NOTICE OF MEETING / DRAFT AGENDA CONVOCATION / PROJET D'ORDRE DU JOUR Date 2008-02-04 Reference ISO/TC 46/SC 9 N 478 Title of / Titre du TC/SC Information and documentation Identification and description Information et documentation Identification et description Secretariat / Secrétariat SCC (Canada)* * At the following address / A l'adresse suivante: ISO/TC 46/SC 9 Secretariat Library and Archives Canada Standards IMO Ottawa K1A 0N4 CANADA E-mail: iso.tc46.sc9@lac-bac.gc.ca Fax: (1 819) 934-4388 Host / Invitant SIS (Sweden) MEETING / RÉUNION: 46/9 17 Date: 2008-05-22 (09h00 13h30) REGISTRATION / INFORMATION: http://www.sis.se/popup/isotc46/ Place / Lieu Swedish Standards Institute Sankt Paulsgatan, 6 SE-118 80 STOCKHOLM SWEDEN P-and O-members are invited to inform the secretariat of the committee concerned, within one month of the receipt of this notice of meeting, of their intention to be represented at the meeting, the approximate number of their delegates and their need for interpretation. Whenever possible, the names of delegates (or observers) and the name of the head of the delegation should also be sent to the secretariat of the committee concerned at least one month before the opening of the meeting. Parallel meeting(s) / Réunion(s) parallèle(s) TC46/SC 9 Project 25964: Structured vocabularies (Thesauri) Date: 2008-05-19 Monday (09h30, all day) TC46/SC 9 Project 690, Bibliographic references and citations Date: 2008-05-19 Monday (13h30) TC46/SC 9 Project 10957, International Standard Music Number (ISMN) Date: 2008-05-20 Tuesday (09h00; morning only) TC46/SC 9 Project 27730: International Standard Collection Identifier (ISCI) Date: 2008-05-20 Tuesday (13h30) TC46/SC 9 Project 26324, Digital Object Identifier (DOI) Date: 2008-05-21 Wednesday (09h00; morning only) TC46/SC 9 Project 27729, International Standard Name Identifier (ISNI) Date: 2008-05-21 Wednesday (14h00) Les membres (P) et (O) sont invités, dans un délai d'un mois à partir de la réception de la présente convocation, à faire connaître au secrétariat du comité concerné leur intention d'être représentés à la réunion, le nombre approximatif de leurs délégués et leur besoin en matière d'interprétation. Dans la mesure du possible, une liste indiquant les noms des délégués (ou observateurs), ainsi que le nom du chef de la délégation, devrait également parvenir au secrétariat concerné un mois au moins avant l'ouverture de la réunion. TC 46 Plenary (2008-05-23) TC 46/SC 8 (2008-01-22) + Working Groups TC 46/SC 4 (2008-05-22, p.m only) + Working Groups TC 46/SC 11 (2008-05-19/22) + Working Groups sc9n478_agenda.doc Draft agenda overleaf / Projet d'ordre du jour au verso

page 2 ISO/TC 46/SC 9 N 478 DRAFT AGENDA/PROJET D'ORDRE DU JOUR 1. Opening of the meeting (09h00) 1. Ouverture de la réunion (09h00) 2. Introduction of the new Secretariat 2. Présentation du nouveau Secrétariat 3. Roll call of delegates 3. Appel des délégués 4. Appointment of the Chairperson 4. Désignation du président 5. Adoption of the agenda SC9 document N478 5. Adoption de l'ordre du jour SC9 document N478 6. Appointment of the drafting committee 6. Désignation du comité de rédaction 7. Report of the Secretariat 7. Rapport du secrétariat 8. Status of all items in the programme of work and actions to be taken 8.1 CD 690, Information and documentation Guidelines for bibliographic references and citations to information resources SC9 document N473 + the voting results* Report of the meeting on 2008-05-19, next steps and changes to target dates. Project leader: George Richardson (U.K.) 8.2 DIS 10957, Information and documentation International Standard Music Number (ISMN) DIS 10957 + the voting results* Report of the meeting on 2008-05-20 and next steps Project leader: Hartmut Walravens. 