If building stronger relationships with West Virginia financial institutions would be beneficial to your business, then consider a sponsorship at the 125th Annual Convention of the West Virginia Bankers Association. A sponsorship can increase your organization s exposure, heighten your brand awareness, and drive sales. Where else will you find so many potential customers in one place, at one time? This brochure provides information on sponsorships available to reach the key decision-makers in the West Virginia banking industry. Don t miss this extraordinary opportunity to communicate with your target market. Sponsorship Levels - Benefit Highlights Partner Sponsor - $25,000 - SOLD Four complimentary convention registrations One exhibit booth 10 Minute speaking opportunity at first Business Session Exclusive logo placement on stage banner Centerfold ad in convention program Reserved banquet seating Social media recognition Platinum Level - $10,000 - SOLD Three complimentary convention registrations on convention signage in convention program Online visibility - logo and link on sponsor page Reserved banquet seating Social media recognition Gold Level - $5,000 One complimentary convention registration Online Visibility - logo and link on sponsor page on convention signage in convention program Social media recognition See Sponsorship Chart for Additional Benefits! Silver Level - $3,750 One convention registration at 50% discount Online Visibility - logo and link on sponsor page and link in convention email updates on convention signage in convention program Bronze Level - $2,500 Online Visibility - logo and link on sponsor page and link in convention email updates on convention signage in convention program Friends of Convention - $1,000 Listing on convention signage, convention email updates, convention sponsor page and convention program Recognition at sponsored events where applicable Sponsor assignments are coordinated based on the level of financial commitment. Specific sponsorships are available on a first come, first served and first paid basis. Please return your completed sponsor registration form, signed contract and check to secure your desired sponsorship opportunity. If you have any questions or need additional information, please contact Debbie Polen dkpolen@wvbankers.org or call (304) 343-8838. Slots will fill quickly - all sponsorship opportunities are available on a first come, first paid, first served basis.
Compare the levels of Sponsorship to find the right fit for your company Benefits 10 Minute Speaking Opportunity at 1 st General Session Main Stage Banner Partner $25,000 Visibility / Presence Home Page Graphic and link Platinum $10,000 Gold $5,000 Convention Bag Insert Material provided by sponsor Silver $3,750 Social Media Recognition Bronze $2,500 In Convention Materials Signage at Event (where applicable) Recognition in West Virginia Banker Magazine Friends $1,000 Listing Listing Pre-Convention Attendee List Recognition in Convention Email Updates Listing Recognition at Sponsored Event Recognition on Convention Sponsor Page Listing Specific Value Return Complimentary Registration(s) 4 3 1 Centerfold Ad in Convention Program Complimentary Booth 1 at 50% discount Reserved Banquet Seating
SPONSORSHIP OPPORTUNITIES Partner Sponsor - $25,000 - SOLD Opening Night Dinner & Cocktails at Kate s Mountain Platinum Level - $10,000 Convention Registration Bags - SOLD Annual Banquet Entertainment - SOLD Gold Level - $5,000 Hotel Key Cards - SOLD Chairman s Reception - SOLD Sunday Welcome Reception Golf Tournament Competition Golf Tournament Beverage Cart - SOLD Check-in Hospitality - SOLD Silver Level - $3,750 Monday General Session Keynote Speaker - SOLD Tuesday General Session Keynote Speaker - SOLD Convention Registration List Bronze Level - $2,500 Kate s Mountain Shuttle Bus ( Magnet on Bus) Monday Breakfast Buffet - (2 available) Tuesday Breakfast Buffet - (4 available) Monday General Session Break Station Tuesday General Session Break Station Annual Banquet Centerpieces - (2 available) Monday Wall Street Journal Delivery Tuesday Wall Street Journal Delivery Customized Bug Repellent Wristbands (Must be secured by 6-15 to allow for production time) Selfie Walk-up Backdrop Program Inside Front Cover Ad Program Back Cover Ad Friends of Convention - $1,000 Friends of Convention - Sponsorships will collectively be used to complement all aspects of convention. Contact Debbie Polen for additional details. NEW - Advertisement Add-On 1/4 page - $250 1/2 page - $500 Enhance your sponsorship with an advertisement in the convention program. Ad space will be available on four internal pages in the convention program in 1/4 or 1/2 page increments. Not available separately, can only be combined with another sponsorship. First come, first served! Company Name Contact Person Email Address Street Address City, State, Zip Phone Company Website Address Check Enclosed To secure your preferred sponsorship, please make your check payable to the West Virginia Bankers Association, return your request & signed contract (see reverse) to: West Virginia Bankers Association Attn: Debbie Polen 3601 MacCorkle Avenue, SE Suite 100 Charleston, WV 25304 Sponsors must provide a high resolution digital corporate logo for use in printed materials and a web-ready logo for use on the WVBankers website. Where applicable, sponsors will be responsible for providing a print ready ad that conforms to specifications which will be provided upon payment.
