2018 National Conference Exhibitor Prospectus Contact Us July 12-14 The JW Marriott Starr Pass Resort & Spa Tucson, AZ Kelly Wood, Marketing Coordinator 703.330.1699, ext 7103 kwood@amputee-coalition.org
Welcome to the 2018 National Conference Prospectus! Back in the Saddle The only gathering of its kind, the National Conference lets you connect in person with more than a thousand people impacted by limb difference and limb loss. Location The JW Marriott Starr Pass Resort and Spa 3800 W Starr Pass Blvd Tucson, AZ 85745 Exhibitor Service Contractor GES The excitement around returning to Tucson has been building for months. I am not sure if it s the amazing exhibit hall space, the abundance of marketing opportunities, or the nightly tequila toast they are all spectacular. Each year we try and out-do ourselves and 2018 is no different as we return to one of our favorite venues. The resort is a desert dream with plenty of sponsorship opportunities for your business. Our annual conference is the only one of its kind, bringing together more than 1,000 amputees, caregivers, providers, and experts in the field. This is the perfect opportunity for you to market your products and services directly to the end-user. I have 98 booth spaces available and more than 30 impactful sponsorship opportunities. If you don t see an option that fits your business, let me know and we can discuss other choices. Our small hall will sell out, so I encourage you to get your contracts to me as soon as possible! I look forward to seeing you on the back veranda for the nightly toast! Salud- Kelly Wood Marketing Coordinator Exhibit and Sponsorship Sales Queen Nightly Tequila Toast
Dates and Deadlines Exhibit Hall & Sponsorship Contracts Due...................... Conference Program Advertising Artwork Due................... Sponsorship Item Artwork Due............................... Pre-Show Email Marketing Content Due........................ Post-Show Email Marketing Content Due........................ July 5, 2018 Shipping Sponsorship Items to Starr Pass Resort & Spa.......... Must arrive between June 29 July 6, 2018 The 2018 National Conference Schedule Thursday, July 12 Friday, July 13 Saturday, July 14 8:00 AM Exhibit Hall Morning Session: 8:30am 10:30am 9:00 AM 10:00 AM Exhibit Hall: 9am 1pm 11:00 AM 12:00 PM Exhibitor Move-In: 8:30am 4:00pm 1:00 PM 2:00 PM Exhibit Hall Afternoon Session: 12pm 4:30pm 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM Welcome Reception in Exhibit Hall: 6:30pm 8:30pm Exhibitor Happy Hour Reception: 6:30pm 8pm Call to get involved! Exhibitor Move-Out: 1pm 5pm
A Perennial Favorite 2017 Conference Attendee Profile In 2017, a record-busting 1,245 people attended the Amputee Coalition National Conference. Knee Disarticulation/Below Knee 47% Amputation Level Above Knee 29% Partial Hand/Fingers/Hand 10% Partial Foot/Toes 4% Above Elbow 4% Below Elbow 3% Hip Disarticulation 1% Elbow Disarticulation 1% 0 10 20 30 40 50 First Time Attendees 94.4% were satisfied or very satisfied with the Conference 97.3% would recommend the Conference 93.7% Age of Attendees 50 40 Returning 40% First Time 60% 82%+ were satisfied or very satisfied with the quality of the sessions 30 20 10 0 Under 29 13% 30-49 31.5% 50-69 48% 70 and above 7.5% Attendee Type Healthcare Professionals 30% Persons with Limb Loss 57.5% Caregivers 12.5% spent 2 or more hours in the Exhibit Hall Exhibit Hall was second only to networking as a reason to attend.
Get Personal Our attendees make a point of exploring all their options in the Exhibit Hall, and we add activities to draw them in, too. This comfortable, bright hall makes it easy to spend time talking to the people who are interested in your products and services! Booth Prices* 201 Pri 7 cin g! First booth $2,250 Additional booths $1,800 Nonprofit table** $500 *F acility members and National Sponsors receive a 20% discount on booth space ** Location assigned as available Booth and table packages include: 50-word company listing on Amputee Coalition web site and in conference program Sign with organization name 6 drape Two chairs Booth packages include: 8' x 10' booth 8' back drape and 3' side drape 2 full-conference + 2 hall-only registrations 1 full-conference and 1 hall-only registration for each additional space purchased 50-word company listing on Amputee Coalition web site and in conference program Tables include: Contact Kelly Wood for details about show floor, schedules and special requests. 1 full-conference + 1 exhibit hall-only registration
Saddle Up for Marketing Success! MVP EVENTS: Get noticed and remembered What you get Cost Agreement due Welcome Reception: This exclusive sponsorship includes signage at the event, verbal recognition at the reception and opening and closing ceremonies, on the Amputee Coalition web site, in conference emails and the conference program. $12,500 Contact Kelly Wood for shared sponsorship options Gala Dinner and Dance: We ll collaborate with you to create an enjoyable and impressive event. You will be recognized in event signage, in conference emails and the conference program, and verbally at the opening reception, opening and closing ceremonies. $15,000 Contact Kelly Wood for shared sponsorship options. Hotel Room Key: Every attendee will see your full-color messages many times a day! $4,000 Art and agreement due National Conference Welcome Bag: As they register, every attendee will walk away with a reusable, convenient bag with your full-color logo on one side. $3,000 Sponsorship and art due Badge Holder/Lanyard: Every attendee s name will be linked with yours on their all-in-one badge holder, wallet and lanyard. $5,000 Sponsorship and art due Golf Cart Shuttles: You ll get great appreciation for eliminating steps between the lobby and events. $2,500 Sponsorship due Raise Your Profile at Registration Saddle Up! Your ad will be part of the program every attendee depends on. Reserve early, good spots go fast! Inside Front Cover......... $1,250 Inside Back Cover.......... $1,250 Back Cover............... $1,500 Full-Page Ad............... $750 1/2 Page.................. $500 1/4 Page.................. $300 Sponsorship and artwork due May 25. 2018.
