KING S SUTTON PARISH COUNCIL

36 2 0 1 7 / 2 0 1 8 KING S SUTTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30 P.M. ON THURSDAY 3 RD AUGUST 2017 IN THE OMAN ROOM, CHURCHYARD, KING'S SUTTON PARISH CHURCH PRESENT: ABSENT: Cllrs R Burrell (Chairman), D Bridson, R Burne, J Creed, W Dowling, R Irving Cllrs M Bailey, T Forde, R Sykes IN ATTENDANCE: Mrs A Le Druillenec (Clerk) Mrs A Burrell, Footpaths Warden Chairman's Announcement: The Openness of Local Government Bodies Regulations 2014: 59.17/18 TO RECEIVE APOLOGIES AND APPROVE THE REASONS FOR ABSENCE: Apologies had been received from Cllrs Bailey, Forde and Sykes. RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burne to Approve the Reasons for Absence submitted by Cllrs Bailey, Forde and Sykes. 60.17/18 TO INVITE DECLARATIONS OF INTEREST: A. Disclosable Pecuniary Interests: B. Other/Personal/Non-Statutory Interests: C. To receive Requests for Dispensations: 61.17/18 PATHFINDER II PROJECT: PRESENTATION BY NANCY BAINES AND JOANNE MADDAMS FROM NORTHAMPTONSHIRE COUNTY COUNCIL'S EMERGENCY PLANNING TEAM: The Officers had not yet arrived. 36

37 2 0 1 7 / 2 0 1 8 62.17/18 PUBLIC PARTICIPATION: AN OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS LISTED ON THE AGENDA: 63.17/18 TO CONFIRM THE ACCURACY OF THE MINUTES OF THE PARISH COUNCIL MEETING HELD 6 TH JULY2017: (previously distributed) RESOLVED: It was proposed by Cllr Dowling and seconded by Cllr Creed to Approve the Minutes of the Parish Council Meeting held 6 th July 2017. Ms Nancy Baines and Ms Joanne Maddams, NCC entered the Meeting. 64.17/18 TO NOTE REPORTS FROM: A. the Clerk: (previously distributed) Matters Arising: Minute No. 54.17/18D: King's Sutton in Bloom: Mrs Vallery Lee accepted the invitation to represent the Parish Council at the preliminary round of judging. This took place on 31 st July 2017. Minute No. 55.17/18 A.2: Cemetery: A.2.1: Water Supply: The trough was installed on 28 th July 2017. A.2.2: Paths: Work has been completed. The Parish Council has been invoiced a total of 14,400 ( 6,000 incl. vat for the tarmac, and 8,400 for labour and edging). The balance of 400 will be invoiced separately. A.5: The Rec: A.5.1: Padlocks for litter bins: Total cost: 44.03. A.5.2: Re-siting of litter bin: The Contractor re-sited the litter bin on 21 st July 2017. Minute No. 56.17/18: A. Scarecrow Festival: A letter giving approval for the use of The Square and The Rec, and tacit approval to hold a dog show as part of the Festival's attractions was sent to Mrs Woolner, Trustee, KS Preschool Playgroup on 7 th July 2017. A.1: SNC Community Events Fund: A letter addressed to the relevant Officer, SNC in support of the bid was sent to Mrs Woolner on 7 th July 2017 to submit with her application. Additional Request subsequently received: i) Marshmallow toasting in raised fire pit on The Rec ii) Raku Ceramics firing attraction. Agreed: To offer No Objections subject to adequate safety precautions being put in place. B. HGVs and Weight Restrictions: 37

