TO NEW HEIGHTS FAAMA 2012 GATHERING OF EAGLES CONVENTION ORLANDO, FLORIDA OCTOBER 14 18, 2012 EXHIBITOR & SPONSORSHIP PROSPECTUS EXHIBITOR & SPONSORSHIP PROSPECTUS 1
FAAMA 2012 GATHERING OF EAGLES EXHIBITOR & SPONSORSHIP PROSPECTUS Demonstrate your support of the Federal Aviation Administration Managers Association by being an exhibitor or sponsor of our 2012 Convention in Orlando, FL. The 2012 Convention theme is Soarin to New Heights. There are a variety of ways to feature your organization at the Convention, and achieve maximum impact and exposure for your marketing investment. Your exhibit and sponsorship will demonstrate your leadership in one of the most important aviation events of the year, and put you in front of over 400 FAA management team members from across the country. ABOUT OUR CONVENTION Who Attends: The FAAMA Convention is attended by approximately 400 members of the FAA management team. These include: Front Line Managers/Supervisory Traffic Management Coordinators Operations Managers/Traffic Management Supervisors Support Managers Air Traffic Managers District Managers Service Center/Headquarters Managers Other Supervisors and Managers Historically, many top FAA leaders, including the Administrator and other senior level officials, have attended the Convention.
WHO DO I CONTACT TO LEARN MORE ABOUT BECOMING AN EXHIBITOR? MARSHALL BOOMER Exhibitor/Sponsor Sales Consultant The YGS Group 800-501-9571 x123 Marshall.Boomer@theYGSgroup.com EXHIBITOR INFORMATION Exhibit space at the 2012 Gathering of Eagles Convention is available immediately. A minimum 50% deposit will be invoiced at the time of your booth request. The balance must be paid in full on/or before June 30, 2012. Applications received on or after July 1 must include full payment. Exhibitor booths are assigned on a first-come, first-served basis. EXHIBIT HOURS SUNDAY 10/14 12:00 p.m. 5:00 p.m. SET UP (Exhibitor-only access) MONDAY 10/15 6:30 a.m. 7:00 a.m. (Exhibitor-only access) 7:00 a.m. 5:00 p.m. Exhibits Open TUESDAY 10/16 6:30 a.m. 7:00 a.m. (Exhibitor-only access) 7:00 a.m. 5:00 p.m. Exhibits Open WEDNESDAY 10/17 6:30 a.m. 7:00 a.m. (Exhibitor-only access) 7:00 a.m. 5:00 p.m. Exhibits Open 5:00 p.m. Exhibits Breakdown EXHIBITOR & SPONSORSHIP PROSPECTUS 3
EXHIBIT AND ISLAND FEES 1 Exhibit Space, 10' X 10' (100 sq. feet)...$2,000 2 Exhibit Spaces, 10' X 10' (200 sq. feet)...$3,850 3 Exhibit Spaces, 10' X 10' (300 sq. feet)...$5,625 A limited quantity of 20' X 20' island exhibitor spaces are available for $7,500 each. EXHIBIT HALL OPPORTUNITIES EXHIBIT SPECIFICATIONS, INCLUSIONS AND BOOTH ASSIGNMENTS included with your booth: The basic exhibit space size is 10' X 10' and includes one table, two chairs, one waste basket, pipe and drape, and one standard identification sign per company. If you desire carpet, electricity, internet, telephone, cleaning services, etc. you must order that directly from our exhibit hall vendor. Once you secure your exhibit space, we will provide you with contact information for the exhibit hall vendor. All of the above additions, as well as additional furniture must be ordered and paid for by the exhibitor directly to the exhibit hall vendor. booth location: All Disney exhibit areas are virtually equivalent therefore all booths will be assigned by booth management. If you have a preference, all efforts will be made to accommodate your request, however this service is not guaranteed. vendor registrations: Each 10x10 booth order includes two Vendor Conference Registrations. These registrations entitle the vendor to full exhibit hall access, access to the buffet breakfasts served near the exhibit hall Monday, Tuesday, and Wednesday, plus access to the Registrants lunches on Monday, Tuesday, and Wednesday. Each 20x20 island order includes six Vendor Conference Registrations. Additional registrants are charged an additional $125 each for meals and access to the same benefits as the initial vendor registrants. faa exhibitors: FAA exhibitors are provided booth space at the same rate as any other vendors. FAA employees staffing FAA exhibits and staying at Disney s Coronado Springs Resort are charged the same Convention registration fees as FAAMA members, using the same accelerated registration fee schedule. FAA employees staffing FAA exhibits, but staying at hotels other than Coronado Springs Resort, are charged the same conveniton registration fees as non-faama members. These registrations entitle the FAA exhibitor to all breakfast and lunch meals, the President s Welcome Reception, and the Awards Banquet, as well as access to the Convention Hall and the Hospitality Suite. Additionally, elms login data will be collected at registration so that continuing management education credit may be assigned for participating in the FAAMA-provided training. 4 FAAMA 2012 CONVENTION
