Viborg, Denmark 2019 Bulletin #1 DANISH MTBO CAMP 1. Welcome The MTBO-camp organizing team warmly welcomes you to 2019 edition of Danish MTBO camp. It has become a tradition with a season-opening training camp in Denmark offering mapping and course-setting of the highest standard. The 2019- event will not let you down! Mapmaking and coursesetting is done by experienced people also involved in the upcoming World Championship in Viborg. This gives the athletes the opportunity to nearly see, taste and experience some of the expected challenges, waiting just 3 month later at the startline for the World Championship. On behalf of the organizing team, Bjarne Hoffmann, Event director Contents 1. Welcome... 1 2. Organization Officials... 2 3. Venue Event center... 3 4. Rules I Doping I Insurance... 3 5. Program (preliminary)... 4 6. Courses/Classes... 4 7. Competition information... 5
8. Maps... 5 9. Time keeping system... 5 10. Embargoed areas... 5 11. Entries... 5 Deadlines... 5 12. Entry fees... 6 Late entries... 6 13. Accommodation with half board... 7 Beer-bar... 8 Golf Hotel Viborg... 8 Motel Spar 10 Viborg... 9 14. Transport... 9 Rent-a-car... 9 15. Entry permits (Visas)... 10 16. Training opportunities... 11 17. More information... 12 2. Organization Officials Event Director Point of Contact Bjarne Hoffmann Mariagerfjord Orienteringsklub E-mail: eventdirector@mtbocamp.dk Tel. +45 40 17 70 69 Competition Director Johan Maclassen E-mail: competitiondirector@mtbocamp.dk Tel. +45 29 67 87 70 General Information: E-mail: info@mtbocamp.dk page 2
3. Venue Event center The event center is situated at ASMILDKLOSTER AGRICULTURAL SCHOOL, with top facilities. Adress: Asmildkloster Landbrugsskole, Asmildklostervej 1, 8800 Viborg Easily accessible by car and public transport. Within 1 km you will find supermarkets, several restaurants and shops. In the event center you will find free wi-fi, bike wash, bike storage, etc. 4. Rules I Doping I Insurance Riding off track Riding off the tracks is strictly forbidden. Violation of this rule may, if done deliberately, result in exclusion from the camp without compensation. Doping is strictly prohibited. The organizers will not be liable for any health insurance for participants. It is recommended that all participants arrange their own personal health insurance. Participation is at own risk. page 3
5. Program (preliminary) Date Terrain/Location Distance from EC Wednesday, April 17th Sjørup, 23 km (W of Viborg) Thursday, April 18th Haunstrup, 66 km (near Herning) Friday, April 19th Ålum/Fussingø 28 km (near Randers) Saturday, April 20th Skive Plantage 31 km, Skive Sunday, April 21st Silkeborg North, East & West. 40 km, Silkeborg Banquet & lottery 6. Courses/Classes Course Recommended Classes 1 ME 2 MJ WE M35 M40 M45 3 MY M50 M55 4 WJ M60 M65 W35 W40 W45 5 WY M70 M75 W50 W55 6 M-14 W-14 M80 M85 W60 W65 W70 W75 7 M-11 W-11 Free entries apply it is a MTBO training Camp. 1-2 trainings per race day. However 2 events in the Young Guns Series will be arranged. Preliminary: Haunstrup 18 th and Ålum 19th Master series will unfortunately not be offered (applied for but not granted) Course 1-3: Longer courses. Hard and difficult riding must be expected. Course 4-5: Medium courses. Less physically than course 1-3, but riding on difficult track may occur. Course 6-7: No riding on the most difficult and challenging tracks. Easy orienteering on course 7. page 4
7. Competition information TBN 8. Maps The maps are produced in accordance with the IOF SMTBOM 2010 and later amendments. Mapping and course-setting mainly by WMTBOC organizing-team. 9. Time keeping system SPORTident Air+ will be used in all competitions. All competitors will have to use an ActiveCard (SIAC). Rental will be possible. 