CAPTIVES SHAPING THE FUTURE March 10-12 Tucson, AZ JW Marriott Tucson Starr Pass Resort & Spa Sponsorship and Exhibitor Opportunities www.cicaworld.com THE ONLY DOMICILE NEUTRAL CAPTIVE INSURANCE ASSOCIATION
2019 CAPTIVES SHAPING THE FUTURE INTERNATIONAL CONFERENCE WHY YOU SHOULD BECOME A CICA 2019 CONFERENCE SPONSOR CICA s International Conference is where captive business happens. Sponsoring and/or exhibiting at CICA gives your company the opportunity to: Put your brand in the spotlight with key decision makers Network in a domicile-neutral environment to build new contacts Show your support for captive industry education CICA CONFERENCE STATS 500 600 attendees from across the captive industry (100 first time attendees) Representatives from appoximately 20 countries / domiciles and 40+ states More than 10 hours of exclusive exhibit hall time 10 blocks of concurrent sessions for 25+ hours of education for all levels of experience Risk International is an unbiased, independent resource, so CICA s domicile neutral focus and broad industry reach make sponsoring and exhibiting at the CICA Conference a great marketing opportunity for us. BRIAN JOHNSON Risk International Actuarial Consulting ABOUT THE CAPTIVE INSURANCE COMPANIES ASSOCIATION (CICA) CICA is the only global domicile-neutral captive insurance association strongly committed to providing the best source of unbiased information, knowledge, and leadership for captive insurance decision makers. CICA is your advocate around the world, key to the captive industry and the resource for captive best practices. 2 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
2019 CONFERENCE DATES & DEADLINES NOVEMBER 1 2018 JANUARY 1 2019 JANUARY 25 2019 FEBRUARY 8 2019 Sponsor Pre-Conference Marketing Brochure Deadline Exhibitor Service Kit Sponsor/Exhibitor Onsite Program Deadline Early Registration and Hotel Deadline Sign up by Nov. 1, 2018 and your Company logo will be included in the Pre-Conference brochure. Exhibitors will receive an electronic Exhibitor Service Kit with details and order forms after January 1, 2019. Sign up by Jan. 25, 2019 to be included in the onsite program. Platinum, Gold, and Silver Sponsor Ads Due. Additional booth personnel rate increases to $1100. Cut-off date for room block hotel reservations. EXHIBITOR BENEFITS PROVIDE PHENOMENAL EXPOSURE I like being able to easily mingle, network and interact with regulators, captive owners and other attendees in the exhibit area. 2018 CONFERENCE SURVEY COMMENT OUR EXHIBIT HALL IS THE HUB FOR STRATEGY AND BUSINESS Exhibitors garner the highest level of visibility with conference participants throughout the educational and social functions. Exhibits are open throughout the conference with 10 non-conflicting hours of exhibit time. And, we bring the traffic to you! Refreshment breaks, two breakfasts, two lunches and two receptions all take place in the exhibit hall. Promote your presence ahead of time Use your copy of the advance registration list, provided the beginning of February and after the early-registration deadline, to contact attendees directly with your pre-conference message. Make your company notable Help attendees remember your company s key offerings with a generous 100-word company description in the printed onsite program and conference app which makes it easy for prospects to contact you after the conference. Expand your reach We will help expand your reach exponentially with a bonus online exhibitor listing on the CICA website conference page linked to your company s website. Maximize your networking Face-to-face interactions are the most memorable. Maximize your networking impact with additional company representatives. Exhibitors get one free conference registration, plus a maximum of two additional exhibitor registrations at the special discounted rate of $1,050/per person. Leverage close proximity to sessions and events You ll garner the highest level of visibility with attendees throughout the educational and social functions. Designed to be the gathering place during the conference, the exhibit hall is conveniently located next to the educational sessions and is open all conference hours. Focus on you with 10 non-conflicting exhibit hours Conferences can have many competing activities that make it difficult to connect. That s why our schedule offers maximum exposure for exhibitors with refreshment breaks, two breakfasts, two lunches and two receptions taking place in the exhibit hall. 3 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
