PROPOSAL DETAILS RFP Name RFP Code Event Name Sept 2017-ALRP FZNKPLGJF69 Sept 2017-ALRP Response Date Mon, 13-Mar-2017 2:19 PM Proposal Status Cancelled Supplier Name Crowne Plaza Memphis Downtown Supplier Type Hotel Proposal Introduction Chain IHG Metro Area TN - Memphis Brand Crowne Plaza Hotels Commission? - 10.00% Thank you for considering the newly renovated Crowne Plaza Memphis Downtown for your event. We are pleased to provide a proposal for your group and hope that we can tailor it to fit your every need. Date Type Event Dates Check-In Date Availability Rates (USD) Preferred Tue, 05-Sep-2017 to Fri, 08-Sep-2017 Tue, 05-Sep-2017 1st Option - Not Holding Space 129.00 Concessions / Contractual Requirements We have availability for your preferred dates and would welcome the opportunity to accommodate event. * Attrition based on agreed upon % profit loss and # of room nights, note room revenue KEY CONTACT INFORMATION Contact Name Elizabeth Bowdre Email Address ebowdre@cphotelmemphis.com Organization Crowne Plaza Memphis Downtown Phone 901-525-1800 Title Crowne Meeting Director Page 1 of 5
SLEEPING ROOM AVAILABILITIES Sleeping Room Needs Met? Preferred (Tue, 05-Sep-2017 to Fri, 08-Sep-2017) Our property was completely renovated in May 2016 to include all of our guest rooms, public areas, fitness center, restaurant, lounge and meeting space on the lower level as well as the first floor. All of our guest rooms have refrigerators and in-room safes. Availability 1st Option - Not Holding Space Check-in Date Tue, 05-Sep-2017 Any (Run of House) Single (1 Bed) Double (2 Beds) Day Qty Rate (USD) Qty Rate (USD) Qty Rate (USD) Tue, 05-Sep-2017 3 129.00 Wed, 06-Sep-2017 8 129.00 68 129.00 We currently only have 46 doubles available Thu, 07-Sep-2017 8 129.00 68 129.00 We currently only have 46 double rooms available. Suite Qty Rate (USD) Staff Qty Rate (USD) Additional Fees Occupancy 8.500% Other USD $2.00 State 9.250% Onsite self parking is currently $17.00 per day. Parking for those who are attending meetings or functions is $6.00 per day. Page 2 of 5
MEETING ROOM AVAILABILITIES Meeting Room Needs Met? Start Date The General Session room would have to be set in rounds of 10. Each breakout either in theatre style or rounds. Tue, 05-Sep-2017 Day Time Agenda Item Room Request Room Assignment Thu, 07-Sep-2017 8:00 AM-5:00 PM General Session Rounds (Room Required) 125 people Tennessee Ballroom 2,320 Sq. Ft., 10 Ft. would have to be set in rounds of 10 Thu, 07-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Memphis Room 1,274 Sq. Ft., 8 Ft. can be set in theatre, rounds of 10 or classroom style Thu, 07-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Delta Room 703 Sq. Ft., 8 Ft. Thu, 07-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Plaza Room 624 Sq. Ft., 8 Ft. Fri, 08-Sep-2017 8:00 AM-5:00 PM General Session Rounds (Room Required) 125 people Tennessee Ballroom 2,320 Sq. Ft., 10 Ft. would have to be set in rounds of 10 Fri, 08-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Memphis Room 1,274 Sq. Ft., 8 Ft. can be set in theatre, rounds of 10 or classroom style Fri, 08-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Delta Room 703 Sq. Ft., 8 Ft. Fri, 08-Sep-2017 8:00 AM-5:00 PM Breakout 50 people Plaza Room 624 Sq. Ft., 8 Ft. A/V Needs A/V is available upon request. Page 3 of 5
ESTIMATED COSTS Total F&B Minimum USD $2,000.00 Item Cost Type Amount Quantity Tax(%) Tax/Service Note Buffet Continental Plated Costs - Gallon Coffee Costs - Internet - Guest Room Costs - Internet - Meeting Room Costs - Parking Fee - Self Costs - Parking Fee - Valet Breakout - Total General Session Meeting Rooms - Total Costs - Airport Costs - Local Per Person USD $20.00 +Tax and Service Per Person USD $17.00 +Tax and Service Per Person USD $16.95 +Tax and Service Per Item USD $35.00 +Tax and Service Per Day USD $17.00 Tax and Service Inclusive N/A Per Day USD $300.00 +Tax and Service Per Day USD $250.00 +Tax and Service N/A Per Person USD $35.00 +Service Hotel does not provide. This is approx. 3rd party cost. 3-Mile Radius of hotel We offer a complimentary twelve passenger shuttle service downtown, high speed wireless internet, Secure on site parking, one block from trolley line, Full service restaurant and bar, fitness center, over 6800 square feet of meeting space. Page 4 of 5
ADDITIONAL QUESTIONS 1. Please respond with the Concessions you are willing to give. If you are not providing any concessions, simply say "Not providing concessions". (Comment) (Required) *We will provide one(1) complimentary room per 40 paid per night *We will provide complimentary wifi in guest rooms as well as the meeting space *Meeting planner points for 2 people 2. Is breakfast included in the rate offered? (Single choice) (Required) No 3. Is guest room internet included in the rate offered? (Single choice) (Required) 4. Is the internet in the meeting space complimentary? (Single choice) (Required) 5. Does the hotel have the ability to customize (due to dietary restrictions) a lunch buffet for 25.00 inclusive per person? (Single choice) (Required) 6. What is rack rate during this time? (Comment) (Required) $159 & up Page 5 of 5