RECEPTIONS AND FOOD & BEVERAGE SPONSORSHIPS CONVENTION LUNCHEONS Meet and network with attendees. This no-sell meet up allows you to interact with Convention attendees and customers. (Includes signage and recognition at the Luncheon) M, T, W, or Th $3,000 PER LUNCH CONTINENTAL BREAKFASTS Sponsor the daily non-ticket breakfasts near the exhibit hall. M, T, W, or Th $2,500 PER BREAKFAST COFFEE BREAKS Sponsor a coffee break and give your brand a perk up! Two daily sponsorships available. (Includes signage) M, T, W, or Th $1,500 PER DAY OR EXCLUSIVITY $5000 PRESIDENT S WELCOME RECEPTION With your company and logo front and center, welcome your industry s professionals by sponsoring the Sunday night reception. $7,500 PRESIDENT S AWARDS COCKTAILS AND BANQUET Prime speaking time, high-profile, highrespect sponsorship, that comes only once during the Convention. Your company name would be on the awards given out by the FAAMA. Exposure also would include presence in Managing the Skies Magazine. EXCLUSIVITY $11,500 FAAMA HOSPITALITY SUITE Bring attention to your company by sponsoring this well attended event on Tuesday evening. Be recognized that evening by showing your support of the FAAMA. $5,000 5 PM HAPPY HOUR (MONDAY) Offer the attendees hours of happiness Monday after Day 1 of the Convention. Your sponsorship would provide beer, wine and hors d oeuvres near the exhibit hall immediately following the day s meetings. $5,000 FAAMA CASINO NIGHT (TUESDAY) Ensure that your company is recognized for putting on such a fun evening during the Gathering of Eagles Tuesday Casino Night. This will be in lieu of the Monday Night Football gathering that we have had in years past. $5,000 AND MORE! BINDER PROGRAM SPONSORSHIPS Advertise your products and services, and direct attendees to your booth with an ad in the Program Binder. Full Page color one-sided flyer...$1,500 Full Page color ad...$1,500 1/2 page color ad...$1,000 CONVENTION LANYARDS Sponsor logo is placed on a premium lanyard and worn by all attendees throughout the days of the Convention. (Includes cost of production.) EXCLUSIVITY $3,000 HOTEL KEY CARDS Sponsor logo on Convention hotel key cards puts your company logo in attendees hands multiple times throughout the event. (Includes key card for host hotel and hotel coordination.) EXCLUSIVITY $5,000 CONVENTION SOUVENIR COFFEE MUGS Become a part of the attendee s daily routine by sponsoring a souvenir take-home mug. EXCLUSIVITY $3,500 INTERNET CAFÉ & WIFI SPONSOR This popular destination includes 4 standard computers. Sponsor signage and area delineation with carpeting. (Includes computer, T1 drop, furniture, etc.) $5,000 CONVENTION PEN AND PAD SPONSOR Co-branded Convention notebooks and pens for distribution among attendees will make their way back to the attendee s office. Have your logo stay with them all year long! EXCLUSIVITY $3,000 REGISTRATION BAGS Achieve ultimate visibility for your organization by placing your logo on the tote bag distributed to every meeting attendee. EXCLUSIVITY $2,500-$4,000 REGISTRATION BAG ITEM Place your promotional material and gift into each attendee s registration bag. $350 NEW! CONVENTION PASSPORT Want a better way to increase traffic to your booth? All attendees receive a Convention passport at registration. Attendees visit each participating sponsor s booth and receive a stamp. They must collect all participating booth stamps to be included for the passport prize. $500 PER PARTICIPATING SPONSOR (8 STAMPS AVAILABLE) SIGNAGE AND DISPLAY SPONSORSHIPS NEW! LEAD THE WAY Your company s brand will be visible on floor decals that will lead the attendees from registration to the exhibit floor. $2,500 EXHIBIT FLOOR AISLE SIGNAGE Gain added exposure as attendees are walking up and down the show aisles. Your branded signage will allow them to navigate the show floor. $1,500 EXHIBITOR & SPONSORSHIP PROSPECTUS 5