Get Seen Everywhere What you get Cost Agreement due Technology Sessions: These incredibly popular sessions let you focus on sharing your products and services with attendees. First come, first served. Registration Hallway Wall Clings: Your artwork will be seen by every attendee as they go between sessions in the meeting areas. Above-escalator Wall Cling: Your message gets reinforced whenever attendees travel to and from their room. Escalator Runner: Your message lifts attendees as they cross from the hotel via the sky bridgee to the exhibit hall and meeting spaces. Exhibit Hall Floor Stickers: Drive booth traffic with your message at their feet. We ll work with you on placement. Window Clings: This bright and captivating advertising options greets attendees throughout the meeting space. Hotel In-Room Video: Share your story as attendees relax, reflecting their experiences with you in the exhibit hall. GOBO Logo Projection: Get your name in lights! GOBO s will help you shine in prime locations throughout the resort. Charging Station: Keep everyone charged up with a logo-ed charging station -- it even includes charging wires for most mobile devices! Exhibit Hall Game Card: Exhibit Hall Game Card: Gurantee increased booth traffic, with prize potential that makes you an Exhibit Hall must-see! Pre-Show Email to registered attendees and previous attendees: Your message will be included with conference details as an ad with a link. For more details and requirements, contact Kelly Wood. Amputee Coalition approval of content required. Post-show email to attendees: Your short ad can highlight a product, news, or special offer -- and link to a URL of your choice. Questions? Contact Kelly Wood. Amputee Coalition approval of content required. $1,000 for each 45-minute session (20 total available) 3 x 3 Wall Decals, $750 each $800, discuss specs with Kelly $3,000, discuss specs with Kelly Four 3 X3 graphics available @ $750 each or all 4 for $2,000 $750, contact Kelly for location and specs $500, contact Kelly for specs $750, contact Kelly for timing, location and specs $3,500 for one or $6,000 for two, contact Kelly for specs $200 $500 $750 Sponsorship agreement, session title, speaker name, and description due to Amputee Coalition by May 25 Sponsorship and video file/dvd due Sponsorship and 300 dpi logo due Sponsorship and 300 dpi logo due Content due to Kelly Wood by, delivery week of Content due to Kelly Wood by, delivery week of July 16, 2018
Help Fill Attendee s Registration Bag! What you get Cost Agreement due Water Bottles for Attendees: Provide 1,000 water bottles and add a message of your own! $750 Sponsorship due, bottles due at hotel between June 29 and July 6, 2018 Clip-and Go-Hand Sanitizer: Keep attendees healthy and your logo visible by providing hand sanitizers. $750 Sponsorship due, items due at hotel between June 29 and July 6, 2018 Pens for Tote Bag: Your name will be on a much-requested item used throughout the conference and beyond. $500 Sponsorship due, items due at hotel between June 29 and July 6, 2018 Notepads for Tote Bags: These popular items keep your name at hand during (and after) conference. $750 Sponsorship due, items due at hotel between June 29 and July 6, 2018 Conference Tote Bag Inserts: It s in the bag! Grab attention and make sure your message is in everyone s hands. Any 8.5 x 11 piece 4 pages or less is eligible. Amputee Coalition approval of content required. $500 Sponsor to ship to Amputee Coalition Manassas office to arrive no later than June 22, 2018 Conference T-Shirt: Conference logo on the front, sponsor logo on the back a commemorative, collectible item that gets worn and seen! $250 Sponsorship and art due Other suggestions? Let us know! contact us to sponsor the Beer Burro Contact Us Kelly Wood, Marketing Coordinator 703.330.1699, ext. 7103 kwood@amputee-coalition.org Your Logo Here