ScoutJam 2016 NEIC Council Camp-o-ree September 30 October 2, 2016 Unit Leader Information Please check the NEIC website for the latest updates
Contents Registration... 3 Identification... 4 Arrival and Departure... 4 Arrival Friday Evening... 4 Check in... 4 Webelos Arrival, Saturday Morning... 5 Saturday Arrivals & Departures... 5 Sunday Departure... 5 General Information... 6 Equipment... 6 No impact camping.... 6 Camping area... 6 Uniforms... 6 Sanitation... 7 Meals... 7 Water Sources... 7 Latrines... 7 Parking... 7 Medical Support... 8 Safety... 8 Campsite Security... 8 Buddy System... 8 Unit Leadership... 8 CAMP CODE... 8 Fireworks... 8 Liquid fuels... 8 Lanterns... 8 Alcohol and Drugs... 8 Schedule of Events... 9 Expected Activities and Exhibits... 10 ScoutJam 2016 2 Unit Leader Information
ScoutJam 2016 is open to Boy Scout Troops, Varsity Teams, Venturing Crews, Explorer Posts, and Webelos Scouts. Troops, Teams, Crews and Posts may: o Camp as a unit on Friday and Saturday nights o Participate in all activities on Saturday and Sunday morning 4 th & 5 th grade Webelos may: o Participate for the day on Saturday with their family or with their den along with den and pack leaders. They should bring their lunch and check in by 9:00 AM Saturday morning. They will be limited to events and activities appropriate for their age group. We will provide dinner and they may stay for the evening s program and then leave camp for home. o Camp overnight in the Webelos Village with their den or other Webelos with appropriate adult leadership. They should bring their lunch and check in by 9:00 AM Saturday morning. They must also bring their own tentage, sleeping gear, change of clothing, toiletries, etc. Registration Troops, Crews, Teams and Posts must register as a unit. Webelos and Webelos leaders may register as a Pack or individually A Scout may register as an individual if their unit is not participating. The registration fee is: $15 per Boy Scout/Venturer $5 per Troop/Crew Leader/Adults $22.00 per Webelos Saturday camping overnight $22.00 per Webelos Adult Saturday camping overnight $15 per Webelos Saturday only $15 per Webelos Adult Saturday only Registration fee includes patch, and access to all activities. Registration for ScoutJam 2016 should be completed, with a final count of participants (youth and leaders) turned in to the council service center by September 15, 2016. This will help the committee finalize plans. A participant shall be any member (youth or adult leader) who has officially registered with a unit by paying the designated fee and being listed on the unit s roster form. A participant will receive an official I.D. Bracelet, a patch and a participants program. ScoutJam 2016 3 Unit Leader Information
Identification A Visitor is considered a non-registered member, a parent or friend of a Scout participating in the event. A visitor can tour the activities on Saturday and participate in some displays. Visitors may bring a picnic lunch for Saturday. Visitors may not be allowed to participate in all activities. Non-Registered Youth thinking about joining the Scouting Program may register and participate in the activities. Uniforms: All youth participants and leaders are asked to wear field uniforms (Class A) during the event to aid in security and identification. Remember, we are a uniformed organization and should wear our uniform with pride. Arrival and Departure Arrival Friday Evening Check in Check in time for units is from 4:00 to 9:00 PM Friday evening Units should enter Lakewood Forest Preserve on Friday evening from Route 176. Please follow the direction of traffic control personnel. The west circle road will be designated one way only from the north entrance to the Overnight Parking on Friday afternoon. Drivers may drop off people and equipment near the camping headquarters, at Shelter E, then immediately remove vehicles to the overnight parking lot south of the camping area. Drivers must stay with their vehicle until it is parked in the Overnight Parking. Each registered unit will be allowed to leave one troop trailer (the tow vehicle must be disconnected and moved to the overnight parking) or equipment truck in a designated parking area near the camping area. Units should be prepared to carry all equipment to their camp site. No vehicles will be allowed in the camping area or activity areas of the park. Trailers are not permitted in the camping area. Units will check in at the camping headquarters in shelter E upon arrival. You will receive your campsite assignment and a parking permit for your trailer upon check in. Your District Staff will be prepared to check in units Friday night starting at 4:00pm. Please plan to arrive no later than 9:00 PM. Your commissioner staff will show your unit where it will camp and you may begin setting up your campsite immediately. You may finalize your youth participation and receive materials for your participants during check in. You will need a completed registration and unit roster (including youth and adults) to receive the registration material. Registration must be completed by a designated Unit leader. ScoutJam 2016 4 Unit Leader Information