10. Embargoed areas The WMTBOC-embargo is in place until after the WMTBOC 2019 in July/August. The areas (see WMTBOC-homepage: http://wmtboc2019.dk/embargoed-areas/) are embargoed for all orienteering activities, unless specifically permitted by the organizers. The embargoed areas are out of bounds for all potential participants and team members, including competitors, team coaches, manager or anyone associated the team/individual. Viborg City Center is totally embargoed! Any permission for access into embargoed areas must be requested from the organizers, if needed and before access. This includes also if there are any MTB events taking place in the embargoed areas and potential competitors wish to participate. The embargo includes the use of drones in or about the terrain. 11. Entries All entries via: www.mtbocamp.dk Entries open January 2 nd 2019. Number of participants is limited to 300. 1 day entries will not be offered to the camp. Young Guns series: Camp fee includes YGS. 1 day entries to YGS will be available. Fee: 20 EUR per race. Deadlines Early bird no later than 31 th of January: 100 Euro No later than 15 th of march.: 120 Euro After 15 th of march: 140 Euro Reduced prices to M/W-14 and M/W-20 page 5
12. Entry fees Entry fee until January 31st Per person/participant Entry fee until march 15th Per person/participant M/W-14 M/W-20 M/W 21- EUR25 EUR 75 EUR 100 EUR 25 EUR 90 EUR 120 Late entry after march 15 th Per person/participant EUR 25 EUR 105 EUR 140 SI card rental per day TBN TBN TBN Full payment must be made in connection to the entries. Entries are only valid if payment has been made. Payment details: TBN IBAN: Account holder: Company ID: Address: SWIFT/BIC: Bank: Any charges/bank fees are to be paid by the sender. Late entries Withdrawals will be accepted as follow: Until March 15th withdrawals receive a 50 % refund. No refund to M/W-14. After March 15th withdrawels will not be accepted. page 6
13. Accommodation with half board Number/amount of rooms will be announced in December 2018. Booking will open January 2nd 2019. Expected limit: 200 Accommodation at the Event Center (EC): 2 types of accommodation are offered: Private room(study apartment) for 2 persons, with single beds. Private bathroom, shared with one other room. Perfect for a family, 2 couples, teamleaders etc. Duvet, pillow and bedlinen IS NOT INCLUDED. Classroom, suitable for 16-20 persons, hard floor. Bring your own mattress. Prices are for 5 days, including daily half board (breakfast and dinner) for 1-person. Beginning with dinner April 17 th. Ending with breakfast April 22 nd. Banquet included (not beverages). No reduce to B&B possible. No lunch package offered. Prices are kept as low as possible, no surplus charge. You are not allowed to make lunch boxes at breakfast. Please respect that. Kiosk will be available at Competition Center. Type Price 1 person Number of rooms 2 person-bedroom, 2 single beds, own shower, shared with 1 other room* Classroom, hard floor, common bathroom* Camper (van) at the EC incl. half board* EUR 250 (EUR 50 per day) EUR 180 (EUR 35 per day) EUR 130 (EUR 26 per day) XX XX?? Not yet confirmed * free acces to bike storage, bike wash, excellent fitness-area and leisure area. page 7
Participants not staying at ASMILDKLOSTER can buy banquet-ticket at EUR 20. Must be booked in advance and not later than March 15 th. Beer-bar There will be a beer-bar at ASMILDKLOSTER open every evening. Just socialize with your MTBO-friends and discuss the daily races: And live the train-eat-sleep-repeatlife during the camp. If you want to make your own arrangement, we recommend our sponsors or Visit Viborg. Website: https://www.visitviborg.com/ln-int/viborg/holiday-viborg-region Golf Hotel Viborg It is with great pleasure, that we welcome all our guests to Best Western Golf Hotel Viborg & Golf Salonen. Our hotel has a central location in Viborg - the heart of Jutland, making us a choice location to meet. Whether it is for a lovely dinner in our restaurant, a short stay, a relaxing weekend mini break, or for hosting a big conference or party, we are ready to receive you. The outstanding surroundings by the beautiful lakes and park in Viborg with a peaceful atmosphere, gives your stay an extra dimension. Our hotel has a welleducated and flexible staff with many years of experience - and an attitude, that won't make you regret choosing Best Western Golf Hotel Viborg The Hotel offers you "Sleep with your bike" - If you wish, you can borrow a specially made bike mat without charge, so you can take the bike in the room. MTB guests can also enjoy our new laundry facilities, with room for more users who can wash the bikes after a mud trip. page 8
