Leader Guide Camp Owen J. Brorein 16901 Boy Scout Rd., Odessa, Florida 33556 October 20-22 or 27-29 Camp Director Joe Harris Michele_joe@ymail.com Staff Advisor: Ralph Snyder ralph.snyder@scouting.org 1 P a g e
TABLE OF CONTENTS INTRODUCTION PAGE 3 PACK REPRESENATIVE PUMPKIN CARVING AND DECORATION CONTEST TRICK-O-TREATING REGISTRATION FEES, REFUNDS PAGE 4 STAFFING PERMISSION, AND MEDICAL FORMS WHAT TO EXPECT AT CHECK IN VEHICLES IN CAMP PAGE 5 CAMPING FIRST AID PATCHES AND T-SHIRTS WHAT TO WEAR CAMPING CHECK LIST PAGE 6 SAMPLE SCHEDULE PAGE 7 EMERGENCY PARKING CONTACT INFO PAGE 8 2 P a g e
INTRODUCTION This Leaders Guide contains the information your Pack will require to a have a successful and fun time at this year's Spook-O-Ree event. Be sure to read all the information carefully as we expect all participants to act in accordance with the best of our Scouting traditions. If we need to make any changes, the pack Representatives will be notified in advance of any changes. The Spook-O-Ree has traditionally been a family event. Its focus on the Scout and his family celebrating the beginning of fall in a fun and exciting way while the scout learns the fundamentals of Do Your Best. We expect all leaders and parents to supervise their Scouts and siblings maintaining safety and discipline at all times. Please note: NO ALCOHOL or TABACCO of any kind (including e-cigs). Smoking will ONLY be permitted in the parking lot away from Scouts view. This policy will be strictly enforced and violations will result in being asked to leave. PACK REPRESENATIVE Registration will be online only. The registration, roster and t-shirt forms (available through email and also on the District Facebook Page) will need to be turned in to the camp director or make other arrangements to submit forms, such as email. Packs need to register as units only; in the event a unit does not wish to register but scouts would like to attend they can be added to another unit s roster and registered that way. Please ensure an e-mail address is included on the roster so the assigned Pack contact for Spook can get all necessary information. PUMPKIN CARVING AND DECORATION CONTEST First time this year we will hold a Pumpkin Carving and Decoration Contest!!! One Pumpkin per pack. You may do it before or at the event. All Pumpkins are due to the Camp Director Joe Harris on Sat by 1pm. We will display them at the field and judge them before the evening program begins. The winning pack will get a VIP to the front of the line for the scare trail!!! Good luck to all!!! TRICK-O-TREATING Trick-o-treating is optional and can be done by packs and will not be a camp event. However, If a pack wants to get together on it we can talk about this at the leaders meeting. I will try to make time for it in the afternoon. Note: Remember Please make sure all trash is removed, and your used site looks better than how you found it. LEAVE NO TRACE!! 3 P a g e
REGISTRATION FEES, REFUNDS COST $18.00 per Cub Scout $12.00 per Sibling $12.00 per Parent/Guardian Ages 5 & Under Free $10 Tshirts LATE FEE After 10/6/2017 a fee of $7.00 will apply to all Cub Scout Registrants. After 10/6/2017 a fee of $6.00 will apply to all Sibling Registrants. After 10/6/2017 a fee of $6.00 will apply to all Parent/Guardian Registrants. Registration includes Spook-O-Ree patch. Optional t-shirt purchase is available with online-registration. CANCELLATION POLICY Unless otherwise specified, all requests for activity registration refunds need to be in writing and received in the council service center at least fourteen (14) days prior to the activity. A twenty percent (20%) service charge will be assessed, unless the registration fees are being transferred to another activity in the same calendar year. Requests for refunds received less than fourteen (14) days prior to the activity will be considered for the following reasons only: * Personal illness of the registered participant * A family emergency preventing attendance The same 20% service charge will apply. If unable to notify us within the 14-day period, these types of refund requests will be granted an extra seven (7) days following the completion of the activity. Again they must be made in writing and submitted to the council service center. After that time the activity accounts will be closed and no more refunds will be given. STAFFING If you would like to staff, you will register with Joe Harris at Michele_joe@ymail.com. The staff fee is $0 this includes patch and meals. Staff is requested to present themselves in their Class B s while working, Class A s as required. PERMISSION AND MEDICAL FORMS The permission form is integrated with the required medical forms for any BSA event. Please have these forms