Contract Acceptance: (Please read and sign below) This document, when signed by Sponsor and executed by West Virginia Bankers Association, constitutes a binding legal agreement. By the signature below, the individual signing this document represents and warrants that he/she is duly authorized to execute this binding contract on behalf of the Sponsor. The Sponsor acknowledges that it has been furnished and agrees to be bound by the terms and conditions as stated in this Contract. The WVBankers agrees to review this Application and Contract in order to be consistent with event eligibility requirements and policies. The Sponsor agrees that upon acceptance of this Application and Contract by the WVBankers, with or without the appropriate payment, this Application and Contract shall become a legally binding contract enforceable against the Sponsor in accordance with its terms. The WVBankers may, at their sole discretion, assign its rights and/or liabilities hereunder to a successorin-interest to the WVBankers, with the written consent of the parties hereto, provided notice of the assignment is given. Payment may be deducted as an ordinary and necessary business expense. Total Sponsorship Amount: Signature: Date: Name (Print): Title: Company: Accepted by WVBankers: Date: Payment Terms: A minimum 50% deposit is due at the time of sponsorship application/commitment to hold preferred sponsorship option along with this completed and signed contract. The entire 100% Sponsorship Cost is due by May 1, 2018. Payments not received by May 1, 2018 will result in cancellation of sponsorship at the sole discretion of the WVBankers. Any sponsorship reservations made after the payment deadline require payment in full upon commitment. Please make all checks payable to West Virginia Bankers Association and mail with application and signed contract to: West Virginia Bankers Association, Attn: Debbie Polen, 3601 MacCorkle Avenue SE, Suite 100 Charleston WV 25304. (WVBankers does NOT accept sponsorship payment via credit card). Only the company name listed on this Application and Contract is considered an official Sponsor. Failure to make payment(s) does not cancel Sponsor s liability. Sponsor will pay all fees associated with collection efforts, including but not limited to, attorney fees of 25% of the amount owed and interest charges at the highest rate allowed by law. WVBankers reserves the right to deny a request to sponsor to all Companies that have overdue account balances with the WVBankers. Cancellation and Refund Policy: Notice of cancellation must be made in writing prior to May 1, 2018 and sent to: West Virginia Bankers Association, Attn: Debbie Polen, 3601 MacCorkle Avenue SE, Suite 100 Charleston WV 25304. Both Sponsor and WVBankers acknowledge that WVBankers will sustain substantial losses if the Sponsor cancels its application. Even though WVBankers will exercise its best efforts to mitigate the damages associated with the Sponsor cancellation, the parties agree that WVBankers will nevertheless incur losses that cannot be precisely determined. The Sponsor agrees to pay the following as liquidated damages if the Sponsor cancels its sponsorship or within the time periods specified below. Full refunds will be granted for cancellations received at the WVBankers office prior to April 30, 2018, less a $100 processing fee. Company s sponsorship may be cancelled by WVBankers for failure to make payments when due or failure to comply with WVBankers regulations. If sponsorship is cancelled by the WVBankers, Sponsor will be notified in writing. Upon such cancellation, the WVBankers may lease the sponsorship to another Company at its sole discretion.
Sponsor & Exhibitor Registration Registration fees include access to all scheduled convention business sessions and meal functions, including Opening Night Dinner, Monday and Tuesday breakfast buffets, Annual Banquet, and nightly Receptions. Return registration form and all applicable fees to the attention of Debbie Polen, West Virginia Bankers Association, 3601 MacCorkle Avenue, SE, Suite 100, Charleston, WV 25304. For more information, call 800-343-8038 or 304-343-8838. Name of Person(s) Attending List names as they should appear on nametags. Please include email address of bank or associate member. Name _ Email _ Name _ Email _ Registration Fees (The registration fee includes a $100 nonrefundable transaction fee. Please note Cancellation Policy.) X Bank Member @ $825.00 Associate Member @ $825.00 Member Spouse/Guest @ $425.00 Non-Member @ $1,500.00 Non-Member Spouse/Guest @ $1,000.00 Name _ Email _ Name _ Email _ Contact Company Address City/State/Zip Telephone Registration Fees Beginning April 1, 2018 Bank Member @ $995.00 Associate Member @ $995.00 Member Spouse/Guest @ $595.00 Non-Member @ $2,000.00 Non-Member spouse/guest @ $1,500.00 Complimentary Registration(s) Included with Sponsorship or Exhibit Booth Complimentary Registration(s) @ 0.00 Total payment enclosed to West Virginia Bankers Association $ Cancellation Policy - All cancellations must be received in writing. A 100% refund (minus the $100 transaction fee per registrant) will be made if notification is received by June 1, 50% refund (minus the transaction fee) between June 2 and June 30, and no refunds will be made after July 1, 2018. The Greenbrier s cancellation policy differs from the West Virginia Bankers Association and can be found at the bottom of their registration form.
