Geosciences Investing in the Future Exhibition and Sponsor Guide 6 th Saint Petersburg International Conference & Exhibition www.eage.org 7-10 April 2014 Saint Petersburg, Russia
1. General information 1.1. EAGE The European Association of Geoscientists and Engineers (EAGE) is a global professional, non profit association for geoscientists and engineers with 16.000 members worldwide. The objective is to collect and distribute technical knowledge. It provides a global network of commercial and academic professionals to all members. The association is truly multi disciplinary and international in form and pursuits. All members of EAGE are professionally involved in (or studying) geophysics, petroleum exploration, geology, reservoir engineering, mining and mineral exploration, civil engineering, tunnelling and environmental matters. EAGE's head office is located in the Netherlands with regional offices in Moscow, Dubai and Kuala Lumpur. EAGE organizes following activities: 1. Conferences & Exhibitions; 2. Workshops & Symposia; 3. Educational Programmes; 4. Student and Young Professionals Activities 5. Publications (monthly magazine, scientific journals and an extensive bookshop). 1.1 The event About Saint Petersburg Saint Petersburg is a modern metropolis in the classic style of Peter the Great, the famous Russian czar who started the modernization of Russia about 300 years ago. The city offers plenty of hotels, a beautiful and cheap metro system and a modern airport with good connection to the city center. Saint Petersburg is less than 3 hours flying from most European capitals. With its large geoscience community, nice facilities and beautiful architecture, Saint Petersburg has become a recognized city to hold large scale international events. About the event The 6 th Saint Petersburg International Conference & Exhibition is an initiative by European Association of Geoscientists and Engineers (EAGE) with the support of Association of Geological Organizations and Russian Geological Society. It is the largest geoscience event in Russian Federation. The conference is organized biannually in St. Petersburg, Russia. In 20, around 800 visitors (Russian and foreign) attended the event and over 40 manufacturers and service companies joined in the exhibition. Facts Dates 7 10 April 2014 Venue Park Inn by the Radisson Pulkovskaya hotel Location Saint Petersburg, Russia Expected attendance 1000 Exhibition space 500 m² Expected exhibitors 35 45 Saint Petersburg 2014 offers An expected attendance of 1000 delegates from five continents A technical programme consisting in oral and poster presentations as well as workshops and short courses, covering a whole range of geoscience disciplines An exhibition with over 40 companies from the industry, including the EAGE Pavilion A complete social programme (also for family members) An excellent student programme providing student short courses, geo quiz, an exhibition tour, poster presentations and young professional presentations The venue The will move to a new location the congress centre of the Park Inn by the Radisson Pulkovskaya hotel. The venue is situated on the beautiful Moskovsky Avenue with easy access to downtown Saint Petersburg. The hotel s proximity to both the heart of the city
and the city airport is ideal for business and leisure guests. A stroll from the hotel takes guests past beautiful historical facades, 1th century architectural monuments, cozy parks, shopping centres, restaurants and cinemas. The conference will be accommodated in one of the largest state of the art congress halls and conference rooms with free wireless high speed internet access and high quality conference facilities. The over 500 m2 exhibition will be located in the congress centre halls and the Atrium. The great location of the booths on the way to the conference halls will enable all of the delegates to visit any of the exhibitors. 1.2 Sponsor and exhibition guide This sponsor and exhibition guide is specially compiled for all who are interested in participating in the sponsor and/ or exhibition programme. First we will show you the exhibition programme and secondly we have listed all the sponsoring possibilities for Saint Petersburg 2014. We would like to invite you to have a look through this guide and to participate in the exhibition and/or sponsor programme. 1.3 Important dates/deadlines Deadline Early booth booking 1 October 2013 Deadline Call for Papers 1 October 2013 Deadline for early registration 15 January 2014 Deadline for pre registration 15 March 2014 Event 7 10 April 2014 1.4 Contact For more information about the event, please do not hesitate to contact us at: EAGE Conferences bv PO Box 5 30 DB Houten The Netherlands Tel: +31 88 550 55 Fax: +31 30 634 35 34 spb2014@eage.org www.eage.org
