District Councillor Toni Bradnum, Nigel Jupp and one member of the public were also in attendance.

NUTHURST PARISH COUNCIL Minutes of the Annual General Meeting of the Parish Council Meeting held on Wednesday 3 rd May 2017 at St Andrews CofE School, Nuthurst commencing at 8.00 p.m. PRESENT: Mrs V Court Mr T Nelson Mrs J Chaytor Mr S Turner Mrs G Dixon Mrs A Gaffney District Councillor Toni Bradnum, Nigel Jupp and one member of the public were also in attendance. 0105/17 APPOINTMENT OF CHAIRMAN The Councillors agreed on a verbal nomination, Councillor G Dixon proposed Councillor V Court as Chairman of the Parish Council, the motion was seconded by Councillor A Gaffney. RESOLVED for Councillor V Court to be appointed Chairman of the Parish Council for the ensuing year. 0205/17 APOLOGIES FOR ABSENCE were received from Councillor F Boulter, Councillor O Hydes, Councillor J Mercer and Councillor J McClean. 0305/17 DECLARATIONS OF INTEREST none. 0405/17 APPOINTMENT OF VICE-CHAIRMAN The Councillors agreed on a verbal nomination, Councillor J Chaytor proposed Councillor G Dixon as Vice Chairman of the Parish Council, the motion was seconded by Councillor A Gaffney. RESOLVED for Councillor G Dixon to be appointed as Vice-Chairman of the Parish Council for the ensuing year. 0505/17 APPOINTMENT OF LOCAL COMMITTEES i) Horsham District Association of Local Councils RESOLVED for the Chairman and Councillor J Chaytor to jointly represent the Parish Council at the Horsham District Association of Local Councils for the ensuing year. ii) Sussex Association of Local Councils RESOLVED for the Chairman and Vice Chairman to jointly represent the Parish Council at the Sussex Association of Local Councils for the ensuing year. 0605/17 APPOINTMENT OF COMMITTEES (Note In accordance with Standing Orders the Chairman and Vice-Chairman of the Parish Council are ex-officio members of all committees) Consideration was given to the appointment of members to serve on the following committees; i. Finance Committee ii. Planning Committee iii. Roads and Footpaths iv. Mannings Heath Village Green Committee v. Complaints Committee vi. Community Resilience Committee RESOLVED to appoint the following members, the Chairman of the Parish Council asked for each committee to select its Chairman at their first meeting. i. Finance Committee Councillor T Nelson (ex-officio Chairman until the first meeting of the Finance Committee) Councillor V Court, Councillor G Dixon, Councillor A Gaffney, Councillor O Hydes, Councillor J Mercer and Councillor S Turner. ii. Planning Committee Councillor V Court (ex-officio Chairman until the first meeting of the Finance Committee), Councillor F Boulter, Councillor J Chaytor, Councillor G 1

Dixon, Councillor A Gaffney, Councillor O Hydes and Councillor J Mercer, Councillor J McClean, Councillor T Nelson and Councillor S Turner. iii. Road and Footpaths Councillor V Court, Councillor J Chaytor, Councillor A Gaffney, Councillor O Hydes, Councillor J Mercer, Councillor J McClean and Councillor T Nelson (standing in for Councillor J Mercer). iv. Mannings Heath Village Green Committee Councillor V Court, Councillor F Boulter, Councillor G Dixon, Councillor O Hydes and Councillor J Mercer. v. Complaints Committee Councillor V Court, Councillor J Chaytor, Councillor G Dixon and Councillor O Hydes. vi. Community Resilience Committee Councillor V Court, Councillor J Chaytor and Councillor G Dixon. 0705/17 PLANNING APPLICATION CONSULTATIONS Councillor V Court proposed the following Councillors represent the villages within the parish. i. Mannings Heath (Councillors V Court, Councillor F Boulter and Councillor O Hydes). ii. Maplehurst (Councillor J McClean ad Councillor S Turner). iii. Monks Gate (Councillor J Chaytor, Councillor A Gaffney and Councillor J Mercer and Councillor T Nelson). iv. Nuthurst (Councillor J Chaytor and Councillor A Gaffney). v. Copsale (Councillor G Dixon and Councillor S Turner). vi. Sedgwick (Councillor G Dixon and Councillor S Turner). RESOLVED to appoint the above Councillors to represent the defined areas within the Parish. 0805/17 INSPECTION OF PLAY EQUIPMENT RESOLVED to appoint Councillor V Court as Play Ground Inspector for the ensuing year. 0905/17 TREE WARDEN RESOLVED to appoint Councillor J Chaytor and Mrs P Bullen, assisted by Mr P Bullen, as Tree Warden s for the ensuing year. 1005/17 TRAINING OFFICER RESOLVED to appoint Councillor O Hydes as Training Officer for the ensuing year. 1105/17 CHAIRMANS ANNOUNCEMENTS No one present intended to record the meeting. 