No individual participant registration will be allowed. You may pay for additional participants at this time and turn in rosters showing additional participants. Please check the website for updated camping maps the week prior to ScoutJam, Webelos Arrival, Saturday Morning Webelos scouts and adults should arrive on Saturday morning between 8:00 and 9:00. Webelos and Adult leaders must use the Ivanhoe Road entrance to the park. Vehicles are to stay on Ivanhoe road to and from the overnight parking area. The west loop road and North Forest Preserve Road will be closed to all traffic on Saturday. No vehicles will be allowed in the camping or activities area. Upon arrival Webelos and Adult leaders should proceed to the check in tent located across the road from the overnight parking. Saturday Arrivals & Departures With busy schedules we understand that some individual participants may need to arrive or depart during the event on Saturday. Participants arriving on Saturday or needing to depart on Saturday must use the Ivanhoe Road entrance to the park. Vehicles are to stay on Ivanhoe road to and from the overnight parking area. The west loop road and North Forest Preserve Road will be closed to all traffic on Saturday. No vehicles will be allowed in the camping or activities area. Unit leaders are responsible to check in and check out all participants that arrive/depart on Saturday. Sunday Departure Check out time is from 9:30 to 11:00 AM Sunday morning. Units will check out with the commissioner staff before departing. Units should be prepared to carry equipment to their troop trailer or to vehicles in the overnight parking area. Except for troop trailers parked in the trailer lot and tow vehicles, no vehicles will be allowed in the trailer parking lot or on the west circle road on Sunday morning. The west circle road will be designated one way going from the overnight parking lot to the exit on 176. Vehicles parked in the Overnight Parking should exit going east on Ivanhoe Road. ScoutJam 2016 5 Unit Leader Information
General Information Equipment ScoutJam 2016 is a camping activity. All participants, youth and leaders, will be sleeping in tents. Units provide tents and other necessary equipment for all members and leaders. Webelos and leaders provide their own tents and other gear for camping on Saturday night. Webelos do not need to bring any cooking gear to the event. No impact camping. Units should utilize leave no trace guidelines during the weekend. We will leave the area in better condition than we found it. Participants should be prepared to carry all camping equipment from the parking area to the camping area on Friday afternoon and back out on Sunday morning. Your campsite could be up to 500 yards from the parking area. No vehicles or trailers will be allowed in the camping area or off of the designated roadways. Bicycles, ATVs or any wheeled vehicle are not allowed in the camping area. Some specific requirements for ScoutJam 2016: No trenching or digging holes is permitted in the camp site. All cooking is to be done above ground on gas/propane stoves. Charcoal cooking is discouraged due to limited availability for coal disposal. Units are encouraged to use disposable plates and flatware to minimize the amount of dish washing required. No ground fires are permitted in the park. No metal tent stakes are allowed in the park. No flames (candles, kerosene, propane or gas lanterns) in tents Camping area Uniforms Each registered unit will have a designated camping area. The size of the area assigned will be based on the number of paid participants (youth and adult) registered as of September 15 th. A troop with 40 participants will be assigned an area approximately 80 X 100. Smaller units will be assigned smaller areas. Webelos and adult leaders may camp in the Webelos village on Saturday night. ScoutJam 2016 is a Boy Scouts of America Camp that will be attended by hundreds of scouts and leaders. We should look like we belong to this organization. Field Uniforms (Class A) should be worn at all times during the event. There will be visitors in the park and our appearance and behavior must exemplify the best that Scouting has to offer. ScoutJam 2016 6 Unit Leader Information
Sanitation Units must provide facilities for washing pots, pans and serving dishes. Cooking stoves should be used to provide hot water for this purpose. Be sure to bring soap or soap powder and other cleaning materials (biodegradable recommended). You will need containers for carrying water to campsites and carrying waste water to the disposal area. Trash containers will be located at convenient places for garbage and refuse. Immediately after each meal, all disposable matter should be disposed of. Units camping should bring their own plastic trash bags. Meals Meals should be kept simple, easy to prepare and easy to clean up. Use of disposable paper products and plastic utensils is encouraged. Troops are encouraged to develop simple menus that can be prepared easily and require minimum cleanup. Units are responsible for all meals for their participants and guests. A packable lunch is suggested for Saturday. Water Sources Webelos should bring a sack lunch for Saturday. Dinner on Saturday and Breakfast on Sunday morning will be provided for Webelos and their adult leaders in the Webelos Village. The site has a limited number of water sources. We