I. CALL TO ORDER AGENDA MAPLE PLAIN PARKS COMMISSION MAPLE PLAIN CITY HALL NOVEMBER 20, 2017 5:30 PM II. III. IV. ADOPT AGENDA CONSENT AGENDA A. Approve the October 16, 2017 regular meeting minutes NEW BUSINESS A. Parks Commission Financial Status- November 2017 V. OLD BUSINESS A. Hennepin County Youth Sports Fall 2018 Equipment Grant Application Update B. Carter Brandt Eagle Project Update C. Roll-Over Budget Discussion Update (Parks Project List) VI. VII. VIII. COMMISSION REPORTS & OTHER BUSINESS VISITORS TO BE HEARD Note: This is a courtesy extended to persons wishing to address the Parks Commission who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentation will be limited to 3 minutes. This session will be limited to 15 minutes. ADJOURNMENT
I. CALL TO ORDER MINUTES MAPLE PLAIN PARKS COMMISSION MAPLE PLAIN CITY HALL OCTOBER 16, 2017 5:30 PM Commission Chair John Timpe called the meeting to order at 5:30 p.m. Present: Commission Chair John Timpe, Parks Commissioners Dana Oas, Jeff Brown, and Mike Rippberger, Councilmember Dominic Broda, Assistant to the City Administrator Nicole Kathman, City Planner Mark Kaltsas. Absent: Park Commissioner Lyle Brandt II. ADOPT AGENDA Motion by Commissioner Oas, seconded by Commissioner Rippberger, to adopt the October 16, 2017 Maple Plain Parks Commission Agenda. Motion passed. III. CONSENT AGENDA A. Approve the September 18, 2017 regular meeting minutes Motion by Commissioner Oas, seconded by Commissioner Rippberger to approve the September 18, 2017 regular meeting minutes. Motion passed. IV. NEW BUSINESS A. Veterans Memorial Design City Planner Kaltsas provided an overview of the process for construction of the Veterans Memorial noting that City Council determined that the initial phase of the park development will be the memorial. Kaltsas then pointed out the other items along with the memorial including flagpoles, landscaping and furniture. Kaltsas showed the Park Commissioners material options for the memorial, pavement/wall, and furniture/benches and asked for preferences and recommendations. Park Commissioners expressed that the concept plan for the Veterans Memorial is too large and complex and that they think it should be simpler. In regards to materials, Parks Commissioners shared that brick and concrete should be the primary material for the area surrounding the memorial and that the memorial itself should be made of granite. Park Commissioners envisioned having four benches (one on each side of the memorial).
Maple Plain resident Judy Sutherland shared that the City had been given plans from the Veterans Memorial in Long Lake. Park Commissioners stated they would like to see those. Assistant to the City Administrator Kathman stated this item would be brought back to Parks Commission at a future meeting. V. OLD BUSINESS A. Hennepin County Youth Sports Fall Equipment Grant Application Assistant to the City Administrator Kathman provided an update on the grant application for permanent bases, rakes, and storage lockers for the fields at Rainbow Park. Kathman stated she is working with Orono Baseball Association to be a partner for the grant and that the application is due November 6. B. Parks Commission Financial Status Assistant to the City Administrator Kathman provided a detailed update on the current finances of the Parks Commission. Kathman informed the Parks Commission that City Staff anticipates inquiring City Council at their November 13 th meeting about having their budget roll over from year to year. C. Parks Project List (Capital Improvement Plan) Assistant to the City Administrator Kathman stated the City is looking to Compile a list of Parks Commission capital projects so that a multi-year plan can be created. Kathman added that the document will be used during the discussion regarding having the Parks Commission budget roll over from year to year. Kathman asked Park Commissioners to make revisions to the current plan that was included in the packet and asked for their feedback regarding her recommended changes. The following changes were made: All projects that were already completed were removed. All projects at the Gateway Park area were removed as this is no longer a planned park area. Splash pad and skateboard park at Rainbow Park were removed Shuffleboard court and Horseshoe Pits at Rainbow Park were removed and replaced with Beanbag Toss. Hockey rink sweeper, ice resurfacer, and liner were removed. Parks Commissioners stated their top priorities (not in ranking order): 1. Installing baseball field lights 2. Replacing or fixing Picnic Shelter at Northside Park 3. Constructing a path from Northside Park to Discovery Center inbetween the baseball fields 4. Updating lighting at Northside Park and Rainbow Park
VI. COMMISSION REPORTS & OTHER BUSINESS Commissioner Brown stated that he was contacted by a teacher from Orono Middle School regarding attending the 6 th Grade Service Fair. Brown added that they are seeking partners for yearlong service projects for the students to complete. Assistant to the City Administrator Kathman stated that the City is not in the position to offer a yearlong service project at this time and that she would contact the teacher. VII. VIII. VISITORS TO BE HEARD Note: This is a courtesy extended to persons wishing to address the Parks Commission who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentation will be limited to 3 minutes. This session will be limited to 15 minutes. ADJOURNMENT Motion by Commissioner Rippberger, seconded by Commission Chair Timpe, to adjourn the October 16, 2017 Parks Commission Meeting. Motion passed. Meeting adjourned at 6:41 p.m.