1205/17 APPROVAL OF THE MINUTES The Chairman advised that correspondence had been received from Mr C Beer stating that item 1004/17iiib) Parish Design Statement was incorrect. The minutes stated that the consultation for Nuthurst Parish Design Statement closed on 31 st March 2017 and that there had only been three responses from Statutory authorities. Mr Beer advised that this was incorrect, he had submitted comments on the Parish Design Statement directly to Horsham District Council on 30 th March 2017. To clarify the matter, the Chairman advised that Horsham District Council were asked on 3 rd April 2017 to provide an update on the consultation, on 4 th April 2017 they replied that only three statutory responses had been received, this was reported at the Full Parish Council meeting on 5 th April 2017. On 6 th April 2017, the Parish Council received further communication from Horsham District Council and were advised that they had been given incorrect information, in addition to the responses from the three statutory bodies there had also been a response from a member of the public. The Clerk was asked to advise Mr C Beer of the chain of events and that, on the information available, the minutes of the Parish Council meeting on 5 th April 2017 were, at the time, a correct record of the meeting. 2

The minutes of the Full Parish Council meeting held on 5 th April 2017 were approved as a correct record of the meeting and signed by the Chairman at the end of the meeting. 1305/17 TO RECEIVE REPORTS FROM THE SUB-COMMITTEES The report from the Roads & Footpath Committee meeting held on 19 th April 2017 was received. 1405/17 TO ADOPT COMMITTEE AGREED MINUTES (PREVIOUSLY CIRCULATED) The minutes from the Planning Committee meeting held on 19 th April 2017 were approved as a true record of the meeting and signed by the Chairman at the end of the meeting. 1505/17 CORRESPONDENCE i. Horsham District Council (a) Email dated 27 th April 2017, from Paul Cummins, Head of Legal and Democratic Services, advising that he will be leaving HDC on 30 th June 2017. ii. West Sussex County Council (a) Email dated 7 th April 2017, from Christine Luff, confirming that the Parish Council were consulted on the changes to paths 1716 and 1815 in 2013. (b) Email dated 18 th April 2017, from Andy Warton, confirming the times of the 74B from Maplehurst/Horsham Bus Station. Wednesday s 09.59 from Maplehurst, returning 12.55 from Horsham. Saturday s 11.24 from Maplehurst, returning 14.00 from Horsham. iii. General Correspondence (a) Letter dated 4 th April 2017, from Mr D England, thanking the Chairman and the Councillors for the card and gift. (b) Email dated 4 th April 2017, from Mr D Livingstone, Chairman of Copsale Village Hall trustees, thanking the Parish Council for their contribution towards the annual AIRS subscription. (c) Email dated 13 th April 2017, from ROSPA Play safety, advising that the annual inspection will be in June and that the cost has increased to 66.50 plus VAT. (d) Email dated 18 th April 2017, from Jamie Cheshire, Kent, Surrey and Sussex Air Ambulance, offering to talk to adult groups in the Parish. (e) Email dated 19 th April 2017, from Beverley Bell, HALC Secretary, reminding Parishes to nominate two representatives to HALC. iv. Sussex Police (a) All correspondence included on the weekly briefing notes. 1605/17 DISTRICT AND COUNTY COUNCILLORS REPORTS District Councillor, Toni Bradnum, advised that planning application SC/16/1677 (land North of Horsham) had been discussed at the Planning Committee meeting on 28 th April 2017 and will now be going to Full Council on the 22 nd May 2017. The Cabinet have decided on the preferred supplier for the Councils IPADs and the British contractor for the replacement refuse lorries. The replacement of the refuse lorries will commence in September 2017 and the lorries will be reverting to rear loading, with two loaders and one driver. The old lorries will be sold for the best price, possible going to a third world country. The Broadwood Day of Dance will be taking place on Saturday 6 th May 2017 in the town centre. The following personnel will be shortly leaving the Horsham District Council: Paul Cummins (Head of Legal and Democratic Services) Natalie Brahma-Peral (Director Community Services) Aidan Thatcher (Development Manager) Helen Lowe (Planning Officer) 1705/17 PUBLIC FORUM none. 1805/17 PLANNING MATTERS i. NEW APPLICATIONS DC/17/0301 Retention, refurbishment, part demolition and single storey rear 15/02/2017 extension of existing public house (A4 use) at ground floor, change of 3

