2011 HYG Wilderness Trek Team WILDERNESS EXPEDITIONS, INC. JUNE 23-29, 2013 $800/student Applications & Deposit ($200*) due by Sunday, March 3 *This deposit is non- refundable and checks should be made payable to Hillsboro Church of Christ For more information, please contact: Joseph Mankin at jmankin@hillsboro.org or 615-665- 0014 (office)
FREQUENTLY ASKED QUESTIONS 1. Where is Wilderness Expeditions located? The Wilderness Expeditions base camp is located at 7870 West Hwy 50 in Salida, CO (90 miles SW of Colorado Springs, CO & 165 miles SW of Denver, CO) 2. What age groups can participate? This event is designed for high school students ages 14 19, and their adult chaperones. We allow the oldest members of the HYG to have the opportunity to sign up for Trek first followed by each younger grade. This allows each teen to have one opportunity to participate on Trek throughout their high school years. 3. How many people can go? The normal group size is 15 20 participants. We will have 15 spots available to teenagers and 5 spots open for adults (including summer interns). 4. How long will be gone? We participate in the 6-day expedition. We will arrive in Colorado on Sunday and will be in the mountains for 5 full days. After staying in the Wilderness Lodge on Friday night, we will travel back to airport and fly home Saturday evening. 5. How much does it cost and what is included? For a 6-day trek, the cost per person is $365 and includes the following items Necessary equipment (pack, sleeping bag, insulated pad, tent, cook gear, etc.), trail food, guide fees, mountain permits, spiritual journal, T-shirt, banquet meals & lodging. 6. Why can t we do our own Trek for a cheaper outdoor adventure? Here are the advantages to using Wilderness Expeditions 30 years of experience in programs with a strong spiritual emphasis Well-trained and relational staff Fully insured outfitter and excellent safety record Operates within the guidelines set by the USDA Forestry Service Price controls for large or small groups 7. Will I need to buy any additional equipment for my child to go on Trek? The cost of Trek includes everything you will need with the exception to personal gear and snacks. We do however recommend some personal items for better overall comfort Waterproof Boots or Waterproof Trail Shoes Cold climate clothing Rain Gear (jacket and pants) Water Bottles (at least one quart) More details can be found in the What to Bring section of this packet. 8. How will we be traveling to Colorado and how much will it cost? We will be flying to Denver, CO on Southwest Airlines. The actual cost per person is $395 round trip and includes all luggage expenses. Once we arrive in Colorado we plan to travel in rental vans and which costs around $75 per person for the week.
REGISTRATION FORM Group name: Coordinator s name: Personal Information Name: Participant s current age: Address: City: State: Zip: Phone: - - Participant E-mail (very important): Parent/Guardian name(s): Phone: - - Parent E-mail (very important): Release of Liability & User Indemnity Agreement for Wilderness Expeditions, Inc. I hereby acknowledge that I, or my child, have voluntarily agreed to participate in the activities outfitted by Wilderness Expeditions, Inc. I understand that the activities and all other hazards and exposures connected with the activities conducted in the outdoors do involve risk and I am cognizant of the risks and dangers inherent with the activities. I (or my child) am (is) fully capable of participating in the activities contracted for and willingly assume the risk of injury as my responsibility whether it is obvious or not. I understand and agree that any bodily injury, death, or loss of personal property and expenses thereof as a result of my, or my child s, negligence in any scheduled or unscheduled activities associated with Wilderness Expeditions, Inc. are my responsibilities. I understand that accidents or illness can occur in remote places without medical facilities, physicians, or surgeons, and be exposed to temperature extremes or inclement weather. I further agree and understand that any route or activity chosen may not be of minimum risk, but may have been chosen for its interest and challenge. I agree to defend, indemnify, and hold harmless Wilderness Expeditions, Inc., the USDA Forest Service, Colorado Parks and Recreation Department, and any and all state or government agencies whose property the activities may be conducted on, and all of their officers, members, affiliated organizations, agents, or employees for any injury or death caused by or resulting from my or my child s participation in the activities, scheduled and unscheduled, whether or not such injury or death was caused by my, or their, negligence or from any other cause. By signing my initials below, I certify this is a release of liability. Adult participant or parent/guardian initial here: (Initials) Adult Agreement or Parent s/guardian Agreement for Wilderness Expeditions, Inc. I understand the nature of the activities may involve the physical demands of hiking over rough terrain, backpacking personal and crew gear, and voluntarily climbing mountains to 14,433 feet in elevation. Having the assurance of my, or my child s, good health through a current physical examination by a medical doctor, I hereby give consent for me, or my child, to participate in the activities outfitted by Wilderness Expeditions, Inc. I have included in this form all necessary medical information about myself, or my child, that should be known by the leadership of the program. I assure my, or my child s, cooperation and assume responsibility for my, or my child s, actions. I understand that I am responsible for any medical expenses incurred in the event of needed medical attention for myself, or my child. I further agree that I will be financially responsible to repair or replace all items lost or abused by myself or my child. In the event of an emergency, I authorize my consent to any X-ray examination, medical, dental, or surgical diagnosis, treatment, and/or hospital care advised and supervised by a physician, surgeon, or dentist licensed to practice. I understand that the designated next of kin will be contacted as soon as possible. By signing my initials below, I certify this is a release of liability. Adult participant or parent/guardian initial here: (Initials)