5050 INDEPENDENCE STREET MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 Fax: (763) 479-0519 www.mapleplain.com To: Parks Commission From: Nicole Kathman, Assistant to the City Administrator Re: Parks Commission Financial Status Update- November 2017 Date: November 14, 2017 Summary An update regarding the current finances of the Parks Commission. Background Sources of Funds Improvements Other Than Buildings (Parks General Fund Line Item) $20,000.00 Maple Plain Baseball Donation $2,000.00 Jaycees Donation (not received yet, but typically around $1,000.00) $0.00 Total Sources of Funds $22,000.00 Expenses (Spent and Allocated) Ronald Aberg Spent (Veterans Memorial Park Plans) $6,769.15 Jesse Toutges Plumbing LLC Spent (Bathroom repairs at Northside Park) $800.00 Welch Construction LLC Spent (Post Repair at Ballfield) $1,000.00 Flagship Recreation LLC Spent (New Monkey Bars) $792.00 Solar Flag Pole Lights Spent $105.62 Carter Brandt Eagle Scout Project- Spent $1,985.07 Sandbox by Baseball Field Allocated $800.00 Total Expenses $12,251.84 Total Funds Available $9,748.16 Recommendation This is an informational item. 1
5050 INDEPENDENCE STREET MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 Fax: (763) 479-0519 www.mapleplain.com To: Parks Commission From: Nicole Kathman, Assistant to the City Administrator Re: Hennepin County Youth Sports Fall 2018 Equipment Grant Application Update Date: November 14, 2017 Summary Update on the Hennepin County Youth Sports Fall 2018 Equipment Grant Application Background At the September 2017 meeting, the Parks Commission decided to apply for a Hennepin County Youth Sports equipment program for permanent bases and storage boxes for the fields at Rainbow Park. Following that meeting, Parks Commission Chair John Timpe contacted D. Ervasti Sales Co Inc, a company that sells sports equipment, for a quote. Promptly, Darrell from D. Ervasti provided us a quote for the permanent bases, anchors, and rakes, but needed more time to work with some of his vendors for storage boxes. After following up with Darrell he estimated that quality storage boxes that would not dent and could withstand harsh weather conditions would cost approximately $4,500 each. These boxes would be over the $10,000 grant amount. Therefore, these were not included on the grant application. If the Parks Commission would like we can apply for a grant for these in the spring. The Orono Baseball Association did offer us an extra container that they have. City Staff did contact the Orono Baseball Association to be a partner for the grant application. They also agreed to pledge $800 towards the grant. They requested to add pitching mounds at the baseball fields at Northside Park which City Staff honored. In addition, the Orono Softball Association pledged $300 towards the grant. They are also planning on adding field numbers or letters at Rainbow Park at their cost. Attached: Submitted Hennepin County Youth Sports Equipment Grant- Fall 2018 1
Total Project Cost - attach bid or pricing info Item Description Amount Permanent Bases $ 1,521 Ground Anchors $ 491 Pitching Rubbers $ 87 Field Rakes $ 828 Shipping for Items Above $ 198 Pitching Mounds $ 1,590 Shipping for Pitching Mounds $ 100 Must include items to be purchased with matching funds. Attach bid or pricing information. Total Cost $ 4,815 Matching Funds Matching funds are not required for an award, but it is a selection criteria Source Orono Baseball Association Orono Softball Association $ $ Amount 800 300 Total Match $ 1,100 Request $ 3,715 Amount requested is total cost minus total match and must be $10,000 or less
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10/31/2017 Portolite Portable Pitching Mounds: Secure Checkout Portolite Portable Pitching Mounds 1 Your Email Order Summary Email You'll receive receipts and notifications at this email address. 6" Stride Off Game Mound, Item IOP-6672 Edit Details $1,590.00 QTY 2 Remove CONTINUE Subtotal $1,590.00 Tax $0.00 Shipping $100.00 Total $1,690.00 2 Shipping 3 Payment 4 Review & Purchase https://secure.squarespace.com/checkout?cartid=zlnjayhwxwitl_nvfkzughaknwrdnbjzeohmtqbv 1/1
