Langley High School Orchestra 2018 Toronto Performance Tour April 13 April 17, 2017 Parent Meeting: Oct 4 2017 2017 2018 LOS Trip Committee
Contents 1. Introduction 2. Itinerary Highlights 3. Trip Information 4. Trip Costs 5. Chaperons 6. Registration 7. Required Forms 1. Insurance Forms 2. Permission Forms 3. Medical Forms 4. Etc. 8. Other Notes 9. Parent Checklist 10. Q/A 2
Introduction Great appreciation to the members of 2016 2017 LOS Trip committee Chair: Greg Pennington Ms. Pamela Fox (LOS President) Ms. Susan Poliquin Dr. Scott McCormic LOS Director: Dr. Scott McCormic 2017 2018 Trip Committee members Co Chairs: Dr. Masoud Olfat Ms. Nancy Rao Ms. Pamela Fox (LOS President) Ms. Susan Poliquin Dr. Scott McCormic Trip Committee Contact Information LOSToronto2018@Googlegroups.com 703 343 6571 3
Itinerary Highlights Toronto Day 1 Friday April 13 Depart McLean, VA at 3:00 PM for an approximate 9 hour trip Dinner en route (own expense) Arrive in Toronto around midnight Hotel check in 4
Itinerary Highlights Toronto Day 2 Saturday April 14 breakfast at hotel Guided city tour including Tour of Parliament building Lunch at St. Lawrence Market (Own Expense) Hockey Hall of Fame Dinner The Toronto Symphony Orchestra All Beethoven 5
Itinerary Highlights Toronto Day 3 Sunday April 15 breakfast at hotel Guided tour of Roy Thomson Hall Royal Ontario Museum Lunch (own expense) Casa Loma self guided tour Dinner 6
Itinerary Highlights Toronto Day 4 Monday April 16 Breakfast at hotel Clinic and/or Performance as scheduled Ontario Science Center & IMAX theater Lunch (own expense) Shopping time at Eaton Center Dinner followed by CN Tower Tour 7
Itinerary Highlights Toronto Day 5 Tuesday April 17 Breakfast at hotel Hotel check out Depart for Niagara Falls Journey Behind the Falls (pending operating schedule) Hornblower Boat Cruise Early dinner at Rainforest Café Depart for home around 3:00 PM Arrive McLean VA around 10:00 10:30 PM 8
Other Available options Toronto Metro Zoo Narrated Harbor Tour Canada s Wonderland Mystery Dinner Theater McLaughlin Planetarium Harbor Cruises with DJ pizza party Wild Water Kingdom Royal Ontario Museum of History Hockey Hall of Fame Ontario Place Toronto Symphony Orchestra Medieval Times 9
Travel Insurance Not Mandatory, but highly recommended One option is to use Kaleidoscope Travel Insurance includes the Cancel for any Reason Benefit covers 75% of the non refundable trip cost. Cancellation must be 2 or more days prior to scheduled departure $37.50 $61.50 additional per person. Parents may get their own Travel insurance 10
Included in the Cost for Travelers Round trip Bus transportation, driver s room and gratuity 4 nights hotel accommodations with interior corridors (quad occupancy) Private hotel security 4 breakfasts and 4 dinners Toronto Symphony Orchestra (student seating) Orchestra Clinic/Workshop All admissions, entrance fees, taxes and most gratuities Lanyard, luggage tag, and string backpack for all participants Professional tour director (gratuity not included) 11
Cost Cost of Trip: $880.00 (may adjust**) Payment Schedule: 11/1/2017: $440.00 2/20/2018: remaining balance By mid to late November, $100.00 is non refundable Hotel Additional Cost Quad occupancy: $0.00 (Students may only use this choice) Triple occupancy: $46.00 (for chaperons and Admins only) Double occupancy: $138.00 (for chaperons and Admins only) Single occupancy: $413.00 (for chaperons and Admins only) Package available only to chaperones and orchestra students Lunch and Spending Recommend $20 $40/day Cost may adjust based on the number of travelers E.g. ~800 for 100 105 people, ~880 for 115 people, ~865 for 120 people, ~830 for 140 people, and ~800 for 160 people 12
Chaperons Parents or guardians of current FCPS students, or other adults (minimum 21 years old) at the principal or program manager s discretion, Required Number of Chaperons recommended by FCPS: 7 8 students per chaperon Registration and payment similar to students Refer to the following site for the guidelines https://www.fcps.edu/activities enrichment/field trips/informationplanning field trips/chaperone guidelines 13
Registration & Payment Registration site: https://trips.kaleidoscopeadventures.com/ Payment site http://www.myschoolbucks.com/ Both Registration and Payment sites could be linked from http://langleyorchestra.org/torontotrip2018 Registration and Payment Start data: 10/12/2017 Deadline for registration and the first payment: 11/1/2017 There is no guarantee of accepting Registration beyond 11/1/2017 Maximum number of registration: ~140 students FCFS 14
Required Forms/Information Travel Participant form by 11/1/2017 https://trips.kaleidoscopeadventures.com/ FCPS (download, print and send with Student by 11/1) Field Trip Permission Form (FS152) https://www.fcps.edu/sites/default/files/media/forms/fs152_0.pdf Emergency Care Information for Students (SS/SE 3) https://www.fcps.edu/sites/default/files/media/forms/se3_0.pdf Health Information (SS/SE 71) https://www.fcps.edu/sites/default/files/media/forms/se71.pdf Field Trip Luggage Search (FS 143) https://www.fcps.edu/sites/default/files/media/forms/fs143.pdf 15
Optional (as needed) Forms Travel Insurance One option is https://trips.kaleidoscopeadventures.com/ You may get your own Travel Insurance FCPS (download, print and send with Student) Medication Authorization (SS/SE 63) http://www.edisonband.org/docs/se63.pdf Epinephrine Authorization (SS/SE 64) https://www.fcps.edu/sites/default/files/media/forms/se64.pdf Inhaler Authorization (SS/SE 65) https://www.vapg.com/assets/fcpc inhaler form.pdf 16
Other Notes Passports Valid six months beyond return Make three copies, one kept at home, one with the student, and one delivered to us If you are below 18 and for any reason cannot present passport,you need birth certificates. For more information, please talk to us As we finalize our travel roster, we will publish: Medication requirements Chaperones, Chaperone Groups, Rooming Lists, Bus Assignments Suggested Packing List (including performance wear) Contact Information for chaperones and hotels 17
Parent Checklist (starting from 10/12/2017) Make sure you receive emails from LangleyOrchestra@gmail.com By 11/1/2017: Register Pay the first payment of $440.00 Print, fill, and deliver the Required forms to Dr. McCormic by the student Travel Participant Travel form by 11/1/2017 through Kaleidoscope online Field Trip Permission Form (FS152) Emergency Care Information for Students (SS/SE 3) Health Information (SS/SE 71) Field Trip Luggage Search (FS 143) By 2/20/2018 Pay the remaining balance (will be announced later by the committee) Print, fill, and deliver the Optional forms (as needed) to Dr. McCormic by the student Travel Insurance (Strongly recommended) either through Kaleidoscope online or your own choise Medication Authorization (SS/SE 63) Epinephrine Authorization (SS/SE 64) Inhaler Authorization (SS/SE 65) Stay Connected and send question to LOSToronto2018@GoogleGroups.com 18
Thanks and Questions? 19