RESOLVED use and alterations to upper floors for residential flats (C3 use) and redevelopment of land adjacent to provide a residential dwelling (C3 use): amended April 2017. Former Dun Horse Inn, Brighton Road, Mannings Heath The Parish Council strongly objects to this amended planning application for the following reasons: The refurbished public house (1) This scheme will not enable the pub to be viable beyond the short term. Whilst the one-off sale of the house could pay for the refurbishment of the pub and the two flats, thereafter, the pub will have to rely on its own takings. Its viability might be exceedingly difficult to achieve given the very small size of the proposed kitchen (approximately 5 by 5 metres including 4 doorways), a very cramped dining area, lack of parking and obvious lack of a decent sized sunny pub garden. Even if the flats were rented out by the pub this would not according to the developers make the pub viable (quote a refurbished pub with two residential flats above is still not viable ). The new house therefore has absolutely no role to play in the retention of the pub beyond the short term. (2) Indeed, the new house could jeopardise the pub s viability even more by giving the pub a less attractive setting and reducing its ambience. (3) The proposed business, should it be successful, would create a considerable demand for parking, but the present proposals remain inadequate. Only two/three cars can be parked parallel to the pub on its frontage and the triangle cannot be counted as parking because it is part of the public highway. Inadequate parking constitutes an unacceptable safety hazard to the pub s clients and the community due to the site s dangerous location at the junction of Pound Lane and the A281. The proposed new 4-bedroomed house (4) The site is not allocated in the Parish s made Neighbourhood Plan which provides for about 50 new houses. Horsham District Council has an adequate 5 year supply of new houses. So this additional house is not needed. (5) The site is very small and the massing effect of a large detached house only 1 metre from the proposed extended Dun Horse Inn represents severe over-intensive development of the site. This is contrary to Policy 10 of the Neighbourhood Plan and Policy 33 of Horsham District Planning Framework 2015. (6) The new house being tall and too close to the pub creates an unwanted urban street scene and it means that the new house is not subservient to the pub as the developer claims. (7) The massing has an adverse effect on the setting of Chulmleigh on the A281, which is a grade II listed building, directly opposite the site. (8) The proposed 4 bed-roomed dwelling is contrary to policies in the made Nuthurst Parish Neighbourhood Plan (NPNP) and to the guidance in the Nuthurst Parish Design Statement (NPDS) for the following reasons: i) The rear garden measures approximately 8 by 12 metres and is far too small for a 4 bed-roomed house. This is out of character with similar sized houses in the immediate area. It has little usable front garden as two thirds of it is occupied by the in/out drive in an attempt to address road safety issues. It is contrary to Policy 10(ii) of the NPNP which requires developments to include adequate functional private garden space appropriate to the dwelling size and type. It is also contrary to section 1.1 of the NPDS, The drive should not occupy the whole of the frontage of the house so there is garden left in which to plant flowers, bushes and trees to enhance the street scene. Indeed, the new house and drive involve the removal of trees, bushes and other greenery. ii) The house is only 1 metre from the public house. This is contrary to section 1.1, The Layout of Sites and Size of Plots of the NPDS, Houses should not be overly close to one another and should have 4

DC/17/0764 20/04/2017 RESOLVED DC/17/0832 21/04/2017 RESOLVED DC/17/0853 21/04/2017 spaces between them that can be planted with green living hedges, bushes and trees. iii) The house does not have a garage. This is contrary to section 1.1 and section 2.6 Garages of the NPDS, All houses should preferably have at least one garage which should either be attached to the house or alongside the house. This is to avoid dangerous and unsightly street parking iv) The proposed brick wall at the front of the house is about 1.5 metres high and has an adverse and urbanising effect on the street scene at the main entrance to Mannings Heath village. This is contrary to section 3(c) of the NPDS, Close boarded, high wooden fences and high walls are best avoided if they impinge on the street scene. Furthermore the proposed solid automated sliding gate for exiting the drive is out of keeping with the character of the surrounding area. vi) The proposed house has accommodation on three floors. This is contrary to the development policies in the NPNP and section 1.1 of the NPDS, which require that new developments should not have houses higher than two storeys. (8) The dormer windows in the third floor of the proposed house constitute an unacceptable overlooking and overbearing on two properties in The Whytings. (9) The proposed in/out access points for the new house remain unsatisfactory. They are on a