Venue Name WOOGLEMAI ENVIRONMENTAL EDUCATION CENTRE Location Sheehys Creek Road, OAKDALE NSW 2570 Phone Number 02 46 809 483 Fax number 02 46809 486 Web address wooglemai-e.school@det.nsw.au Insurance Does the venue have public liability cover? Yes ( X ) No ( ) Other requirements 1. Visiting students provide items as per list provided in information package. 2. The Centre provides sunscreen and insect repellent. 3. The Centre provides all safety equipment and teaching resources. Supervision/services 1. Initial briefing outlining safety rules, appropriate use of facilities and expected standards of behaviour. 2. Supervision of all activities by accredited staff at appropriate student/supervisor ratios. *(see note) 3. Visiting teachers briefed on their roles and responsibilities. Access Are access to egress/ from the premises safe and without risk to health? Yes (X ) No ( ) Is the venue wheelchair accessible? Yes (X) No ( ) Are disabled toilets available? Yes ( ) No (X) Emergencies Are emergency procedures in place in the venue? Yes (X ) No ( ) Are staff trained to deal with emergency situations? Yes (X) No ( ) Construction /Maintenance/Repair Are licensed personnel used for all construction, maintenance and repair work? Yes (X ) No ( ) First Aid Are first aid kits available for each activity? Yes (X) No ( ) Is there a trained first aid officer at the venue? Yes (X) No ( ) Child-related employment All staff are employees of the Department of Education and Communities and have current training in Child Protection Legislation. VENUE AND SAFETY INFORMATION FOR SCHOOL * note. All activities, equipment, student/supervision ratios and staff accreditation meet or exceed requirements under the Guidelines for the Safe Conduct of Sport and Physical activity in Schools 1999.
Wooglemai Environmental Education Centre Risk Management Analysis Archery - Health and fitness or medical condition of participants eg anaphylaxis, asthmatics, knee injury. - Anxiety of first time archers 4 6 5 - Inexperienced archers unable to use the equipment correctly. - Students not following instructions and performing dangerous actions. eg running with arrows or aiming at other children. 4 4 4 - Screen participants to those who are capable of performing the activity (others excluded). 6 4 4 - Children moving into target area/archery field 6 4 4 - Asthma or other specific medication to be carried by participants/teacher. - First aid kit including Epipens carried by group leader. - Use only experienced instructors. - Instructors to reassure nervous participants about safety of activity. - Thorough drill on correct procedures for archery, matched with vigilant supervision of students. - Apply ratio of 1:10 (instructors to students). - Use exclusion barrier to stop students entering archery field during activity. - Time out or exclusion of any uncooperative participants. - Monitor and remedy any issues throughout activity. -Injury from bow string (string slap). - Bows matched to size and strength of archer. - Students fitted with and wear safety equipment (finger tabs and arm guards). -Injury from arrows (eg splinters). -Injury from incorrect handling of arrows e.g. during removal from targets. 5 4 4 - Arrows matched to shooter s size and strength of bows. -Bows and arrows checked for cracks and discarded if damaged, strings disposed of if worn. - Only fibreglass arrows used (as they retain a true shape). - Students instructed not to dry fire bows. - Arrows placed on the ground when not in use (not standing up). - Only one student to remove arrows from targets, others to remain away from target. -Sunburn - Provision of shade area, keep children under shade as much as possible. - Provide sunscreen. -Wet weather related accidents such as slipping over, bows slipping in hands, etc - Cease activity in wet weather. - First aid kit available.