2. Exhibition 7 10 April 2014, approximately 40 exhibitors will occupy around 500 square metres of net exhibition space. Around 1000 geoscientists worldwide will visit this exhibition to be informed about the latest developments in the field. 2.1 Main reasons of exhibiting Meet existing and acquire new customers Introduce new products and services Demonstrate your technology and equipment Monitor the competition Expand your network Receive attention from leading experts in the industry, young professionals & students Be part of the one of the largest Geoscience events in Russian Federation, a joint venture between EAGE and EAGO 2.2 Exhibitor benefits EAGE offers various ways to exhibit. Whatever option you book, every exhibitor will benefit from the following: Free registration; for every m² booked and paid for, you will receive two registration vouchers. The registration vouchers can be used for free registration of one full delegate (two vouchers) or free registration to the Exhibition only (1 voucher). Free exposure in event publications; your company name, address, profile (profile will be placed on the event website and USB) and 10 topics from the commodity index listed on: the Saint Petersburg 2014 website, the extended Abstracts USB and in the Programme & Catalogue. Access to the online Exhibition Manual; containing all the information you need to get the most out of your participation Free access to the Icebreaker Reception; an excellent way to kick off the week. Free coffee / tea; use of the coffee points at the exhibition floor. Use of interactive exhibition website; each exhibitor is entitled to online support for any questions there might be. Newsletters; stay up to date on upcoming developments. Extensive Sponsor Programme; increase your visibility in a qualitative and uncluttered environment that makes your message stand out. Discounted hotel rates: benefit from the negotiated rates for hotel rooms. 2.3 Stand possibilities EAGE offers a wide variety of options to participate in the exhibition. In this way, exhibitors can choose the option that best meets their needs and budget. 1. Space only 2. Booth package 3. University area
2.3.1 Space Only The space only option offers you a unique chance to create and build your own stand. Please note when booking this service, no booth package, electricity or cleaning is included. All services can be booked separately; this information will be provided in the online exhibition manual (available from November 2013). Space only is available with a minimum of m². The following fees apply to space only: Early (Before 1 October 2013) Late (On or after 1 October 2013) Space only 255.00 25.00 Rental rates are in Euros ( ) per m² and exclude VAT. 2.3.2 Booth Package If you do not wish to build your own stand, the booth package is an excellent choice as EAGE will then take care of the basic needs, such as wall panels, electricity and carpeting. Booth packages are available from m². The booth package includes: White wall panels (height 250 cm) with aluminum frame Main connection, including a socket outlet Normal electricity consumption One 0 W spotlight per 3 m² A fascia with name board on all open sides of the booth Carpet Booth cleaning, incl. emptying of garbage bins. Please note that furniture is not included in the booth package and can be ordered separately. All information will be provided in the online exhibition manual. The following fees apply to booth packages: Early (Before 1 October 2013) Late (On or after 1 October 2013) Booth package 370.00 410.00 Rental rates are in Euros ( ) per m² and exclude VAT. To secure booth space, please send a completed and signed contract to spb2014@eage.org or fax it to +7 45 661 2 86. Please check the EAGE website (www.eage.org) for available stand locations. Please note that all incoming contracts will be handled on first come first served basis. 2.3.3 University area EAGE gives universities the opportunity to promote their latest research and developments in a dedicated university area. As support EAGE offers universities a booth for a special fee. A university booth includes a standard booth package. The following fees apply to university booths: 4 m² University booth 1,160 Rental rates are in Euros ( ) and exclude VAT.
Floorplan Saint Petersburg 2014 Congress Hall WC 18 1 20 22 20 15 H = 3,0 m 15 21 28 Bar 17 14 16 Wardrobe 24 23 34 Atrium H = 3, m 33 32 Emergency exit 11 25 H = 3,1 m 35 H = 4,5 m 37,5 H = 3,1 m 31 H = 3, m 37,5 15 26 14 11 10 30 Emergency exit 11 14 2 21 8 27 28 15 11 28 7 6 1,5 H = 2,5 m 5 14 Conference Hall B+С 21 3 4 10 2 10 WC 1 Conference Hall D Registration area Room 4 Room 5 Entrance
3. Sponsoring Opportunities The 6 th Saint Petersburg Conference & Exhibition offers a wide variety of sponsoring opportunities for every available budget. We realize that each individual company has different requirements regarding sponsorship. If you are looking for a tailor made sponsorship package that best meets your company s marketing objectives, please do not hesitate to contact us at spb2014@eage.org. Also, please contact us for any sponsorship suggestions you may have that are not listed in this guide. 3.1 Why become a sponsor Sponsorship is perceived as a highly cost effective method. If you are a sponsor of the 6 th Saint Petersburg Conference and Exhibition, you receive high visibility in a qualitative and uncluttered environment that makes your message stand out. EAGE is synonymous with quality, with a proven track record in the past. The event s programme offers a diverse menu that is sure to help you reach your target audience. As a sponsor of the Russian Federation largest geoscience event, you will: Increase your visibility to an international audience Enhance your corporate image Reach an influential, exclusive audience Associate your company with EAGE, the world s only multi disciplinary geoscience society Please note that sponsoring opportunities are not restricted to packages in this guide. We would be delighted to explore ideas to fit your budget. Sponsoring opportunities Main sponsor Registration network plus badges Delegate bags Lanyards Technical Programme Saint Petersburg 2014 USB stick Coffee points Conference Evening Icebreaker reception SEM Lunch Student programme