EXHIBITOR RATES, DATES AND DETAILS Booth Space Rates Each booth is 8 x10 or 80 sq. ft. CICA members... $3,500 Domiciles... $2,500 Non-members... $4,000 Additional Booth Personnel... $1,050/each (limit two) ($1,100/each after 2/9/2019) ALL EXHIBITORS RECEIVE ONE FREE CONFERENCE REGISTRATION! Platinum Sponsors receive $1,500 off an exhibit booth, Gold Level Sponsors receive $1,000 off and Silver Level Sponsors receive a discount of $500. See pages 6-12 for sponsorship opportunities. Booth Exhibit Details Sign up by January 25, 2019 to be included in the onsite program. Each 8 x 10 booth space consists of an 8 high back drape and 3 high side rails supported by aluminum framework, one identification sign, one 6 skirted table, two chairs and one wastebasket. Additional carpeting is not necessary, nor allowed, since the exhibits are housed within the hotel ballroom. Booth must fit within the limits of the booth space. Exhibitors must use the services of the official exhibitor services company, Global Experience Specialist (GES). Exhibitors are not allowed to send materials directly to the hotel. GES will arrange for and bill each exhibitor requiring electrical service to the individual booth. They will also make available, for a charge, additional furnishings and labor needed by individual exhibitors. All exhibitors will receive an electronic Exhibitor Service Kit with details and order forms after January 1, 2019. Exhibit Move-In/Move-Out Exhibitors can begin set-up at 10:00 am on Sunday, March 10th and must be set-up by 5 pm that day. Move-out cannot begin before 3:00 pm on Tuesday, March 12th. Conflict-Free Hours & Functions in the Exhibit Area Exhibit Area open at all times for meetings & networking SUNDAY, MARCH 10 MONDAY, MARCH 11 TUESDAY, MARCH 12 10:00am Booth Set-up 7:30 8:30am Breakfast 7:30 8:30am Breakfast 5:00pm 6:30 8:00pm Reception Booth must be fully set up Mid-morning 12:30 1:30pm Lunch Networking Break in Exhibit Area Mid-morning 12:00 1:00pm Lunch Networking Break in Exhibit Area Mid-afternoon Networking Break in Exhibit Area 3:00pm Booths cannot be removed until this time 5:30 7:00pm Reception Times subject to change. 4 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
HOW TO RESERVE EXHIBIT SPACE 1. Review the exhibit hall floor plan below and determine your top three available booth spaces. Shaded booths have already been reserved. See www.cicaworld.com for the most recent list of exhibitors by booth number. 2. Complete the Exhibit Application Form on pages 13 & 14 and mail, email or fax to: (Payment must be included, see #3 below.) CICA 4248 Park Glen Road Minneapolis, MN 55416 USA ; Fax (952) 929-1318 meetings@cicaworld.com 3. Booth space can only be held and confirmed with payment. Payment may be made by credit card (VISA, MasterCard, American Express), check (U.S. banks only) or electronic funds transfer. Checks: CICA, 4248 Park Glen Road, Minneapolis, MN 55416 Electronic Funds: If an electronic funds transfer is preferred; please contact CICA at meetings@cicaworld.com for more information. 4. Sign up by January 25, 2019 to be included in the onsite program. EXHIBIT HALL FLOOR PLAN JW Marriot Resort & Spa Tucson, AZ NETWORKING HUB 1 14 15 22 27 34 BACK ENTRANCE 2 3 4 5 13 12 11 10 16 21 23 24 26 25 28 33 35 36 37 38 46 45 44 43 47 48 SIDE ENTRANCE 6 9 17 20 29 32 39 42 49 7 8 18 19 30 31 40 41 FRONT ENTRANCE *CICA reserves the right to add additional booths to the floor plan if current booth spaces sell out REG DESK 5 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
