THE CORPORATION OF THE TOWNSHIP OF BECKWITH COUNCIL MEETING MINUTES MEETING #5-13

THE CORPORATION OF THE TOWNSHIP OF BECKWITH COUNCIL MEETING MINUTES MEETING #5-13 The Council for the Corporation of the Township of Beckwith held a regular Council Meeting on Tuesday, April 2 nd, 2013 at 7:00 p.m. in the Council Chambers, Township Hall, Black s Corners. PRESENT: ABSENT: STAFF: Reeve Richard Kidd Councillor Faye Campbell Councillor Brian Dowdall Councillor Tim Campbell Deputy Reeve Sharon Mousseau Cynthia Moyle, CAO/Clerk Cassandra McGregor, Executive Assistant/Deputy-Clerk Darwin Nolan, Public Works Superintendent (arrived at 7:10 p.m.) Niall Oddie, Planning Administrator Erin Watson, Chief Building Official/By-Law Enforcement Reeve Richard Kidd called the meeting to order at 7:00 p.m. 1. OPENING OF MEETING 1.1 Approval of the Agenda The following three (3) items were additions/changes to the agenda: i) The Lanark County Therapeutic Riding Program Request to hold a boot drive in Beckwith, item 6.6; ii) iii) World Autism Awareness Day Raise the Flag, item 2.1 rescheduled to Thursday, April 4 th, 2013 at 12:00 noon; and Draft Conditions Hayshore Estates revised Planning Report circulated. 092-13 Moved by: Faye Campbell BE IT RESOLVED THAT, the agenda be adopted as amended. Reeve Richard Kidd announced with sadness the recent passing of Gary Mousseau, husband of Deputy-Reeve Sharon Mousseau. Gary s medical battles are legendary; his determination to live every day to the fullest an inspiration; his duty to family and country exemplarily; his humour unforgettable. Members of Council, staff and all those present in the Council Chambers joined in a moment of silence in honour of Gary Mousseau. 1.2 Approval of Council Minutes 093-13 Moved by: Brian Dowdall 1

BE IT RESOLVED THAT, the minutes of the regular and special council meetings held on March 5 th and 21 st, 2013 be accepted as printed and circulated. 1.3 Declaration of Pecuniary Interest 2. DELEGATIONS Councillor Faye Campbell declared a pecuniary interest on the following items: i) 3.1.3 Subdivision Parkland / Trail Dedications -Cam s Ridge Phase II; ii) 6.5 Draft Conditions Cam s Ridge Phase II; iii) 3.3.2 Winter Control for Unassumed Roads; and iv) 3.11 Special Accounts. 2.1 World Autism Awareness Day Raise the Flag rescheduled to Thursday, April 4 th, 2013 at 12:00 noon. 3. RESOLUTIONS 3.1 Planning 3.1.1 Site Plan Application - 127 Mocking Bird Lane, Part Lot 19, Con 7 - Alain Feeny 094-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee approve the site plan application for part Lot 19, Concession 7, Plan 46, sub-lot 11, being 127 Mockingbird Lane, drawn by Alain Feeny and revised February 10, 2013 to be the approved site plan. 3.1.2 Consent Application B13-003 - 1931 9 th Line, Pt Lot 12, Con 8 - Rod Iverson 095-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, the Planning Committee recommends to Council to support severance application B13-003 to sever lands from 1931 9th Line in order to enlarge 1951 9th Line, subject to the following condition and advisory note: Condition That a paper copy of the reference plan be provided to the Township; Advisory note: That all structures are located under the guidance of the Chief Building Official in accordance with the Ontario Building Code and all municipal by-laws. 3.1.3 Subdivision Parkland / Trail Dedications -Cam s Ridge Phase II 2