3.2 Main Sponsors (max 4 sponsors) The 6 th Saint Petersburg Conference & Exhibition 2014 has a maximum number of 4 Main sponsors. Being a Main sponsor will give you maximum exposure during the event. Benefits Main sponsors: Company logo on visible on all pages of the Saint Petersburg 2014 websites Link from the Saint Petersburg 2014 websites to company website Company logo on the following printed material for Saint Petersburg 2014 (depending on the date of settlement): o First Announcement/Call for Papers o Second Announcement o Programme & Catalogue o Plan of Venue o Abstract USB o EAGE Advertisements related to the event in several industry related magazines throughout the entire year Company logo in the venue Logo on the presentation slide at the opening session Two complimentary full delegate registrations for the 6 th Saint Petersburg Conference & Exhibition Investment (excl. VAT) 17.500 3.3 Other Sponsors Publicity and benefits for all sponsor items Company logo on the Saint Petersburg 2014 websites (on sponsor page and at the specific item) Company logo on the following printed material (depending on the date of agreement with EAGE): o First Announcement/Call for papers o Second Announcement o Programme and Catalogue All benefits indicated for the specific item 3.3.1 Registration network plus badges (exclusive) Benefits Company logo on registration desks Logo on conference & exhibition badges Possibility to insert a brochure (max 2 pages) in the delegate bags Location Registration, Conference and exhibition area Exposure 750 visitors per day / 5 days Investment.500 (excl VAT) 3.3.2 Delegate bags (max. 4 sponsors) Benefits Company logo on the delegate bag Possibility to insert a brochure (max 2 pages) in the delegate bags Location Conference and exhibition area Exposure 700 bags Investment 10.500 (excl. VAT) 3.3.3 Lanyards (exclusive) Benefits Company logo on the lanyards (used for registration badge) Location Conference & Exhibition area Exposure 1000 delegates Investment.000 (excl. VAT)
3.3.4 Technical Programme (max. 4 sponsors) Benefits Company logo at lecture rooms and poster area When 6 10 April 2014 Location Conference & Poster area Exposure 700 1000 delegates Investment 5.500 (excl. VAT) 3.3.5 Saint Petersburg 2014 USB stick (max. 1 sponsors) Benefits Company logo printed on the USB Location Conference & Exhibition area Exposure 700 1000 delegates Investment 5.500 (excl. VAT) 3.3.6 Coffee points (max. 2 sponsors) Benefits Company logo on the coffee points When 7 10 April 2014 Location Conference, Exhibition and Workshop area Exposure 1500 daily Investment 8,500 (excl. VAT) 3.3.7 Conference Evening (max. 2 sponsors) Benefits Company logo on display during the conference evening Company logo printed on the conference evening programme When April 2014 Location Special location Exposure 700 visitors Investment 7.000 (excl. VAT) 3.3.8 Icebreaker reception (max. 4 sponsors) Benefits Company logo on the buffet When 7 April 2014 Location Exhibition Area Exposure 750 visitors Investment 5.500 (excl. VAT) 3.3. Senior Executive Managers Lunch (max. 2 sponsors) Benefits Company logo on display in the restaurant Company logo printed on the lunch menu and invitation When 8 April 2014 Location Restaurant Exposure 50 70 visitors (by invitation only) Investment 7,500 (excl. VAT) 3.3.10 Student Programme Benefits Company logo on printed materials Company logo in special area for student programme When 10 April 2014 Location Conference & Exhibition area and special location Exposure 150 Investment 3.000 (excl. VAT)
4. Inserts The delegate bags will be distributed among all delegates and inserting an item in the bag is therefore another great opportunity to get your message across to a wide audience. 4.1 Insert brochures in delegate bags Benefits Insert a brochure of your company in the delegate bag Location Conference & Exhibition area Exposure Your insert will be included in 700 bags Investment (Excl VAT) Exhibitor Non exhibitor < 2 pages 600 00 2 5 pages 800 1600 4.2 Other inserts in delegate bags (max. 1 sponsor per item) Companies can insert items with their logo in the delegate bags. Benefits Insert an item with your company logo in the delegate bags Location Conference & Exhibition area Exposure Your insert will be included in 700 bags Investment (Excl VAT) Exhibitor Non exhibitor Pen 750 1000 Mouse Pad 750 1000 Note Pad 750 1000 The company has to supply the item including logo. If you would like EAGE to arrange the production of the brochure or item, EAGE will be happy to make you an offer. If you would like to insert other items, please contact EAGE for your ideas. 5. Advertising The Programme and Catalogue is a combined edition that will be distributed among all delegates, exhibitors and visitors to EAGE s premier events. The content includes the full technical programme possible workshops or field trips, social events, floor plans and further important information. You can imagine that this guide will be opened many times during and even after an event. They are therefore a great advertising opportunity! Besides the Programme and Catalogues it is also possible to advertise on the Extended Abstracts USB. We will be happy to discuss these possibilities and any other ideas you may have. In order to obtain more information on the advertising possibilities, in general or related to Saint Petersburg 2014, please contact our Account Manager Advertising atadvertising@eage.org Contact EAGE Conferences BV PO Box 5 30 DB Houten The Netherlands Tel. +31 88 55055 Fax +31 30 6343534 E mail Spb2014@eage.org For the latest updates about Saint Petersburg 2014, please visit www.eage.org