bend in the highway with insufficient visibility in both directions. The visibility must fully meet the required standards at this particularly dangerous point. The drive shown for the house is so tight that a large car entering from the north would need to use part of the opposite side of the highway. The drive is not wide enough for two cars to pass and there is insufficient space for a car to turn round. This creates a problem if only the rear of two parked cars wants to leave it would have to reverse out into Pound Lane at the very point where it bends considerably, obscuring vision. (10) National Planning Policy Framework does not support development in gardens. The proposed house would be in the side garden of the Dun Horse. At present, the garden provides a green space at the entrance to Mannings Heath. The massing effect of the proposed house alongside the Dun Horse and the removal of several trees and a hedgerow would unacceptably urbanise the entrance to the village. The proposed flats (11) The proposed flats have accommodation on the third floor. This is contrary to the development policies in the NPNP and section 1.1 of the NPDS which require that new developments should not have houses [flats] higher than two storeys. (12) The dormer windows in the third floor of the proposed flats constitute an unacceptable overlooking and overbearing on two properties in The Whytings. (13) The proposal fails to provide 4 parking spaces for the residents of the two flats (parking on the triangle cannot be counted as this is part of the public highway). All of these issues need to be resolved. Therefore, the Parish Council strongly urges HDC to refuse this amended planning application. Provision of a passenger platform lift with construction of a lift shaft &d associated works. Mannings Heath Golf Club, Hammerpond Road, Mannings Heath To raise no objection to this application. Two storey side extension. Field House, Sedgwick Lane, Horsham To raise no objection to this application. Proposed addition of 2 conservation type roof lights to first floor extension previously approved in application DC/16/0461 (Listed Building Consent) 5

ii. iii. Bulls Farmhouse, Sedgwick Lane, Horsham RESOLVED To raise no objection to this application. DECISIONS OF DEVELOPMENT CONTROL COMMITTEE (NORTH) PERMITTED - DC/16/2618, DC/17/0134, DC/17/0166, DC/07/0167, DC/17/0220, DC/17/0327, DC/17/0371 and DC/17/0399. REFUSED - DC/17/0302. CERTIFICATE OF LAWFUL USE OR DEVELOPMENT (EXISTING) - DC/17/0174. PLANNING UPDATES (a) Gypsy, Traveller and Travelling Showpeople Draft Site Allocation DPD Preferred Strategy. None of the proposed sites are in the Parish, the closest is in Hampers Lane and Horsham District Council have recommended that any additional development is refused. (b) Householder Appeals Service (HAS). The Householder Appeals Service does not allow the Parish Council to make further comments, the Parish Councils objections to householder applications must be thorough and detailed. (c) Forestry Commission Objection to Restocking Notice RN26/14-15. No further information will be made available from the Forestry Commission until after the Minister has made a final decision on the Objection. The Parish Council s submission will be brought to the attention of the Reference Committee. Councillor A Gaffney expressed her concerns about vehicles accessing the building site on Nuthurst Road through the Nature Reserve and it was suggested that a letter to be submitted to Horsham District Councils Conservation Officer requesting for legislation to prohibit this vehicular access. MOGRA and the residents are planning to engage with the developers and a meeting has been arranged. The fence was the first thing to be erected and at the time there was no other vehicular access to the site, the expectation is for the access road to be constructed next. RESOLVED for the Clerk to check the conditions for access on the decision notice (DC/15/1946), MOGRA to advise the outcome of the meeting with the developer and for the Conservation Officer to be notified. 1905/17 LOCAL ASSOCIATION AND OTHER BODIES REPORTS The Chairman attended WSALC and Matt Davey (WSCC Highways) made a presentation. SSALC attended a NALC lobby day. The Chairman and Clerk attended the HALC conference, hosted at Lavinia House by the Chief Executive of AGE UK Horsham, Sonja Manjan. Representatives from fourteen councils attended and `Opportunities for Parish Councils to Support Health and Well Being was launched at the event. Thakeham Parish Councils Neighbourhood Plan has recently been `Made, there was a 22% turnout. The Chairman and Vice Chairman were invited to MAGS AGM and both attended, MAGS continue to support the Neighbourhood Plan and are progressing with their objectives. 2005/17 FINANCE i. To approve the following items of expenditure: - 6 Net VAT Totals Accounts paid by Direct Debit EDF Energy Street Lighting Energy 150.18 7.51 157.69 Accounts paid at this meeting Mrs S Hall Expenses Internet Access 17.99 17.99 Travel 39.60 39.60 Parking 1.25 1.25 Postage 8.02 8.02 Stationary 6.10 6.10 Hilliers 10.80 10.80

