDER PAPER (NOTES: (i) (ii) (iii) Submissions have previously been circulated to Elected Members. Please bring your copy with you to the meetings. Copies of all submissions will be available for public perusal at the Customer Service Centre, Civic Administration Building; the City Library; and at the Hearings. Refreshments are available in the Reception room prior to, and during, the Hearings - please note that food and drink is not permitted in the Council Chamber.) Apologies: 1. Draft Annual Plan 2008/09 To hear submissions on the Draft Annual Plan 2008/09 submissions from presenters who have indicated a wish to be heard in support of their submission, as listed on the session pages attached to this order paper. Also attached, for information, is the Procedures Sheet for Hearing of Submissions on the Draft Annual Plan. 2. Exclusion of Public That the public be excluded from the following parts of the proceedings of this meeting, namely Order Paper item:
- 3 - The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows: * Also that (names/s of person/s) be permitted to remain after the public has been excluded, because of his particular knowledge of (subject). This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because (give reason). * Delete if inapplicable * * * * *
Monday 12 May 2008 SESSION 1 TIME AND DATE: 9.00am 11.00am, Monday 12 May 2008 Mayor (Mr Jono Naylor) and Councillors Jan Barnett and Peter Wheeler. COMMITTEE Carole Hamlin - telephone 06 356-8199, extension 7152 9.00am 20 Brian Booth 15 9.15am 169 Geoff Watson 15 9.30am 231 Cedric Charles 15 9.45am 253 Christmas in The Square Ctte, Ralph Sutherland 15 10.00am 285 Kevin Reilly 15 10.15am 326 William Frith 15 10.30am 289 Railway Land Action Group, Marilyn Bulloch 15 10.45am 330 Manawatu National Council of Women, 15 D Creamer, R Fitzmaurice
Tuesday 13 May 2008 SESSION 2 TIME AND DATE: 4.30pm - 6.30pm Tuesday, 13 May 2008 Councillor Chris Teo-Sherrell (in the Chair) and Councillors Lew Findlay and Jim Jefferies. COMMITTEE Priscilla Jeffrey - telephone 06 356-8199, extension 7154 4.30pm 226 Aokautere Lake Society, Vaughan Cronin 15 4.45pm 244 Caccia Birch Trust Board, C Millar 15 5.00pm 232 Manawatu Scottish Pipe Band Inc, Laurie Walton 15 5.15pm 287 Pamela Frith 15 5.30pm 328 Globe Theatre Trust Board, S Fisher 15 5.45pm 340 Les Baty 15 6.00pm 285 Kevin Reilly 15 6.15pm 15
Tuesday 13 May 2008 SESSION 3 TIME AND DATE: 7.30pm - 9.30pm Tuesday, 13 May 2008 Councillor Peter Wheeler (in the Chair) and Councillors David Ireland and Ross Linklater. COMMITTEE Shainey James - telephone 06 356-8199, extension 7106 7.30pm 42 Nicolette Albrecht 15 7.45pm 229 J Stuart 15 8.00pm 230 Jenny Olsson 15 8.15pm 249 Noel Olsson 15 8.30pm 251 Julie MacDonald 15 8.45pm 304 Kelvin Lane 15 9.00pm 327 Malcolm Frith 15 9.15pm 336 Youth One Stop Shop 15
Wednesday 14 May 2008 SESSION 4 TIME AND DATE: 9.00am - 11.00am Wednesday, 14 May 2008 Councillor John Hornblow (in the Chair) and Councillors Vaughan Dennison and Michael Feyen. COMMITTEE Nicole Gardiner - telephone 06 356-8199, extension 7601 9.00am 118 Peter Jones 15 9.15am 250 Sport Manawatu, A Durie 15 9.30am 286 J P Erkens 15 9.45am 288 PN Womens Health Collective, Jean Hera 15 10.00am 314 Kerry Hocquard 15 10.15am 334 Environment Network Manawatu, T Kelly 15 10.30am 15 10.45am 337 Destination Manawatu, Kathy Gibson 15
Wednesday 14 May 2008 SESSION 5 TIME AND DATE: 12.00noon - 2.00pm Wednesday, 14 May 2008 Councillor Bruce Wilson (in the Chair), the Mayor (Mr Jono Naylor) and Councillor Jim Jefferies. COMMITTEE Priscilla Jeffrey - telephone 06 356-8199, extension 7154 12.00pm 194 PN Community House Trust Inc, Gillian Absolon 15 12.15pm 310 Manawatu Chamber of Commerce, P O Brien 15 12.30pm 332 Ash Cairns 15 12.45pm 338 NZ Rugby Museum, Clive Akers 15 1.00pm 284 John Ayers 15 1.15pm 15 1.30pm 15 1.45pm 15
