A Legendary Destination For Your Group Or Meeting Hosted By Saint Lucia s Most Popular All-Inclusive Reserve Your Group Today and Enjoy Amazing Group Rates and Concessions for 2013: FREE ROOMS & UPGRADES: RESORT AMENITIES: Every 16th room is FREE based on ROH/DBL, with a Champagne and cold towel welcome on arrival Maximum of 5 FREE rooms per Group Booking.* Complimentary Room upgrade plus reduced rates to group organizer(s) for site inspection Complimentary VIP Amenity for Every 10 rooms. The more One mile of beach, 4 pools, 4 restaurants, 6 bars, oceanfront spa Multiple indoor and outdoor venues with seating capacity of up to 300 ADDED VALUES: rooms booked, the more amenities received for your group. One complimentary room gift delivery service Choose from: Private check in for groups of 15 rooms or more arriving on In-room fresh fruit display + the same flight In-room Cookies and snacks plate + 15% off at Kai Mer Spa for groups Coconut Bay Signature Champagne Turndown Service + Complimentary departure notice delivery to group (not valid for groups staying less than six nights) EVENT LOCATION: Private inbound VIP transfers for minimum of 20 rooms One complimentary coffee break. Includes coffee, tea, and water Customized tours and excursion itineraries based on the Complimentary use of sound system and flip chart Complimentary use of meeting facility/venue for one 3-hour meeting/event based on availability Restrictions apply^ needs and interests of your group including private transportation $250 resort credit per room on stays of seven nights or more Restrictions apply* Terms and Conditions: Groups of ten (10) rooms or more for a minimum of five (5) Nights are subject to space availability. Groups receive an ROH rate which will guarantee an ocean-view category in either Splash or Harmony IF 80% of room block travels. *$250 per stay of 7 nights or more will be credited to guests folio upon check in for DBL/TPL/QUA occ. $125 per stay of 7 nights or more will be credited to guest folio upon check-in for SGL occupancy. Resort Credit applies to Spa, Gift Shop, Adventure Desk and Paint Ball, Private Dinners or Baby-sitting services. Resort credit has no cash value and is not refundable if unused. --* Resort Credit will not be applicable to Free rooms. Discount in spa is not combinable with resort credit or any other sale or promotion. -- + Amenities delivered one night of stay. ^ Amount of private VIP transfers depends on number of rooms booked. Maximum of 5. For Reservations or More Information: From North America call 877-352-8898 or e-mail reservations@askmeaboutcoconutbay.com, From the UK or Europe call 44 1582 7922 or e-mail coconutbay@group-promotions.com, From St. Lucia or the Caribbean call 758-459-00 or email reservations@cbayresort.com. www.cbayresort.com
From the Boardroom to the Beach We Think Outside of the Sandbox for Team Building & Break Out Sessions With 85 acres, 1 mile of beach, the islands largest waterpark and many thrilling excursion options, Coconut Bay has endless activities for your group to enjoy as team building exercises or ice breakers. TEAM BUILDING ON RESORT GROUP ACTIVITIES Paintball wars Waterpark olympics Sandcastle Competition Fruit Carving 101 Beach Bum Relays Martini Mixology Colorful Cocktails Mixology Rum Tasting Sip and Spa: champagne before relaxing spa therapy Bonfire on the beach Dancing under the stars : private DJ or local musicians provided Chocolate Buffet on the pool deck ISLAND EXCURSIONS Jeep Safari Obstacle Course and Zipline in the rainforest Catamaran Cruise Biking in the rainforest Rod n Reel Fishing tournament Island Scavenger Hunt Or set your own itinerary with our team of professional event planners.
Business Meetings and Social Events Banquet Venues and Capacity Information ROOM Dimensions Square Footage Max Capacity Daily Rental Fee Coconut Bay Wedding Center 38 x 24 ft 912 US $250 Wedding Pavilion (gazebo) 25 x 25 ft 625 20 US $200 Wedding Patio & Lawn 30 x ft 1800 100 (included with above) Bougainvillea 64 x 26 ft 1722 150 US $350 Caribbean Verandah 75 x 15 ft 1125 100 (included with above) Calabash Restaurant 55 x 30 ft 1650 150 US $500 Silk 53 x 30 ft 1590 100 US $500 Peter John s Lounge 89 x 34 ft 3026 300 US $750 BANQUET STYLE CLASSROOM STYLE CONFERENCE HOLLOW STYLE T-SHAPE STYLE HERRINGBONE STYLE Hollow Square Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. E-Shape, U-Shape, T-Shape Appropriate for groups of fewer than 40 people. This is best with the leader of discussion seated at the head. Audiovisual is set up at the open area of seating. Banquet Style Generally used for large groups involving meal service and facilitates small group discussions. Theater Appropriate for large sessions and lectures which do not require note-taking. This set- up is particularly useful for educational information and presentations. Classroom Appropriate for medium to large lectures where extensive note taking is required. Tables provide attendees with ample room for beverage and note taking. Reception Stand-up social function where beverages and light foods are served. Food is presented on small buffet tables or served by wait staff. Stand up reception usually precedes seated meal service.
Paradise is our Business Business in paradise almost sounds taboo, but at Coconut Bay Beach Resort & Spa, we ll help you mix business and pleasure perfectly. Whether you re planning a destination board meeting, team building or hosting a catered reception, we provide everything necessary for an unforgettable gathering. In addition to a prime location nearest the airport on St. Lucia's exotic south coast, we also offer: * Creative concept consultation * Multi-media and audio-visual support * Wireless Internet access * NEW Spacious ocean-view suites * Oceanfront gazebo and palm-tree lined pool deck * Outstanding services including options for arranging private tours, event photographer and live entertainment * Comprehensive event planning assistance * Indoor and outdoor banquet venues
Event Venues and Options SEATING CONFIGURATIONS Theatre Conference Classroom UShape Square Banquet Coconut Bay Wedding Center 24 30 25 20 40 Bougainvillea 150 90 30 36 150 Calabash Restaurant 150 80 40 120 Silk 80 50 50 30 40 100 Peter John s Lounge EQUIPMENT RENTAL FEES PA System Podium Flip Chart Projector and Screen 300 US $150 per day US $25 per day US $25 per day US $150 per day EVENT EXTRAS Floral Arrangements Private Musicians (saxophonist, guitarist, steel drum single, steel drum band) Private Photographer Hourly DJ Chair tie backs in colors to match event theme Private consultation with Executive chef for menu planning
Event Planning Ideally situated on the Atlantic on the exotic south coast of St. Lucia, Coconut Bay Beach Resort & Spa provides the perfect setting for your next gathering. We invite you to discover a place where the colors and charm of the Caribbean harmonize to provide the ideal backdrop for your event. Coconut Bay delivers personalized service and a casually Caribbean atmosphere to make your next event remarkable. With an impressive collection of outdoor spaces, private dining rooms and social areas designed to entertain, Coconut Bay's blend of West Indian style and island hospitality, delivers outstanding settings for unforgettable experiences. So whether you plan to bring together colleagues, family or friends to enjoy a special occasion or meeting, our team of professional event planners will orchestrate every detail and provide constant support to ensure your function will not only meet but exceed your expectations.