38 2 0 1 7 / 2 0 1 8 Mr Alcock was provided with the link to the information about OCC Trading Standards on 14 th July 2017. F. SNC Street Trading Licence for Fish and Chips Van: Notified on 7 th July 2017 that the Parish Council had no objections. Other: 1. Litter Bin, Sandringham Road: On 21 st July 2017 a resident reported several bags of dog waste lying underneath the bin whose bottom flap was not closed. The resident described the bin as a dog waste bin. Our Contractor came out and cleared away the dog waste and secured the bottom flap. SNC had put a sticker re. clearing up dog waste on the litter bin which may explain why dog waste is put in this litter bin. Reported to Andy Jones, Street Cleansing Supervisor, SNC/CDC who would replace the litter bin as necessary, would consider removing the sticker, and would speak to the operative about securing the bottom flap. 2. Double Yellow Lines: A resident has expressed concern to Cllr Hopkins re. the implementation of the double yellow lines at Glebe Rise/Astrop Road junction, and described 2 near accidents last week involving children attempting to cross the road near the corner. Vicki Neville, Senior Parking Technician, Northants Highways has advised the Clerk that, 'The lining and sign team, who are now responsible for the implementation of this works order, have confirmed that they are holding a meeting on Monday (7 th August 2017) with the lining contractor to set out all the works that need to be undertaken. The lining contractor, WJ South, will then schedule and complete the works accordingly. I would like to think that the lines will be implemented toward the end of August (weather dependent).' B. the Chairman: Cllr Burrell reported that he had received messages from 2 residents wishing to express their gratitude to the Parish Council and to Cllr Creed in particular for the work that had been completed in the Cemetery. C. District Councillor: Cllr Hopkins had sent his Apologies. Cllr Hopkins had also reported that he had followed up residents' concerns about the accumulating debris and foliage in the ditches around the new developments at The Meadows and Little Rushes. D. County Councillor: No Report. 65.17/18 PATHFINDER II PROJECT: PRESENTATION BY NANCY BAINES AND JOANNE MADDAMS FROM NORTHAMPTONSHIRE COUNTY COUNCIL'S EMERGENCY PLANNING TEAM: Ms Joanne Maddams gave an overview: Pathfinder II was funded by the Environment Agency and facilitated by the County Council to support and develop community resilience and planning for emergency issues. A King's Sutton Community Resilience and Response Group would be formed. 38

39 2 0 1 7 / 2 0 1 8 Benefits of participating in the Project for King's Sutton included: i) A walk round survey and report of the flood catchment area undertaken by a civil engineer. Mapping of drains and ditches using a traffic lighting system identifying priority maintenance issues. (No cost for this) ii) Community Engagement Events/Updates with support from the Fire and Rescue Service, Police, Highways and other key partners. iii) Training for Flood Wardens. (Volunteers recruited from the local community) iv) Funds were available for ditch clearance and for flood sacks. v) The creation of a sustainable Plan covering flooding (including liaison with SNC and the EA for Temporary Flood Protection), severe weather contingencies in the event of heavy snow or power cuts, identification of vulnerable people, as well as the preparation of individual householder Plans. The project ends in March 2019 but it was hoped that the Scheme would be continued thereafter in Pathfinder III. The Chairman thanked Ms Baines and Ms Maddams for their presentation. 66.17/18 FINANCE SCHEDULE: HSBC Bank Accounts Bank Statement @ 30.06.17 Cash Book Balance @ 29.09.17 Business Money Manager 38,922.90 29,002.90 Community 1.00 1.00 Money Market 193,434.05 193,554.30 A. To Approve the Payments: To Approve Cheque Payee Description Amt (incl VAT) VAT 104631 Cheney Coaches Ltd Inv. 23914 ThursBus 13&27July17 190.00 104632 A H Contracts Inv. 9451 dog waste & litter servs 335.52 55.92 104633 KSMMH Office Rent, Room Hire July 2017 127.00 104634 KSMMH KS Youth Club Room Hire July17 132.00 104635 KSPCC Hire of Oman Room 03.08.17 16.00 104636 M Dempsey Inv. 1234 Grasscutting 950.00 104637 Aylesbury Mains Ltd Inv. 17417 Lp 8 Wales St 58.32 9.72 104638 NALC LCR subscription 2017/2018 17.00 104639 CPRE Membership 2017/2018 36.00 104640 A Le Druillenec Salary Month 5 1,122.78 DD HMRC Tax & NI Month 5 208.95 DD NEST Pension Month 5 34.96 104641 W Dowling Padlocks for litter bins 44.03 104642 JakemanReclaim&RoofingLtd Trough Cemetery (quote) 594.00 99.00 1 104643 S Davies Inv. 15 Cemetery Paths grndworks 8,400.00 104644 S Davies Inv. 29 Balance Cemetery Paths 400.00 104645 B & H Transport Ltd Inv.5096 Paths Cemetery Tarmac 6,000.00 1,000.00 104646 King's Sutton PCC S106 Sound System Parish Church 6,807.62 104647-49 Prize winners KS in Bloom 130.00 Total 25,604.18 1,164.64 39