Wooglemai Environmental Education Centre Risk Management Analysis Bicycle Riding -Riders having an accident due to riders being inexperienced. 4 4 4 - Clear explanation of rules and procedures given before students participate in bicycle activity. Specific rules mentioned e.g. no overtaking zones. - Riders not following instructions given to them e.g. correct spacing between riders, direction to ride along the track - Riders behaving badly or riding in a manner that endangers themselves or others. 4 4 4 4 4 4 - Compulsory wearing of helmets (no peaked caps to be worn under helmets). - Students have a practice run on safe, level ground before they are permitted to use bicycle track. Observe students use of brakes and steering before they are allowed to ride on track. - Monitor behaviour and condition of students regularly. - Time out or exclusion of any student who is behaving in a dangerous manner. - Bicycle component failure. 4 4 4 - Regular inspection and maintenance of bicycles. Damaged bicycles not to be used. - Regular inspection of helmets/remove from service if integrity compromised. - Compromised integrity of helmets. 4 4 4 - Provision of tyre inflation device. - Accident resulting from slippery or wet track. 4 4 4 - Eliminate activity when track is wet. - Sunscreen available. - Sunburn. - Collision with trees along the track. 4 4 4 - Anaphylaxis. 3 3 3 - Regular maintenance of track to remove loose material and to provide safe passage. - First aid available. - Anaphylaxis management plans (epipens on site). - Students advised to take rest breaks in hot weather or as required by their physical fitness. - Ensure students have access to or carry own medication. e.g. asthma puffers -Asthma attack. 3 3 3 -Dehydration/exhaustion. 4 4 4
Wooglemai Environmental Education Centre Risk Management Analysis Bushwalking - Health and fitness or medical condition of participants eg anaphylaxis, asthmatics, knee injury. -Exhaustion/dehydration due to physical exertion. - Unwillingness to stay with group/ Isolation from group (getting lost). - Students being apprehensive in an unfamiliar environment. Fear of environment (and related dangers). 4 4 4 - Screen participants to those who are capable of performing the activity (others excluded). 5 4 4 -Appropriate track chosen for age and fitness of the group. - Asthma or other specific medication to be carried by participants/teacher. - First aid kit including Epipens carried by group leader. - Instruct party to stay together (use teacher controls at front and rear of walking line). - Group proceeding at a pace of slowest participant and stops to rest as necessary. - Head counts utilised to monitor group numbers. - Use experienced leader. - Give specific instructions. Reassure participants about real dangers as compared to perceived dangers. -Supervision ratio of 1 adult to 15 students to be adhered to. - Students carry water bottles. -Injury from equipment used to study the environment. - Students briefed on appropriate use and transport of equipment. - Use and carriage of equipment monitored. -Injury of discomfort due to wearing of inappropriate clothing or footwear. - Ensure appropriate clothing (particularly footwear) worn. - Injury from track, tripping, scratches from plants close to track/falling branches. - Sunburn -Exposure to wind chill. - Regular inspection and maintenance of track surface and track edges. - Eliminate tracks or parts of tracks in certain weather conditions. - Use SPF 30+ protection. - Substitute another activity in certain adverse conditions very windy weather. - First aid kit carried by leader of group. - Monitor weather using BOM website. Do not walk in predicted storm conditions. - Storms/ lightning strike. 5 3 3
Wooglemai Environmental Education Centre Risk Management Analysis Outside play time -Students not following directions - Ensure supervision of students (at play) by staff -Activities being too close together, crowding causing accidents -Asthma attack 4 4 4 -Dehydration -Students not being fit enough for activities -Students being separated from the group and getting lost 6 5 5 -Injury from equipment - Use equipment appropriate to age level -Injury to feet -Damaged equipment used - Clear consequences outlined for those students not following rules (eg time out ) - Ensure that activities are well spaced and clearly in view of staff - Ensure students have any necessary medication with them (asthma puffer, etc) - Advise students to take a rest break and drink sufficient water - Boundaries are clearly set/monitored to ensure the students stay in appropriate areas - Regular maintenance of equipment (replace as necessary) - Ensure students wear appropriate footwear - Monitor students use of equipment through supervision -Sunburn - Ensure hats are worn and sunscreen is made available -Injury from surface area (sticks, long grass, etc) 4 5 5 -Changing bad weather -Anaphylaxis - Maintain the playing area and remove any dangerous debris - Cease activity if weather turns inclement - First aid kit readily available - Trained first-aider available - Anaphylaxis management plan (epipens on site)
Wooglemai Environmental Education Centre Risk Management Analysis Initiative Games - Health and fitness or medical condition of participants eg anaphylaxis, asthmatics, knee injury. - Injury due to inappropriate activity.ie students not following instructions and performing dangerous actions. eg pushing other students over 4 4 4 - Experienced instructors used. - Clear instructions given orally and by demonstration. - Not enough supervising staff to cover all activities. - Vigilant supervision of activities by staff. - Ensure there is always a minimum of one supervisor per activity. - Time out or exclusion of any uncooperative participants. - Monitor and remedy any issues throughout activity. -Injury due to equipment failure. 4 4 4 -All equipment checked for integrity and replaced if worn/dangerous. -Equipment matched to age/ability of participant. -Injury through use of unsuitable equipment. 4 4 4 -Injury to feet. -First aid kit available. -Ensure students wear appropriate enclosed shoes. - Injury due to rough/slippery surfaces. - Assess weather conditions prior to beginning activity. Use of BOM website. - Sunscreen readily available. - Sunburn. - Wet weather related accidents such as slipping over, etc - Bites and stings 4 4 4 - Students wear suitable clothing including sturdy footwear, hats, etc. - Check/rake etc activity areas to remove any dangerous debris. - Spider Web activity to be carried out on a sand base. - Anaphylaxis management plan (epipens on site) - Separate activity areas from each other. -First aid kit available. - Anaphylaxis 3 3 3 - Injury due to students from one activity moving into the area of another activity. 4 4 4