EXHIBIT SPACE APPLICATION & CONTRACT October 14 18, 2012 Orlando, FL STANDARD BOOTH PRICES 1 Exhibit Space 10' x 10'...$2,000 2 Exhibit Spaces 10' x 20'...$3,850 3 Exhibit Spaces 10' x 30'...$5,625 Maximum of 3 inline exhibits permitted. Order these 10' x 10's using this form. Print it out, fill it out, sign it, and fax it as instructed below. You will be invoiced. BOOTH SELECTION Because the number of available 10' x 10' booths is limited, and the exhibit area is not large, all booth locations are deemed to be equivalent in desirability. Therefore, booth locations will be assigned by FAAMA and not selected by vendors. ISLAND EXHIBIT SPONSORSHIPS 20' x 20' Island Exhibit Sponsorships...$7,500 Island exhibits are also ordered on this form. To order an Island, fill out, sign and fax this form as directed below. Island locations are assigned by FAAMA. EXHIBITOR INFORMATION Provide the exhibiting company name and the contact information of the person responsible for the exhibit. This person will receive all future communications about the exhibit. Company Name: Contact Name: Mailing Address: Address 2: City, State, Zip: Office Phone: Office Fax: Email: Website: PAYMENT INFORMATION Fax this Application, and you will be invoiced for a 50% deposit. Once you pay that invoice and the deposit is received, and your company is accepted by FAAMA as an exhibitor, a confirmation notice will be delivered to you. Final payment is due on or before June 30, 2012. Purchase of exhibit space after June 30, 2012 requires payment of the full amount. All payments must be made in U.S. funds drawn on U.S. Banks, payable to FAAMA. TERMS, CONDITIONS, AND CANCELLATIONS Exhibitors hereby agree to all terms, conditions and regulations as stated in this prospectus, which are hereby acknowledged to be a part of this contract. If final payment is not received by June 30, 2012, this application and contract may be declared null and void. In this case, the initial 50% deposit will not be refunded. If you wish to cancel your reservation, cancellation must be received by June 30, 2012 to receive a full refund, less an administrative fee of 10% of the exhibit fee. If you cancel after June 30 and before July 22, you will receive a 50% refund less the administrative fee. If you cancel after July 22, you will forfeit the refund. ORDER INFORMATION Total Number of Std Booths (10' x 10') Tot Cost $ OR single Island Booth (20' x 20') Tot Cost $ 50% Deposit Amount Due upon invoicing $ Remaining 50% Balance Due by August 1 $ AUTHORIZATION This application must be signed below and faxed to secure booth or island reservations. We, the undersigned, understand that our reservation is not secure until our 50% payment is received. We agree to all terms, conditions, rules and regulations governing the exhibition as printed in this Prospectus and which are made a part of this application. Acceptance of this application by FAAMA constitutes a contract. Signature Title Date TO ORDER YOUR BOOTH OR ISLAND: Fill out, sign, and fax this form to Marshall Boomer at fax number 717-825-2171. For questions contact Marshall at 800-501-9571 x123, or Marshall.Boomer@theYGSgroup.com. 6 FAAMA 2012 CONVENTION
CORPORATE PARTNERSHIPS DON T LET YOUR INVOLVEMENT WITH FAAMA END WITH THE GATHERING OF EAGLES CONVENTION. Become a part of this volunteer organization! Take the opportunity to be continually involved with these managers by enjoying a partnership with the Association and getting the chance to work with members all year long. PLATINUM LEVEL PARTNERSHIP... $20,000 The opportunity to provide 1 informative and/or educational article not to exceed three full pages in the Managing the Skies magazine based on relevant products or services in 2 issues per year. One exhibitor space of your size up to 20' x 20' provided at the annual FAAMA Gathering of Eagles. Four (4) passes to Corporate Members Only reception at Gathering of Eagles Convention where you will meet and greet our Executive Board and Regional Directors. Seating for 2 persons in your party at the President s table during the Gathering of Eagles award banquet. Your company will have the right to provide a 20-minute presentation in front of the attendees during the Gathering of Eagles Convention which includes a membership survey pertaining to your product. Six (6) full conference registrations at the annual FAAMA Gathering of Eagles Convention. One (1) full-page advertisement in Gathering of Eagles Convention binder and insert into the registration package. Corporate award for your organization presented during Gathering of Eagles Convention. Prominent display of your company logo on the FAAMA web page, and in our magazine Managing the Skies. Access to participate in FAAMA-selected member activities (i.e. various Convention functions, golf tournaments, scholarship programs, chapter dinners, membership drives or leadership training seminars). One (1) full-page ad in our magazine Managing the Skies and 50% discount on any additional advertising. Opportunity to attend one board of directors meeting during the year to make a presentation not to exceed one hour. One sponsor provided 60-second video advertisement, suitable for television, shown during the Gathering of Eagles Convention in the conference