Department of Planning & Development Services

Department of Planning & Development Services STAFF REPORT May 16, 2014 CASE NO: PROJECT: EXECUTIVE SUMMARY: REQUEST: Specific Use Permit for a Mass Gathering Event Oktoberfest The Southlake Chamber of Commerce is requesting approval of a Specific Use Permit for a Mass Gathering Event for Oktoberfest on property described as Phases I-IV, Southlake Town Square, City of Southlake, Tarrant County, Texas and being located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake, Texas. Current Zoning: DT Downtown District. SPIN Neighborhood # 8. The Southlake Chamber of Commerce is requesting approval of a specific use permit (SUP) for a mass gathering event for Oktoberfest. The previously approved SUP expired following the October 2013 event. The 2014 event space will encompass the same boundary used in previous years. The attendance is expected to remain the same as the 2013 event which reached 75,000 over the course of three days. This will be the 13th year for this Southlake Chamber of Commerce hosted event. There are no changes to the previous year being proposed other than an earlier access to the park area which has been approved through Community Services and Southlake Town Square management. The 2014 Event Schedule is as follows: Friday, October 3 5 p.m. 11 p.m. Saturday, October 4 10 a.m. 11 p.m. Sunday, October 5 12 p.m. 5 p.m. This event has been held annually since 2002. The previous approval by City Council on June 21, 2011 allowed the event to be held for three (3) consecutive years with the Director of Planning & Development Services having the ability to review conditions and provide revocability at their discretion. The applicant is requesting that the event be permitted for five (5) years unless such time as there are changes in the scope or conditions of approval. ACTION NEEDED: 1. Conduct Public Hearing 2. Consider approval of Specific Use Permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information LINK TO PRESENTATION

(D) Surrounding Property Owners Map & Responses STAFF CONTACT: Dennis Killough (817)748-8072 Lorrie Fletcher (817)748-8069

BACKGROUND INFORMATION OWNER: APPLICANT: PROPERTY SITUATION: LEGAL DESCRIPTION: LAND USE CATEGORY: CURRENT ZONING: HISTORY: City of Southlake Southlake Chamber of Commerce Southlake Town Square at the northeast corner of FM 1709 and Carroll Avenue. Southlake Town Square Phase I-IV Town Center DT Downtown District The Oktoberfest event has been successfully held annually in the Town Square for the past twelve years. The event is typically held the first Friday, Saturday, and Sunday of October. August 20, 2002 City Council approved (7-0) SUP s for Special Events (Southlake Town Square NRPUD) and the Sale of Alcoholic Beverages for Oktoberfest for a period of one (1) year (ZA02-069 & ZA02-072). August 5, 2003 City Council approved (5-0) SUP s for Special Events (Southlake Town Square NRPUD) and the Sale of Alcoholic Beverages for Oktoberfest for a period of one (1) year (ZA03-046 & ZA03-047). August 3, 2004 City Council approved (5-0) SUP s for Mass Gathering Event (Southlake Town Square DT) and the Sale of Alcoholic Beverages for Oktoberfest for a period of three (3) years (ZA04-052 & ZA04-053). August 21, 2007 City Council approved (7-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA07-096). The SUP requirement for Sale of Alcoholic Beverages had been eliminated. March 2, 2010 City Council approved (7-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA10-005). June 21, 2011 City Council approved (6-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA11-024). Renewal was necessary due to expansion of the event boundary for the Sport Zone, on the west side of Main Street. STAFF COMMENTS: Due to the limited scope of this request, no new review letter was generated. The modified site exhibit and detail sheet of the event is included as attachment C of this report. The following items Attachment A Page 1

have been discussed with the applicant: The promotional sign plan is under review and subject to approval and permits by appropriate staff for the pavilion banner and small directional signs; the property owner for the banners hung across Main Street; and, TxDOT for the electronic message boards proposed on S.H. 114. The applicant understands that the small directional signs cannot be placed in the public right of way. The applicant is pursuing permission from the City Engineer to place two of their signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. Each year, a current confirmation from the property owner will need to be submitted to the city prior to that year s event. Any necessary sign and/or tent permits will need to be renewed annually at least 30 days prior to that year s event. Attachment A Page 2