Councillor Faye Campbell had previously declared a pecuniary interest and left the Council Chambers at 7:10 p.m. 096-13 Moved by: Brian Dowdall Seconded by: T.K. Campbell BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee accept a trail as parkland dedication for County of Lanark subdivision application 09-T-12004, being Cam s Way Phase II. The trail is to be constructed to the Township s standards and will be located between Lots 11 and 12, linking the internal subdivision road with King s Creek Road. Any difference between the cash in lieu amount and the construction value of the trail shall be conveyed to the Township. 6.5 Draft Conditions Cam s Ridge Phase II 097-13 Moved by: T.K. Campbell BE IT RESOLVED THAT Council approve the draft conditions contained within the staff report dated March 28, 2013 for County of Lanark subdivision application 09-T-12004, known as Cam s Way Phase II. BE IT FURTHER RESOLVED THAT Council direct Staff to submit the necessary municipal reply form to the County of Lanark for consideration. 3.3.2 Winter Control for Unassumed Roads 098-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the Council of the Township of Beckwith on the recommendation of the Public Works Committee charge the rate of $1,829.30 per 1 km for winter control services for subdivision roads unassumed. Councillor Faye Campbell returned to the Council Chambers at 7:15 p.m. 3.1.4 Subdivision Parkland / Trail Dedications -Lakeside Subdivision 099-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee accept a trail as parkland dedication for County of Lanark subdivision application 09-T-12003, being Lakeside Subdivision. The trail is to be constructed to the Township s standards and will be located between Lots 3 and 4, linking the internal subdivision road with the lands to the east. Any difference between the cash in lieu amount and the construction value of the trail shall be conveyed to the Township. 3.1.5 Subdivision Parkland / Trail Dedications - Ridgemont Subdivision 3

100-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee accept cash in lieu as parkland dedication for County of Lanark subdivision application 09-T-12001, being Ridgemont Subdivision. 3.2 Finance and Administration 3.3 Public Works 3.3.1 Granular Material, Winter Sand and Asphalt Paving Price Extension for 2013 101-13 Moved by: Brian Dowdall Seconded by: T.K. Campbell BE IT RESOLVED THAT, the Council of the Township of Beckwith on the recommendation of the Public Works Committee accept the Granular Material Winter Sand and Asphalt Paving Price Extension for 2013 as attached from Thomas Cavanaugh Construction Ltd. 3.3.2 Winter Control for Unassumed Roads 3.4 Recreation 3.5 Economic Development 3.6 Municipal Drug Strategy 3.7 Police Services Board 3.8 Fire 3.9 General Accounts as of March 27 th, 2013 # Supplier Cheque # Amount Council 1 Brian Dowdall $ 56.50 2 Metroland Media $ 389.56 3 Telus 4432 $ 156.34 Election General 4 ADP Canada $ 16.06 5 Advanced Alarm -$ 1.70 6 Allan Chartered Accountant $ 4,520.00 7 Bell Canada 4425 $ 161.77 8 Bell Canada 4426 $ 28.87 9 Bell Canada $ 679.85 10 Enbridge 4429 $ 363.16 4

11 Kate Fergusson $ 7.62 12 Lanark Pure Country Springs $ 41.52 13 Pitney Bowes 4431 $ 1,114.96 14 Ricoh Canada $ 486.95 15 Rotating Rug Rental $ 65.00 16 Staples 4428 $ 340.15 17 Telus 4432 $ 58.53 WATER 18 Culligan Ottawa $ 943.13 FIRE 19 Advanced Alarm $ 762.18 20 Bell Canada $ 158.04 21 Carleton Auto Parts $ 67.81 22 Carleton Uniforms $ 496.41 23 Cavanagh Construction $ 1,028.30 24 Enbridge 4429 $ 676.00 25 Ferguson Graphics $ 401.15 26 Lanark Pure Country Springs $ 34.39 27 Mike McCann $ 213.83 28 Allan Muus $ 133.88 29 Storm Internet $ 56.50 PROTECTIVE 30 Ian Jackson $ 91.68 31 Staples 4428 $ 14.59 TRAILS RECREATION 32 Kate Fergusson $ 3.77 RECREATION PROGRAMS 33 Kate Fergusson $ 18.67 34 Jennifer Foote $ 35.80 35 Lanark Pure Country Springs $ 21.31 36 Leather Works Catering $ 73.00 37 Doug Leitch $ 200.00 38 Cassandra McGregor $ 38.14 39 Metroland Media $ 524.44 40 Andrea Read $ 1,380.00 41 Riddell $ 111.02 5