40 2 0 1 7 / 2 0 1 8 1 Invoice 0042 in the sum of 642 was received 8 th August 2017 and includes 40 for insulation tap (additional item) RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Dowling to Approve the Payments. B. To Note Receipts: Receipts Type Payer Description Amt 01.07.17 Direct HSBC Bank Interest 120.25 07.07.17 Cheque J&M Humphris Ltd Memorial Plot 222; EERB 336 70.00 Total 190.25 67.17/18 TRAINING: TO CONSIDER REQUESTS: New course: Northants ACRE: Social Media Workshop: 4 th October 2017. 68.17/18 FLOOD ALLEVIATION: A. Pathfinder II Project: To discuss any issues arising from the presentation: Raised during the Overview. (Minute No. 65.17/18 refers) B. Wales Street FAS: (SNC Report dated 28 th July 2017 previously distributed) SNC had obtained the comments of the Reservoir Panel Engineer on the proposed Scheme and this information was being incorporated into the design. This process had delayed the preparation of the Outline Business Case. More information was expected mid to the end of August. B.1 Temporary Flood Defence: This was a separate initiative to the provision of the permanent flood protection measures such as the Bund. The Environment Agency had completed the enabling works, with the exception of a non-return valve on the end of the road drain. A Temporary Defence Development Plan (TDDP) would be prepared and will reflect the revised barrier alignment. Details re. access and communicating with the community over the deployment of the barrier needed to be addressed. C. Barwood Homes FAS: Update: No further information. D. Tripartite Agreement: Update: No progress. 40

41 2 0 1 7 / 2 0 1 8 69.17/18 PLANNING COMMITTEE: A. Chairman's Report: No Report. B. To consider Recommendations from the Meeting held at 7.00 p.m. on 3 rd August 2017: B.1 Application No: S/2017/1736/FUL Proposal: High speed broadband mast Location: Land at Astrop Hill Farm, King s Sutton Recommendation B.1: To offer NO OBJECTIONS. RESOLVED: It was proposed by Cllr Burne and seconded by Cllr Irving to Adopt Recommendation B.1. B.2 Application No: S/2017/1787/MAF Proposal: Erection of building for Class B1, B2 and B8 purposes (Unit 7); car parking and servicing area Location: Cherwell Valley Silos, Banbury Lane, King's Sutton OX17 3AS The Planning Committee considered that the application had minimised the anticipated extent of vehicle movements per day. The Committee had concerns over the wear and tear to the river and canal bridges and also with regards to the potential for more congestion at the junction of the Oxford Road and Banbury Lane, Twyford. Recommendation B.2: To offer NO OBJECTIONS qualified by a note stating the concerns raised by the Planning Committee. RESOLVED: It was proposed by Cllr Burne and seconded by Cllr Irving to Adopt Recommendation B.2. C. FOR INFORMATION APPEAL: Reference: APP/Z2830/D/17/3177273 Site Address: 42 Glebe Rise, King's Sutton OX17 3PH Application reference: A/2017/0550/FUL for construction of wooden car port D. SNC Local Plan Part 2: To Note timescale for Options Consultation: The Planning Policy Regeneration Strategy Committee, SNC had resolved at its Meeting held 26 th July 2017 to consult on the preferred options. The 10 week-long Consultation was likely to begin at the end of August 2017. It was Noted that no information was available on the SNC website. 70.17/18 FINANCE GOVERNANCE & POLICY COMMITTEE: A. Chairman's Report: Cllr Irving congratulated Cllr Creed on the work carried out to re-lay the Cemetery Paths. B. To consider recommendations arising from the Meeting held 19 th July 2017: (draft Minutes previously distributed) 41