MEDICAL FORM Participant s name: D.O.B.: Age: Gender: Male Female Height: Weight: Health Insurance Company: Policy Number: Personal Physician: Physician s Phone - - Medical History - Check response that accurately describes your health history. Yes No Yes No Allergies: food, medicines, insects, plants Hemophilia/bleeding disorder Asthma/Respiratory problems Hernia Do you have an inhaler? High blood pressure Cancer/Leukemia Low blood pressure Convulsions/seizures/fainting spells Kidney trouble Epilepsy Menstrual problems Diabetes Serious illness in the past 12 months Headaches Surgery in the past 12 months Heart trouble Emotional or mental problems Explain any Yes answers: Note: The staff will not administer any medications, including aspirin, Tums, Tylenol, etc. If you need any over the counter medications, you must provide them. Be sure to tell your staff members what medications you are taking. List any medications that you will have with you: Note about food: Trail food is by necessity a high carbohydrate, high caloric diet. It is high in wheat, milk products, sugar, corn syrup, and artificial coloring/flavoring. If these food products cause a problem to your diet, you will be responsible for providing any appropriate substitutions and advise the staff upon arrival. Doctor s signature is required to participate. No other form can be substituted. By signing below a physician is verifying the medical history given above and approving this individual to participate. Physician s Evaluation The applicant will be taking part in strenuous outdoor activities that may include: backpacking, rappelling, hiking at 8-12,000 feet elevation, and an all day summit climb up to 14,433 feet elevation. This will include high altitude, extreme weather, cold water, exposure, fatigue, and remote conditions where medical care cannot be assured. The applicant is approved for participation. Physician Signature: Date: Physician Name: Phone Number: - - Office Address: City: State: Zip: Participant or Parent/Guardian Signature All sections of these forms must be initialed or signed Individuals who have not completed these forms will not be allowed to participate. I have carefully read all the sections of this agreement, understand its contents, and have initialed all sections of page 1 of this document. I have examined all the information given by myself, or my child. By the signature below, I certify that it is true and correct. Should this form and/or any wording be altered, it will not be accepted and the participant will not be allowed to participate. X X Participant s signature Date Parent or Guardian signature Date (for participants under 18 yrs. of age only)
WHAT TO BRING This is a list of the recommended clothing and personal gear to bring on your trip. This list is based on a typical 6- day adventure and is designed to minimize the weight and size of your pack. You may choose to bring additional items to this list, but you will be responsible for carrying all your extras up the mountain. CLOTHING 4 Pair of Socks - 2 lightweight & 2 heavyweight (wool or synthetic blend, non- cotton) An adequate supply of underwear Long underwear (both top and bottom) Swimsuit** 2-3 T- Shirts (non- cotton) Long Sleeve Shirt (non- cotton) 2 pair of shorts (1 can be included as a zip- off pant) 1 long pair of pants (for warmth) Rain Pants (water repellant) Rain Jacket (water repellant/not an emergency poncho) Warm Jacket with hood Hat or Toboggan (for warmth and sun protection) Gloves Hiking Boots or Hiking Shoes (waterproof) Second pair of shoes or sandals PERSONAL GEAR Daypack (school backpack) large enough for food, water & warm clothes) 2 ONE QUART or more water bottles or 1 bottle and 1 water bladder Sunglasses Medicines (labeled) Toilet Paper (enough for one week & place in a zip lock bag) Spoon & Fork or camping spork Large camping cup for food and drink or 1 cup and 1 bowl Small flashlight or headlamp Whistle (required for emergencies) Small Bible (non- electronic version) Writing Utensils Ziplock Bags (for personal gear protection & organization) 2 or more 55 gallon trash bags (used to cover packs at night) Small digital camera (not required) Travel Sized Items Sunblock with high SPF Lip balm with sunblock Insect Repellant Deodorant Toothbrush & Toothpaste **Please remember to pack clean clothes for the final activities and the trip home. A clean towel and swimsuit will be used at the aquatic center for cleaning and swimming. DO NOT BRING LIST Wilderness Expeditions does NOT allow any of the following: knives, firearms, fireworks, alcohol, tobacco products, illegal drugs and electronic devices (including: music devices, portable gaming systems, cell phones, watches, etc.) These items are prohibited by the Forest Service and/or can take away from experience of the adventure. If the staff finds any of these items, the item will be confiscated.