42 Staples 4428 $ 40.00 43 Town of Carleton Place $ 207.00 BECKWITH PARK/OTHER PARKS BECKWITH RECREATION COMPLEX 44 Art's Propane $ 224.00 45 Bell Canada 4425 $ 187.91 46 Bell Expressvu 4427 $ 51.27 47 Cimco $ 1,061.14 48 Goldsmith Saw $ 39.55 49 Kate Fergusson $ 16.56 50 ROMCO $ 275.88 51 RONA $ 7.02 52 Rotating Rug Rental $ 45.50 53 Storm Internet $ 56.50 54 W.O Stinson 4419 $ 8,412.56 FACILITIES (including Brunton Hall) 55 Advanced Alarm -$ 1.69 56 Bell Canada $ 92.18 57 Enbridge 4429 $ 121.05 LIBRARY PLANNING 58 Golder Associates $ 451.72 59 J.L. Richards $ 815.73 60 Staples 4428 $ 46.73 HERITAGE 61 Surrounding Memories $ 862.08 62 David Theobald $ 150.00 ECONOMIC DEVELOPMENT 63 Kate Fergusson $ 18.14 64 Metroland Media $ 74.92 DRAINAGE POLICE 65 Minister of Finance $ 43,014.00 66 Ont. Association of Police Services $ 642.97 6

Boards WASTE 67 Lafleche Environmental $ 9,647.67 68 TOPPS Environmental $ 23,797.71 69 Waste Management $ 17,431.00 EDUCATION UPPER TIER 70 County of Lanark $ 805,781.00 102-13 Moved by: Faye Campbell Sub-Total $ 929,539.28 Cheque Total $ 11,773.89 Total $ 917,765.39 BE IT RESOLVED THAT, the General Accounts dated March 28 th, 2013 be approved as printed and circulated. 3.10 Public Works Accounts as of March 28 th, 2013 # Supplier Cheque # Amount 1 53 Colours $ 180.80 2 Advanced Alarm -$ 57.06 3 Art's Propane $ 80.00 4 Barnes Distribution $ 881.38 5 Bell Canada 4426 $ 12.77 6 Benson Auto Parts $ 36.14 7 Capital Road Technology $ 166.68 8 Cargill $ 7,189.66 9 Cavanagh Construction $ 4,609.86 10 Enbridge 4429 $ 886.35 11 Golden Triangle Signs $ 180.24 12 Hydro One 4430 $ 831.73 13 Lanark Pure Country Springs $ 62.28 14 RONA $ 5.18 15 Storm Internet $ 56.50 16 Strongco $ 5,834.74 17 Telus 4432 $ 392.62 18 Waste Management 4433 $ 173.48 19 W.O. Stinson 4419 $ 10,318.14 7

103-13 Moved by: Brian Dowdall Sub-Total $ 31,841.49 Cheque Total $ 12,615.09 Total $ 19,226.40 BE IT RESOLVED THAT, the Public Works Accounts dated March 28 th, 2013 be approved as printed and circulated. 3.11 Special Accounts Councillor Faye Campbell had previously declared a pecuniary interest and left the Council Chambers at 7:23 p.m. # Supplier Cheque # Amount Planning 1 Stantec Consulting $ 1,763.37 104-13 Moved by: T.K. Campbell Sub-Total $ 1,763.37 Cheque Total Total $ 1,763.37 BE IT RESOLVED THAT, the Special Accounts dated March 28 t, 2013 be approved as printed and circulated. Councillor Faye Campbell returned to the Council Chambers at 7:24 p.m. 3.12 Additional Accounts as of April 2 nd, 2013 # Supplier Cheque # Amount COUNCIL GENERAL 1 Carleton Place Home Hardware -$ 1.86 2 Hydro One $ 1,385.10 3 Niall Oddie $ 32.90 WATER 4 BluMetric (WESA) $ 1,951.51 FIRE 5 Carleton Place Home Hardware $ 40.67 6 Eastway Emergency Vehicles $ 844.77 7 Hydro One $ 409.52 8 Imperial Oil $ 306.17 8