Wednesday 14 May 2008 SESSION 6 TIME AND DATE: 4.30pm - 6.30pm Wednesday, 14 May 2008 Councillor David Ireland (in the Chair) and Councillors Michael Feyen, and Lew Findlay. COMMITTEE Shainey James - telephone 06 356-8199, extension 7106 4.30pm 222 Kelvin Grove Community Assn Inc, E Cullen & 15 N Tongs 4.45pm 252 Sarah James 30 5.15pm 313 Martin R Young 15 5.30pm 321 H Jones 15 5.45pm 15 6.00pm 15 6.15pm 15
Thursday 15 May 2008 SESSION 7 TIME AND DATE: 9.00am - 11.00am Thursday, 15 May 2008 Councillor Annette Nixon (in the Chair) and Councillors Vaughan Dennison and Pat Kelly. COMMITTEE Carole Hamlin - telephone 06 356-8199, extension 7152 9.00am 329 Edna Downey 15 9.15am 335 Collective of Community Services Council, 15 Jude Marshall 9.30am 339 PN Community Advisory Group, Glen Haddon 15 9.45am 342 Bob Kent 15 10.00am 290 Eric Constantine 15 10.15am 333 Stephen Dunn 15 10.30am 228 Manawatu Rugby WC Governance Group, 15 A Durie 10.45am 349 Christopher Morton 15
Thursday 15 May 2008 SESSION 8 TIME AND DATE: 4.30pm - 6.30pm Thursday, 15 May 2008 Councillor Jan Barnett (in the Chair) and Councillors David Ireland and Chris Teo-Sherrell. COMMITTEE Priscilla Jeffrey - telephone 06 356-8199, extension 7154 4.30pm 305 Te Aroroa Manawatu Trust, Frank Goldingham 15 4.45pm 307 Cycle Aware PN, C Cheyne 15 5.00pm 311 Iain Lees-Galloway 15 5.15pm 424 Palmerston North Community Arts Council, 15 Marilyn Craig, Susanna Shadbolt 5.30pm 324 Te Manawa Museums Trust, S Fox 15 5.45pm 325 Te Manawa Museums, Globe Theatre Trust 15 Board & Manawatu Rugby Museum, S Fox 6.00pm 283 Green Corridors, David Forrest 15 6.15pm 15
Friday 16 May 2008 SESSION 9 TIME AND DATE: 9.00am - 11.00am Friday, 16 May 2008 Councillor Ross Linklater (in the Chair) and Councillors Pat Kelly and Peter Wheeler. COMMITTEE Nicole Gardiner - telephone 06 356-8199, extension 7601 9.00am 223 Netball Manawatu, Joy Walden 15 9.15am 254 Neville Kenward 15 9.30am 312 Horizons Regional Council 15 9.45am 331 Mature Employment Support 15 10.00am 341 Kiwi Income Property Ltd 15 10.15am 15 10.30am 15 10.45am 15
2008/09 DRAFT ANNUAL PLAN Friday 16 May 2008 SESSION 10 TIME AND DATE: 12.00pm - 2.00pm Friday, 16 May 2008 Councillor John Hornblow (in the Chair) and Councillors Annette Nixon and Bruce Wilson. COMMITTEE Shainey James - telephone 06 356-8199, extension 7106 12.00pm 197 Democrats for Social Credit, Heather Smith 15 12.15pm 203 Bio Commerce Centre, Dean Tilyard 15 12.30pm 255 David Parham 15 12.45pm 306 John Bent 15 1.00pm 432 Takaro Sports Club, E B Franklyn 15 1.15pm 15 1.30pm 15 1.45pm 15
Procedures for the Hearing of Submissions on the Draft Annual Plan Presenting your submission You have indicated a wish to present your submission in person before a Committee of Councillors. You may speak to your submission yourself or, if you wish, arrange for some other person or persons to speak on your behalf. We would like this meeting to be relatively informal. We ask that you only speak to the main points of your submission and then answer any questions. It is not necessary to read your submission as Committee members have a copy and will have already read it. Questions are for clarifying matters raised in submissions. Questions may only be asked by Committee members, unless the Chairperson gives permission. You will be asked to speak into a microphone. Please don t be disconcerted about this, it is to allow Councillors to hear you clearly. If you are unable to attend the arranged time, please contact us within 48 hours if possible, in order that alternative arrangements may be made (see the Further Information section at the end). Time