8.3 CD 26324, Information and documentation Digital Object Identifier (DOI) SC9 document N475 + the voting results* Report of the meeting on 2008-05-21 and next steps Project leader: Norman Paskin (International DOI Foundation) 8.4 CD 27729, Information and documentation International Standard Name Identifier (ISNI) SC9 document N476 + the voting results* Report of the meeting on 2008-05-21 and next steps Project leader: FX Nuttall (CISAC) 8. Statut de toute question inscrite au programme de travail et suite à donner 8.1 CD 690, Information et documentation Principes généraux pour les références bibliographiques et les citations de ressources d'information SC9 document N473 + les résultats du vote* Rapport de la réunion 2008-05-19, prochaines étapes, et changements aux dates limites Chef du projet: George Richardson (Royaume-Uni) 8.2 DIS 10957, Information et documentation Numéro international normalisé de la musique (ISMN) DIS 10957 + les résultats du vote* Rapport de la réunion 2008-05-20 et prochaines étapes Chef du projet: Hartmut Walravens. 8.3 CD 26324, Information et documentation Identificateur pour les objets numériques (DOI) SC9 document N475 + les résultats du vote* Rapport de la réunion 2008-05-21 et prochaines étapes Chef du projet: Norman Paskin (International DOI Foundation) 8.4 CD 27729, Information et documentation Code international normalisé des noms (ISNI) SC9 document N476 + les résultats du vote* Rapport de la réunion 2008-05-21 et prochaines étapes Chef du projet: FX Nuttall (CISAC)

page 3 ISO/TC 46/SC 9 N 478 DRAFT AGENDA/PROJET D'ORDRE DU JOUR 8.5 Project 27730, Information and documentation International Standard Collection Identifier (ISCI) Report of the meeting on 2008-05-20 and next steps Project leader: Juha Hakala (Finland) 8.6 Project 25964, Information and documentation Guidelines for the establishment and development of structured vocabularies Report of the meeting on 2008-05-19 and next steps Project leader: Stella Dextre Clarke (U.K.) 8.7 PWI 3901, Information and documentation International Standard Recording Code (ISRC) [revision of ISO 3901:2001] Status of Preliminary Work Item and target dates for the project proposal (NP). Project leader: Paul Jessop (Registration Authority for ISO 3901) 9. Work items on which no progress is being made Status and action to be taken 8.5 Projet 27730, Information et documentation Code international normalisé des collections (ISCI) Rapport de la réunion 2008-05-20 et prochaines étapes Chef du projet: Juha Hakala (Finlande) 8.6 Projet 25964, Information et documentation Principes directeurs pour l'établissement et le développement de vocabulaires structurés Rapport de la réunion 2008-05-19 et prochaines étapes Chef du projet: Stella Dextre Clarke (Royaume-Uni) 8.7 PWI 3901, Information et documentation Code international normalisé des enregistrements (ISRC) [révision de l ISO 3901:2001] Statut du Projet préliminaire (PWI) et dates limites pour la proposition d'étude nouvelle (NP). Chef du projet: Paul Jessop (Organisme d enregistrement pour l ISO 3901) 9. Questions restées sans progrès Statut et suite à donner 10. Systematic reviews 10. Examens périodiques 10.1 Results of systematic reviews for 2007 10.1 Résultats des examens périodiques en 2007 10.2 Systematic reviews for 2008 10.2 Examens périodiques en 2008 11. Reports from Registration Authorities ISO 4; ISO 2108; ISO 3297; ISO 3901; ISO 10957; ISO 15706; ISO 15707; and the nominated RA for ISO 21047 12. Report on interoperability discussions among SC9 Registration Authorities 11. Rapports des Organismes d'enregistrement ISO 4; ISO 2108; ISO 3297; ISO 3901; ISO 10957; ISO 15706; ISO 15707; et l'organisme d'enregistrement nommé pour l ISO 21047. 12. Rapport des Organismes d'enregistrement concernant leur interopérabilité 13. Items for future work 13. Questions pour les travaux futurs 14. Approval of new liaisons 14. Approbations des nouvelles liaisons 15. Requirements concerning a subsequent meeting 15. Conditions requises pour la prochaine réunion 16. Any other business 16. Divers 17. Appreciations 17. Remerciements 18. Approval of resolutions 18. Approbation des résolutions 19. Closure of the meeting (13h30) 19. Clôture de la réunion (13h30) * Voting results to be distributed later * Résultats du vote à distribuer ultérieurement sc9n478_agenda.doc/version 1