PROTECTIVE SERVICES 9 Andrea Anderson $ 988.90 10 Ross Bradley $ 1,000.00 11 Erin Watson $ 49.44 RECREATION 12 Cassandra McGregor $ 20.00 RECREATION TRAILS RECREATION PROGRAMS 13 Mike Clark Photography $ 113.00 14 Ontario Football Alliance $ 100.00 BECKWITH PARK/OTHER PARKS 15 Hydro One $ 180.65 BECKWITH RECREATION COMPLEX 16 Art's Propane $ 84.00 17 Blacks Corners Motor Sports $ 4.58 18 CIMCO $ 127.84 19 Hydro One $ 8,564.27 20 J.A. Patterson Electric $ 256.00 21 Snelling Paper & Sanitation Ltd. $ 263.20 22 Sonder Group Inc. $ 2,435.15 FACILITIES(including Brunton Hall) 23 Carleton Place Home Hardware $ 23.61 24 Hydro One $ 567.93 LIBRARY PLANNING 25 Niall Oddie $ 181.60 ECONOMIC DEVELOPMENT 26 Tomahawk Technologies $ 29.32 DRAINAGE PUBLIC WORKS 27 Advanced Alarm Systems $ 344.65 9

28 Carleton Place Home Hardware $ 22.51 29 Bell Canada $ 90.43 30 Cavanagh Construction $ 21,177.41 31 Hydro One $ 902.75 32 Imperial Oil $ 593.62 POLICE 33 Ministry of Finance -$ 10,784.00 WASTE EDUCATION 34 Catholic Dist. School Board of East. On 4434 $ 64,418.14 35 Conseil Des Ecoles Publiques 4435 $ 4,054.60 36 Conseil Scolaire Catholique 4436 $ 8,755.29 37 Upper Canada District School Board 4437 $ 432,802.28 UPPER TIER 105-13 Moved by: Faye Campbell Sub-total $ 542,335.95 Cheque Total $ 510,030.31 Total $ 32,305.64 BE IT RESOLVED THAT, the Additional Accounts dated April 2 nd, 2013 be approved as printed and circulated. 4. CORRESPONDENCE 106-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, the correspondence listing dated March 28 th, 2013 be approved as printed and circulated. 5. OTHER BUSINESS 5.1 None. 6. NEW BUSINESS 6.1 Municipal Infrastructure Investment Initiative (MIII) - Capital Program 9 th Line Beckwith Reconstruction Project 107-13 Moved by: T.K. Campbell Seconded by: Faye Campbell 10

