Training Workshop for Documentalists of National Commissions of the Caribbean 1 st 3 rd December 2004 - AGENDA Tuesday 30 November Arrival of Participants & Registration 06:00 OFFICIAL OPENING 07:00 COCKTAIL RECEPTION Wednesday 1 st December 09:00 Knowledge Brokering: Mr. Axel Plathe, Senior Programme Specialist, Information Society Division, 10:00 Brainstorming Session Mr. Axel Plathe 10:30 BREAK 10:45 National Commissions for as Knowledge Brokers Mr. Axel Plathe 12:30 Information Society: WSIS Mr. Axel Plathe 01:00 LUNCH 02:00 Information For ALL Programme in the Caribbean Mr. Alton Grizzle, National Programme Officer, Office for the Caribbean, Kingston 02:30 Media and Public Relations Skills Introduction Mr. Claude Van Engeland, Chief, Bureau of Public Information Audio Visual, 03:00 Media and Public Relations Skills - Continuation Mr. Claude Van Engeland 1
03:30 BREAK 03.45 Media Relations: Sharing of Best Practices - The Experience Mr. Roger Joseph, Manager, Radio St. Lucia 05:30 CLOSE Thursday 2 nd December 09:00 History Project: Tracing s History Presentation of the Project Mr. Jens Boel, Chief Archivist, 9:30 Discussion Session on s History Project and the Role of National Commissions in the Caribbean 10:00 Overview of Archives and Records Management Presentation of Key Issues with as an Example Mr. Jens Boel 10:30 Round Table session based on the replies of the Survey (Questionnaire) 10:45 BREAK 11:00 New Challenges for Archives of international organisations in an age of globalisation Presentation Mr. Jens Boel 12:00 Future-oriented discussions on new issues, priorities and key tasks of National Commissions in the Caribbean with regard to Archives and Records Management Mr. Jens Boel 01:00 LUNCH 02:00 Processing of Documentation for Retrieval: Abstracting, Indexing and Classification Methods Ms. Anne Lewis, Action Senior Administrative Officer, Ministry of Education, Youth Affairs, Sports and Human Resource Development - Dominica 03:00 The Role of Document Creation in Preserving Institutional Memory Ms. Anne Lewis 2
03:30 Discussion Session Ms. Anne Lewis 03:45 BREAK 04:00 Practical Session on Creating/Preparing Documents Ms. Anne Lewis 05:00 The Caribbean Information Portal as a Tool for National Commissions Mr. Alton Grizzle 05:30 CLOSE Friday 3 rd December 08:00 LEAVE FOR COMPUTER CENTRE 09:00 Searching for Documentation through the Portal Ms. Eve-Marie Trastour, Documentalist, Clearing-House, 10:00 Master Website for National Commissions. Practical/Hands-on Session on Webpage Design, Construction and Management Ms. Eve-Marie Trastour Ms. Mirta Lourenço, Programme Specialist, Division of Relations with National Commissions and New Partnerships, 10:30 BREAK 10:45 Master Website for National Commissions. Practical/Hands-on Session on Webpage Design, Construction and Management Continuation Ms. Eve-Marie Trastour, Ms. Mirta Lourenço 12:00 RETURN TO HOTEL + LUNCH 01:30 Evaluation and Follow-up Ms. Mirta Lourenço, Programme Specialist, Division of Relations with National Commissions and New Partnerships, 03:15 BREAK 03:30 Evaluation and Follow-up - Continuation Ms. Mirta Lourenço, Programme Specialist, Division of Relations with National Commissions and New Partnerships, 3
04:30 Presentation of Certificates Ms. Paule Turmel-John, Secretary-General, National Commission for Mirta Lourenço, Programme Specialist, Division of Relations with National Commissions and New Partnerships, 05:30 CLOSURE 4