Allocation 15 minutes (including question time) will be allocated for the hearing of each submission. If more than one person speaks to a submission, the time that is allocated to that submission will be shared between the speakers. Who will be there? The Committee of Council will hear the submissions. The Committee comprises the Mayor and all Councillors, however not all Councillors will be present at all hearings. There will also be other people there who are also presenting their submission. The Hearing is open to the media and the public. Order Paper Order Paper is another name for an Agenda. An Order Paper for the hearing at which you will be speaking is enclosed or will be sent to you several days before the hearing. The Order Paper lists the submissions generally in the order they will be considered by the Committee, although there may be some variation to this. The hearing sessions are generally divided into two hour time slots. You only need to attend at the time allotted for your group. Nevertheless, you are welcome to be present for the hearing of all submissions if you wish. - 1 -
Venue Tikanga Maori The meeting will be held in the Council Chamber, 1 st floor, Civic Administration Building, The Square, Palmerston North. The Council Chamber will be set out with tables arranged appropriately. You and the other people who are scheduled to present their submissions within the allocated hour will be asked to confirm your attendance. You will be invited to sit at the table with the Councillors when they are ready to hear your submission. You may speak to your submission in Maori if you wish. If you intend to do so, please contact us no later than four days before the date of the meeting (refer to the Further Information section below). This is to enable arrangements to be made for a certified interpreter to attend the meeting. You may bring your own interpreter if you wish. Visual Aids Contents of Other Submissions Final Consideration of Submissions Council s Decision Changes to this Procedure Further Information A document projector, whiteboard, computer with powerpoint, dvd, and video will be available for your use. If you require the use of this equipment, please contact Priscilla Jeffrey (see Further information section below), no later than two days before the meeting and we will try and supply it for you. If you would like to read other submissions before the meeting, you are welcome to do so. Public display copies are located in the Customer Service Centre of the Civic Administration Building and the City Library. All submissions will be finally considered by the Council itself. In some cases, the submissions may also be considered by another Council Committee before final consideration by the Council. The media and public can attend these meetings, but it will not be possible for you to speak further to your submission, or participate in Committee or Council deliberations. These meetings will also be held in the Council Chamber. You will be sent a letter advising the Council s decision on your submission after the Annual Plan has been formally adopted by the Council in June 2008. The Committee may, in its sole discretion, vary the procedure set out above if circumstances indicate that some other procedure would be more appropriate. If you have any questions about the procedure outlined above, please contact either: Priscilla Jeffrey, Senior Committee Administrator - telephone (06) 356-8199 extension 7154, facsimile 06 355-4115 or email priscilla.jeffrey@pncc.govt.nz OR Tracey Boukhelida, LTCCP Coordinator telephone (06) 356-8199 extenstion 8243, fascmilie (06) 355-4510, or email tracey.boukhelida@pncc.govt.nz who will be only to pleased to assist you. * * * * * - 2 -