WHEREAS, the Township of Beckwith is eligible to move forward to the application phase of the Municipal Infrastructure Investment Initiative (MIII) Capital Program for the 9 th Line Rehabilitation Project; AND THAT, the Council of the Township of Beckwith is fully committed to completing a comprehensive Asset Management Plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans by the deadline of December 31 st, 2013; BE IT RESOLVED THAT, the Council of the Township of Beckwith hereby declares the information in the Application for the Municipal Infrastructure Investment Initiative (MIII) Capital Program to be factually accurate and the reconstruction of the 9 th Line Beckwith has been identified as a critical priority to ensure vehicle safety with a project completion deadline of December 31 st, 2014. 6.2 Vacancy Rebates For Commercial and Industrial Buildings 108-13 Moved by: Faye Campbell Seconded by: T.K. Campbell BE IT RESOLVED THAT, Council approve the following application for rebates of 30-35% of property taxes on vacancies for Commercial and Industrial Buildings under section 442.5 of the Municipal Act: 1. Roll #025.12800 change tax class from 189,000 CT to 189,000 CU, effective January 1 st, 2012 to December 31 st, 2012. 6.3 Parkland Dedication Hayshore Estates 109-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, Council accept three trails as partial parkland dedication for County of Lanark subdivision application 09-T-12006, being Hayshore Estates. The trails are to be constructed to the Township s standards and will be located between Lots 12 and 13, 34 and 35 and 56 and 57, linking the internal subdivision road with the lands to the east and west. The balance of the parkland dedication shall be conveyed as cash-in-lieu. 6.4 Draft Conditions Hayshore Estates 110-13 Moved by: Brian Dowdall Seconded by: T.K. Campbell BE IT RESOLVED THAT Council requests two 20m road blocks be included on the draft plan in order to allow for future connectivity of the adjacent lands. One road block will be inserted along the western boundary of the subdivision and one road block will be inserted along the eastern boundary of the subdivision. 111-13 Moved by: T.K. Campbell 11

BE IT RESOLVED THAT Council approve the draft conditions contained within the staff report dated revised April 2 nd, 2013 for County of Lanark Subdivision application 09-T-12006, known as Hayshore Estates. BE IT FURTHER RESOLVED THAT Council direct Staff to submit the necessary reply municipal reply form to the County of Lanark for consideration. 6.5 Draft Conditions Cam s Ridge Phase II 6.6 The Lanark County Therapeutic Riding Program Request to hold a boot drive in Beckwith Members of Council reviewed the request and suggested that application should be made to the Ministry of Transportation for consideration. 6.7 In-camera Session Approval of Minutes 112-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the Council of the Corporation of the Township of Beckwith moves in-camera at 7:59 p.m. to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees; pertaining to a proposed or pending acquisition of disposition of land for municipal or local board; AND THAT, CAO/Clerk and Deputy-Clerk remain in the room. 113-13 Moved by: Faye Campbell Seconded by: T.K. Campbell BE IT RESOLVED THAT, Council return to regular session at 8:04 p.m. Reeve Richard Kidd reported that the previous in-camera minutes were accepted as printed and circulated. 7. NOTICE OF MEETINGS 7.1 Police Services Board Call of the Chair Lanark County Joint Police Assoc. June 5 th, 2013 at 10:00 a.m. 7.2 Economic Development Committee April 22 nd, 2013 at 6:30 p.m. 7.3 Public Works Committee April 30 th, 2013 at 6:00 p.m. Public Works Committee - Tour April 26 th, 2013 at 9:00 a.m. 7.4 Finance & Administration Committee April 30 th, 2013 following immediately after Public Works Committee 7.5 Planning Committee April 8 th, 2013 at 7:00 p.m. 7.6 Special Council Budget April 9 th, 2013 at 7:00 p.m. Regular Council May 7 th, 2013 at 7:00 p.m. 7.7 Heritage Committee April 11 th, 2013 at 2:00 p.m. 7.8 Fire Committee April 23, 2013 at 7:00 p.m. 7.9 Recreation Committee April 15 th, 2013 at 6:30 p.m. 8. CONFIRMATORY BY-LAW NO. 2013-16 12

114-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, a by-law to confirm the proceedings of Council be introduced and given first and second reading. 115-13 Moved by: Faye Campbell Seconded by: T.K. Campbell BE IT RESOLVED THAT, a by-law to confirm the proceedings of Council be given third reading, passed and numbered 2013 16. 9. ADJOURNMENT 9.1 Resolution to Adjourn 116-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the meeting adjourn at 8:05 p.m. Richard Kidd, Reeve Cynthia Moyle, Clerk 13