2019 SPONSORSHIP LEVELS Be recognized as a leader by supporting the best in captive education and networking CICA appreciates your support. Sponsors help us enhance attendees conference experience by providing professional events and superior networking opportunities. This year we re offering new sponsorship options and benefits. PLATINUM LEVEL SPONSORSHIPS Keynote Speaker/Opening Session $25,000 Welcome over 500 attendees to the CICA 2019 International Conference by introducing the keynote speaker during the opening session on Monday morning. Provide the introduction for the keynote speaker Include one slide in the opening session PowerPoint presentation Prominent signage All Platinum Sponsor benefits listed on page 12 2019 Keynote Speaker/Opening Session Sponsored By Professional Development Track $20,000 Encourage the professional growth of our conference participants by sponsoring the professional development track. Provide the session introduction at 1 of the 4-6 professional development sessions Include one slide in each professional development track presentation Prominent signage All Platinum Sponsor benefits listed on page 12 6 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
GOLD LEVEL SPONSORSHIPS Opening Reception $15,000 Help welcome over 500 attendees to the CICA 2019 International Conference by hosting this energetic opening reception held in the exhibit hall on Sunday evening. Prominent signage and logo printed on cocktail napkins Opportunity to distribute one company giveaway during the reception Monday Reception $14,000 Held on the second night of the conference in the exhibit area, this reception offers attendees a chance to relax and network with industry experts and exhibitors. Prominent signage and logo printed on cocktail napkins Opportunity to distribute one company giveaway during the reception 2019 Opening Reception Sponsored By CICA Essay Competition: Next Generation Captive Insurance Solutions for New Risk Challenges $15,000 Help engage risk management and insurance students in developing strategies for using captive insurance companies to address new and emerging risks. Inclusion in finalist presentation session or award presentation Recognition in all essay contest marketing materials Prominent Signage 2019 Essay Competition Sponsored By Networking Hub $14,000 Facilitate high-level networking in the exhibit hall with an exclusive sponsorship of the CICA Networking Hub. The Networking Hub will include small tables with seating to encourage meetings with current and prospective business partners. NEW! Prominent signage in the Networking Hub Sponsor may provide one piece of literature and/or giveaway to be set out in the hub. CICA will provide all signage. Conference Bags $14,000 Sponsor logo will exclusively be printed on the conference bag provided to all conference attendees. Sponsor logo printed on all conference bags Option to insert one piece of company literature and/ or giveaway inside the bag 2019 Conference Bags Sponsored By 7 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
Conference Lanyards $12,000 Sponsor logo will exclusively be printed on the CICA Conference Lanyards providing high exposure throughout the 2019 International Conference. NEW! Sponsor logo printed on official conference lanyard Note: Domiciles are not eligible for this opportunity Conference Mobile App $11,000 Exclusive sponsorship of the CICA Conference Mobile App provides high-exposure placement in the app before, during and after the 2019 International Conference. Logo on the splash screen seen every time attendees open the app Banner advertisement within app with a clickable link 2019 Conference Mobile App Sponsored By Welcome Gift $10,000 Improve conference attendees well-being with a helpful welcome gift. Sponsor logo printed on welcome gift handed to conference attendees upon check-in at the conference registration desk 2019 Welcome Gift Sponsored By Golf Networking Event $10,000 CICA s premier networking event helps participants relax, make great connections and enjoy the Arizona weather. 8 complimentary passes to share with clients or colleagues Sponsor logo printed on golf balls and tees Prominent signage 2019 Golf Networking Event Sponsored By Craft Beer Tour Networking Event $10,000 Back for a 2nd year, CICA s new networking event helps participants relax, make great connections, and learn about the craft of brewing beer. NEW! 8 complimentary passes to share with clients or colleagues Sponsor logo printed on pint glass Prominent signage 2019 Craft Beer Tour Sponsored By Hotel Room Key Cards $9,500 Attendees will see your logo every time they unlock their hotel room door at the conference hotel. Sponsor logo printed on host hotel key cards handed to conference attendees upon check-in 2019 Key Cards Sponsored By 8 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