ISO/TC46/SC9 N478 Annex (local arrangements), page 1 MEETING WEEK OF ISO/TC 46 "INFORMATION AND DOCUMENTATION" 19-23 May 2008 in SWEDISH STANDARD INSTITUTE STOCKHOLM WELCOME SIS is pleased to invite all the ISO/TC 46 members and liaisons in their premises in Stockholm at the plenary meetings week from 19 to 23 May 2008 at the following address : SIS, SWEDISH STANDARDS INSTITUTE Sankt Paulsgatan, 6 SE-118 80 Stockholm SWEDEN SIS is centrally located in Stockholm, about 15 minutes walk from the central station. Here's a map to show where SIS is located: http://tinyurl.com/2usykh Here is an aerial photo of the building: http://tinyurl.com/28pvlc TC46 meeting information is online at: http://www.sis.se/popup/isotc46/ REGISTRATION Delegates are requested to complete the pre-registration form attached to TC46 document N 2102 and send it to the ISO/TC 46 Secretariat. Secretariat room ISO/TC 46 Secretariat room desk will be located at close to the meeting rooms Reception and information : the meeting registration and information desk will be opened on Monday 19 May (8.00-16.00) to Friday 23 May 2007 Upon arrival, delegates are invited to register at the Registration desk, then they will receive their name badges and meeting programme. Delegates are requested to wear their name badges during the meeting and social event. ACCOMMODATION A special document with the list of hotels with different rates is in TC46 document N 2101 and in the SIS website dedicated to the ISO/TC 46 meeting at the following address http://www.sis.se/popup/isotc46/ Hotels Reservations as well as meetings registrations should be made as soon as possible, but not later than 20 th April 2008.. Lunch The Södermalm area where SIS is located has lots of restaurants. It is also very close to the old town. We are planning to give the delegates a list and a map of nearby restaurants of different types. As you may know Sweden is an easy place to find lunch in. Most restaurants have special lunch menus which cost 7 8 euros. TENTATIVE MEETING PROGRAMME Shedule of meetings: see TC46 document N 2102 TC46 Agenda: see document TC46 N 2103 Note about the organisation of the meetings during the week (normally): - Meeting : 9.00-12.30 / 14.00-17.00 - Coffee break : 10.30-10.45 / 15.15-15.30 - Lunch : 12.30-14.00 SOCIAL EVENTS A reception is planned for Monday, at the Royal Library A reception is also planned at the National Archives. Exact date to be confirmed The precise data will be given in due time ------------------------

ISO/TC46/SC9 N478 Annex (local arrangements), page 2 INFORMATION ABOUT STOCKHOLM General information About Sweden Sweden is a constitutional monarchy with a population of 9 million people and covers an area of 449 964 square kilometres, making it the third largest country in Western Europe, after France and Spain. Read more on http://www.sweden.se About Stockholm Stockholm, the capital of the kingdom of Sweden, is situated on the islands and shores of Saltsjön bay of the Baltic Sea and the freshwater lake Mälaren. It is a truly international city, set in a landscape of extensive lakes and forests. Including the suburbs, the population of Stockholm is approximately 1,4 million. About 4 000 years ago, Stone Age fishermen and hunters lived in the archipelago of which Stadsholmen was one of many small islands. At this period in time the land area looked very different because of the land rising out of the water at a rate of around 50 cm per century. The land is, even today, trying to recover from the thick ice cap of the latest ice age. During a few hundred years of expansion around the middle of the Iron Age the farming country that still exists around Stockholm came into being. Permanent settlements in the Stockholm area took place only when the gradual rise of the land level had created areas suitable for farming and grazing. Stockholm was founded in the 13th century on the island of Stadsholmen, which