Peninsula Metropolitan Park District 10123 78 th Ave NW, Gig Harbor, WA 98332 "Today We Touch Tomorrow Office: 253-858-3400 Fax: 253-858-3401 E-mail: Info@PenMetParks.org AGENDA 6:15 PM Monday, October 24, 2016 PenMet Parks Sehmel Homestead Park Volunteer Vern Pavilion 10123-78 th Avenue NW Gig Harbor, WA 98332 COMMISSIONERS TODD IVERSON KURT GRIMMER STEVE NIXON MARYELLEN (MISSY) HILL AMANDA BABICH CALL TO ORDER : ROLL CALL Todd Iverson Kurt Grimmer Steve Nixon Maryellen (Missy) Hill Amanda Babich Present Excused Comment - 1 of 26 - Agenda 161024
REGULAR AGENDA ITEM 1 APPROVAL OF AGENDA 1.A Motion: By: Second: Ayes: Nays: Absent: Abstaining: Items Removed: Items Added: Items Switched: ITEM 2 CITIZEN COMMENTS (Citizens are limited to a three (3) minute time limit) ITEM 3 PRESENTATIONS 3.A Presentations None 3.B Staff Report Follow-Up Items, page 5 Park Historic Signs Recreation & Soccer Center Sehmel Homestead Park Volunteer, Park Host and Intern Information Placeholders, page 8 Hales Pass Master Plan Knight Forest Property McCormick Forest/Sehmel Homestead Park Connection Non-Motorized Transportation Plan Peninsula Gardens Pierce County Landfill Rosedale Kayak Access/Community Boat Launch Trail Signs 3.C President s Report - 2 of 26 - Agenda 161024
ITEM 4 CONSENT AGENDA 4.A Approval of Meeting Minutes October 10, 2016, page 9 4.B Approval of Voucher List(s), page 13 Summary: $126,337.55 o District reference numbers: 2016504-2016526 Summary: $17,597.11 o District reference numbers: 2016527-2016529 4.C Approval of Consent Agenda Motion: By: Second: Ayes: Nays: Absent: Abstaining: ITEM 5 UNFINISHED BUSINESS 5.A None ITEM 6 NEW BUSINESS 6.A Preliminary 2017 Budget Presentation and Public Hearing, page 17 First Reading Resolution R2016-036 First Reading Resolution R2016-037 OPEN PUBLIC HEARING - TIME: Public Comments CLOSE PUBLIC HEARING - TIME: 6.B Discussion Board Committees ITEM 7 COMMENTS BY BOARD ITEM 8 TENTATIVE DATES FOR NEXT BOARD MEETING(S) Monday, 11/14/16 Monday, 11/28/16-3 of 26 - Agenda 161024
ITEM 9 EXECUTIVE SESSION Subject(s): None ITEM 10 ADJOURNMENT : (Time) Motion: By: Second: Ayes: Nays: Absent: Abstaining: Agenda policy No comments or discussion will be allowed on consent items. Public comment will be allowed on each Regular Agenda Action Item. Each speaker will be limited to a three (3) minute time limit and may only speak once with a total of 15 minutes per side. Comments will be included as part of the official record of the meeting. Citizen Comments: Citizens are afforded an opportunity at each regular and special meeting of the Board of Park Commissioners to offer their comments to the Board. Citizens are limited to a three (3) minute time limit and may only speak once during the Citizen Comment period at each meeting. Comments will be included as part of the official record of the meeting. Individuals requesting an item to be placed on the agenda must submit a request by 12 noon on the Tuesday preceding the Monday meeting date. Individuals wishing to submit materials or written testimony to the Board at the meeting must provide ten (10) copies at least 15 minutes prior to the start of the meeting. - 4 of 26 - Agenda 161024
Staff Report Follow-Up Items: (New updates are in bold italics) Park Historic Signs Narratives are complete; a meeting was held on Wednesday, September 9th with the designer/manufacturer to begin sign production. Board approved proof for first park historic sign; staff will now be asking the designer to complete proofs for remaining parks. Once Board has approved, then construct the signs for staff to install. Narrows Park sign is being constructed; information and design on McCormick and Cushman are completed for Board review; Rotary Bark Park is in progress; the next historic sign staff is working on is for the Fox Island Fishing Pier. The Fox Island Fishing Pier sign is complete and staff is working on sign for Sunrise Beach Park; once the graphics are completed, the frames and stands will be manufactured and installed. Staff is working on the DeMolay Sandspit Nature Preserve sign. Recreation & Soccer Center The Winter Recreation Guide will hit homes on November 4 th. The guide has lots of new youth programs: Healthy Kids in the Kitchen, Holiday Baking, Artful Creative, Chinese Language, Music & Movement, Youth Baseball Leagues & Little Sluggers with PAA, and two new coding classes with Harbor Code Academy Just Steamed 1, Robots & Gadgets. New adult classes include: Artful Creative and Gentle Yoga. Staff is busy with the details for the Breakfast with Santa event to be held on December 3 rd. Staff is working on 2017 sponsorship packets for special events and youth sports leagues. Once updated, sponsor packets will be delivered and meetings set up to discuss opportunities for local businesses. Sehmel Homestead Park Staff is working with RCO and a grant application to replace infields with turf and add a warning track to 2 and 3. Looking for Board direction on the Central Maintenance Facility. Staff is obtaining estimates for installation of pathway lighting at amphitheater; also obtaining cost estimates for meadow power, toilet shelters and picnic shelter for meadow. Staff has received the first bid on the toilet enclosure and will be seeking two more bids before moving forward. Staff is working with Bob Droll s firm on exercise equipment to be installed at Sehmel Homestead Park and possibly other sites; staff has - 5 of 26 - Agenda 161024