Wooglemai Environmental Education Centre Risk Management Analysis Kayaking and Canoeing - Health and fitness or medical condition of participants eg anaphylaxis, asthmatics. - Non swimmers. 4 3 3 - Participants being unable to achieve a skill level to safely use the craft due to size or experience (too young or too small to use equipment). 4 4 4 - Asthma or other specific medication to be carried by participants/teacher. - First aid kit including Epipens carried by group leader. - High student numbers causing safety issues. - Students being apprehensive in an unfamiliar environment. Fear of water. - Students not following activity rules and performing dangerous acts e.g. standing up in kayaks. 4 5 4 - Exhaustion/dehydration as a result of physical effort in activity. - Mandatory wearing of properly fitted life jackets. - Instructor decides on students participation based on age, size, etc in line with centre policy. - A full explanation and demonstration is given before entering water/students briefed on all aspects of safety. - Students monitored for extra instruction (as required). - Bass kayaks used for entry level participants (stable and safe) - Adhere to ratios outlined in DEC Sports policy guidelines. Adult supervisors to students is 1:8 Kayaking 1:12 Canoeing - Instructors carry tow belts to assist less able students. - Water bottles carried by students. - Rest advised for fatigued participants. -Injury due to use of damaged craft or paddles. -Regular checks and maintenance of all equipment used. Replaced as necessary. -Instruction on correct use and handling of paddles and craft to avoid injury and - Compromised integrity of life jackets. 6 4 4 damage. -Students instructed to avoid contact with other craft. -Thorough checks of integrity of PFD s. Replaced as necessary. -Sunburn -Ensure students wear SPF 30+ sunscreen. Provide sunscreen. -Ensure students wear hats. -Storm activity/ lightning strike. 5 3 3 - Exposure to inclement weather 4 4 4 - Drowning 5 3 3 - Monitor weather prior to starting an activity. Use BOM website (radar viewer in particular). -Seeking shelter and stopping activity if possibility of lightning. -Constant monitoring of participant numbers (head counts). -Always wear life jacket as instructed. -First aid kit available. -Instructors First Aid/CPR Trained.
Wooglemai Environmental Education Centre Risk Management Analysis Pond Activities - Students moving too close to pond, or too quickly resulting in a fall into the water or a trip. - Overcrowding around the pond causing students to fall into water. - Poor student behaviour eg pushing near pond edge. 6 5 5 - Clear instructions regarding movement around the pond (no running, no pushing, do not stand too close to pond edge, step back from pond before changing position) - Close supervision of students to ensure correct behaviour. - Time out for any students behaving dangerously or carelessly. - Limit numbers of students around the pond area. - Provide seating near pond for those not engaged in activity. - Students being contacted or tripped by dip nets. - Clear instructions regarding the use of dip nets (hold upright, don t wave nets around). - Close supervision of students to ensure correct behaviour. - Cuts from broken catching cubes. - Time out for any dangerous behaviour. - Regular checks of equipment before lessons. Repair as necessary. - Eliminate any damaged equipment. - Limit numbers of students around the pond area. - Provide seating near pond for those not engaged in activity. - Falling into the pond. - Clear instructions regarding movement around the pond area. - Highlight edge of pond platform with different coloured paint. - Sunburn. - Tripping on rock surrounding pond and path. - Restrict numbers around the pond. - Provide SPF 30+ protection. - Anaphylaxis management plan (epipens on site) - Anaphylaxis. 4 3 3
Wooglemai Environmental Education Centre Risk Management Analysis Quadrat & Transect Senior Biology - Health and fitness or medical condition of participants eg anaphylaxis. asthmatics, knee injury. - Fear of environment (and related dangers). - Unwillingness to stay with group/ Isolation from group (getting lost). 4 4 4 - Screen participants to those who are capable of performing the activity (others excluded). 5 4 4 - Asthma or other specific medication to be carried by participants/teacher. - First aid kit including Epipens carried by group leader. - Instruct party to stay together (use teacher controls at front and rear of walking line). - Group proceeding at a pace of slowest participant and stops to rest as necessary. - Head counts utilised to monitor group numbers. - Use experienced leader. - Give specific instructions. Reassure participants about real dangers as compared to perceived dangers. -Risk of injury from fieldwork equipment including any chemicals. 4 4 4 - MSDS sheets for all chemicals used. - Students advised of safe chemical handling practices. - Detailed explanation of safety with fieldwork equipment. - Falls, trips, being hurt on path eg sprains, broken limbs, eye injury. 4 4 4 - First aid kits available. -Bites snakes/insects. 4 3 3 - Dehydration 4 4 4 - Storms/ lightning strike. 5 3 3 - Instructors to be first aid and CPR trained. - Participants wear appropriate clothing including closed in walking shoes with nonslip soles. - Insect repellent and sunscreen to be provided. - Regular checks of transect path to clear hazards. - Participants to bring water bottles. - Monitor weather using BOM website. Do not walk in predicted storm conditions.
