Basic assignment of responsibilities

1(7) Basic assignment of responsibilities 1. General... 1 2. The airport s general permit to operate the airport... 1 2.1 Aviation safety requirements... 1 2.2 Environmental requirements... 2 2.3 Requirements for aviation security approval... 2 3. Airport Regulations AR... 2 4. Assignment of responsibilities... 3 5. Agreements... 4 6. Traffic... 4 7. Safety... 4 8. Security... 5 9. Environment... 5 10. Work environment... 5 10.1 Alcohol, psychoactive substances and medicine... 6 11. Monitoring and compliance... 6 12. References... 6 12.1 For further information, contact... 6 12.2 Reference documentation... 6 1. General In order to operate an airport, Swedavia AB as airport owner has a number of requirements it must comply with. The purpose of this AR is to clarify the assignment of responsibilities between the airport and client companies with respect to meeting and complying with these requirements. 2. The airport s general permit to operate the airport 2.1 Aviation safety requirements Operations at Stockholm Arlanda Airport are predicated on a certificate issued to Swedavia AB, Stockholm Arlanda Airport, by the Swedish Transport Agency in accordance with Commission Regulation (EU) no 139/2014 as well as Acceptable Means of Compliance and Guidance Material for government agencies, organisations and airport operations. This regulation is also applied

2(7) through the airport s local regulations, Airport Regulations (AR), which include the responsibilities of companies and employees regarding aviation safety and security. One of the requirements is that the Accountable Manager (the airport director) must ensure that companies and organisations that operate at the airport as well as external suppliers meet the statutes in effect. 2.2 Environmental requirements The airport s operations are also covered by an operational permit as provided by the Swedish Environmental Code. A number of conditions are attached to the permit in addition to what is specified in the application. The provisions and conditions in the permit cover all operations at the airport that do not have their own regulatory permit or decision as provided in the Environmental Code. 2.3 Requirements for aviation security approval According to requirements from the Swedish Transport Agency, the airport shall have security approval. This is handled through the Local Security Programme (LSP), which describes the objectives, targets and security standards for aviation security taking into consideration the regulations in the Swedish Transport Agency s statutes. LSP is also applied through the airport s local AR (Airport Regulations), which regulate among other things the responsibilities of companies/organisations and employees with respect to aviation security. Based on a decision by the Stockholm County Administrative Board, Stockholm Arlanda Airport is a restricted property as provided by the Swedish Protection Act (2010:305). Within this restricted property, whose boundaries are marked by signs indicating this, the police and the security contractor s guards have specific powers. 3. Airport Regulations AR The requirements placed on the airport in conjunction with its certificate include the airport s drafting of local security regulations for the airport, which constitute part of Stockholm Arlanda Airport s business management system. To satisfy this requirement, Stockholm Arlanda Airport publishes Airport Regulations (AR). AR is the airport's local regulations. Many of the sections in AR are aimed primarily at a limited section of the airport s geographical area, for instance, the movement area. However, some sections, for instance, environmental rules and rules for handling waste, are relevant for the entire airport area.

3(7) Every client company in the airport area is responsible for identifying the basic regulations and AR that are applicable to operations and for addressing and implementing them in their own operating manuals (management system). Every client company is responsible for informing its employees and sub-suppliers about the content of the AR and ensure that its employees understand the content of the regulations and comply with them. The client company shall ensure that changes in AR are communicated to those affected. Employees in companies/government agencies/other organisations with operations at the airport who have authorisation documents that grant access to an authorisation area are themselves responsible for learning about and understanding the regulations in the AR. 4. Assignment of responsibilities The Accountable Manager (airport director) has overall responsibility for all operations airport and for ensuring that the airport s permit conditions are complied with. However, everyone who works in the air transport system is obliged to assume personal responsibility. Every client company in the airport area is responsible for identifying the basic regulations and AR that are applicable to its operations. Client companies must document how the requirements set are dealt with in their own operations and are obliged to compile their own operations manuals, to which airport management will have access to. Every client company is responsible for preparing its own operating manuals (management system), which airport management shall be given insight into. The operating manual shall at least contain clear and documented liability conditions and how the requirements are handled in their own operations. Each client company is responsible for informing its employees and contractors about the content of these AR and ensure that its employees understand the rules and comply with these. Each client company shall also establish procedures to ensure that changes in AR are disseminated to those affected. Employees in companies/public agencies/organisations that have operations at the airport who have authorisation documents that allow access to authorisation areas are personally responsible for being familiar with and understanding the provisions in the AR.