Attachment B Page 1

Site Plan Attachment C Page 1

Letter from the Applicant This year will mark the 13th anniversary of the Oktoberfest celebration hosted by Southlake's Chamber of Commerce. In 2013, 75,000 people visited throughout the weekend festival. Attendance is completely free -- there are no admissions or parking fees. German beer and German cuisine highlights the festival as well as many German craft goods for sale. For the not so German there is a variety of other foods and hand crafted arts and craft vendors. All of these activities take place in Southlake Town Square. There is also live entertainment on the Gazebo. There is a Kids Zone with inflatables, train rides, rock wall and other age appropriate activities. The annual wiener dog race will take place on Saturday. All activities and entertainment are consistent with the 2013 event. The only changes we are requesting is access to the Park on Thursday, October 2, 2014 at 9am in order to load in and set up the large tent in the middle of the Park. We will not impact general parking or traffic flow. By allowing earlier access to the Park, we will then be able to complete the entire set up before midnight on Thursday, Oct. 2. In addition, we would like to have police presence until 6:30pm to assist with move out on Sunday, Oct. 5. Attachment C Page 2

* The applicant is aware that the directional signs cannot be placed in the public right of way, however, they are pursuing permission from the City Engineer to place two of their signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. Attachment C Page 3

Letter from Southlake Town Square Attachment C Page 4

Surrounding Property Owners Oktoberfest Southlake Town Square Owner Zoning Address Acres Response 1. Slts Grand Avenue Lp DT 1420 Division St 2.90 NR 2. H & C Southlake Hilton Llc DT 1400 Plaza Pl 3.72 NR 3. Slts Grand Avenue Lp DT 1430 Division St 2.55 NR 4. Slts Grand Avenue Lp DT 1410 Division St 0.24 NR 5. Slts Grand Avenue Lp DT 1420 Plaza Pl 0.40 NR 6. Slts Grand Avenue Lp DT 1430 Division St 0.75 NR 7. Slts Grand Avenue Lp DT 1440 Plaza Pl 0.51 NR 8. Slts Grand Avenue Lp DT 400 Grand Ave W 0.26 NR 9. Slts Grand Avenue Lp DT 1452 Division St 0.22 NR 10. Slts Grand Avenue Lp DT 1450 Plaza Pl 2.96 NR 11. Slts Grand Avenue Lp DT 400 Grand Ave W 0.19 NR 12. Slts Land Lp DT E State Hwy 114 5.35 NR 13. Slts Grand Avenue II Lp DT 371 State St 1.86 NR 14. Town Square Ventures Lp SP1 1200 Prospect St 2.66 NR 15. United States Postal Service SP1 300 State St 2.97 NR 16. Slts Grand Avenue Lp DT 1431 Plaza Pl 0.23 NR 17. Slts Grand Avenue Lp DT 400 Grand Ave W 0.22 NR 18. Southlake, City Of DT 351 State St 1.97 NR 19. Slts Grand Avenue Lp DT 1440 Plaza Pl 0.42 NR 20. Southlake, City Of DT 399 Grand Ave W 0.34 NR 21. Slts Grand Avenue Lp DT 1452 Plaza Pl 0.20 NR 22. Slts Grand Avenue II Lp DT 1361 Federal Way 1.42 NR 23. Slts Grand Avenue II Lp DT 250 Grand Ave W 0.40 NR 24. Slts Grand Avenue Lp DT 250 Grand Ave W 0.01 NR 25. Shamrock Pipeline Corp, The C3 E State Hwy 114 0.41 NR 26. H D Development Properties Lp C3 E State Hwy 114 0.20 NR Attachment D