Wooglemai Environmental Education Centre Risk Management Analysis Challenge Ropes Course -Participant anxiety, apprehension, lack of confidence - Challenge by choice only -Instructors have activity accreditation/training -Different participant sizes, ability, etc -Poor participant coordination -Participants not following all instructions or uncertain of directions given -Instructors procedure consistent with national Standards 6 6 6 -A complete explanation of the activity and the risk involved to be given by Instructor. Element specific briefing. Use of SOP -Demonstration of activity to provide reassurance -Use of practice area before starting activity -Maintain the 1:8 ratio of adults to students -Vigilant supervision of activity by instructors and teachers -Attention to catering for different sizes, ability, confidence,, etc -Use of Buddy system for reassurance and to check compliance with instructions. -Regulate traffic to maintain one person per section and per platform when using course. -Anchors (trees, critical lines) 3 3 3 -Inspection of equipment twice annually (replace as necessary) -Inspection of course prior to activity (look for ground heave, tight double nuts on -Harnesses and helmets 4 4 4 -Activity line critical line, loose strop on critical line. -Students dressed and checked by instructors prior to activity -Compulsory wearing of helmets. -Students shown correct points of attached -Students advised not to drop equipment ( place on clean mat only) -Students wandering off, getting lost in the bush 3 3 3 -Continued supervision to ensure children stay in cleared areas and do not wander off in -Cuts, scratches, etc from environment -Sun exposure, sunburn -Exposure to wet and cold conditions -Being caught in storm/lightning strike 4 4 4 -Anaphylaxis 3 3 3 to the bush - Walking only policy for students -Have a first aid kit present at all times -Ensure children walk whilst at activity site -Children are advised to wear appropriate clothing and footwear -Supplying sunscreen at site -Monitor potential storm activity via BOM website radar and stop activity in extreme weather conditions. -Anaphylaxis management plan (epipens on site) Risk Assessment Matrix
Wooglemai Environmental Education Centre Risk Management Analysis Student Transport - Health and fitness or medical condition of students eg anaphylaxis. asthmatics, knee injury. - Over excitement of students. - Overcrowding. 6 5 5 - Inappropriate behaviour in an unfamiliar environment. 4 4 4 - Asthma or other specific medication to be carried by participants/teacher. -Breakdown. - Carry mobile phone. -Minor equipment failure. 6 6 6 - First aid kit including Epipens carried on bus. - Clear explanation of appropriate behaviour (stay seated, no part of body out of window). - Limit passengers to or below maximum seating capacity. - Enforce adult supervision requirement (driver plus teacher). - Limit distance for pick-ups. - Regular maintenance as per schedule. - Regular inspection between scheduled maintenance (oil, water). - Rectify any issues immediately. - Don t use whilst issues remain unresolved. -Weather influencing driving conditions. 5 4 4 - Eliminate use of mini bus in adverse weather conditions (hail, storm, high winds). -Road conditions contributing to breakdown or accident. 5 4 4 -Anaphylaxis. 3 3 3 - Eliminate use on inappropriate surfaces. - Drive to the conditions (experienced drivers only). - Anaphylaxis management plan ( epipens on site).