SILVER LEVEL SPONSORSHIPS Networking Lunch (Monday - SOLD) (Tuesday - *AVAILABLE*) $9,000/each Held in the exhibit area, networking lunches are a great way to catch up with conference attendees. Prominent signage on each lunch table and throughout the conference Opportunity to distribute one company giveaway during the lunch 2019 Monday Networking Lunch Sponsored By Conference Meeting Space Wi-Fi $7,500 Provide free meeting space Wi-Fi to conference attendees throughout the duration of the conference. Wi-Fi login information cards with sponsor logo available to each attendee upon check in at the conference registration desk Additional signage with sponsor s logo displayed throughout the conference 2019 Wi-Fi Sponsored By Tuesday Reception $8,000 Make a lasting impression on attendees by hosting this lively outdoor reception that will wrap up the CICA 2019 International Conference. Sponsor logo printed on cocktail napkins Prominent signage during the reception and throughout the conference 2019 Tuesday Reception Sponsored By Branded Notepads and Pens $7,500 Help education session participants capture new ideas and best practices with tools for note taking. 500 Branded Notepads and Pens distributed in the session rooms Additional signage with sponsor s logo displayed throughout the conference 2019 Notepads and Pens Sponsored By Water Station/Bottle $8,000 Help conference participants stay hydrated in the desert heat. Branded water bottles handed out at registration and placed with signage at water stations Additional signage with sponsor s logo displayed throughout the conference 2019 Water Station/Bottle Sponsored By 9 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
Registration Confirmation and Electronic Attendee List $7,500 Sponsor logo is added to the registration confirmation email that all attendees receive and the attendee list that is posted on the CICA website as well as emailed to each attendee preconference. Sponsor logo on header of registration email confirmations and the PDF conference attendee list 2019 Registration Confirmation and Attendee List Sponsored By Networking Breakfast (Monday - *AVAILABLE*) (Tuesday - SOLD) $7,500/each Keep your company top of mind by starting the day with attendees and sponsoring one of our networking breakfasts held in the exhibit hall. Prominent signage on each breakfast table 2019 Tuesday Networking Breakfast Sponsored By Mobile Charging Stations $7,500 Keep conference attendees charged up by sponsoring the mobile charging stations. Sponsor logo on two mobile device charging stations placed within the exhibit and meeting space Signage with sponsor s logo displayed throughout the conference First Time Attendee Orientation Breakfast $7,500 Welcome ~ 100 first time attendees and help them get the most out of the conference by sponsoring this orientation and breakfast event. Payment of 2019 pricing required to receive Silver Sponsor level complimentary registrations. Prominent signage on each breakfast table Recognition in CICA first time attendee presentation 10 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
BRONZE LEVEL SPONSORSHIPS Registration Desk Candy Dish $5,000 Conference participants will thank you for fresh breath and a sweet treat by providing Andes Mint candies available daily at the registration desk. Always a big hit! Sponsorship includes: Sponsor logo on candy wrapper and prominent sign by candy dish on the registration desk counter All Bronze Sponsor benefits listed on page 12 Countdown Clock on Website $5,000 Get every registrant familiar with your brand by sponsoring the conference countdown clock on the registration webpage. Sponsorship includes: Sponsor branded countdown clock on registration webpage with link to sponsor website All Bronze Sponsor benefits listed on page 12 Bronze Sponsor $5,000 (multiple available) NEW! Show your support of CICA by