Rotary International District 9640 Southern Queensland and Northern NSW Region District Conference 2018 9 th 11 th March 2018 Sea World Resort, Gold Coast, Queensland, Australia SPONSORSHIP OPPORTUNITIES Rotary Rotary s 1.2 million members in over 210 countries world-wide volunteer in communities at home and abroad to support education and job training, provide clean water, combat hunger, improve health and sanitation, and eradicate polio. Members from each district, representing a number of individual Rotary clubs in that district, meet annually for 3 days at the District Conference to celebrate their achievements during the year, listen to educational or motivational speakers, socialise and exchange views with other fellow members. Opportunity The 2018 Rotary District conference presents a unique opportunity to reach a niche market and promote your brand. In these challenging times the business dollar is evermore essential, with every spend needing to represent value and return. Sponsors will benefit from their business name and presence being featured in a number of ways to optimise their brand and product exposure. We will only engage with one sponsor per business category to avoid conflict of interest and maximise competitive advantage on offer. Event The conference brings together over 400 delegates, an estimated 70% of which will be Gold Coast region based and promises to deliver a vibrant high profile occasion to which local businesses are able to showcase their goods and services to a captive audience. We have arranged for a number of prominent speakers to address delegates throughout the conference and these will be a drawcard, thus ensuring high levels of attendance. The theme of the Event is Fun with Rotary and we have secured a range of entertainment and lively activities to keep delegates fully engaged throughout the three days. Delegates Delegates will be Rotarians, their partners, special guests and colleagues representing industry and commerce from the Gold Coast to Grafton and Glen Innes to Goondiwindi. The Conference marketing plan promotes the event to members of other organisations, such as Probus and Inner Wheel for example, as well as the general public increasing the audience reached by Sponsors. Rotary Conference 2018 District 9640 1 Sponsorship Opportunities
Event Promotion Sponsors will benefit from the inclusion of their branding on all pre- Conference promotional material which includes Recognition of Sponsors by District Governor when promoting the Conference at the official District Governor visits to every club of Rotary District 9640 Distribution of electronic flyers and event reminders to 1,200 Rotarians in the District though a September 2017 to March 2018 marketing campaign Conference Facebook page District 9640 Conference website with link to sponsors websites Organisers The Conference Committee comprises Rotarians from local businesses who are members of the Rotary Clubs of Surfers Sunrise and Gold Coast, all heavily committed to making 2018 conference a success. Opportunities This year, the conference is providing opportunities for you to promote your organisation to a large, targeted, niche audience.. In doing so, sponsors will benefit from specific promotion of their brand an opportunity to directly address delegates and interact on a personal level with potential customers; leading to fresh contacts and opportunities. It is our aim to partner with reputable, ethical organisations who have a strong commitment to servicing the Gold Coast. This is a conference with a difference and the organisers committed to maximising the experience for all delegates and the business potential for our sponsors. Sponsorship benefits 1. Exposure to 2000+ Club members and partners through pre-conference promotional campaigns 2. Exposure to 400+ delegates 3. Free access to the conference for all three days 4. Admission to Friday night dinner and the opportunity to network with delegates (own cost unless a headline sponsor) Rotary Conference 2018 District 9640 2 Sponsorship Opportunities
SPONSORSHIP OPTIONS Key Sponsorship Positions A MAJOR SPONSORSHIP: This would be particularly attractive to Large Organisation wanting to build on profiling their brand and positive image by association. B 1. $10,000 + GST: Sponsorship of the entire conference Rotary will provide the following: Full-page acknowledgment in the program that the session is sponsored by XYZ Pty Ltd Acknowledgment by the MC at the beginning and end of each plenary talk during the conference Opportunity to introduce headline speaker Presentation of 2-3 minute video material on Saturday and Sunday. Video material to be supplied by the sponsor Inclusion of sponsor-provided brochures/materials in each registrant s bag. Trade Stand in main gallery 3m x 2.4m Full access to conference events and functions for 4 people 2. $6,000 + GST: Plenary speaker Rotary will provide the following: One-quarter page acknowledgment in program Acknowledgment by the MC at the beginning and end of the plenary talk 1.5 minute DVD presentation ( to be provided by sponsor) prior to the introduction of speaker Trade Stand in main gallery 3m x 2.4m Full access to conference events and functions for 4 people Opportunity to introduce headline speaker TRADE STANDS: This is an inaugural opportunity for local business on the Gold Coast to form partnerships with a reputable organisation, committed to supporting and making a difference to lives and communities less fortunate. With more than 400 delegates from the Gold Coast and regional areas, this is a unique occasion for you to connect, meet and work with some credible business people and promote your products and services face to face throughout the weekend. 1. $1,400 + GST - per exhibitor - 20 only 3m x 2.4m Booth in main Gallery. Full access to conference sessions over the three days. (Friday evening arrival dinner and Saturday evening presentation at Outback Spectacular at own cost) - Trades Stands limited availability and exclusive. - Opportunity to combine with a Bus naming rights sponsorship Rotary Conference 2018 District 9640 3 Sponsorship Opportunities
C BUS NAMING RIGHTS SPONSOR: 1. $500 Bus Naming Rights Sponsor for Conference Function Saturday 10 th March. Transport from Seaworld Conference Centre and Resort to Australian Outback Spectacular on the Saturday night will be by coach. This provides the occasion for exposure for the evening with 50 passengers on each bus for 40 minutes each way, being exposed to your brand only, to and from the Australian Outback Spectacular. The duration of the journey will be approximately 40 minutes each way. The sponsor will provide advised media promoting their business that will be played continually Sponsors name exclusively displayed on front windscreen. Media promoting the sponsor s business (sponsor to provide video) Provision to leave brochures on each seat 2. $1,700 - Combination of a Trade Stand and Bus Sponsorship For a saving of $200 combine both a trade stand and bus sponsorship. Maximise your company branding opportunity for minimal extra costs. To express your interest and secure your position please complete the form on the next page. For more information or to discuss the sponsorship packages please contact Kate Kimmorley on (07) 5591 1725 or katek@kfm.net.au Rotary Conference 2018 District 9640 4 Sponsorship Opportunities
SPONSORSHIP CONFIRMATION Please return the completed form to the address shown below: Sponsor Business Name. ABN Contact Person.. Address... Telephone Number. Fax Number... Mobile Number.. Email Address... Sponsorship Level: Please select the preferred sponsorship level A 1) Sponsorship of the entire conference - $10,000 + GST 2) Plenary Speaker - $6,000 + GST B 1) Trade Stand - $1,400 + GST C 1) Bus Naming Rights for Conference Function - $500 + GST 2) Combination of Trade Stand and Bus Sponsorship - $1,700 + GST Payment Terms: Payment methods: Payment should accompany application VISA, MasterCard, or cheque by mail to PO BOX 10584, Southport BC, QLD 4215 Credit Card Details: Name on Card. Card Number... Expiry Date.. CCV. Card Type: (Please circle) VISA MasterCard Signature. Email katek@kfm.net.au PO Box 10584, Southport BC, QLD 4215 Rotary Conference 2018 District 9640 5 Sponsorship Opportunities