Wooglemai Environmental Education Centre Risk Management Analysis Students using Cabin Accommodation -Children being overexcited in an unfamiliar setting. - Orientation session included familiarisation with cabins. - Outline rules of cabins at orientation (no food or drinks in cabins, no running or -Children being anxious about sleeping away from home. -Unfamiliar with bunk/cabin style accommodation. jumping from bunks, etc) - Children reassured as to availability of adults if needed. Adults located in room adjacent to dormitories. - Children directed to sleep on bottom bunks if parents request or known needs dictate. - Ensure teacher accommodation is out of bounds for children (linen is only for teacher use). -Injury from falling from top bunk. 4 4 4 - Students given clear instructions with regard to safe access to and from top bunks (climb-don t jump). -Injury from damaged bunk. -Injury from hot water when showering. 4 4 4 - Ongoing monitoring of cabin furniture integrity. - Hot water regulated. -Instructions given on use of showers. -Slipping on vinyl floor in cabins. -Ensure cabin floors cleaned and dry before occupation. - Use of Slippery signs during cleaning. - Slipping on wet floor in bathrooms. 4 4 4 -Tripping over luggage left in appropriate places. -Ensure student luggage is stored appropriately. - Instruct students as to appropriate movement around cabins -Have cleaning materials readily accessible. -Anaphylaxis management plan (epipens on site) -Anaphylaxis. 3 3 3
Wooglemai Environmental Education Centre Risk Management Analysis Tent - Camping - Student uncertainty in ability to put up tent. 6 6 6 - Staff provide an explanation and demonstration of the correct method of putting up - Shared tents. Students not sure of who to have in tent. - Anxiety about sleeping without an adult. 6 6 6 tent. - Staff assist students (as necessary) with erection of tents. - Children are teamed into appropriate pairs for inhabiting tents by supervising staff. - Staff supervise tents whilst students settle at night. Staff to sleep in an area adjacent to student tents for close supervision. - Students falling over the tent guide ropes. - Staff provide a briefing on possible hazards (eg tripping over the guide ropes) and how - Students uncomfortable or cold. - Student injury/ being hurt by hammers. - Students being injured in the tents. to avoid them. - Staff ensure all tents, ropes and zippers, etc are working properly - Frequent review of tent integrity. - Ensuring that personal belongings are not placed against the walls to ensure they remain dry. - Ensuring students bring enough warm clothes and bedding and towels. - Keep food and drink out of tents. - Proper instruction on hammer use and safety. - Staff supervise tents whilst students settle at night. Staff to sleep in an area adjacent to student tents for close supervision. - Getting wet and cold. - Ensuring tents are erected in safe open area. - Maintaining a safe and clear campsite - Anaphylaxis. 3 3 3 - Bites from animals and insects. 4 4 4 - Strangers. 5 4 4 - Watch weather situation and adjust activity accordingly. No tents in severe weather. - Anaphylaxis management plan ( epipens on site) - Supply insect repellent. - Vigilant staff supervision. - Explanations at the beginning of camp about: stranger danger/behaviour needed/clear boundaries to stay within. - Children wandering off/ getting lost. 5 3 3
Wooglemai Environmental Education Centre Risk Management Analysis Uncle Phil s Farm - Health and fitness or medical condition of participants eg anaphylaxis, asthmatics, knee injury. -Exhaustion/dehydration due to physical exertion. - Unwillingness to stay with group/ Isolation from group (getting lost). - Students being apprehensive in an unfamiliar environment. Fear of environment or animals (and related dangers). -Injury of discomfort due to wearing of inappropriate clothing or footwear. 4 4 4 - Screen participants to those who are capable of performing the activity (others excluded). 5 4 4 - Appropriate walking route chosen for age and fitness of the group. - Asthma or other specific medication to be carried by participants/teacher. - First aid kit including Epipens carried by group leader. - Instruct party to stay together (use teacher controls at front and rear of walking line). - Group proceeding at a pace of slowest participant and stops to rest as necessary. - Head counts utilised to monitor group numbers. - Use experienced leader. - Give specific instructions. Reassure participants about real dangers as compared to perceived dangers. -Supervision ratio of 1 adult to 15 students to be adhered to. - Students carry water bottles. - Ensure appropriate clothing (particularly footwear) worn - Injury from secateurs or other sharp instruments. 5 6 5 - Purchase appropriate equipment for student use. Specific instruction used with students and monitor student use of equipment. - Injury from track, tripping, scratches from plants close to walking tracks/falling branches. -Bites snakes/insects. 4 3 3 - Sunburn -Exposure to wind chill. - Storms/ lightning strike. - Regular inspection and maintenance of track surface and track edges. - Eliminate tracks or parts of tracks in certain weather conditions. - Use SPF 30+ protection. - Substitute another activity in certain adverse conditions very windy weather. - First aid kit carried by leader of group. - Monitor weather using BOM website. Do not walk in predicted storm conditions. - Interaction with livestock (biting, kicks, etc) 5 4 4 - Animals used are used to human contact. Special paddocks with physical exclusion barriers have been established to prevent close student contact with larger animals such as Alpaccas. - Specific instructions given as to how to approach and work with animals.