4(7) 5. Agreements Companies/public authorities and other organisations that are to carry out operations at the airport must have a written agreement with the airport. Among other things, the agreement regulates the client company s duties, the requirements entailed by these duties, and an obligation to comply with the provisions in effect with respect to aviation safety, aviation security and the environment, but also what happens if the provisions are not complied with. Companies, government agencies and other organisations may only begin to operate at the airport after they have completed the airport s compulsory introductory training for new companies and other organisations at the airport and/or if they have successfully completed an audit allowing them to do so. Swedavia is entitled to carry out audits/inspections to check compliance with such agreements as well as with all AR. The audits/inspections may be carried out with or without warning. Each client company is responsible for providing resources to ensure that the audit can be carried out. 6. Traffic - 7. Safety Companies, government authorities and other organisations that carry out operations that can affect aviation safety must ensure that their systematic work described in their operating manual complies with the airport s Aerodrome Manual, chapter 2, Safety Management System (SMS) in other words: ensure that that aviation safety always has priority and that aviation safety work has a preventive approach. encourage incident reporting and investigate incidents in which their own operations were involved, to prevent similar incidents from occurring again prior to changes being made in operations (for instance, concerning procedures, organisations/people or technology), identify and document potential risks to aviation safety that could result from the change and measures needed to reduce risk that must be taken save aviation safety plans and risk analyses for the life of the operations and save other documentation regarding aviation safety for at least five years for investigative purposes cooperate in different aviation safety contexts and promote an open dialog disseminate information on aviation safety issues to employees. When information is disseminated in a regularly held meeting forum, an established agenda is used. One of the items on this agenda must be aviation safety

5(7) Each client company is also responsible for: having the permits needed for conducting operations and carrying out their tasks having the resources and skills needed for carrying out their tasks ensuring that procedures and regulations contribute to minimising the risk of accidents and incidents actively monitoring their operations, seeking experience from others and using this to continuously improve safety in operations. When appropriate, monitoring shall make use of key indicators for operations 8. Security An airport shall ensure that access to authorisation areas is limited for unauthorised people and vehicles. To gain access, someone must have a legitimate reason to be there and have a permit. The head of the company/public agency shall designate him/herself or another person as having ultimate responsibility and authorisation to make decisions as security manager of operations at the airport. The name of this person (only one person) shall be reported to the Arlanda Service Center. As a result, this person has overall responsibility for security for the company/public agency and is authorised to apply for visitor rights and authorisation documents. The designated security manager shall have good knowledge of the regulations in effect and communicate these to employees. By signing to receive an authorisation document, the person signing acknowledges that s/he has studied and understood the provisions that apply to the holder of a badge, keys, driving permit or vehicle permit as well as to entering/exiting an authorisation area and the operation of motorised vehicles at Stockholm Arlanda Airport. Where there is an infringement or improper compliance with authorisation document provisions, the authorisation document for the company, public agency or individual holder may be withdrawn on a temporary or permanent basis following a decision by Swedavia. 9. Environment Companies/public agencies/organisations with operations at the airport are responsible for complying with requirements for permits in effect with appurtenant conditions as provided in the Swedish Environmental Code and for complying with other environmentally-related laws, provisions stipulated in AR and requirements in agreements signed with Swedavia. The company/public agency/organisation shall work to ensure that Swedavia s environmental policy is known in its own organisation. 10. Work environment

6(7) All companies and organisations at the airport bear full responsibility for their own employees workplace. Each employer shall therefore carry out systematic occupational health and safety work and thus be responsible for implementing any necessary measures as well as instruct and inform employees to prevent ill health and accidents. Swedavia has a person responsible for coordinating occupational health and safety in areas at the airport that have a shared workplace and where Swedavia carries out its own operations; see AR G-12-2015. Swedavia s workplace coordinator and that person s agents shall work to minimise the risk that an employer s operations cause ill health or an accident to another employer s employees and to the airport s passengers. 10.1 Alcohol, psychoactive substances and medicine Employees at the airport may not be under the influence of alcohol, psychoactive substances or medicine in conjunction with the exercise of their duties. Companies/government agencies/organisations with operations at the airport are responsible for ensuring that there are procedures to handle problems related to the use of such substances. 11. Monitoring and compliance On occasions when the regulations in effect are not complied with and serious incidents occur or could occur in light of regulations not complied with, the airport management is entitled to limit operations by: Terminating an agreement Withdrawing an authorisation document Withdrawing a driving permit Banning the operation of a vehicle or equipment in the airport area Removing equipment or a vehicle Charging for costs incurred in conjunction with inappropriate action Suspending activities 12. References 12.1 For further information, contact Swedavia AB, Stockholm Arlanda Airport, Management Support Safety, Safety Manager, telephone 010-109 01 13, safety@swedavia.se. 12.2 Reference documentation The Swedish Aviation Ordinance (2010:770)

7(7) The Swedish Transport Agency s statutes TSFS 2012:90, TSFS 2010:122 The Swedish Environmental Code SFS (1998:808) The Swedish Transport Agency s statutes, Series Sec, TSFA 2010:57 The Swedish Protection Act (2010:305) The Swedish Work Environment Act (1977:1160) European Commission Regulation (EU) no. 139/2014 as well as the European Aviation Safety Agency s Acceptable Means of Compliance (AMC) and Guidance Material (GM) for government agencies, organisation and operations at airports The local documentation that provides guidance shown below is available on Stockholm Arlanda s extranet https://www.swedavia.net/sv/arlanda/flygplatsinformation/kolumn-4/dokument-ochansokningar/manualerhandbocker/ Aerodrome Manual, chapter 2, Safety Management System (SMS) Aviation safety instructions Audit instructions