scheduled a meeting regarding exercise equipment with Board committee members for October 27 th at 4 p.m. Staff is currently seeking cost estimates for a full service restroom facility to serve playground and soccer field. Staff has asked for a project description for a maintenance barn not to exceed $350k. A lot of interest in pickle ball at Sehmel Homestead Park; staff is trying to work with their needs. It appears a toilet facility at SHP located near the soccer field will cost about $250k; it would be similar to the restrooms on Cushman Trail or at the Maritime Pier with a family component and storage included. Staff is finalizing a contract on the infield replacement and will present to the Board at a future meeting. Jeanne Gagliano scheduled a pre-development conference with Pierce County to discuss feasibility of the maintenance barn Option A. The Maintenance Department reviewed the design for any needed changes and a pre-development meeting was held on 11/3/15 with Pierce County. Staff is currently working with the drainfield designer, TPCHD, and Washington Water to complete the drainfield design and will be going out for an RFQ for the design and development of the facility. Staff has received RFQs for the design and development of both the restroom and the maintenance facility. Staff reviewed RFQs at the 4/25/16 Board meeting. Staff is working with SFA on contracts for design and development of maintenance facility and restrooms and will present to the Board for approval at a future meeting. Staff is working with a contractor to begin the site improvements for placement of the exercise equipment. Site preparation for the placement of the exercise equipment will begin later this week; an area 22 x42 by the concession stand will be excavated and prepared for the installation of 8 pieces of exercise equipment. The other site beside the picnic shelter will also be prepared for equipment. Working with SFA on final details for maintenance facility and new restrooms prior to submittal to Pierce County for construction permits and to the park board for construction cost estimates. Great Peninsula Conservancy (GPC), who oversees the Conservation Easement, is reviewing the maintenance facility location for compliance with the Conservation Easement and Management Plan. Once approved by GPC, the plans will be submitted to Pierce County for permits. Most of the exercise equipment has been installed with the balance of the equipment being installed shortly. The Maintenance Facility issues have all been resolved and the design is being sent to Pierce County for permits and then out to bid. Working to complete restroom design to submit to Pierce County for permitting and then out to bid. First annual pickle ball tournament was very successful with 170 participants and many observers. Infield - 6 of 26 - Agenda 161024
replacement is planned to begin October 24 th. Bidding for the maintenance facility will begin in a few weeks. Volunteer Information Park Maintenance Volunteers: Staff continues to work with Master Gardeners at Sehmel Homestead Park to facilitate the maintenance of the Heritage and Demonstration Gardens. An Eagle Scout built a trail at Hales Pass. An Eagle Scout completed the fence around the large maple tree in the Sehmel Homestead Park Meadow. An Eagle Scout is building fishing line recycle stations for five waterfront parks. Several other Eagle Scout candidates have approached the District for potential projects under discussion. No new updates. Recreation Interns & Volunteers Staff is working on community outreach to explore new partnership opportunities with local service providers sponsorships and community involvement in events. Staff is actively recruiting interns that are completing their degree in Parks & Recreation, Education, Marketing and Environmental Science. No new updates. Volunteer Park Hosts - 2016 Fox Island Fishing Pier: Ed & Lynn Lewis (January thru December) Peninsula Gardens: David Zehnder Volunteer Park Hosts - 2017 Fox Island Fishing Pier: Ed & Lynn Lewis (January thru August) Fox Island Fishing Pier: John & Karin Bradley (September thru October) Fox Island Fishing Pier: Ed & Lynn Lewis (November thru December) Peninsula Gardens: David Zehnder - 7 of 26 - Agenda 161024
Placeholders: Greater Gig Harbor Foundation Hales Pass Master Plan Knight Forest Property McCormick Forest/Sehmel Homestead Park Connection Non-Motorized Transportation Plan Peninsula Gardens Pierce County Landfill Rosedale Kayak Access/Community Boat Launch Trail Signs - 8 of 26 - Agenda 161024
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