HISTORY REPEATS ITSELF... This Photo by Unknown Author is licensed under CC BY-NC-ND

NOT AGAIN!

HISTORY REPEATS ITSELF... This Photo by Unknown Author is licensed under CC BY-NC-ND

THINGS I LEARNED... N-95 masks are your friend! EOC computer system Save to your desktop too

CLERK IN A BOX REFRESH AS NEEDED Current list of employees with phone numbers and addresses Wifi log in and passwords Be creative EVACUATION

OCTOBER 11TH

RE-POP! THIS AND THAT BE PATIENT CORRECT INFORMATION NO CELL SERVICE TRACK ALERTS

PIO NETWORK MANY DIFFERENT AGENCIES COMMUNICATION: FACEBOOK WEBPAGE TWITTER INSTAGRAM

COMMUNICATION IS KEY DO YOU HAVE STAFF WHO IS ABLE TO TRANSLATE INTO LANGUAGES OF YOUR CONSTITUENTS? COMMUNICATION IS AT THE VERY CORE OF OUR SOCIETY. THAT'S WHAT MAKES US HUMAN. BY JAN KOUM

NOT ANOTHER PRR!!!!

HAM IT UP! START YOUR BASIC EDUCATION NOW FEMA COURSES ARE FREE!

CALIFORNIA SPECIALIZED TRAINING INSTITUTE CSTI Through Cal OES San Luis Obispo Campus www.caloes.ca.gov/csti BAY AREA UASI REGIONAL TRAINING & EXERCISE PROGRAM Great training opportunities Usually free In all areas of California https://www.bauasitep.org

NATIONAL INFORMATION OFFICERS ASSOCIATION Offers Advanced PIO Training Through Emergency Management Institute (EMI) https://www.nioa.org EMERGENCY MANAGEMENT SERVICES INTERNATIONAL Offers Advanced PIO Training 2 days of training Seems to be held in Virginia http://www.emsics.com

GO BAG https://www.wikihow.com/make-a-go-bag Go Bag List see handout It WILL happen again what is your preparation plan? Jot down what you will do to help yourself be better prepared for the next

PET GO BAG https://www.aspca.org/pet-care/generalpet-care/disaster-preparedness https://www.thereadystore.com https://www.familydisasterdogs.com Pet Go Bag List STEPHANIE SMITH MURRIETA CITY CLERK

SARAH GORMAN SANTA BARBARA CITY CLERK WHEN ONE MUST, ONE CAN. CHARLOTTE WHITTON WHAT ELSE?

P.I.N.

ANY ISSUES YOU VE ENCOUNTERED?

Grab List Things that you will need to grab at the last minute. Your Grab List is a prioritized list of irreplaceable possessions that you will take, if you have time to evacuate via a vehicle. Ideally, you should note the item and where it is located in your home to save time. (You may also want to keep a separate list for each family member.) Keep a copy of all lists in your Go Bag so you can easily locate them during an evacuation. Wallet with driver s license, checkbook, credit/atm cards, cash Prescription medicines, eye glasses, and other medical aids Cell phone and charger Computer or computer backup media with cords (portable hard drive/usb drive, etc.) Current financial records Safe deposit box keys Passport Family photos/photos stored on CD Family heirlooms, jewelry, etc. [SPECIFY]

4 WEEK PLAN EVACUATION PREPARATION Week 1 1. Sign up for Nixle 2. Prepare a Go Bag 3. Prepare a Grab List 1. Everyone should be subscribed to Nixle via www.nixle.com a government service that alerts you to all kinds of emergency situations, evacuation notices, fire information, road closures, etc. Sign-up can be easily done in less than 15 minutes. Make sure you enroll for notices from both County Sheriff and your County EOS (emergency operations services) as well as appropriate city/town. 2. Everyone needs a Go Bag. That is what you prepare now to take when you leave your home. There are many suggestions for contents at various websites. [If you do not have a duffel bag or backpack, use a suitcase until you can procure a duffel bag or back pack.] 3. Prepare a Grab List (using this sample). This will take 30 minutes (although you will no doubt keep revising it over time). Make an initial prioritized list now of irreplaceable possessions that you will take if you have time to evacuate via a vehicle. This is what you grab when you leave after you have put the Go Bag in your vehicle. It should be prioritized. Spend a half hour to walk around your residence and consider what you could grab in 5 minutes mobile phone & cables, prescriptions, list of passwords, passports, laptop, 3 precious items (a guitar/a favorite piece of art/jewelry). Include the obvious on the list (mobile phone) because none of us think as clearly about things like this when in an emergency. After you have the 5-minute list, add the items you would take if you had 15 minutes, and keep expanding. Week 2 The final list is what you could pack if you received an Advisory Evacuation that was precautionary in nature. You will decide (if the time comes) how far down the list you can go when you get such an advisory notice; that is the purpose of prioritizing it now. (Note: if you are advised to leave voluntarily, that is always the better thing to do than wait for the mandatory evacuation.) Back up your hard drive this is a few hours process. There are many options [brand names are used as examples] - Dropbox, icloud, Carbonite, OneDrive, etc. Or buy a hard drive, and back up your pc, and keep the hard drive at your workplace, or store it with a trusted relative/friend. The challenge with the hard drive is that you really need to buy two hard drives and then at least monthly (if not more often) do the back up. The cloud might be better, unless you have somewhere 1

