KING S SUTTON PARISH COUNCIL

45 2 0 1 7 / 2 0 1 8 KING S SUTTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30 P.M. ON THURSDAY 7 TH SEPTEMBER 2017 IN THE OMAN ROOM, CHURCHYARD, KING'S SUTTON PARISH CHURCH PRESENT: ABSENT: Cllrs R Burrell (Chairman), R Burne, J Creed, W Dowling, T Forde, R Irving Cllrs M Bailey, D Bridson, R Sykes IN ATTENDANCE: Mrs A Le Druillenec (Clerk) Cllr Gregor Hopkins, SNC Mr Dave Hall, Footpaths Warden Chairman's Announcement: The Openness of Local Government Bodies Regulations 2014: 75.17/18 TO RECEIVE APOLOGIES AND APPROVE THE REASONS FOR ABSENCE: Apologies had been received from Cllrs Bridson and Sykes. RESOLVED: It was proposed by Cllr Dowling and seconded by Cllr Forde to Approve the Reasons for Absence submitted by Cllrs Bridson and Sykes. 76.17/18 TO INVITE DECLARATIONS OF INTEREST: A. Disclosable Pecuniary Interests: B. Other/Personal/Non-Statutory Interests: Councillor Item No. Reason T Forde 11.3.1: Application No. S/2017/2032/TCA Applicant C. To receive Requests for Dispensations: 77.17/18 PUBLIC PARTICIPATION: AN OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS LISTED ON THE AGENDA: 45

46 2 0 1 7 / 2 0 1 8 78.17/18 TO CONFIRM THE ACCURACY OF THE MINUTES OF THE PARISH COUNCIL MEETING HELD 3 RD AUGUST 2017: (previously distributed) RESOLVED: It was proposed by Cllr Dowling and seconded by Cllr Irving to Approve the Minutes of the Parish Council Meeting held 3 rd August 2017. 79.17/18 TO NOTE REPORTS FROM: A. the Clerk: (previously distributed) 1. Matters Arising: Minute No: 64.17/18A.2: Padlocks for Litter Bins: Our Litter Services Contractor fitted the padlocks to the litter bins on The Rec on 8 th August 2017. Note: Cllr Dowling reported that 6 of the 7 padlocks had since gone missing. Agreed: To check the situation with the Contractor for Litter Services. Action: the Clerk Scarecrow Festival: Mrs Woolner has been advised of the Parish Council's agreement to the fire pit and firing attractions. Double Yellow Lines at junction of Glebe Rise and Astrop Road: The lines were applied by 11 th August 2017 but were in a lemon colour. Northants Highways is arranging for the colour to be changed to primrose yellow, as requested. Minute No: 64.17/18C: Barwood Homes engaged the services of specialist contractor, HTC to clear vegetation from the 'live' ditch to the right of the entrance to the Little Rushes site on 24 th August 2017. There had been further concern from residents about the waterways being blocked and the risk of flooding. Minute No. 66.17/18.A: Payments: Cheque No. 104642 Jakeman Reclaim and Roofing Ltd: Total cost: 642.00 Cheque No. 104646 King's Sutton PCC: Dr Douglas Hamilton, Treasurer, PCC has written to thank the Parish Council for the 'generous grant' toward the sound system in the Church. Minute No. 69.17/18.D: SNC Local Plan Part 2: The preferred options public consultation commences on 4 th September 2017 for 10 weeks, ending on 10 th November 2017. Briefing session for Parish Councils will be held on 19 th and 20 th September 2017. Minute No. 70.17/18: 1: Staff Gratuity: A Direct Debit was set up on 29 th August 2017 to contribute the one off payment in the sum of 3,240.26 to the NEST pension fund. 2: IT's for the Kid's: Emma Palastanga, Deputy Head, King's Sutton Primary Academy is very grateful for the Parish Council's generous offer of support. Minute No. 72.17/18. A.2: Cemetery: i) Invoice for water trough received on 8 th August 2017. Included insulation tap @ 40. Total cost 535.00 + 107.00 vat = 642.00. 46