Currys (ICloud Backup) 30.00 30.00 Mrs V Court (Expenses May 2017) Internet/Stationary 12.50 12.50 SSE Enterprise (inv 652460) 2,751.20 550.24 3,301.44 SSE Enterprise (inv 652462) 5,484.75 1096.95 6,581.70 HALC (Conference S Hall) 5.00 5.00 Profitable Websites (inv 3590) 375.00 375.00 Clarity Copiers (inv 36977) 44.76 8.95 53.71 WSCC (Inv 8001218004 Clerks salary Mar 2017) 789.28 789.28 SLCC (Local Council Admin 10 th Edition) 77.60 0.80 78.40 Mannings Heath Community Council (inv 38.17 Hall hire) 148.50 148.50 Zurich Municipal (inv 26341433 Annual Insurance) 1,149.55 1,149.55 HALC (Annual Subscriptions) 15.00 15.00 2017/2018 Grants Nuthurst Parochial Church Council 400.00 400.00 Nuthurst Cricket Club 800.00 800.00 The Link Magazine 100.00 100.00 St Andrews School Governors 300.00 300.00 CPAD (Replacement Batteries) 250.00 250.00 Total 12,967.08 1,664.45 14,631.53 RESOLVED to approve the above invoices/expenditure for payment. ii. To approve the transfer of 15,000.00 from the Nat West deposit account to the Nat West current account Approved. iii. To approve and sign the bank reconciliations for March 2017 Signed and approved. iv. To approve and sign the quarterly figures for period ending 31 st March 2017 Approved. v. To note the VAT Reclaim, 3,463.22, for year ending 31 st March 2017 - Noted. vi. To note HDC have advised the 1 st instalment of the 2016 Precept, 18,250.00, will be credited to the Parish Councils bank account on 26 th April 2017- Noted. vii. The Clerk has asked the forge at Hillier s to provide a quotation for repairing the Millennium sign at Monks Gate - Noted. 2105/17 MANNINGS HEATH VILLAGE GREEN i. To provide an update on Village Green matters. The Cricket Club continue to excellently repair the damage caused by the badgers. ii. To provide an update of the Cricket Clubs amended Lease. The amended lease has been approved for completion. 2205/17 HIGHWAY MATTERS. i. To discuss highway issues. The Clerk continues to report potholes on WSCC Lovewestsussex site, the holes are being outlined in white, but, the repairs are very slow. ii. To provide an update on Hampshire Hill, Nuthurst Road. The centre of the highway on Hampshire Hill has been repaired, but, the potholes on the edge of the road remain outlined in white. The Clerk was asked to report to WSCC that the 40mph speed signs, approaching Monks Gate from Lower Beeding, are obstructed with foliage. 2305/17 VILLAGE GATEWAYS Councillor T Nelson is requesting quotations for the replacement name signs which will be erected in the Village Gateways. 2405/17 BROADBAND IN THE PARISH West Sussex County Council have advised that nine structures need to be installed for the whole Parish to have access to Fibre Optic Broadband. West Sussex County Council have selected four locations, however, 194 properties will still not have access. It could cost up the 7,000.00 each for these properties to be connected, there are no satellite companies who can provide the service. 7

West Sussex County Council have indicated that surveys will be carried out in June and installation will be by 2018. 2505/17 MAPLEHURST PHONE KIOSK RESOLVED to split the cost of the shelving materials required to turn the kiosk into a book sharing repository and noticeboard with the Nuthurst Society. 2605/17 NEW PARISH COUNCIL WEBSITE The development of the Parish Council website is ongoing and the Clerk will forward a link to the Councillors before the next Full Parish Council meeting in June. 2705/17 ST ANDREWS SCHOOL i. To provide an update on St Andrews School matters. The parking issues are ongoing and the Chairman will provide an update at the next Full Parish Council meeting. ii. To provide an update on the Maplehurst School bus. The Clerk has still not received a reply from West Sussex County Council. 2805/17 OPPORTUNITIES FOR PARISH COUNCILS TO SUPPORT HEALTH & WELLBEING Councillor J Chaytor volunteered to read the information provided on `The opportunities for Parish Councils to Support Health & Wellbeing. 2905/17 COUNCILLOR TRAINING/SEMINARS The Chairman, Councillor J Chaytor and Councillor A Gaffney requested to attend the SSALC Annual Conference at Lodge Hill on 4 th October 2017. 3005/17 MATTERS RAISED BY COUNCILLORS TO BE INCLUDED ON THE NEXT AGENDA. The Clerk was asked to include the replacement of the Noticeboard in Mannings Heath on June s agenda and to arrange a date with the Chairman for the annual Asset Assessment. THE MEETING CLOSED AT 9.20PM 8