5050 INDEPENDENCE STREET MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 Fax: (763) 479-0519 www.mapleplain.com To: Parks Commission From: Nicole Kathman, Assistant to the City Administrator Re: Carter Brandt Eagle Scout Project Update Date: November 14, 2017 Summary Update on Carter Brandt s Eagle Scout Project in Bryantwood Park. Background Earlier this fall Carter Brandt brought a proposal to the Parks Commission to make some improvements at Bryantwood Park for his Eagle Scout Project. The Parks Commission agreed to fund his project in an amount up to $2,500. On November 1 st, City Staff met Carter at Bryantwood Park for a walk-through of his completed project. City Staff signed off on the project and the following items were completed: Installation of an adaptive swing Timber framing replaced Sanded, stained, and leveled concrete block for existing Teak Bench Power-wash and stained two existing picnic tables Addition of a benches/table combo unit Project costs totaled $1,985.07. This is $514.93 under-budget. This amount has been taken-out of the Parks Commission budget. Attached: Thank You Letter from Carter Brandt 1
5050 INDEPENDENCE STREET MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 Fax: (763) 479-0519 www.mapleplain.com To: Parks Commission From: Nicole Kathman, Assistant to the City Administrator Re: Roll-Over Budget Discussion Update (Parks Project List) Date: November 17, 2017 Summary An update of where the Council is at in regards to a roll-over budget and steps for the Parks Commission. Background The Parks Commission is requesting that their funds start rolling over from year to year. The City Council has started discussions regarding this. The City Council would like the Parks Commission to provide them with anticipated projects over multi-year timeframe to understand what the usage of roll-over funds would be. One of the main concerns that has come up during City Council discussion is that funds will be stacked over long periods of time with only focusing on larger projects and not keeping up with maintenance. Therefore, I wanted to provide another opportunity for discussion and to develop a more comprehensive plan that includes maintenance and sets a clear picture of the Parks Commission s vision. Attachments and References: New CIP based on discussions from last meeting Ideas for maintenance (not all-inclusive) based on a walk-through of parks I completed Parks related question results from the Comprehensive Plan Community Survey recently completed
CITY OF MAPLE PLAIN 2018-2022 PARK CAPITAL & MAINTENANCE PROJECTS Northside Park (Veterans Memorial Park) Capital Projects Estimated Total Cost Source of Funds Anticpated Project Year(s) Disbursement of Funds 2018 2019 2020 2021 2022 Veterans Memorial Park Revolving Fund 2018 Park Revolving Fund Playground Hennepin County Youth Sports TBD Northside Picnic Shelter #1 Park Revolving Fund TBD Northside Picnic Shelter #2 Park Revolving Fund TBD Northside Picnic Shelter #3 Park Revolving Fund TBD Bandshell Park Revolving Fund TBD Paving Large Parking Lot Park Revolving Fund TBD Paving Small Parking Lot Park Revolving Fund TBD Sidewalks Park Revolving Fund TBD Park Entrance Sign Park Revolving Fund 2018 Electricity Park Revolving Fund TBD Timpe Field Ball Lights Other Northside Park Field Lights Twins Grant? Maintenance Items Replace Swingset Make Accessible Add more features Replace Swingset Fill Add Bike Racks Add Drinking Fountain Updating Lighting at Northside Hennepin County Equipment Grant/ 2018 or 2019 or 2020 Rainbow Park Capital Rainbow Shelter Maintenance Partial Funds 2018? Park Entrance Sign New Playground /Grant? New Swings /Grant? Bathroom and Storage Pave South Parking Lot 2018 or 2019 Bean Bag Toss Court 2018 or 2019 Tennis Court Lights /Grant?