27. Slts Grand Avenue Lp DT 379 Grand Ave W 0.01 NR 28. Slts Grand Avenue Lp DT 327 Grand Ave E 0.01 NR 29. Slts Grand Avenue Lp DT 351 Grand Ave E 0.01 NR 30. Hd Development Propertiex, Lp C3 300 Village Center Dr 11.60 NR 31. Slts Grand Avenue Lp DT 316 Grand Ave E 0.25 NR 32. Slts Grand Avenue Lp DT 327 Grand Ave E 0.43 NR 33. Slts Grand Avenue II Lp DT 300 Grand Ave 0.48 NR 34. Slts Grand Avenue II Lp DT 200 Grand Ave W 0.56 NR 35. Slts Grand Avenue Lp DT 1401 Federal Way 2.44 NR 36. Southlake, City Of DT 1451 Federal Way 1.37 NR 37. Faulkner, Sandra Potter DT 1571 Main St 0.09 NR 38. Slts Grand Avenue Lp DT 291 Grand Ave 0.60 NR 39. Slts Grand Avenue Lp DT 1471 Federal Way 0.58 NR 40. Town Square Ventures Lp DT 1240 Main St 4.08 NR 41. Town Square Ventures Lp DT 1400 Civic Pl 0.75 NR 42. Town Square Ventures Lp DT 1422 Main St 0.67 NR 43. Town Square Ventures Lp DT 1256 Main St 0.67 NR 44. Town Square Ventures Lp DT 1200 Main St 0.58 NR 45. Southlake, City Of DT 1400 Main St 0.69 NR 46. Brownstone At Town Square Lp DT Summit Ave 0.10 NR 47. Brownstone At Town Square Lp DT Summit Ave 0.16 NR 48. Town Square Ventures Lp DT 1460 Main St 0.48 NR 49. Rodgers, Kacy & Marcella DT 1568 Main St 0.06 NR 50. Hawton, Derek Aubrey DT 1566 Main St 0.06 NR 51. Coons, Robert & Kathy DT 1564 Main St 0.06 NR 52. Alexander, Stanley Etux Lisa DT 1562 Main St 0.06 NR 53. Cardillo, Valentino Etux S DT 1560 Main St 0.08 NR 54. Bray, Jesse K & Melinda C Bray DT 1534 Main St 0.07 NR 55. Smith, Ryan DT 1532 Main St 0.06 NR 56. Gray, Tim A DT 1530 Main St 0.06 NR 57. Mills, Michael D Etux Rita DT 1528 Main St 0.06 NR 58. Wang, Tzuchung S & Julia Huang DT 1526 Main St 0.06 NR 59. Posey, James H DT 1514 Main St 0.06 NR 60. Nelson, Kenneth R Etux Sharon DT 1516 Main St 0.06 NR 61. Lewis, Terry W Etux Debra K DT 1524 Main St 0.06 NR 62. Durant, Tom & Susan Durant DT 1500 Main St 0.13 NR 63. Schirle, Joseph L Jr Living Tr DT 1512 Main St 0.06 NR 64. Vance, Frederick Etux Carol DT 1510 Main St 0.06 NR 65. Schirle, Matthew DT 1508 Main St 0.06 NR 66. Pekowski Family 1998 Trust DT 1522 Main St 0.06 NR 67. Ware, Demarcus O DT 1506 Main St 0.06 NR 68. Julia, Thomas Etux Mary Jane DT 1504 Main St 0.06 NR 69. Hale, Genevieve Etvir John DT 1520 Main St 0.06 NR 70. Kienast, Joseph P Etux Deanna DT 1518 Main St 0.06 NR 71. Town Square Ventures Lp DT 1230 Main St 0.28 NR 72. Cole Mp Pm Portfolio Llc C3 200 Village Center Dr 4.66 NR 73. Brownstone At Town Square Lp DT Main St 0.13 NR 74. Francis, Tim D Etux Pamela D DT 179 Summit Ave 0.09 NR Attachment D