area. GOLD LEVEL PARTNERSHIP... $15,000 The opportunity to provide 1 informative and/or educational article not to exceed 1 full page in the Managing the Skies magazine based on relevant products or services in 2 issues per year. One 20' x 10' exhibitor space provided at the annual FAAMA Gathering of Eagles. Four (4) passes to Corporate Members Only reception at Gathering of Eagles Convention where you will meet and greet our Executive Board and Regional Directors. Seating for 2 persons in your party at the President s table during the Gathering of Eagles award banquet. Your company will have the right to provide a 10-minute presentation in front of the attendees during the Gathering of Eagles Convention. Six (6) full conference registrations at the annual FAAMA Gathering of Eagles Convention. One (1) full-page advertisement in Gathering of Eagles Convention binder and insert into the registration package. Corporate award for your organization presented during Gathering of Eagles Convention. Prominent display of your company logo on the FAAMA web page, and in our magazine Managing the Skies Access to participate in FAAMA-selected member activities (i.e. various Convention functions, golf tournaments, scholarship programs, chapter dinners, membership drives or leadership training seminars). 50% discount on any advertising in our magazine Managing the Skies or web page. Opportunity to attend one board of directors meeting during the year to make a presentation not to exceed one hour. One 60-second video ad shown during break at the Gathering of Eagles exhibit hall. SILVER LEVEL PARTNERSHIP... $10,000 The opportunity to provide 1 informative and/or educational article not to exceed 1 full page in the Managing the Skies magazine based on relevant products or services in 1 issue. One 10' x 10' exhibitor space provided at the annual FAAMA Gathering of Eagles. Four (4) passes to Corporate Members Only reception at Gathering of Eagles Convention where you will meet and greet our Executive Board and Regional Directors.Your company will have the right to provide a 10-minute presentation in front of the attendees during the Gathering of Eagles conference. EXHIBITOR & SPONSORSHIP PROSPECTUS 7
Four (4) full conference registrations at the annual FAAMA Gathering of Eagles Convention. 1/2 page advertisement in Gathering of Eagles Convention binder. Corporate award for your organization presented during Gathering of Eagles conference. Prominent display of your company logo on the FAAMA web page, and in our magazine Managing the Skies. Access to participate in FAAMA-selected member activities (i.e. various Convention functions, golf tournaments, scholarship programs, chapter dinners, membership drives or leadership training seminars). 50% discount on any advertising in our magazine Managing the Skies or web page. Opportunity to attend one board of directors meeting during the year to make a presentation not to exceed one hour. BRONZE LEVEL PARTNERSHIP... $5,000 One 10' x 10' exhibitor space provided at the annual FAAMA Gathering of Eagles. 2 full conference registrations at the annual FAAMA Gathering of Eagles Convention. 1/4 page advertisement in Gathering of Eagles Convention binder. Corporate award for your organization presented during Gathering of Eagles Convention. Prominent display of your company Logo on the FAAMA web page, and in our magazine Managing the Skies. Access to participate in FAAMA-selected member activities (i.e. various Convention functions, golf tournaments, scholarship programs, chapter dinners, membership drives or leadership training seminars). 50% discount on any advertising in our magazine Managing the Skies or web page. ORDERING YOUR PARTNERSHIP OR QUESTIONS ON PARTNERSHIPS For more information on partnerships, contact Marshall Boomer, Media Sales Representative, at 800-501-9571 x123, or Marshall.Boomer@theYGSgroup.com. Yes, my company agrees to support the upcoming FAA Managers Association Annual Convention 2012 in Orlando, FL, with the above-selected partnership(s). We agree to all terms and conditions in the Prospectus and agree to pay our partnership fees as directed. We understand that preference will be given on a first come, first served basis, based on payment received. We understand that our partnership is subject to FAAMA Board approval. Name Signature Title Date All balances must be paid by October 1st, 2012. FAX THIS FORM: Do not mail. Fax this form to Marshall Boomer at fax 717-825-2171. You will be invoiced for your sponsorship fees. Then, mail checks as directed on your invoice. If you have questions, call Marshall Boomer at 800-501-9571 x123. 8 FAAMA 2012 CONVENTION