Maintenance Warming House Maintenance 2018 Replace Playground Filling Hockey Rink Board Maintenance 2018 Bike Racks Drinking Fountain Update Lighting at Rainbow Soccer Nets Hennepin County Equipment Grant 2018 See saws N/A 2018 Dog Sign Replacement 2018 Bryantwood Park Capital New Playground New Park Entrance Sign Maintenance Bike Racks Remove Pea Gravel and Replace with New Filling 2018 See Saws N/A 2018 Pioneer Park Putting Green Driving Range Trail Benches
Possible Maintenance Projects Northside Park Remove sign and replace sod at Northside Determine what to do with this area if keeping recommend replacement of equipment and new playground fill OR recommend removal at time of playground installation at Northside which could allow for a larger playground set.
Rainbow Park Warming House Maintenance (Shelves, Painting, etc) Replace this sign and possibly add doggy bag dispenser Install Seesaws
Maintenance for boards and fence for hockey rinkreplace, paint, fix, as needed. Consider installation of different type of board that doesn t require maintenance. Purchase Nets and start thinking about footprint of Rainbow Park Playground- do we want it larger in the future, when do we want to replace playground? Is replacement far out enough into the future that we want to recommend fixing boards?
Connection of trails on heavy walking pattern areas Bryantwood Park Purchase Nets Install Seesaws
Consider Replacement of equipment- think about long term plan for this park. When do we want to replace playground set- do we want to add more equipment sooner and move current set on this side if it fits? Park Signs (City-wide)- Currently Bryantwood Park is the only park with an official sign. Do we want universal signs for all Maple Plain Parks and do we want to add a smaller sign to the other side of Bryantwood?
Pioneer Park Is a trail still desirable at the Water Treatment Plant? What is the long-term vision as a park? Connection to downtown? Directional signage on neighborhood streets nearby for pedestrians and bikes?
2040 Comprehensive Plan Community Survey Results- Parks Related Question- Rating of City Services Quality of Parks: Good: 154 Fair: 73 Poor: 18 Question- I would support using tax dollars to develop or enhance the following recreation facilities. For this question five answers were provided. It was the intention that each answer would be marked with a number 1 through 5 with each number only being used once in order to produce a priority ranking. However, many individuals marked the same number for multiple options. Unfortunately, it is infeasible to pinpoint the effects of this on the priority rankings. Sports Fields (soccer) Playgrounds Trails Baseball Fields Courts 1 2 3 4 5 Average Priority Ranking 20 25 44 46 50 3.44 4 97 49 31 11 15 2.00 1 74 49 24 24 29 2.43 2 27 23 40 48 48 3.36 3 13 20 38 33 77 3.77 5
Question- Other recreation facility you would support the City of Maple Plain using tax dollars to develop or enhance. None/Just maintain current 14 Ice Skating Rink 3 Splash pad/pool - 3 Bandshell 1 Dog Park 1 Downtown #1 1 No preference 1 Pickleball court needed 1 Question- Other Comments Would love improvements to Rainbow Park Build a year-round walking trail around Northside Park Playground equipment on Rainbow Park is outdated, needs repairs too. We would love to see a community pool or splash pad located here - plenty of kids. Bryant park needs repair Bryant wood Park- graffiti on slide, pea rock filled with weeds. Parks- work in progress. Parks build community and we have seen this with the use now of Rainbow Park. Maintaining and keeping the area looking nice goes a long way, including the ice rink. Just maintain what we have