readily available if needed. Each unit is REQUIRED to have a medical form with sections A, B and photo release form signed and dated for each individual adult and child attending the event. This form can also be located on the National Council website- http://www.scouting.org/filestore/healthsafety/pdf/parts_ab.pdf. WHAT TO EXPECT AT CHECK IN: Check-in will start Friday evening at 6:00 p.m. Please do not arrive prior to this time. If you arrive prior to 6:00 p.m. on Friday you will be asked to wait outside the gate. Check-in will be done by Packs. The following information must be submitted by the Pack Representative at registration: Updated Pack Roster Any changes to the original roster submitted with registration fee Medical forms for ALL attendees Any other missing information from registration. NOTE: PLEASE BE SURE THE UNIT REPRESENATIVE HAS ARRIVED BEFORE OTHERS TO ENSURE PROPER NUMBERS AND CAMP PLACEMENT. 4 P a g e
NO VEHICLES LEFT IN CAMP Vehicles are not to be left in camping area. One vehicle per unit will be allowed at the unit camp site during unloading and check in. Any vehicles that are left IN camp after 7:30pm (unless other arrangements have been made with a camp director) may be towed at the owner s expense. This policy will remain in place for the duration of the Spookoree event. The safety of our members is top priority and any violation of safety rules will not be tolerated. *The unloading process will vary by camp. CAMPING Camping areas will be assigned by the Camp Director. Any special needs should be sent to the Camp Director before the event. CAMP FIRES will be dependent of weather and only in approved fire rings. FIRST AID Medical emergencies should be directed to the First Aid Station during the Event. After hours, contact one of the camp directors. Minor first aid should be handled at the Pack s campsite if you have supplies. PATCHES AND T-SHIRTS All patches will be given at the Sunday Flag Ceremony. Please make sure all trash is removed, and your used site looks better than how you found it. LEAVE NO TRACE. T-shirts will be given at cracker barrel to the Pack Rep. He/she will be responsible for handing them out. T shirts will be given per our records, the camp directors do not have any control over what happened during online registration. We will however do the best we can to accommodate. WHAT TO WEAR A scout uniform for opening/closing ceremonies and Scout s Own Service; Class B (Scout T-shirt) for day time events. Close toe shoes are REQUIRED for all participants. 5 P a g e
WHAT-TO-BRING CHECKLIST NOTE: This is a very general list to serve as a guide for packing. Not all items may be needed. COMFORT Tent Tarp (Ground cloth) Sleeping Bags & Camp Pillows Air Mattresses or Foam Pads Flashlights w/ Extra Batteries Camp Lantern, Fuel & Mantels (Optional) COOKING / DINING Eating Utensils (i.e. Disposable Knives, Forks, Spoons, Plates, Cups, etc.) (Mandatory) Cooking Utensils (i.e. Pots, Pans, Spoons, Spatulas, Knives, Coffee Pot, etc.) Charcoal Briquettes (&Starter) Groceries Waterproof Matches Camp Grill (Optional) Camp Stove (Recommended) Firewood Ice Chest (w/ Ice or Blue Ice) Dish Washing Detergent (Small Biodegradable) Pot Scrubber Brush (Optional) Water Jugs and/or Canteen Paper Towels Dish Towels Trash Bags Campfire Bucket (Optional) HYGIENE / SAFETY / CLOTHING First Aid Kit Insect / Mosquito Repellent Sunscreen (SPF 30+) Toothbrush / Toothpaste Toilet Paper (and Other Personal Toiletries) Bath Soap & Shampoo Sunglasses Tennis, River and/or Hiking Shoes Clothes For 3 Days with Towels Sweatshirt and/or Jacket Hat OPTIONAL ACCESSORIES Camera & Film Books (Tree / Bird Identification or Other) Binoculars Rope or Nylon Cord Folding Chairs Tent Broom Outdoor Games Notebook and Pen Cub Scout Handbooks (Mandatory) 6 P a g e
GROUP SAMPLE SCHEDULE ACTUAL SCHEDULE WILL BE PROVIDE PRIOR TO CAMPOUT Time GROUP 1 "MARS" SCHEDULE Duration 8:00 Opening Ceremony - BOY SCOUT UNIFORMS (CLASS A ) 10 8:10 Traveling - CHANGE TO ACTIVITY UNIFORMS ( Spookoree or pack shirts ) 20 8:30 Station 1 9: Traveling 9:30 Station 2 10: Traveling 10:30 Station 3 BB Gun Range 11: Traveling 11:30 Station 4 Archery 12: Traveling 90 1: Station 5 Wrist Rockets 2:30 Traveling 2: Station 6 3:30 Traveling 3: Station 7 4:30 6:00 8:00 8:30 ACTIVITY/FREE TIME/RANGES DINNER/COSTUMING EVENING PROGRAM BEGINS Scare Trail Opens Station 1 Station 2 Station 3 BB Gun Range Station 4 Archery Station 7 Station 5 Wrist Rockets Station 6 7 P a g e
Emergency Parking Contact Info Please place a copy of this in EVERY car being parked at Camp Brorein Place in view on front dash in window Car Owner s Name: Car Owner s Contact Number (Cell phone): Pack attending event with: Pack s CubMaster: 8 P a g e