4 WEEK PLAN EVACUATION PREPARATION like your workplace to which you can take your hard drive weekly but that is a personal decision. If you have important documents tax returns, etc. that are not scanned then make copies, put them in your safe deposit box, or in a sealed envelope/container that you give to a trusted relative/friend to keep for you. Week 3 Week 4 The point is: Do Something to Secure Copies of These Documents. Passwords. This is another 1-2-hour task, but it is essential - especially for Apple users, msecure (password cloud) users, Office365 users and the like. You need a copy of your passwords for those kinds of systems. Most other passwords bank accounts, credit cards, newspaper subscriptions, etc. - can probably be retrieved or reset, but it is much easier to simply have them available wherever you go. That is possible if you have them recorded at a secure site (like msecure) or left in a sealed envelope with a trusted relative/friend (although this requires periodically updating the contents of that sealed envelope!). Photos. This is a several hours task, or several days task, depending on your approach. You can put your photos in a box and send it to one of many companies that scan (or Costco provides this service!) or you can hire someone to scan them for you or you can scan them yourself. You can invest in a flatbed scanner that scans e.g. 6 photos at once creating 6 individual scans or ScannerPro app for your phone costs less than $10! If you choose the last option (scanning yourself), then create a priority list and a schedule, and commit to scanning 1-2 hours per day. Put an old familiar movie on the TV makes the job less tedious! If scanning is not possible because of the time it takes then bottom line: assess your photo collection and prioritize and place it in container(s) for taking with you using the Grab List. 2

CLERK IN A BOX Municipal Code Book (on CD) City Clerk Handbook (on CD) CERT Backpack (handbook, hardhat, vest, N95 masks, gloves) Emer. Manage. Handbook (incl. EOC Phone Roster and Extra Position Logs) Local Phone Book Clipboard Emergency Contact Information (Department & City) UPDATE ANNUALLY City Seal File Folders Steno Pads/Legal Pads Date Stamp Stamp Pad Pens/Pencils/Highlighters Binder Clips/Paper Clips Stapler Staples Staple Remover Tape Dispenser Tape Scissors Post It Note Pads (Various Sizes) Correction Tape Signature Flags Rubber Bands Flash Light Batteries Radio Extra Flash drives and writable CD s Templates: Ord., Reso., Agenda, Min. & Oaths of Office (Paper and on CD) Extension Cords Extra N95 Masks Current Employee List with contact info. UPDATE ANNUALLY Additional Items: Water Snacks Personal Cell Phone Medications Personal Hygiene Items Rain Poncho Personal First Aid Kit Change of Clothes/Shoes

GO BAG Purpose: things you will need to help keep you and your family safe during your evacuation, as well as help speed your recovery from a disaster. Most items in this list will easily fit into a medium size duffle bag or backpack. During an emergency evacuation you will not have time to run around gathering all of them. Place the Go Bag in a protected yet easily accessible location. You may also want to make or buy a second bag to keep in your car. Add to the list as you see fit but do not make it so heavy you cannot grab it while also dealing with e.g. a toddler or a leashed dog. Original documents, such as birth, marriage and death records, etc., should be kept in a safe deposit box away from your house, as should irreplaceable documents, like your title insurance. A copy of your written, prioritized Grab List of irreplaceable possessions that you will take if you have time to evacuate via a vehicle. Collect these items just before leaving. USB drive with scanned financial records and key documents (if your computer is not backed up to the cloud or a hard drive stored off site) Basic personal hygiene items for all family members (washing, shaving, dental, eye-care, sanitary) Extra eyeglasses (drugstore versions are better than nothing) Special items for infants, elderly or disabled family members Flashlight, battery-operated or hand crank radio, and extra batteries First aid kit Whistle to signal for help or find others in dense smoke/fog/darkness Dust mask, to help filter contaminated air and plastic sheeting and duct tape to shelter-in-place Safety goggles, cotton gloves, a hat, and a kerchief for each family member to protect against smoke and heat in case of evacuating during a large fire One change of clothes for each family member (focus on socks and underwear first) Extra cell-phone charger Local maps Matches in a waterproof container Moist towelettes, garbage bags and plastic ties for personal sanitation Wrench or pliers to turn off utilities Pet leash and small amount of pet food. Keep pet carrier near the Go Bag. Water, one gallon of water per person per day for at least three days, for drinking and sanitation Food, at least a three-day supply of non-perishable food Can opener for food (if kit contains canned food) Mess kits, paper cups, plates and utensils, paper towels Sleeping bag or warm blanket for each family member Paper and pencil

WHEN AN EMERGENCY OCCURS How will you get the word out? Nixle Social Media Website Radio Television Flyers door to door Flyers Who will create them? What will they say? How will they be distributed? Do you have enough feet on the ground to distribute? Who can you call on to help? Where will you be able to print thousands of flyers? Who will be left behind?