47 2 0 1 7 / 2 0 1 8 Cheque No. 104642 raised on 10 th August 2017. ii) Anglian Water: Water Regulations Inspection: 31 st August 2017 Underground Water Inspection: 1 st September 2017. A.5: The Rec: A.5.0: Damage to Picnic Tables: PCSO Graham Suppiah has advised that the type of damage described is of a criminal nature and advised that such incidents, including anti-social ones, are reported via 101 so that they can be officially recorded. The play area is part of the Police patrol plans and regular visits are made to the area. A.5.1: Repairs are in progress with Mr Stewart. The replacement handle cover for the Scottie springer was received on 22 nd August. Cost of the part: 44.00 + 11.50 carriage + 11.10 vat = 66.60. Attempts to fit the part have failed. The supplier has been asked for advice. Other: 1. Visit of Funfair: The scheduled visit 5 th - 10 th September 2017 has been cancelled due to withdrawal of some attractions. Provided the ground conditions are suitable the Funfair will visit The Rec. on 3 rd October and leave on 8 th October 2017. 2. Footway Lighting: Our Lighting Contractor has been asked to complete Year 3 of the rolling programme of painting of the Chester columns. There are 22 Columns to paint and are situated in Mill Lane, Holland Rise, Red Lion Street, Church Avenue, Whittall Street, Wales Street and Paradise. Unit Cost: 142 + vat. 3. Adoption of Footway Lights in Halestrap Way: Northants Highways has asked the Parish Council to confirm whether the footway lighting units are operating satisfactorily or whether there are any remedial issues to address. Aylesbury Mains Ltd will carry out a visual inspection survey to determine whether the lighting units are fit for adoption by the Parish Council, and have also been asked to number the columns 1-5. Total cost: 110 + vat. Aylesbury Mains is also checking on the charge codes for the power supply. A minimum of 12 months will elapse before the Parish Council will be asked, once again, to confirm that the lighting is operating satisfactorily and no remedial works are required. Northants Highways will issue the Adoption Certificate, from which date the Parish Council will become responsible for the footway lighting. 4. Police, Fire and Crime Commissioner: Results of the Consultation are available online. According to the Press Release (previously distributed) from the Office of the Police and Crime Commissioner dated 29 th August 2017, 60.8% of respondents agreed with the proposal for the PCC to govern the fire service. 5. Thursday Bus: The Bus is booked to 19 th October 2017. The FG&P Committee will review the future of the service at its next Meeting. 6. Horton General Hospital: South Northamptonshire Council, Cherwell District Council, Stratford-on-Avon District Council and Banbury Town Council have been granted a 3 day hearing at which they can challenge the way the consultation was run and make the case for a full judicial review. (Press Release dated 6 th September 2017 previously distributed) 47