75. Southlake, City Of DT 1501 Main St 2.07 NR 76. Ryne, Wallace R DT 177 Summit Ave 0.08 NR 77. Town Square Ventures Lp DT 1431 Main St 0.33 NR 78. Town Square Ventures Lp DT 141 Grand Ave 3.62 NR 79. Town Square Ventures Lp DT 1431 E Southlake Blvd 0.39 NR 80. Southlake, City Of DT 151 State St 0.81 NR 81. Town Square Ventures Lp DT 180 State St 0.42 NR 82. Town Square Ventures Lp DT 140 State St 4.33 NR 83. Town Square Ventures Lp DT 1235 Main St 0.34 NR 84. Jackson, Charles B Jr Etux Cat DT 175 Summit Ave 0.07 NR 85. Rodgers, Kacy Etux Marcella DT 173 Summit Ave 0.07 NR 86. Peddicord, Merri J DT 171 Summit Ave 0.07 NR 87. Wandschneider, Gary K DT 169 Summit Ave 0.06 NR 88. Torres, Carlos DT 167 Summit Ave 0.04 NR 89. Town Square Ventures Lp DT 1570 E Southlake Blvd 2.27 NR 90. Town Square Ventures V Lp DT 1560 E Southlake Blvd 1.10 NR 91. Raif, Thomas V Jr & Jennifer DT 165 Summit Ave 0.04 NR 92. Williams, Herbert S III DT 163 Summit Ave 0.04 NR 93. 7330 Fair Oaks Blvd Prt Etal C3 1600 E Southlake Blvd 2.36 NR 94. Brownstone At Town Square Lp DT 161 Summit Ave 0.07 NR 95. Town Square Ventures Lp DT 115 Grand Ave 0.38 NR 96. Town Square Ventures Lp DT 112 State St 0.38 NR 97. Southlake, City Of DT 101 State St 0.94 NR 98. Town Square Ventures Lp DT 1430 E Southlake Blvd 0.27 NR 99. Pky Group Llc SP1 1621 E Southlake Blvd 1.10 NR 100. Bruton, Paul R & Doreen SP2 1615 E Southlake Blvd 1.02 NR 101. Jefflyn Properties Vi Ltd SP1 1575 E Southlake Blvd 1.44 NR 102. Carroll/1709 Ltd SP2 1201 E Southlake Blvd 8.67 NR 103. Malik, Nalia & Shezad B1 175 Miron Dr 0.63 NR 104. Brownstone At Town Square Lp DT 217 Park Ridge Blvd 0.06 NR 105. Brownstone At Town Square Lp DT 227 Park Ridge Blvd 0.06 NR 106. Brownstone At Town Square Lp DT 225 Park Ridge Blvd 0.06 NR 107. Brownstone At Town Square Lp DT 223 Park Ridge Blvd 0.06 NR 108. Brownstone At Town Square Lp DT 221 Park Ridge Blvd 0.06 NR 109. Brownstone At Town Square Lp DT 219 Park Ridge Blvd 0.06 NR 110. Brownstone At Town Square Lp DT 215 Park Ridge Blvd 0.06 NR 111. Brownstone At Town Square Lp DT 1580 Main St 0.12 NR 112. Brownstone At Town Square Lp DT 209 Park Ridge Blvd 0.05 NR 113. Brownstone At Town Square Lp DT 207 Park Ridge Blvd 0.06 NR 114. Brownstone At Town Square Lp DT 205 Park Ridge Blvd 0.06 NR 115. Cranston, James Etux Etal DT 1591 Main St 0.08 NR 116. Biersmith, Mark A Etux Sally A DT 1589 Main St 0.07 NR 117. Depperman, Chris DT 1587 Main St 0.07 NR 118. Leaf, Makram J Etux Caroline M DT 1585 Main St 0.07 NR 119. Broome, Cary III Etux Donna DT 1583 Main St 0.08 NR 120. Martin, John Etux Patricia D DT 1581 Main St 0.08 NR 121. Osorio, Federico G Etux Paula DT 1579 Main St 0.08 NR 122. Yang, Yong E Etux Young Ju Pak DT 1577 Main St 0.08 NR Attachment D