is now known as Gamla Stan (the Old Town). The first surviving record in which the name Stockholm appears is a letter of safe conduct dated 1252. During the Middle Ages, the dominant building in Stockholm was the Royal castle. There are still remains of parts of the medieval castle, built into the north wing of the present Royal palace. The Old Town grew up on the high ground of Stadsholmen, surrounded by city walls. The blocks of the Old Town are large and irregular, the streets are narrow and the buildings are closely packed. This very charming, medieval part of the city is just a short walk away from the meeting venue and is well worth a visit. The Stockholm archipelago is one of the world's most spectacular and while it may seem practically infinite, it actually consists of some 24 000 islands, islets and rocks. The archipelago starts right in the middle of Stockholm and stretches for about 60 km into the Baltic Sea. THE AIRPORT Stockholm's main airport is Arlanda, located about 45 km north of the city center. Information in English about the airport can be found here: http://www.lfv.se/templates/lfv_airportstartpage_arlanda 36729.aspx FROM THE AIRPORT By Fast train : Arlanda Express. The train station is situated under terminals 2/3/4 and 5. Departures every 15 minutes, with a travelling time of 20 minutes to the Central Station. The fare is SEK 220 (approx. 23 euro one way). Week ends two persons can travel together for SEK 240. From the Central Station, a 15-minute walk will take you to SIS. By Bus : Buses leave both the international and domestic terminals every 10 to 15 minutes and arrive at the city terminal (City Terminalen) at Klarabergsviadukten, next to the Central Railway Station. The trip costs SEK 99 (approx. 11 euro). By Taxi : Taxis are normally painted black. Talk to the taxi rank officer directly outside the terminal or look for a taxi with a SEK 390 sign. Ask for a fixed price, and the fare should be around SEK 400. Here is a link to a brochure about taking a taxi in Sweden. http://www.lfv.se/upload/flygplatser/arlanda/tillfran/taking%20a%20taxi.pdf PASSPORT AND VISAS Participants are advised to make their own arrangements with respect to entering Sweden. Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the meeting, should contact Mr Jörgen Wyke at SIS jorgen.wyke@sis.se

ISO/TC46/SC9 N478 Annex (local arrangements), page 3 GENERAL INFORMATION Local transportation Public transport by Metro, buses and commuter trains in the Stockholm area is operated by SL. Metro entrances are marked with a big blue "T" on a circular white sign. Prepaid tickets can be purchased in advance, for instance at the Central station or at Slussen close to SIS. It is also possible to purchase tickets by text message from the mobile phone. More information in English here: http://sl.se/templates/substart.aspx?id=1906 Business hours Banks are generally opened between 09:00 and 15:00 on weekdays. Some banks in central Stockholm are open from 09:00 to 17:00. Shops are generally opened between 10:00 and 18:00 or later on weekdays and from 10:00 to 16:00 on Saturdays and Sundays. Climate The weather in May is usually sunny with temperatures at approximately 10-20 C.On 23 May the sun will rise at 4:00 and set at 21:28. Currency /Credit cards The official currency is Swedish Krona (SEK). USD 1 = SEK 6,352 (January 2008) EUR 1 = SEK 9.363 (January 2008). Major credit cards are accepted in hotels, restaurants and shops. It is advisable to carry an identity card or any form of photo identification. Electricity supply Electrical current in Sweden is 230 V/50Hz. Round, European-style two-pin plugs are used. Appliances designed to operate on 110/120 volts need a voltage converter and a plug adapter. First Aid and medical assistance In case of emergency (Police, Fire brigade and Ambulance) dial 112. Mobile Cell Phones Sweden operates standard GSM-based and UMTS (3G) cell phone systems. Time Zone Central European Time = GMT + 2 hour (March to October) *-*-*-*-*-*-*-*-*-