being a valued Bronze Sponsor. All general Bronze Sponsors will be recognized with special signage at the 4 networking coffee breaks. Breaks in the exhibit hall are a great way for conference participants to connect with new and old friends alike. Sponsorship includes: Prominent signage at each of 4 networking coffee breaks All Bronze Sponsor benefits listed on page 12 2019 Bronze Sponsor: MEDIA LEVEL SPONSORSHIPS Don t miss this opportunity to expose your media organization to our targeted captive insurance audience. Contact meetings@cicaworld.com for more information. Sponsorship includes: Listing as Media Sponsor on conference emails and website Featured in conference onsite program and signage Complimentary registration for members of the Press Contact to discuss additional benefits 2019 Media Sponsors: 11 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
SPONSORSHIP LEVELS MATRIX SPONSORSHIP BENEFIT SPONSORSHIP LEVEL PLATINUM GOLD SILVER BRONZE # of Complimentary Registrations (only one of the complimentary registrants can be a CICA non-member) 4 3 2 Recognized as top tier sponsors through social media thank you from CICA 1 @ 50% off Company logo included on the front page of the conference brochure (if signed up by November 1, 2018) Company logo prominently placed on CICA webpage for 3 months minimum Company logo included in conference news releases (Paid releases dependent on press release company criteria) Company logo featured prominently in one of the conference promotional emails - The Scene (CICA reserves the right to feature sponsors jointly if needed) Home or Program Conference Name Exhibit booth discount $1,500 $1,000 $500 Company logo included inside conference brochure (if signed up by November 1, 2018) Name Advertisement to be included in conference onsite program* (if signed up by January 25, 2019) Full Full Half Name Company logo on sponsor banner and exhibit hall tower signage prominently displayed at CICA Conference Company logo and website link in all conference promotional emails The Scene Company logo and website link on the CICA website homepage (through July 31, 2019) Name Name Name Company logo and website link within the CICA Mobile App (through July 31, 2019) Pre-conference list of attendees (2), post-conference list of attendees (1) One promotion allowed per list (Must be paid in full to recieve list. In some cases European contacts will not be included per GDPR.) Sponsor thank you included as a slide in the opening session presentation from CICA President Sponsor ribbon for all sponsor company registrants *Full page ad specs: 3.5 width x 7.5 height Half page ad specs: 3.5 width x 3.5 height 12 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
EXHIBIT & SPONSORSHIP REGISTRATION FORM PAGE 1 OF 2 REQUIRED FOR ALL SPONSORS AND EXHIBITORS 1 COMPANY INFORMATION Please provide your company information exactly as you would like it to appear on all conference materials. Please type or print clearly. Company/Organization (as displayed on all conference marketing materials) Company Website 2 CONTACT INFORMATION Please designate an AUTHORIZED REPRESENTATIVE (office contact person) with address information to receive all correspondence relating to the sponsorship. This may be someone other than the conference attendee. Please type or print clearly. PRIMARY CONTACT (Required) Primary Contact - First Name Primary Contact - Last Name Title Phone Email SECONDARY CONTACT (Optional) Secondary Contact - First Name Seconday Contact - Last Name Title Phone Email 3 SPONSOR SELECTIONS PLATINUM LEVEL SPONSORSHIPS q Opening Session Keynote...$25,000 q Professional Development Track...$20,000 5 EXHIBITOR RATES CICA Member booth rates are contingent on renewal of your 2019 CICA Membership. WITH NO SPONSORSHIP SPONSORSHIP INFORMATION GOLD LEVEL SPONSORSHIPS q Opening Reception...$15,000 q CICA Essay Competition...$15,000 q Monday Reception...$14,000 q Networking Hub...$14,000 q Conference Bags...$14,000 q Conference Lanyards...$12,000 q Conference Mobile App...$11,000 q Welcome Gift...$10,000 q Golf Networking Event...$10,000 q Craft Beer Tour Networking Event...$10,000 q Hotel Room Key Cards...$9,500 SILVER LEVEL SPONSORSHIPS q Monday Networking Lunch...