48 2 0 1 7 / 2 0 1 8 B. the Chairman: Cllr Burrell reported that: i) He had received a message complimenting the Parish Council on recent works carried out at the Cemetery. ii) He had accepted an invitation to attend the Induction and Welcome of the new Baptist Minister, the Rev. Ian McDonald on 9 th September 2017. C. District Councillor: Cllr Hopkins reported on the following: i) Horton General Hospital: Progress towards a judicial review of the consultation on changes to services. ii) SNC Local Development Company: 15million investment to acquire and develop land and property for the benefit of the district. Currently this was in the planning stage. iii) SNC Local Plan Part 2 Consultation from 4 th September - 10 th November 2017. iv) Ditches in Halestrap Way: CALA Homes will do necessary work at the end of September. The Chairman thanked Cllr Hopkins for his report. D. County Councillor: No Report. 80.17/18 FINANCE SCHEDULE: HSBC Bank Accounts Bank Statement @ 31.07.17 Cash Book Balance @ 01.09.17 Business Money Manager 29,227.30 16,991.98 Community 1.00 1.00 Money Market 193,434.05 173,554.30 A. To Ratify and Approve the Payments: (previously distributed) To Ratify Cheque Payee Description Amt (incl VAT) VAT 104650 Anglian Water Services Ltd Water Connection Cemetery 3,086.40 514.40 DD BT plc Broadband Services Bill Q041 RZ 136.08 22.68 To Approve Cheque Payee Description Amt (incl VAT) VAT 104651 Cheney Coaches Ltd Inv. 23956 ThursBus 10 & 24 August17 190.00 104652 A H Contracts Inv. 9569 dog waste & litter services 348.96 58.16 104653 KSMMH Office Rent August 2017 100.00 104654 KSPCC Hire of Oman Room 07.09.17 16.00 104655 M Dempsey Inv.1240 Grasscutting 565.00 104656 Aylesbury Mains Ltd Inv. 17459Lp1Whitl St;Lp2 Blenhm Rise 73.56 12.26 104657 Wicksteed Leisure Ltd Inv. 735863 Springer Handle Cover 66.60 11.10 104538 SNC Inv. 4005847 Refuse Bins Cemetery 425.00 Note 1 104659 A Le Druillenec Salary Month 6 1,122.78 DD HMRC Tax & NI Month 6 208.95 DD NEST Pension Month 6 34.96 104660 A Le Druillenec Reimbursement Monitor 107.98 18.00 Total 3,259.79 99.52 Note 1: One of the 2 green 360L bins had gone missing. SNC had agreed to replace it. 48

49 2 0 1 7 / 2 0 1 8 RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burne to Ratify and Approve the Payments. A.1 Additional Payment: Banbury Litho Ltd: Invoice No. 20921: 720.00 (KS Times September 2017) RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burne to Approve the Additional Payment. (Cheque No. 104661 was raised.) B. To Ratify and Approve updates to the Asset Register: B.1 Disposal of Acer 17" Monitor (value 111.00): B.2 Addition of Acer 24" Monitor (value 90.00): RESOLVED: It was proposed by Cllr Forde and seconded by Cllr Irving to write off the cost of the original monitor, include the cost of the new monitor and update the Asset Register accordingly. C. To Note Receipts: Receipts Type Payer Description Amt 31.08.17 Cash F Mitchell Thursday Bus 36.00 Total 36.00 81.17/18 ANNUAL RETURN 2016/2017: UPDATE: The External Auditor, BDO LLP had identified 2 outstanding review points: i) The 1.87% increase in fixed assets in 2017/2018 in comparison to the previous year. ii) Section 106 Receipts. On 18 th August 2017 the Auditor had acknowledged the information subsequently provided by the Clerk in answer to both queries. 82.17/18 TRAINING: TO CONSIDER REQUESTS: (Calendar of courses offered by Northants CALC for Autumn 2017 previously distributed) No requests. 83.17/18 CASUAL VACANCIES: A. To Note the current situation: King's Sutton Parish Council has 15 seats of which 9 are filled. There are 6 vacancies. The quorum is 5 or one third of the total number of seats. 49