HOW TO BE COMFORTABLE To really be comfortable in the wilderness, you must prepare physically, mentally and expect to endure hardship. Plans may change, food may change, weather will change, tent mates may change, equipment may break, and accidents may happen. All you can do is try to plan ahead and prepare. Keep a good attitude. It is important to be comfortable and warm in what you wear. Footwear that is waterproof or can be waterproofed (such as leather boots) works great. Other footwear may get soaked and requite extra socks to keep your feet dry. Bring a large plastic bag for your shoes so that they don t get the inside of your tent dirty or wet. Nothing dries as quickly as you would like. Having an extra pair of shoes at camp will pass the time as your boots dry. Polypropylene socks dry easily and keep moisture away and any type of wool blend socks will keep your feet warmer and dryer than cotton. Having warm, dry, healthy feet will improve your outlook and attitude for the day. Having warm layers of outerwear will help keep you warm when you need to warm and cool when you need to be cool. Wearing pants that zip off into shorts are the most convenient way to adjust your temperature quickly. Items that are fleece, wool or synthetic are great materials in the wilderness. Having a good waterproof jacket and pant will aid you the most during a rainstorm. The Rockies are unpredictable and temperature can vary from the 30 s to the 80 s. You can experience rain, hail, snow, clouds and sunshine all in one day on the mountain. We recommend, when packing your clothing items, to put them in clear plastic bags to keep them dry inside your bag. We also recommend wearing synthetic fabrics (non- cotton) as these items wick away the moisture. You do not need to purchase the most expensive gear and clothing to enjoy your experience. Many quality items can be found at local sporting goods stores or even the Army Surplus stores. We also recommend borrowing these items from family or friends if you do not already own them. Be smart and shop for the bargains at your local recreation stores. Sleeping warm is incredibly important for comfort. We supply zero degree sleeping bags and liners for all participants. It is important to get out your sleeping bag as soon as your tent is set- up so it will retain its loft and insulate better. When going to bed, don t wear your socks from the day s activities as they contain a lot of moisture. Don t wear wet or dirty clothes to bed, bring something simple to wear each night to bed. Your head loses more heat than any other part of your body so bring a hat to cover your head at night. Bring a pillowcase to stuff clothes in to use at night for a pillow. We will supply a sleeping pad to protect you and add some comfort between you and the ground. There are better and more expensive sleeping pads out there but remember that everything you bring, you have to carry up the mountain. Anything that adds a cushion between you and ground will improve your sleeping. Also, if you do decide to bring a sleeping pad, most companies have a chair- kit that turns your sleeping pad into a comfortable chair to sit around the fire. You need to commit to doing whatever is necessary to stay healthy. The guides will stress the importance to eat everything provided. You are welcome to bring a few snacks for the trail but a bunch of extras is not necessary. Bringing a powder mix to add to your water is very popular and drinking water is the most important aspect of staying healthy on trail. Due to the climate, altitude and increase in exercise, the body needs more water than normal. Feel free to bring ibuprofen for aches and pains and we recommend Tums for altitude sickness. Staying clean will help you along the way. Brush your teeth; wash your face, hands and limbs throughout the week with wet- wipes or sanitizers. Lotions and powders will help against chafing because every little bit helps a long way. Do your best to plan ahead and prepare yourself mentally. Expect the unexpected and embrace the unknown. To be in the wilderness is a privilege that few people ever get to experience. The more comfortable you are, the more you will enjoy your time in mountains of Colorado!