$9,000 q Tuesday Networking Lunch...$9,000 q Tuesday Reception...$8,000 q Water Station/Bottle...$8,000 q Conference Meeting Space Wi-Fi...$7,500 q Branded Notepads and Pens...$7,500 q Registration Confirmation & List...$7,500 q Mobile Charging Stations...$7,500 q Monday Networking Breakfast...$7,500 q Tuesday Networking Breakfast...$7,500 q First Time Attendee Breakfast...$7,500 EXHIBITOR INFORMATION EXHIBIT SPACE RATES q CICA Members...$3,500 q Non-Members...$4,000 q Domiciles...$2,500 WITH PLATINUM SPONSORSHIP EXHIBIT SPACE RATES q CICA Members...$2,000 q Non-Members...$2,500 q Domiciles...$1,000 WITH GOLD SPONSORSHIP EXHIBIT SPACE RATES q CICA Members...$2,500 q Non-Members...$3,000 q Domiciles...$1,500 WITH SILVER SPONSORSHIP EXHIBIT SPACE RATES q CICA Members...$3,000 q Non-Members...$3,500 q Domiciles...$2,000 BRONZE LEVEL SPONSORSHIPS q Registration Desk Candy Dish...$5,000 q Countdown Clock on Website...$5,000 q Bronze Sponsor (Multiple Available)...$5,000 Before 2/8/19 Additional Booth Personnel at $1,050/ea (limited to two) q 1 ($1,050) q 2 ($2,100) 4 ADDITIONAL INFORMATION After reserving your sponsorship, you will be contacted to provide additional information including complimentary registration names. After 2/8/19 Additional Booth Personnel at $1,100/ea (limited to two) q 1 ($1,100) q 2 ($2,200) 13 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com
EXHIBIT & SPONSORSHIP REGISTRATION FORM PAGE 2 OF 2 6 EXHIBIT SPACE SELECTION Based on the floor plan on page 5, please indicate three (3) exhibit space preferences, with your first choice listed first and the rest in descending order of preference. Booth assignments will be made on a first-paid, first-served basis, and only if payment is received in full with this contract. 1st 2nd 3rd 7 CONTACT/EXHIBITOR LISTING Please indicate the main on-site exhibitor representative for your company. This person will receive the one (1) complimentary registration included with your exhibit registration. Please type or print clearly. CICA will provide important updates and deadlines by email. First Name Last Name Job Title Address (only if different from company address above) EXHIBITOR INFORMATION City State/Province Zip/Postal Code Country Phone Email 8 ADDITIONAL BOOTH PERSONNEL Please list any additional booth personnel, limit two (2), additional charges apply. Provide address info only if different from company address. Please type or print clearly. Name Job Title Name Job Title Company Address City St/Prov Zip Phone Email Company Address City St/Prov Zip Phone Email 9 SPECIAL REQUESTS q Check here if any of the exhibitor or sponsor personnel have special dietary, mobility or other needs that CICA can assist with to improve their conference experience. 10 PAYMENT INFORMATION TOTAL DUE... $ q Will mail check (Payable to CICA in U.S. Dollars) to 4248 Park Glen Road, Minneapolis, MN 55416 q Charge my credit card: q AMEX q VISA q MasterCard Card Number Exp. Date CVV Code Address (q check here if the billing address is the same as the address listed in #7) Name of Cardholder (as it appears on card) Signature (authorizes your credit card to be charged) 11 RETURN FORM TO: CICA meetings@cicaworld.com fa x (952) 929-1318 Questions? Email or call CICA staff at (952) 928-4655 2019 INTERNATIONAL CONFERENCE Exhibitors and Sponsors acknowledge and agree to abide by the terms and conditions herein. CICA reserves the right to charge the correct amount if different from the total listed and to assign space if this form is not returned with full payment or an authorized and valid credit card, signature and expiration date. Exhibitor/Sponsor Cancellation Policy: Cancellations on or before 2/8/19 will receive a refund equal to 75% of the total due. Cancellations after 2/8/19 are not eligible for a refund. Conference Cancellation Policy: CICA is not responsible for any loss or damage as a result of a substitution, alteration, postponement or cancellation of an event. CICA shall assume no liability whatsoever in the event this conference is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency. 14 CICA 2019 International Conference Sponsorship & Exhibitor Opportunities www.cicaworld.com