TRAINING WORKSHOP FOR DOCUMENTALISTS OF NATIONAL COMMISSIONS OF THE CARIBBEAN 1-3 DECEMBER, 2004 LIST OF PARTICIPANTS NAME ANTIGUA & BARBUDA George Brown Secretary-General ARUBA Joureen Lacle-Kelly Documentalist/Executive Secretary BAHAMAS Lorna Alexander Administrative Officer BARBADOS Harriett Daisley Secretary-General ADDRESS Antigua & Barbuda National Commission for Development and Culture Government Office Complex Queen Elizabeth Highway St John s Antigua & Barbuda Tel: 1-268-462-4959 Fax: 1-268-462-4970 Email: antiguaeduc@candw.ag georgebrown202@hotmail.com Aruba National Commission for Vondellaan #6A Oranjestad, Aruba Tel: 297 5835863 Fax: 297 5835009 Email: joureen_lacle@hotmail.com nucaruba@hotmail.com International Organizations Unit/ Bahamas National Commission for Thompson Blvd Nassau Bahamas Tel: 1 242-502-2704/8215/8204/2785 1 242 502-8204 Email:e.hannam@.org ehannam@hotmail.com Barbados National Commission for, Youth Affairs and Sport Elsie Payne Complex, Constitution Road St Michael Barbados Telephone: 246 430-2719 Fax : 246-436-2411 Email: unsecgen@hotmail.com hdaisley@hotmail.com 5
BELIZE Theresita Levy Secretary-General BRITISH VIRGIN ISLANDS Carolyn O Neal-Williams Administrative Assistant to Secretary- General Andrea Gordon-Doyley Clerical Officer II DOMINICA Vernanda Raymond Indexer Assistant (Ag) Belize National Commission for West Block, Belmopan City Belize Central America Telephone: 822-3353 Fax: 822-3342 Email: theresitalevy@yahoo.com British Virgin Islands National Commission for and Culture Box 365 Botanic Station Road Town Tortola, British Virgin Islands Telephone: 284 468-0632 284 468-0021 Email: carrieaamira@yahoo.com Old Plantation Tortola British Virgin Islands Telephone: 1-284-494-3701 Ext 2151 Fax: 1-284-468-0021 Email: Rosy4life4@yahoo.com Library and information Service National Documentation Centre-Dominica, Youth Affairs, Sports and Human Resource Development Government Headquarters Kennedy Avenue Roseau Commonwealth of Dominica Telephone: 1-767-4482401 Ext 3409/3397 Fax: 1-767-448-7928 Email: library@cwdom.dm vernandar@hotmail.com 6
GRENADA Bernadette Bartholomew Librarian/ Documentalist JAMAICA Everton Hannam Secretary-General a.i. NETHERLANDS ANTILLES Willem Bakker Assistant Librarian SAINT KITTS & NEVIS Antonio Maynard Secretary-General ST VINCENT & THE GRENADINES Esther Derrick Executive Officer National Documentation Centre Monckton Street St George s Grenada Telephone: 440-5674 Email: Mollybath@yahoo.com Jamaica National Commission for 25 Dominica Drive Kingston 5 Jamaica Telephone: 926-5480 Fax: 929-4022 Email: e.hannam@.org ehannam@hotmail.com The Netherlands Antilles National Commission for Schouwbrugweg 24 Willemstad Curacao Netherlands Antilles Telephone: 5-999-434-3700 Fax: 5-999-462-4477 Email: wlbakke2000@yahoo.com St Kitts National Commission for Church Street Basseterre St Kitts Telephone: 869-466-8581 Fax: 869-465-9069 Email: Kingstown St Vincent and the Grenadines Telephone: 1-784-457-1104 natcom@caribsurf.com Fax: 1-784-457-1114 Email: estherdog@hotmail.com 7
SURINAME Arthur Knott Program Officer TRINIDAD & TOBAGO Maria Cherrie Librarian I SAINT LUCIA Paule Turmel-John Secretary-General Yolanda Michel-Bertin Documentalist Brenda Paul Director of Library Services Suriname National Commission for and Community Development Grote Combeweg 23 Paramaribo Suriname Telephone:597-471041 Fax: 597-47119 Email: nucsuriname@sr.net Trinidad & Tobago National Commission for #15 Wainwright Street St Clair Port-of-Spain Trinidad & Tobago Telephone: 1 868 622 0939 Fax : 1 868 628 0711 Email: cerriemlcehotmail.com National Commission for 2 nd Floor, Francis Compton Building Telephone: 1 758 452-7286 Fax: 1 758 451-7633 Email: slunatcom@yahoo.com National Commission for Francis Compton Building Telephone: 1 758 468-5274 Fax: 1 758 451-7633 Email: ymichel_bertin@hotmail.com Central Library P O Box 103 Telephone: 1 758 451 6989 Fax: 1 758 452 7053 Email: bpaul@education.gov.lc 8