50 2 0 1 7 / 2 0 1 8 It was Noted that a Community Governance Review conducted by SNC was in progress and would include the Parish Council's request to reduce the size of the Council to 11 seats. Any revisions would take effect at the local elections in May 2019. The Council discussed the implications of future resignations this term on the functioning of the Council and work load for Members. B. To discuss a recruitment strategy: The Council was in favour of filling 2 of the casual vacancies, to bring the membership to 11. RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burne to: i) Publicise the opportunity to serve on the Parish Council through the King's Sutton Times, the website and on the Noticeboards ii) Make a personal approach to prospective applicants and encourage them to come forward. 84.17/18 FLOOD ALLEVIATION: A. NCC Pathfinder II Flooding Resilience Project: To consider whether to apply to participate: (Timeline; Community Emergency and Flood Plan; Household Emergency Plan previously distributed. Information available on the website www.floodtoolkit.com) Pathfinder II was concerned not only with flood resilience but with other extreme events. The Council considered that: i) King's Sutton had limited human resources ii) More needed to be made of what was available iii) Identifying the least that could be done would be useful e.g. The role of Flood Warden might be quite minimal. RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Forde to: i) Express an interest in signing up to Pathfinder II ii) Seek to recruit a Flood Warden. Agreed: i) That implementing the project would be difficult until a Flood Warden was appointed ii) To promote participation in Pathfinder II at the Annual Parish Meeting. B. Wales Street FAS: Update: SNC had advised that there was no further news on progress of the Scheme. Agreed: To take this up with SNC. Action: Cllr Forde. C. Barwood Homes FAS: Update: 75% ditch clearance had taken place but there were many bullrushes that also needed to be removed. Agreed: To follow up with Barwood Homes Action: Cllr Forde 50

51 2 0 1 7 / 2 0 1 8 D. Tripartite Agreement: Update: No further progress. Agreed: To pursue. Action: Cllr Forde. 85.17/18 PLANNING COMMITTEE: A. Chairman's Report: No Report. B. To consider Recommendations from the Meeting held at 7.15 p.m. on 7 th September 2017: B.1 Application No: S/20171894//FUL Proposal: Raise roof height and redesign to create 2 nd floor living accommodation Amendment Details: Removal of flat roof dormer and insertion of dormer windows in rear roof slope Location: Redesdale, 9 Banbury Lane, King s Sutton OX17 3RU Recommendation B.1: To offer NO OBJECTIONS. RESOLVED: It was proposed by Cllr Forde and seconded by Cllr Irving to Adopt Recommendation B.1. B.2 FOR INFORMATION: Cllr Forde had declared a personal interest in the next item. Reason: Applicant. B.2.1 Application No. S/2017/2032/TCA Proposal: Removal of 1no. Salix Caprea (B) on site location plan Location: Lovells, 7 The Square, King's Sutton OX17 3RE Cllr Burne reported that the Planning Committee had raised NO OBJECTION to the proposal. C. SNC Local Plan Part 2: Preferred Options consultation: 4 th September - 10 th November 2017: To nominate 2 representatives + reserves to attend an SNC Briefing Session on 19 th or 20 th September 2017: Agreed: That Cllrs Forde and Irving represent the Parish Council at the Briefing Session on 19 th September 2017. Action: Cllr Forde (notify SNC) C.1 Consultation document: Cllr Forde reported that the document had 14 chapters. Cllr Forde would identify the most significant chapters for King's Sutton and circulate relevant information to Councillors. The Parish Council would aim to approve its written representations at the Ordinary Parish Council Meeting to be held on 2 nd November 2017. 51