are working to augment the available supply. However, it is recommended that units augment this supply by bringing some of their own water. As a general guideline you should plan on about 2 gallons per participant for the event. Hand washing and dish washing is not allowed at the water points, drinking fountains, spigots, taps, etc. Individual wash basins should be used in the campsite. Latrines Parking There will be permanent type comfort stations in the park and portable toilets located near the camping area and the activities area to handle the crowd. All ScoutJam 2016 participants are urged to keep the latrine facilities as clean as possible. Let's demonstrate to the entire community that we are good housekeepers when we camp. Traffic and parking will be controlled by the Ranger Staff of the Lake County Forest Preserve. They will be assisted by Explorers and Service Corps groups. All participant vehicles will be parked in the Overnight Parking Area, south of the camping area. No participant vehicles are allowed in the camping or activity areas, the parking lot by the Discovery Museum, the parking lots along Ivanhoe Road or the west circle drive. Each registered unit will be allowed to park one unit vehicle (a troop trailer or an equipment vehicle) in the designated trailer parking area. Each such vehicle will be issued a parking permit that must be displayed on the vehicle at all times. A limited number of vehicles with special permits will be allowed in the activity area to support the activities. Vehicle permits must be requested and approved in advance. Permits will also be available for individuals with a valid, state issued disabled parking card. ScoutJam 2016 7 Unit Leader Information
Medical Support Units are responsible for minor first aid such as small cuts and scrapes. In addition there will be First Aid stations at the camping headquarters and in the activity area. Ambulance service will be available throughout the weekend by calling 911. Safety ScoutJam 2016 will be conducted in full compliance with the Guide to Safe Scouting. Due to the very confined area, no axes or sheath knives will be allowed at ScoutJam 2016. Due to the heavy pedestrian traffic in the park, bicycles are not allowed to be used during ScoutJam 2016. Campsite Security Buddy System An adult should be assigned to watch the campsite while the youth members are away. Youth members are to use the Buddy System while in the park. Webelos should always be accompanied by adult pack/den leadership or parents. Unit Leadership Every unit camping is required to have at least two adult leaders on site at all times during ScoutJam 2016 CAMP CODE Fireworks Liquid fuels Lanterns The Scout Law shall govern our conduct at ScoutJam 2016. The organizers reserve the right to require any individual to leave the event. Absolutely NO FIREWORKS are permitted on the site. Liquid Fuel under pressure is allowed on site. Adult Leaders are responsible for safe, proper use of liquid gas and propane. REMEMBER NO GROUND FIRES. No open flame light (candles, kerosene, propane or gas lanterns) will be permitted in tents at ScoutJam 2016. Electric battery lanterns are recommended. Alcohol and Drugs No Alcohol or drugs will be permitted at ScoutJam 2016. Anyone caught with such items will be asked to leave the event. Only medical prescription drugs will be allowed. By following these simple rules you will help to ensure a safe and fun weekend for all participants. ScoutJam 2016 8 Unit Leader Information
Schedule of Events Friday, September 30 4:00PM 9:00PM 9:15PM 9:45PM 10:30PM Units arrive, receive campsite assignment and set up Meeting of Unit Leaders and Senior Patrol Leaders Taps, lights out Saturday, October 1 7:00 AM Rise and Shine and Prepare Breakfast in campsite 8:30AM Opening Ceremonies and Flag Raising 9:00AM 4:30PM All Activities, Exhibits and Displays are open 11:30AM 1:00PM Lunch in campsites for sandwiches or troop cooking 4:45PM Retreat Ceremony at Flag pole 5:00PM -7:00PM Dinner in campsites for troop cooking 7:15PM 9:00PM Evening program 10:00PM Taps, lights out Sunday, October 2 7:00AM 8:15AM 8:30AM 9:00AM 9:30AM 9:30AM 11:00AM Rise and Shine and Prepare Breakfast in campsite Flag Raising Scout s Own Forest Preserve Good Turn Check out with your Commissioner and Depart ScoutJam 2016 9 Unit Leader Information
Expected Activities and Exhibits Activities Exhibits and Displays Pioneering Area Leave No Trace Monkey Bridge NESA Centennial of Eagle Scouts Signal towers Wauconda Fire Department Display OKPIK Wauconda K-9 Patrol Demonstration Buckskin Village Northern Illinois Dutch Oven Cooking Sailing (land demo only) Gander Mountain Canoeing Cabelas Kayaking Erehwon Fishing Shelter box Geocaching Brownsea Island /NYLT Climbing Wall Swalco Zip Line Scuba Diving (Pool) 2 Liter Bottle Rockets Coleman Display Dunk tank Sky warn Order of the Arrow Village Alpha Phi Omega Blast Car races National Jamboree 2013 Cross cut sawing Lake County Forest Preserves Archery Mess Canteen Tomahawk throw Makajawan Scout Reservation Johnson Outdoor Display Marine Corps League Bass Pro Please check the website for updated activities lists and maps the week prior to ScoutJam. ScoutJam 2016 10 Unit Leader Information
Location Map ScoutJam 2016 11 Unit Leader Information