123. Smith, Pete DT 1575 Main St 0.08 NR 124. Angeluna Properties Llc DT 1573 Main St 0.08 NR 125. Smith, Ryan Taylor & Catherine DT 1578 Main St 0.10 NR 126. Brownstone At Town Square Lp DT 204 Park Ridge Blvd 0.08 NR 127. Brownstone At Town Square Lp DT 202 Park Ridge Blvd 0.08 NR 128. Brownstone At Town Square Lp DT 206 Park Ridge Blvd 0.06 NR 129. Brownstone At Town Square Lp DT 208 Park Ridge Blvd 0.06 NR 130. Brownstone At Town Square Lp DT 210 Park Ridge Blvd 0.06 NR 131. Brownstone At Town Square Lp DT 212 Park Ridge Blvd 0.06 NR 132. Brownstone At Town Square Lp DT 214 Park Ridge Blvd 0.06 NR 133. Brownstone At Town Square Lp DT 216 Park Ridge Blvd 0.06 NR 134. Brownstone At Town Square Lp DT 218 Park Ridge Blvd 0.06 NR 135. Brownstone At Town Square Lp DT 220 Park Ridge Blvd 0.06 NR 136. Brownstone At Town Square Lp DT 222 Park Ridge Blvd 0.06 NR 137. Brownstone At Town Square Lp DT 224 Park Ridge Blvd 0.06 NR 138. Brownstone At Town Square Lp DT 226 Park Ridge Blvd 0.08 NR 139. Brownstone At Town Square Lp DT 228 Park Ridge Blvd 0.07 NR 140. Brownstone At Town Square Lp DT 230 Park Ridge Blvd 0.08 NR 141. Brownstone At Town Square Lp DT 211 Park Ridge Blvd 0.12 NR 142. Southlake, City Of DT Central Ave 0.09 NR 143. Slts Block 22 Lp DT 125 Central Ave 0.40 NR 144. Town Square Ventures Iv Lp DT 1540 E Southlake Blvd 0.47 NR 145. Town Square Ventures Iv Lp DT 1500 E Southlake Blvd 0.28 NR 146. Southlake, City Of SP2 1401 E Southlake Blvd 0.78 NR 147. Carroll/1709 Ltd SP2 1425 E Southlake Blvd 7.38 NR 148. Brownstone At Town Square Lp DT 197 Park Ridge Blvd 0.65 NR 149. Brownstone At Town Square Lp DT 203 Park Ridge Blvd 0.06 NR 150. Arnold, William Etux Joanna DT 1586 Main St 0.08 NR 151. Kile, Cindie SF20A 375 Binkley Ct 0.47 NR 152. Alanis, Rene Marcelo SF20A 1175 Ownby Ln 0.43 NR 153. Chesapeake Land Dev Co Llc AG E State Hwy 114 3.09 NR 154. Gateway Church NRPUD 700 Blessed Way 82.01 NR 155. Chesapeake Land Dev Co Llc AG E State Hwy 114 8.08 NR 156. Chesapeake Land Dev Co Llc AG E State Hwy 114 1.11 NR 157. Cambridge 114 Inc SP2 1565 E Southlake Blvd 4.29 NR 158. Schlitz, Carl Etux Adrianne SF20A 325 Binkley Ct 0.57 NR 159. Cipriano, Louis Etux Kathleen SF20A 350 Binkley Ct 0.48 NR 160. Dowdy, Robert Wesley SF20A 300 Binkley Ct 0.66 NR 161. Mendez Ltd AG 240 N Carroll Ave 2.91 NR 162. Slts Land Lp DT 1301 E State Hwy 114 0.92 NR 163. Patrizio Southlake Llc C3 1281 E State Hwy 114 1.12 NR 164. Southlake, City Of DT 1299 Federal Way 1.70 NR 165. Southlake, City Of SP1 600 State St 3.73 NR 166. Rcc Miron Office Ltd SP2 300 Miron Dr 2.72 NR 167. Strunck, Juergen F Etux Gisela DT 200 N Carroll Ave 0.31 NR 168. Strunck, Juergen F Etux Gisela AG 200 N Carroll Ave 3.27 NR 169. Greenway Crestwood Partners SP2 1100 E Southlake Blvd 2.41 NR 170. Greenway-Southlake Office Prtn SP1 100 N Carroll Ave 1.99 NR Attachment D

171. Greenway-Carroll Road Prtnrs C3 1201 E State Hwy 114 7.09 NR 172. Slts Land Lp DT N Carroll Ave 13.48 NR 173. Slts Grand Avenue Lp DT E State Hwy 114 0.27 NR 174. Southlake, City Of DT 1297 Federal Way 1.72 NR 175. Town Square Ventures Iv Lp DT Central Ave 1.66 NR 176. Miron, Gary A& Janice L C2 1695 E Southlake Blvd 0.54 NR 177. Cambridge 114 Inc SP2 1545 E Southlake Blvd 5.08 NR 178. Brownstone At Town Square Lp DT 255 Central Ave 4.31 NR 179. Brownstone At Town Square Lp DT 232 Park Ridge Blvd 0.09 NR 180. Brownstone At Town Square Lp DT Park Ridge Blvd 0.13 NR 181. Town Square Ventures Iv Lp DT 1510 E Southlake Blvd 0.92 NR 182. Carroll/1709 Ltd SP2 1451 E Southlake Blvd 8.93 NR 183. Cambridge 114 Inc SP2 1555 E Southlake Blvd 3.06 NR 184. Prade, C A Jr Est & Anita Est AG 400 S Carroll Ave 9.38 NR Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: One Hundred Eighty-Four (184) Responses Received: Two (2) in Favor please see attached Attachment D

Attachment D

Attachment D