52 2 0 1 7 / 2 0 1 8 86.17/18 COUNCILLOR AND WARDEN REPORTS: TO RECEIVE REPORTS AND PUT QUESTIONS TO: A. Councillors For..: A.1 Amenities: Cllr Dowling reported. i) Six of the seven padlocks on the litter bins had disappeared ii) The picnic tables had not suffered further abuse iii) The site was very clean. A.2 Cemetery: Cllr Creed reported. i) Water connection: The pipework had failed the underground inspection carried out by Anglian Water on 1 st September 2017. On 4 th September the Contractor had carried out the required remedial work and taken photographs of it. These would be sent to Anglian Water for approval, as requested. If the work is deemed to be satisfactory the connection will be able to proceed. It was Noted that there would be additional cost for the new parts - valve and barrier pipe (necessary to prevent contamination to the mains supply). A.3 Communications: A.3.1 Parish Council Website: Update on future maintenance considerations: It was Noted that: i) The Contract for the maintenance and development of the website is up for renewal at the end of 2017 ii) The Editor, although currently associated with the Contractor, has a separate role and where possible would be a serving Member of the Parish Council iii) Cllr Bridson had indicated that he would be happy to continue indefinitely with maintenance of the website and its social media platforms. Agreed: i) That it was preferable that the Editor was a local person ii) To defer consideration to the next Meeting of the FG&P Committee to be held on 19 th September 2017. A.4 Lighting: Nil Report. A.5 The Rec: Nil Report. A.6 Traffic Calming and Highways: A.6.1: Parking on Glebe Rise: Double Yellow Lines were in place. A.7 Street Areas: A.7.1: Depreciation of Amenity: Overhanging bushes in jitty ways: Needed to be cut back Wheelie bins, noticeably in Red Lion Street: Residents were leaving them out indefinitely rather than putting them away after having been emptied. Agreed: To place an article in the December issue of the KS Times. Action: Cllr Forde (draft) B. Wardens: B.1 Rights of Way: Mr Dave Hall, Footpaths Warden spoke to this item B.1.1 To support a project to identify the names of all fields in the parish and to create a field map with this information: Agreed: To Support IN PRINCIPLE. 52

53 2 0 1 7 / 2 0 1 8 Information by Deborah Hayter (2007) and from the late Peter Tombs might prove useful. B.1.2 Proposed diversion of Public Bridleway AS2: To comment on the proposal: (Information on the application received by NCC; Parish Council letter dated 6 th December 2016 in response to Solicitors acting on behalf of Mr & Mrs Drury Davies of College Farm previously distributed) RESOLVED: It was proposed by Cllr Irving and seconded by Cllr Burrell to: i) Raise No Objections to the proposal ii) Confirm the comments previously made iii) Adapt the letter dated 6 th December 2016 as appropriate and submit to NCC. Action: the Clerk (respond by 1 st October 2017) B.2 Trees: B.2.1: Poplar Tree, Windsor Close: Request for the tree to be substantially reduced in size: The Clerk reported that: i) In 2015 the Parish Council's Contractor had assessed the poplar on 2 occasions and had concluded that there was no arboricultural reason to suspect at that time that the tree might fail ii) The Parish Council had considered (and rejected) quotations for a crown reduction and for felling iii) In February 2017 trees on the eastern side of Windsor Close had been crown raised iv) Following on from the recent request the Contractor had been asked to assess the tree and to provide advice and a quotation for any work. B.3 War Memorial: B.3.1: Remembrance Day Event: Agreed: To discuss at the next Ordinary Meeting of the Parish Council to be held on 5 th October 2017. C. Representatives: C.1 King's Sutton Playing Fields Association: Nil Report. C.2 King's Sutton Millennium Memorial Hall: Nil Report. C.3 Poor's Allotment Trust: Nil Report. 87.17/18 CORRESPONDENCE: A. Northants CALC AGM: 7 th October 2017: Information A.1 To nominate 1 voting and other non-voting representatives: A.2 To put forward a motion for debate: 53

54 2 0 1 7 / 2 0 1 8 B. CPRE AGM: 25 th September 2017: B.1 To nominate a representative or proxy: RESOLVED: It was proposed by Cllr Forde and seconded by Cllr Burrell to vote to Adopt BY PROXY amended Articles of Association and to Approve the name change of the organisation (from The Northamptonshire Branch of the Campaign to Protect Rural England to CPRE Northamptonshire). Action: the Clerk C. Northants CALC Emergency Plan Survey: 88.17/18 TO RECEIVE ITEMS FOR THE FINANCE GOVERNANCE & POLICY COMMITTEE MEETING TO BE HELD ON TUESDAY 19 TH SEPTEMBER 2017: 89.17/18 TO RECEIVE ITEMS FOR THE NEXT MEETING (THURSDAY 5 TH OCTOBER 2017): The Meeting ended at 9.02 p.m. 54