Puzzles for the professionals - Do you need to be in dry weather, or just a little cold, then go straight to our dedicated "bicycle workshop" with light and heat, as well as the opportunity to adjust the bike to the next day challenges. This Hotel is only 1 km from the event center and 500 m from the town center. https://www.golfhotelviborg.dk/ophold/mtb-ophold/ Motel Spar 10 Viborg Motel Spar 10 hotel invites you for a pleasant stay situated in pleasant green surroundings. This means that when you step outside, there will be forests and nature. These natural surroundings contribute to make your stay at our hotel and motel even cozier and more comfortable and especially relaxing. Here at Motel Spar 10 hotel you have the opportunity to find cheap accommodation and rent rooms to different events. We offer rooms in a peaceful and tranquil setting of our hotel, where you will be greeted by the staff by an informal tone and a receive good treatment that will make sure that your stay at our motel will be nice and very comfortable. At the motel you will find cozy and clean rooms, where you can get a good night's sleep. You'll also find common living areas at our hotel as well as a common mini-bar, where you can buy beer and soft drinks at reasonable prices. Access to kitchenette, where you can make coffee or the 24/7. There is also an opportunity to cook, use the washing machine and tumble dryer. With our informal manner, we are sure that you will enjoy staying at our facilities The Motel offers also the opportunity to use the bike wash. The Motel is only 4 km from the event center and 3 km from the town center. https://www.motel-spar10-viborg.dk/ 14. Transport The organizers do not offer transportation during the Camp. Competitors/participants must arrange own transportation Rent-a-car Our sponsor Intopit offers you special rates on rental of transport Have a closer look at: https://www.intopit.dk/vm-mtbo2019/ page 9
15. Entry permits (Visas) Denmark is a full Schengen member state. For residence outside Schengen you will have to apply for a short stay visa. Read more here: http://um.dk/en/travel-and-residence/short-stay-visas/ page 10
16. Training opportunities Official WMTBOC/JWMTBOC training camp (elite & Junior/Youth only) 13 th -16 th April 2019. Event center: ASMILDKLOSTER AGRICULTURAL SCHOOL, same as the World Championships. Relevant WMTBOC terrains. Mapping and course setting mainly by the WMTBOC-organizing team. Technical-training by Danish national team. Camp entry fee including 6 x trainings and a workshop: EUR 60 per person. Entry opens: Preliminary date January 2 nd 2019, Early bird no later than January 31 th : 60 EUR No later than March 15 th : 70 EUR After March 15 th : 80 EUR Accommodation: ASMILDKLOSTER AGRICULTURAL SCHOOL Prices are for 4 days including daily half board (breakfast and dinner) for 1 person. Beginning with dinner April 13 th. Ending with breakfast April 16 th No reduce to B&B possible. No lunch package offered. Pls. respect that Participants also entered for Danish MTBO-camp get breakfast April 17 th, free of charge. NO EVENING MEAL April 16 th. The organizers are taking a rest. Number/amount of rooms will be announced in December 2018. Booking will open January 2 nd, 2019. Expected limit: 100 Type Price 1 person Number of rooms 2 person-bedroom, 2 single beds, own shower, shared with 1 other room* Classroom, hard floor, common bathroom* EUR 200 (EUR 50 per day) EUR 140 (EUR 35 per day) XX XX Further information on the official camp and Danish MTBO camp, please contact: Bjarne Hoffmann E-mail: eventdirector@mtbocamp.dk Tel. +45 4017 7069 page 11
17. More information Viborg MTBO 6-days Along the World Championships, Viborg MTBO 6-days, an open stage race will take place in almost the same terrains as the Championships. This includes 2 x World Masters Series and 2 x Young Guns Series (Youth & Juniors). page 12