Golf Tournament Monday, July 30, 1:30 p.m., Shotgun Start $175 per person includes golf cart. Fees will be charged to your room by The Greenbrier, prepayments cannot be accepted by the WVBA. The Meadows Course (Par 70, 6,602 Yards) After sustaining substantial damage during the flood of 2016, The Meadows underwent a full restoration and reopened for play during the summer of 2017. This new and exciting routing features dynamic green complexes, breathtaking mountain vistas and our signature stacked sod bunkers throughout the course. NOTE: The Convention Golf Scramble can accommodate a maximum of 72 participants limited to registered convention attendees only. Advance registration is required. To make your reservation, complete the information below and return to Debbie Polen. As in previous years, final pairings will be selected by the Greenbrier. Box lunches provided to all tournament participants. Name Handicap Name Handicap Name Handicap Name Handicap No shows and cancellations received less than 7 days prior to the event will be assessed a cancellation fee by The Greenbrier. Recreational Golf If you prefer to play golf on your own, or would like to play a round in addition to the Convention Golf Scramble, individual tee times may be scheduled for the Greenbrier and Meadows courses. Advance reservations recommended. To schedule tee times, please contact The Greenbrier Activities Reservations Office at 800-624-6070.
White Sulphur Springs West Virginia 24986 RESERVATION FORM We are delighted The West Virginia Bankers Association has selected The Greenbrier for their 2016 meeting and look forward to welcoming you. Many times rooms become available prior to and following the official dates listed below. If you would like to enjoy a longer stay, please indicate below. Return to: Debbie Polen West Virginia Bankers Association West Virginia Bankers Association 3601 MacCorkle Avenuse, SE - Suite 100 July 29 - August 1, 2018 Charleston, West Virginia 25304 Or email copy to: dkpolen@wvbankers.org Name(s) Firm Name Phone Number Address City/State/Zip E-Mail Address Arrival Date Departure Date Transportation: Auto Plane Train Accommodations shared with Arrival Date Departure Date Please indicate preference of king bed or two beds. Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking. HOTEL GUEST ROOMS Traditional Room (formerly Standard/Intermediate) Superior Room Deluxe Room Draper Suite (formerly Junior Suite) Spring Row/Paradise Row Multi-bedroom Guest Houses Estate Houses Third person occupancy rate available upon request. $275.00 per room, per night $345.00 per room, per night $420.00 per room, per night $445.00 per room, per night $470.00 per room, per night Rates available upon request Rates available upon request DEPOSIT POLICY: A deposit in the amount of $275.00 per room is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits. Please indicate method of payment: Charge my deposit in the amount of $ to AmEx Visa M/C Discover Card Diner s Card. Card # exp.date Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations; please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Your deposit will be returned if cancellation is received by The Greenbrier at least 14 days prior to your arrival date. Reservations will be filled in the order in which they are received, and must be received by June 29, 2018. RESORT FEE: A resort fee of $35.00 per room, per day is added to your account for service provided under the European Plan. This includes morning coffee service in the Main Lobby, Afternoon Tea, Historical Tours, on property ground transportation, wireless Internet connectivity, Champagne Toast in the Casino Club each evening, use of the swimming pool and fitness center plus local and toll-free phone charges. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales tax, 3% county occupancy tax & 6.5% Historic Preservation Fee. VALET PARKING: $15.00 per day; complimentary self-parking is available.
Sunday, July 29 Noon 5 p.m. Preliminary Agenda Registration 3 5:00 p.m. Welcome Refreshments & Snacks 6:00 7:00 p.m. Welcome Reception 7:30 9:00 p.m. Kick-off Dinner at Kate s Mountain Lodge Monday, July 30 7:30 8:30 a.m. Buffet Breakfast 8:30 10:15 a.m. First General Session Chairman Clossin Opening Remarks & Business Nominating Committee Report ABA Washington Update Keynote: New Realities - Morgan Mulgrew, Mindset Digital 10:30 11:45 a.m. Concurrent Breakout Sessions Investing Along a Flattening Line (FTN Financial) The Digital Future is NOW Become Competitive in the Electronic Mortgage Revolution (Old Republic National Title/Pavaso) 1:00 6 p.m. Convention Golf Tournament - The Meadows Course 6:15 7:30 p.m. Chairman s Reception Tuesday, July 31 Dinner on your own 7:30 8:30 a.m. Buffet Breakfast 8:30 10:00 a.m. Concurrent Breakout Sessions 10:15 a.m. - Noon Closing General Session 6:00 7:15 p.m. Cocktails on the Terrace Cybersecurity in Banking: How to Defend Against Cyber Attacks in 2018 (Bailey & Glasser) Optimizing Credit and Managing Risk to Improve Bank Performance (Dixon Hughes Goodman LLP) 7:30 10:30 p.m. Closing Banquet & Entertainment Entertainment: The Company Men Wednesday, August 1 11 a.m. Greenbrier Hotel Checkout Keynote: Michael Smerconish, Sirius XM radio host, newspaper columnist, author Check online for updates wvbankers.org