Cynthia Joseph Teacher Assigned/ASPnet National Coordinator Marie Solange Augier External Verifier John Sealy Communications Officer Cathy Augier-Gill Curriculum Specialist Information Technology Ann Jean Baptiste Research Officer National Commission for Francis Compton building Telephone 1 758 468 5273 Fax: 1 758 451 7633 Examinations and Evaluation Unit Human Resource Francis Compton Building Telephone: 1 758 468 5242 Email: mariesolangeaugier@yahoo.com Communications Unit Francis Compton Building Telephone: 468-5216/7 Fax: 453-2299/468521`7 Email: jsealy@education.gov.lc John_sea@hotmail.com School Supervision/Educational Services Unit Francis Compton Building, Telephone: 1 758 468-5265 Fax: 1 758 459 0308 Email: cgill@education.gov.lc Corporate Planning Unit Francis Compton Building Telephone: 1 758 468-5285 Fax: 1 758 459-0308 Email: tsar35@hotmail.com ajnbaptiste@education.gov.lc 9
Anatasia James Education Officer Adult Education Alix Rose Gilliard Curriculum Officer/Public Relations Kwéyol Coordinator Felix Francois Training Officer Asha Maytil Secretary National Enrichment & Learning Unit Berinus Jn Baptiste Building 3 rd Floor Jeremie Street Telephone: 1 758 468-5418 Fax: 1 758 459-0022 Email: adulteduc@yahoo.com National Enrichment & Learning Unit 3 rd Floor, Berinus Jn Baptiste Building Jeremie Street Telephone: 1 758 451-7717 Fax: 1 758 459-0022 Email: gilliard_alix_rose@hotmail.com National Research & Development Foundation Institute of Business Studies P O Box 3067 La Clery Telephone: 1 758 453-0973/452-4253/720-1324 Fax: 1 758 453-6389 Email: felixfrancois@hotmail.com School Supervision Unit 3 rd Floor, Francis Compton Building Telephone: 1 758 468-5267 Fax: 1 758 453-2299 Email: djmayts@yahoo.com 10
Deborah Jn Paul Executive Officer/Information Division Maria Jn Baptiste Assistant Librarian Vanesta Moses-Felix Documentalist John Robert Lee Information Manager Lois Jean Administrative Assistant Ministry of External Affairs, International Trade and Civil Aviation 7 th Floor, Conway Business Centre Telephone: 1 758 468-4519 Fax: 1 758 452-7427 Email: djnpaul@gosl.gov.lc Ministry of External Affairs, International Trade and Civil Aviation 7 th Floor, Conway Business Centre Telephone: 1 758 468-4519 1 758 468-4543 Fax: 1 758 452 7427 Email: foreign@candw.lc sweetmarie121@hotmail.com Office of the Prime Minister Documentation Resource Centre Greaham Louisy Administrative Building Telephone: 1 758 453-1951 1 758 468-2194 Email: felixv@stlucia.gov.lc Folk Research Centre P O Box 514 Telephone: 1 758 452-2279 Fax: 1 758 451-9365 Email: frc@candw.lc Policy and Administration Telephone: 1 758 468-5205 Email: loyjean@hotmail.com 11
Mary Magdalene Bruce Chief Executive Officer Professional Development Institute P O Box 1707 Vigie Telephone: 1 758 450-3465/1 758 520-5285 Fax: 1 758 458-1221 Email: bruce407@hotmail.com LIST OF FACILITATORS NAME Claude Van England Chief of Audiovisual Section Axel Plathe Senior Programme Specialist Jens Boel Chief Archivist ADDRESS Bureau of Public Information 7, place de Fontenoy 75007 Paris France Telephone: 33 1 45 68 16 85 33 1 45 68 56 55 Email: c.van-engeland@unesco.org Information Society Division 1, rue Miollis 75015 Paris France Telephone: 00 33 1 45 68 44 67 Fax: 00 33 1 45 68 55 83 Email: a.plathe@unesco.org 7, place de Fontenoy 75015 Paris France Telephone: 33 1 45 68 19 50 Fax: 33 1 45 68 56 17 Email: jboel@unesco.org 12
Mirta Lourenço Programme Specialist Alton Grizzle Professional Officer Eve-Marie Trastour Documentalist Roger Joseph General Manager, Radio St Lucia Anne Lewis Senior Administrative Officer Division of Relation with National Commission and New Partnerships 7, place de Fontenoy 75007 Paris France Telephone: 33 1 45 68 09 28 Fax: 33 1 45 68 55 40 Email: m.lourenco@unesco.org Communication and Information 3 rd Floor the Towers 25 Dominica Drive Kingston 10 Jamaica Telephone: 1 876 929 7087 Fax: 1 876 929 8468 Email: a.grizzle@unesco.org DIT/CLH (Clearing House) 7, place de Fontenoy 75007 Paris, France Telephone: 01 45 68 23 97 Email: em.trastour@unesco.org Radio St Lucia The Morne, P O Box 660 Telephone: 1 (758) 452-2337 Fax: 1 (758) 453-1568 Email: rsl@candw.lc, Youth Affairs, Sports and Human Resource Development Government Headquarters Roseau Dominica Telephone: 1 767 448 2401 Ext 3028 Fax: 1 767 448 0644 Email: saoeducation@cwdom.dm 13