42 2 0 1 7 / 2 0 1 8 Recommendation 1: To Approve the transfer of the Staff Gratuity in the sum of 3,240.26 to the NEST Pension Fund: Cllr Irving explained that the proposal was to transfer the sum of 3,000 held in designated Reserves plus 240.26 from General Reserves. RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Bridson to Adopt Recommendation 1. Recommendation 2: 'IT's for the Kids' Fundraising Appeal: To agree to match fund up to 50% of the Fund's target amount subject to the maximum fundraising being 15,000: To date, the Appeal had raised 5,000. RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burne to Adopt Recommendation 2. 71.17/18 VILLAGE OF THE YEAR: RESULTS: Cllr Creed reported that King's Sutton had placed Runner Up in the Newcomers' Section. No feedback had yet been received. The Chairman thanked Cllr Creed and Mrs Carole Hill for working in concert and achieving this result. 72.17/18 COUNCILLOR AND WARDEN REPORTS: TO RECEIVE REPORTS AND PUT QUESTIONS TO: A. Councillors For..: A.1 Amenities: Nil Report. A.2 Cemetery: Cllr Creed reported: i) The water trough was in place and set up. The Contractor intended to submit his invoice once he had checked the water levels and pipework. The Clerk will contact Anglian Water to organise the connection and payment A.3 Communications: Nil Report. A.4 Lighting: Nil Report. A.5 The Rec: A.5.0 Damage to the Picnic Tables: Cllr Dowling expressed his concern that someone with a blade had been in the play area and was strongly in favour of making the Police aware of the situation. RESOLVED: It was proposed by Cllr Dowling and seconded by Cllr Bridson to report the damage to the Police and, subject to the advice of the Police, to publicise on the Parish Council Website. Action: the Clerk 42

43 2 0 1 7 / 2 0 1 8 A.5.1 Annual Play Inspection: To note the response to the Report's recommendations: (information arising from Site Visit on 21 st July 2017 previously distributed) Our Contractor had been asked to quote for the remedial work recommended for action in the Annual Report and subsequently re-assessed at the site visit Mr Stewart had attended wand at which Cllr Dowling and the Clerk were present. Mr Stewart recommended a replacement spring for the zip-wire (estimated cost 50.00). The replacement cover for the Wicksteed Scottie springer was 44.00 + 11.50 + vat. RESOLVED: It was proposed by Cllr Burrell and seconded by Cllr Irving to Authorise the Clerk to carry out the repairs that had been identified. A.6 Traffic Calming and Highways: Nil Report. A.7 Street Areas: Nil Report. B. Wardens: B.1 Rights of Way: Nil Report. B.2 Trees: Nil Report. B.3 War Memorial: Nil Report. C. Representatives: C.1 King's Sutton Playing Fields Association: Nil Report. C.2 King's Sutton Millennium Memorial Hall: Nil Report. C.3 Poor's Allotment Trust: Nil Report. 73.17/18 CORRESPONDENCE: TO NOTE: A. Commissioning Healthwatch Northamptonshire 2018-2021 Consultation: (information previously distributed) B. Commissioning Support for the Voluntary and Community Consultation: (information previously distributed) C. Northants CALC: AGM 2017: (information previously distributed) Agreed: To consider at the next Ordinary Meeting to be held on 7 th September 2017. 74.17/18 TO RECEIVE ITEMS FOR THE NEXT MEETING (THURSDAY 7 TH SEPTEMBER 2017): The Meeting ended at 8.25 p.m. 43